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SOUTH AFRICAN INSTITUTE OF PROFESSIONAL ACCOUNTANTS

Guide on Reporting and Related Services that Members of SAIPA are Entitled to Provide

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CONTENTS Page

DEFINITIONS ...................................................................................................................................................... 4

INTRODUCTION ................................................................................................................................................. 5

SELECTION OF RESOURCES TO FACILITATE BEST PRACTICE IN REPORTING AND RELATED

SERVICES ........................................................................................................................................................... 6

REPORTING AND RELATED SERVICES THAT SAIPA MEMBERS ARE ENTITLED TO PROVIDE ........ 8

Reporting services required by statute ............................................................................................................... 8

Professional services associated to a statutory reporting function ..................................................................... 8

Other professional services ................................................................................................................................ 8

REPORTING SERVICES PRESCRIBED BY STATUTE .................................................................................. 9

Accounting Officer for a close corporation ......................................................................................................... 9

Accounting Officer for a body corporate ........................................................................................................... 11

Accountant / Accounting Officer / Auditor for a trust ......................................................................................... 14

Accounting Officer for a school ........................................................................................................................ 15

Accounting Officer for an insurance intermediary............................................................................................. 16

Short-term Insurance Act: ................................................................................................................................ 16

Financial Advisory and Intermediary Services Act: .......................................................................................... 17

Qualifications and experience of compliance officers ...................................................................................... 20

Accounting Officer for Non-profit Organisations ............................................................................................... 21

Accounting Officer for Credit ProviderS ........................................................................................................... 22

Professional Accountant (SA) for Co-operatives .............................................................................................. 24

Professional Accountant (SA) for Fund-raising organisations .......................................................................... 26

Professional Accountant (SA) for Regional Industrial Development Programme ............................................. 28

SERVICES THAT MAY NOT BE RENDERED BY SAIPA MEMBERS ......................................................... 30

Auditor of Companies or any other entity ......................................................................................................... 30

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Administration of Estates.................................................................................................................................. 30

Attorneys trust accounts ................................................................................................................................... 30

Estate agents trust accounts ............................................................................................................................ 30

Travel agents and travel agencies ................................................................................................................... 30

Agricultural produce agents .............................................................................................................................. 31

Sheriffs of the Court ......................................................................................................................................... 31

Drought scheme for farmers ............................................................................................................................. 31

Honorary Auditor for a club, institute or association ......................................................................................... 31

GENERAL GUIDELINES FOR REPORTING.................................................................................................. 32

Principles applicable to any report issued by SAIPA members ........................................................................ 32

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DEFINITIONS

“Accounting officer” means an individual or close corporation appointed under the Close Corporations Act, 69 of

1984, as amended, to a close corporation in order to render specific services as listed in section 62 (1) (c).

“Independent Regulatory Board for Auditors” is the Regulatory Board established in section 3 of the Auditing

Profession Act, 26 of 2005, and is a juristic person and subject to the Constitution and the law, specifically the Public

Finance Management Act.

“Professional Accountant (South Africa)” means an individual registered with the South African Institute of

Professional Accountants (SAIPA).

“Registered Auditor” means an individual or firm registered as an auditor with the Independent Regulatory Board for

Auditors under the Auditing Profession Act, 26 of 2005.

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INTRODUCTION

The Technical Department provides this introductory overview of the most common reporting and related services

that SAIPA members are entitled to provide, as a guide to new members and as a reference to current members.

The guide is based on the content as provided on the SAIPA Working Paper CD and additional input received from

members.

Due to the nature of the environment in which the Institute and its members operate the reporting duties that

members are entitled to perform are continuously under review. The technical department will therefore endeavour

to continuously update this guide with the most recent additions to the reporting duties. In this regard members are

invited to comment and add to the information contained within the guide if a specific reporting duty is not referred to

or not adequately covered.

The guide also lists a selection of reference sources that are invaluable to members performing reporting duties for

clients.

Members may contact the SAIPA Technical Department at [email protected] or phone the head office at 011

207 7840 for more information.

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SELECTION OF RESOURCES TO FACILITATE BEST PRACTICE IN

REPORTING AND RELATED SERVICES

Every SAIPA member has the responsibility to ensure that the services they offer are aligned to the professionalism

expected of SAIPA members. This implies that reporting and related services performed by them should be of an

appropriately high professional standard. This includes ensuring that work is performed at an adequate level of

competency and that sufficient knowledge is available to perform the work at hand. It is incumbent on every member

to perform only work which the member is competent and legally permitted to perform and adequately equipped to

do. This includes taking into account all relevant legislation, courses studied, training undertaken and continuing

professional development courses attended. In this regard, particular attention must be given to paragraph 4 of the

Code of Conduct, and paragraph 13 of the By-laws.

The resources listed below provide a basic list of reference material that a Professional Accountant will need when

reporting and related services are provided to clients:

1. SAIPA Working Paper Manual

Example checklists, schedules and working papers are available in the SAIPA working paper manual. This manual

should guide members to ensure that members provide services of a high standard and to ensure that members

keep a reliable record of work performed. In this regard each member should give due consideration to the guidance

provided, taking cognisance of the client’s particular circumstances. SAIPA does not prescribe a particular

methodology for the preparation of working papers. Members are entitled to utilise any of the offerings available on

the market to assist them with the compilation of working papers. The key point to remember when deciding on a

methodology is that the method chosen should be of such a standard that members would be able to rely on their

working papers as evidence that they performed their work in accordance with what was expected and required of

them. Members should therefore use their professional judgement to determine if they comply with any legislative

requirements applicable to the particular service they provide.

2. Handbook of International Auditing, Assurance & Ethics Pronouncements

The Handbook (http://www.ifac.org/Guidance) as issued by the International Federation of Accountants (IFAC)

provides standards and guidance on the performance of various reporting services. These include:

� International Standards on Auditing (ISAs): to be applied in the audit of historical financial information;

� International Standards on Review Engagements (ISREs): to be applied in the review of historical

financial information;

� International Standards on Assurance Engagements (ISAEs): to be applied in assurance engagements

dealing with subject matters other than historical financial information;

� International Standards on Related Services (ISRSs): to be applied to compilation engagements (these

would include compilation of annual financial statements for clients), engagements to apply agreed

upon procedures to information and other related services engagement as specified by the

International Auditing and Assurance Standards Board (IAASB).

When performing any of the reporting services that members are entitled to provide listed in section 3 below,

members should give due consideration to the standards as provided by IFAC.

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3. International Financial Reporting Standards (IFRS)

Members that prepare financial reports for their clients should give due consideration to the standards as provided by

the International Accounting Standards Board (IASB). Three references are currently available: IFRS, SA GAAP and

South African Statements of GAAP for SMEs.

IFRS (https://buy.iasb.org/TIMSSeCommerce/timssnet/products/tnt_showprdsplash.cfm) are issued by the

International Accounting Standards Board (IASB) which has the responsibility for accounting standard-setting.

IFRS for SME’s has recently been released as an exposure draft (ED) by the IASB. These are available at:

(http://www.iasb.org/Current+Projects/IASB+Projects/Small+and+Medium-sized+Entities/Small+and+Medium-

sized+Entities.htm)

https://www.saica.co.za/documents/IFRS_Booklet.pdf

The objective of the IFRS for SME project of the IASB is to develop an International Financial Reporting Standard

(IFRS) tailored to meet the needs of – and intended for use only by – small and medium-sized entities (SME’s). IFRS

for SME will be a more useful reference than IFRS when financial statements are prepared on behalf of small and

medium clients. The Accounting Standards Board (ASB) in South Africa has approved and accepted this IFRS for

SMEs, which can be obtained from the website above.

The IFRS statements and the South African Statement of GAAP for SMEs are useful sources of reference when

considering the accounting treatment of certain items and the preparation and approval of financial statements in

accordance with IFRS (where applicable), or generally accepted accounting practice as appropriate to the business

(where IFRS is not required, for example close corporations, partnerships and sole proprietors). It is recommended to

make reference to the Handbook, IFRS and South African Statement of GAAP for SMEs when seeking authoritative

guidance on certain matters.

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REPORTING AND RELATED SERVICES THAT SAIPA MEMBERS

ARE ENTITLED TO PROVIDE

SAIPA members are entitled to provide a wide array of services to their clients. For practical purposes three generic

focus areas have been identified:

REPORTING SERVICES REQUIRED BY STATUTE

A statute, such as the Close Corporations Act 69 of 1984, may require that a report be issued to the regulator or the

relevant entity, by an: Accounting Officer, qualified person, or by a Professional Accountant (SA). Such reports are

generally factual in nature requiring the report provider to compare financial statements with the information

contained in accounting records, to review the appropriateness of the accounting policies that were applied in the

preparation of financial statements, and to report on any contraventions of the particular legislation.

The Professional Accountant (SA) is generally expected to report to the client in respect of the nature and extent of

the work that has been done and the results of such work. The report concerned is factual in nature and should not

be confused with an attestation or assurance report of a Registered Auditor. The report does not express an opinion.

Only Registered Auditors may provide reporting services that fall within the ambit of the Independent Regulatory

Board for Auditors (IRBA) and its legislation. Reporting services may be required in terms of legislation or be the

result of agreement between the client and the Professional Accountant (SA).

PROFESSIONAL SERVICES ASSOCIATED TO A STATUTORY REPORTING

FUNCTION

Such professional services include accounting services such as completing and maintaining accounting records,

drafting and preparing annual financial statements, providing advice in respect of the accounting treatment of

transactions, analysing and interpreting financial statements, and implementing accounting software.

OTHER PROFESSIONAL SERVICES

These services include: secretarial services, taxation services, various management consulting services, estate and

financial planning services. Secretarial services include the completion of various returns, the giving of advice in

respect of the completion of various returns, maintaining a close corporation’s members register, and completing CK

forms and correspondence on behalf of clients with various authorities. Taxation services include the preparation of

returns and planning relating to normal tax, value added tax, employee taxation, etc., and various management

consulting services.

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REPORTING SERVICES PRESCRIBED BY STATUTE

The following Acts, regulations and policies require the appointment of a person to issue reports to either the relevant

regulator or entity:

ACCOUNTING OFFICER FOR A CLOSE CORPORATION

Close Corporations are governed by the Close Corporations Act 69 of 1984. Sections 56 and 58 of the Act provide

that all close corporations are required to keep accounting records and prepare annual financial statements. In terms

of sections 59 and 62 a close corporation must appoint an Accounting Officer to perform certain duties and report to

the close corporation on the performance of those duties. The statutory duties of an Accounting Officer are

contained in section 62 of the Act. Section 60 of the Act determines the qualifications of accounting officers, and

provides that only those persons who are members of the professions that have been published by the Minister in the

Gazette are entitled to be appointed as an Accounting Officer. Members of SAIPA are recognised to act as

Accounting Officers.

Relevant sections of the Act read as follows:

Close Corporations Act 69 of 1984

56. Accounting records

(1) A corporation shall keep in one of the official languages of the Republic such accounting

records as are necessary fairly to present the state of affairs and business of the corporation,

and to explain the transactions and financial position of the business of the corporation. . .

58. Annual financial statements

(1) The members of a corporation shall within nine months after the end of every financial year

of the corporation cause annual financial statements in respect of that financial year to be made

out in one of the official languages of the Republic.[Sub-s. (1) amended by s. 4 of Act 64/88]

59. Appointment of accounting officers

(1) Every corporation shall appoint an accounting officer in accordance with the provisions of

this Act.

60. Qualifications of accounting officers

(1) No person shall be appointed as or hold the office of an accounting officer of a

corporation, unless he or she is a member of a recognized profession which -

(a) as a condition for membership, requires its members to have passed examinations in

accounting and related fields of study which in the opinion of the Minister would qualify such

members to perform the duties of an accounting officer under this Act;

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(b) has the power to exclude from membership those persons found guilty of negligence in

the performance of their duties or of conduct which is discreditable to their profession; and

(c) has been named in a notice referred to in subsection (2). [Sub-s. (1) amended by s. 9 of

Act 81/92]

62. Duties of Accounting Officers

(1) The Accounting Officer of a corporation shall, not later than three months after completion

of the annual financial statements-

(a) subject to the provisions of section 58 (2) (d), determine whether the annual financial

statements are in agreement with the accounting records of the corporation; [Para. (a)

substituted by s. 13 (1) (a) of Act 38 of 1986.]

(b) review the appropriateness of the accounting policies represented to the Accounting Officer

as having been applied in the preparation of the annual financial statements; and [Para. (b)

substituted by s. 13 (1) (a) of Act 38 of 1986 and by s. 4 (a) of Act 17 of 1990.]

(c) report in respect of paragraphs (a) and (b) to the corporation.

(2) (a) If during the performance of his duties an Accounting Officer becomes aware of any

contravention of a provision of this Act; he shall describe the nature of such contravention in his

report.

(b) Where an Accounting Officer is a member or employee of a corporation, or is a firm of

which a partner or employee is a member or employee of the corporation, his report shall state

that fact.

(3) If an Accounting Officer of a corporation-

(a) at any time knows, or has reason to believe, that the corporation is not carrying on business

or is not in operation and has no intention of resuming operations in the foreseeable future; or

(b) during the performance of his duties finds-

(i) that any change, during a relevant financial year, in respect of any particulars mentioned in

the relevant founding statement has not been registered;

(ii) that the annual financial statements indicate that as at the end of the financial year

concerned the corporation's liabilities exceed its assets; or

(iii) that the annual financial statements incorrectly indicate that as at the end of the financial

year concerned the assets of the corporation exceed its liabilities, or has reason to believe that

such an incorrect indication is given, [Sub-para. (iii) added by s. 13 (1) (d) of Act 38 of 1986.]

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he shall forthwith by registered post report accordingly to the Registrar. [Sub-s. (3) amended by

s. 14 of Act 22 of 2001.]

(4) If an Accounting Officer of a corporation has in accordance with subparagraph (ii) or (iii) of

paragraph (b) of subsection (3) reported to the Registrar that the annual financial statements of

the corporation concerned indicate that as at the end of the financial year concerned the

corporation's liabilities exceed its assets or that the annual financial statements incorrectly

indicate that as at the end of the financial year concerned the assets of the corporation exceed

its liabilities, or that he has reason to believe that such an incorrect indication is given, and he

finds that any subsequent financial statements of the corporation concerned indicate that the

situation has changed or has been rectified and that the assets concerned then exceed the

liabilities or that they no longer incorrectly indicate that the assets exceed the liabilities or that

he no longer has reason to believe that such an incorrect indication is given, as the case may

be, he may report to the Registrar accordingly.[Sub-s. (4) added by s. 4 (b) of Act 17 of 1990.]

Close Corporations Act 69 of 1984 Administrative Regulations

21. Accounting officer

Any person who is a member of a profession whose members are qualified to perform the

duties of an accounting officer in terms of section 60 of the Act and who signs any documents

of or in respect of a corporation in his capacity as accounting officer of such corporation, shall

state the name of the said profession of which he or she is a member and his or her registration

number with such profession, beneath his or her signature.[Reg. 21 substituted by GN

R607/2005]

ACCOUNTING OFFICER FOR A BODY CORPORATE

A body corporate is governed by the Sectional Titles Act, Act 95 of 1986. Section 35 of the Sectional Titles Act

provides that a scheme must, from the date of the establishment of the body corporate, be controlled by means of

rules. Annexure 8 sets out the management rules, and these rules can be added to, amended or repealed in certain

circumstances as provided for in the Act. The rules require that the trustees must keep books of account and

records, prepare an annual financial estimate, financial statements and reports, and appoint an Auditor to hold office.

However, where a scheme comprises less than 10 units, an accounting officer, rather than an auditor, may be

appointed for that purpose and the auditor or accounting officer, as the case may be, must sign the financial

statements.

Annexure 8 defines ‘Accounting Officer’ as a person who is qualified to perform the duties of an Accounting Officer in

terms of the Close Corporations Act. ‘Auditor’ is defined as an auditor registered with the Independent Regulatory

Board for Auditors as established in terms of section 3 of the Auditing Profession Act 26 of 2005.

Although Annexure 8 limits the appointment of an Accounting Officer to only those Schemes consisting of less than

10 units, a change in the Management Rules of the Scheme will entitle an Accounting Officer to be appointed to a

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Scheme consisting of 10 and more units. The Management Rules of a body corporate can be amended by

unanimous resolution, provided the correct procedures are followed. These procedures are prescribed by the Act

and the regulations to the Act.

Relevant sections of the Act read as follows:

Sectional Titles Act 95 of 1986

1. Definitions

“unanimous resolution” means, subject to subsection (3), a resolution -

(a) passed unanimously by all the members of a body corporate who are present or

represented by proxy or by a representative recognized by law at a general meeting of the body

corporate of which at least 30 days’ written notice, specifying the proposed unanimous

resolution, has been given, and at which meeting at least 80% of all the members of a body

corporate (reckoned in number) and at least 80% of all the members (reckoned in value) are

present or so represented: Provided that in circumstances determined in the rules, a meeting of

the body corporate may be convened for a date 30 days or less after notice of the proposed

resolution has been given to all the members of the body corporate; or [Para. (a) substituted by

s. 1 of Act 63/91]

(b) agreed to in writing by all the members of the body personally or by proxy or by a

representative of any such member recognized by law;

35. Rules

(1) A scheme shall as from the date of the establishment of the body corporate be controlled

and managed, subject to the provisions of this Act, by means of rules. [Subs. (1) substituted by

s. 8 of Act 7/92]

(2) The rules shall provide for the control, management, administration, use and enjoyment of

the sections and the common property, and shall comprise -

(a) management rules, prescribed by regulation, which rules may be substituted, added to,

amended or repealed by the developer when submitting an application for the opening of a

sectional title register, to the extent prescribed by regulation, and which rules may be

substituted, added to, amended or repealed from time to time by the unanimous resolution of

the body corporate as prescribed by regulation; [Para. (a) substituted by s. 19 of Act 63/91]

Sectional Titles Act 95 of 1986, Regulations

30. Rules

(4) The management rules set out in Annexure 8 may be added to, amended or repealed by

unanimous resolution of the body corporate: Provided that no such addition, amendment or

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repeal shall be made until such time as there are owners, other than the developer, of at least

50 per cent of the units in the scheme save in the case of a body corporate which is established

in a scheme which was approved in terms of the Sectional Titles Act, 1971.

Sectional Titles Act 95 of 1986, Regulations

Annexure 8: Management Rules (Section 35 (2) (a) of the Sectional Titles Act, 1986)

Interpretation

In the interpretation of these rules, unless the context otherwise indicates –

(b) “accounting officer” means a person who in terms of section 60 (2) of the Close Corporation

Act, 1984 (Act 69 of 1984), is qualified to perform the duties of an accounting officer;

(c) “auditor” means an auditor qualified to act as such under the Public Accountants’ and

Auditors’ Act, 1951 (Act 51 of 1951); This now means under the Auditing Profession Act, 26 of

2005.

35. Books of account and records

(1) The trustees shall cause proper books of account and records to be kept so as fairly to

explain the transactions and financial position of the body corporate. . .

36. Annual financial estimate, financial statement and report

(1) Before every annual general meeting, the trustees shall cause to be prepared an itemised

estimate of the anticipated income and expenses of the body corporate during the ensuing

financial year, which estimate shall be laid before the annual general meeting for consideration

in terms of rule 56 hereof.

(2) The estimate of expenses referred to in sub-rule (1) shall include a reasonable provision

for contingencies and the maintenance of the common property;

40. Audit

At the first general meeting and thereafter at every ensuing annual general meeting, the body

corporate shall appoint an Auditor to hold office from the conclusion of that meeting until the

conclusion of the next annual general meeting : Provided that where a scheme comprises less

than 10 units, an Accounting Officer may be appointed for that purpose and the Auditor or

Accounting Officer, as the case may be, must sign the financial statements.[Rule 40 substituted

by GN R2345/90 and GN R1109/2005]

51. (1) An annual general meeting shall be held within four months of the end of each financial

year.

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(2) Unless otherwise decided at a general meeting or by the trustees, the financial year of the

body corporate shall run from the first day of March of each year to the last day of February of

the following year.[Rule 51 substituted by GN R1422/97]

52. All general meetings other than the annual general meeting shall be called special general

meetings.

The duties of the Accounting Officer are not the same as that required of the Registered Auditor. As Annexure 8

provides for an Accounting Officer to hold office it is recommended that a report be issued to the Scheme based on

the performance of similar duties as is detailed in the Close Corporation Act. Any report issued should contain

similar wording to that prescribed for Accounting Officers in terms of the Close Corporation Act.

ACCOUNTANT / ACCOUNTING OFFICER / AUDITOR FOR A TRUST

The purpose of the Trust Property Control Act, 57 of 1988 is to regulate the control of trust property; to prescribe the

minimum duties for trustees, and to provide for matters connected therewith. In addition to the Trust Property Control

Act, trusts and trustees are regulated by the trust deed. A trust deed is a trust’s ‘constitutive charter’ and accordingly

the specific terms of the trust deed must be complied with.

The appointment of a trustee in a trust deed must be conformity with the terms of the trust deed and must also

comply with section 6 of the Trust Property Control Act. Section 6 requires that a trustee must be authorised in

writing by the Master of the High Court before that person can act as a trustee. In approving the appointment of a

trustee, the Master must in terms of section 6 consider whether security ought to be furnished by the applicant or

whether security can be dispensed with. No person can act as a trustee prior to receiving the Master’s written

authority. In addition to security section 9 requires Trustees to act with such care, diligence and skill as ‘can

reasonably be expected of a person who manages the affairs of another’. Section 16 of the Act also empowers the

Master to call the Trustee to account for that person’s administration and disposal of trust property and shall ‘at the

written request of the Master, deliver to the Master any book, record, account or document relating to his

administration or disposal of the trust property and shall to the best of his ability answer honestly and truthfully any

question put to him by the Master in connection with the administration and disposal of the trust property.’

Based on the above, the Technical Committee of SAIPA recommends that Trustees obtain only the services of

competent and qualified persons to assist them with their stringent administration duties imposed in terms of the trust

deed, in terms of the common law and in terms of the Trust Property Control Act.

Although the Act does not require the appointment either of an Accounting Officer or of a Registered Auditor to audit

the financial affairs of the trust - the only reference to the word ‘audit’ is section 15 of the Act which requires the

person ‘that audits the accounts of a trust’ to report irregularities - the Technical Committee of SAIPA recommends

that the trustees should seriously consider the appointment of an appropriately qualified person to report on the

financial affairs of the trust. In the view of the Technical Committee, qualified persons would include only those

professional accountants that are members of an accountancy body that in turn is a member of the International

Federation of Accountants (IFAC); and who are in possession of a higher diploma or degree with specialisation in the

administration of Trusts.

The duties of the person appointed to report on the financial affairs of the trust should be determined by the trust

deed or by the trustees if the trust deed is silent or inadequate on the issue. It is recommended that these duties be

based on either the Agreed-Upon-Procedures or the Review engagements as provided for in the IFAC Handbook

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(see above). It can also be considered to provide for the performance of similar duties as required of Accounting

Officers as per the Close Corporation Act, 1984. If the trust deed requires the appointment of a Registered Auditor

only a Registered Auditor is allowed to perform the required duties.

It is recommended that SAIPA members performing such an assurance function should do so in terms of the

Handbook of International Auditing, Assurance, and Ethics Pronouncements. The Handbook

(http://www.ifac.org/Guidance) as issued by IFAC provides standards and guidance on the performance of various

reporting services.

ACCOUNTING OFFICER FOR A SCHOOL

Schools are governed by the SA Schools Act 84 of 1996. In terms of section 43(1), a governing body of a public

school must appoint a person registered as a Registered Auditor in terms of the Auditing Profession Act 26 of 2005

to audit the records and financial statements.

However section 43(2) provides that if an audit is not reasonably practicable, the governing body of the school may

appoint another person to examine and report on the records and financial statements of the school. The Act

specifically provides that such a person must be qualified to act as an Accounting Officer in terms of section 60 of the

Close Corporations Act or must be approved by a Member of the Executive Council. Although an Accounting Officer

may be appointed to perform the audit function, the report issued should not refer to the Accounting Officer as the

Auditor or Registered Auditor.

Section 43 of the Schools Act reads as follows:

“Audit or examination of financial records and statements

43. (1) The governing body of a public school must appoint a person registered as an auditor in

terms of the Auditing Profession Act, 2005 (Act No.26 of 2005) to audit the records and financial

statements referred to in section 42.

(2) If the audit referred to in subsection (1) is not reasonably practicable, the governing body of

a public school must appoint a person to examine and report on the records and financial

statements referred to in section 42, who-

(a) is qualified to perform the duties of an Accounting Officer in terms of section 60 of the Close

Corporations Act, 1984 (Act No. 69 of 1984); or

(b) is approved by the Member of the Executive Council for this purpose.

In terms of the Act, an Accounting Officer may be appointed where the appointment of an Auditor is “not reasonably

practicable”. SAIPA recommends that the following be taken into account to determine the meaning of the term “not

reasonably practicable”, although each appointment should be individually considered:

� The economic significance of the school budget (Revenue, Assets, Number of Employees etc.);

� The nature of the school and the community the school operates in;

� The cost of a Registered Auditor’s report (taking into account the above);

� The availability of a Registered Auditor.

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� The result of any legal advice sought on this issue.

An Accounting Officer may be appointed to examine and report on the records and the financial statements. This is

not the same as an audit function and does not lead to the expression of an opinion. It is recommended that such

examination should be based on the duties of an Accounting Officer in terms of the Close Corporation Act. An

opinion is therefore not expressed. However the Accounting Officer should ensure that the governing body

understands and agrees to this distinction. Additional work, as part of the examination, may be undertaken by formal

written agreement between the Accounting Officer and the governing board but not audit. Such additional work

should be based on the standards as provided within the Handbook of International Auditing, Assurance, and Ethics

Pronouncements (see above).

It is recommended that before any appointment is made or accepted, all of the following Acts and other references

should be consulted:

� The South African Schools Act, 1996;

� The applicable Provincial Schools legislation (these may require an audit or additional reports to be

issued);

� The applicable School’s rules and regulations (constitution) (this may require an audit);

� The Public Finance Management Act;

� Although it applies only to Kwa-Zulu Natal, the “School Governing Body Manuals” of that province give

a good indication of the duties and responsibilities of the auditing or examining process.

ACCOUNTING OFFICER FOR AN INSURANCE INTERMEDIARY

Insurance intermediaries and/or Financial Service Providers are specifically governed by the Short-term Insurance

Act, Act no. 53 of 1998 and the Financial Advisory and Intermediary Services Act, Act no 37 of 2002.

SHORT-TERM INSURANCE ACT:

Every insurance intermediary is required to issue guarantees in favour of the South African Insurance Association.

Such guarantees should be in a form prescribed by regulation 4 of the Short-term Insurance Act and reviewed by an

Auditor or Accounting Officer.

The prescribed reports, certificates and returns are available from Intermediaries Guarantee Facility Ltd

(http://www.igfsec45.co.za).

An Accounting Officer may review the relevant documentation provided the Accounting Officer is independent and

the insurance intermediary is not a registered company and subject to the limitations by the Intermediaries

Guarantee Facility Limited (currently limited to guarantee requirements below R60 million for the period April 2008 to

March 2009).

Section 45 and regulation 4 of the Short Term Insurance Act, 1998, states:

“Collection of premiums by intermediaries:

45. No Independent Intermediary shall receive, hold or in any other manner deal with

premiums payable under a short-term policy entered into or to be entered into with a short-

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term insurer, other than a short-term reinsurance policy, and no such short-term insurer

shall permit such independent intermediary to so receive, hold or in any other manner deal

with such premiums:

- unless authorised to do so by the short-term insurer concerned: as prescribed by

regulation; and

- otherwise than in accordance with the regulations.”

“Regulation 4.1

(1) A short-term insurer may, subject to sub-regulation (2), in writing authorize an

independent intermediary to receive, hold or in any other manner deal with premiums

payable to it under short-term policies.

(2) A person shall not be authorized, as contemplated in sub-regulation (1) unless that

person has provided security, to the extent and in accordance with the requirements of this

Part, in respect of his or her obligations in terms of Regulation (4.3) by means of:

(a) a guarantee policy issued by a short-term insurer registered to do so in accordance with

a guarantee facility created by short-term insurers generally for the purposes of providing

such security; or

(b) a contract which, but for the fact that the undertaking concerned is given by a bank,

would be a guarantee policy,

and under which policy benefits are to be provided in the event of the failure of that person

to meet those obligations.”

According to the Intermediaries Guarantee Facility Ltd (http://www.igfsec45.co.za): “Intermediaries are deemed to

“receive premiums” where the premium passes through a bank account controlled by the intermediary. Where the

intermediary merely collects cheques issued in favour of the insurer from the client and delivers to the insurer, no

authorization or guarantee is required.”

The Intermediary Guarantee Facility Ltd. Solvency Certificate requires in paragraph 5 that an auditor or an

accounting officer report on whether during the course of the examination there was any reason to believe that the

Intermediary will / will not continue as a going concern in the foreseeable future having taking into account all

contingent liabilities of the Intermediary, if any. An accounting officer does not necessarily consider whether an entity

is a going concern in the performance of the accounting officer’s duties. We recommend that the relevant sections of

ISA 570 - Going Concern be used as guidance in this regard.

FINANCIAL ADVISORY AND INTERMEDIARY SERVICES ACT:

The Financial Advisory and Intermediary Services Act 37 of 2002 (FAIS) was assented to on 15 November 2002.

The main aim of this Act is to regulate the rendering of certain financial advisory and intermediary services to clients

by financial service providers (FSP). The Financial Services Board (FSB) administers FAIS and also acts as the

Registrar for Financial Service Providers.

SAIPA Guide of 32

There are two basic reporting duties that a Professional Accountant (SA) may perform in terms of the FAIS Act.

These relate to reporting on the financial statements of certain FSP’s and secondly, acting as compliance officers for

FSP’s.

Reporting duties related to financial statements:

According to the Guidance Note for Accountants and Auditors (http://www.fsb.co.za) as issued by the

FSB on 15 June 2005, the accounting and audit requirements applicable to an FSP are:

“Maintenance of business accounting records:

In terms of section 19(1)(a) and (b) the provider is required to maintain accounting

records and provide financial statements on an annual basis which must cover the

business carried on by the provider as authorised under the provider’s licence.”

“Full and proper accounting records:

For the purposes of FAIS full and proper accounting records are:

Accounting records as defined by the Companies Act for all providers registered as a

company in terms of the Companies Act.

Accounting records as defined by the Close Corporations Act, 1984 (Act No. 69 of 1984)

for all providers registered as close corporations in terms of the Close Corporations Act.

Accounting records for providers, not incorporated in terms of the Companies- or Close

Corporations Acts, are to include at least the following in one of the official languages of

South Africa:

� Records showing assets and liabilities;

� Records of all purchases on credit, and services received and rendered on credit, in

sufficient detail to enable the nature of the services and the parties to the

transactions to be identified;

� Records containing entries from day to day of all cash received and paid out, in

sufficient detail to enable the nature of the transactions to be identified; and

� Vouchers supporting entries in the accounting records and the names of the parties

to the transactions.

These accounting records are to be prepared on a continual basis and updated

monthly.”

“Financial statements:

For the purposes of FAIS financial statements are regarded as meaning:

SAIPA Guide of 32

Annual financial statements as set out in the Companies Act for all providers registered

as a company in terms of the Companies Act.

Annual financial statements as set out in the Close Corporations Act for all providers

registered as a close corporation in terms of the Close Corporations Act.

Financial statements for all other providers are to include at least the following in one of

the official languages of South Africa:

- a balance sheet and notes thereon;

- an income statement and notes thereon;

- a statement of changes in equity and notes thereon; and

- a cash flow statement.”

“Financial statements are to be:

� Prepared in a manner appropriate to the business of the provider in accordance with

generally accepted accounting practice, fairly present the financial position of the

business at the last day of the financial year and the results of operations and cash

flow information for the period then ended;

� Prepared using the accrual basis of accounting which requires the effects of

transactions and other events to be recognised when they occur and not as cash or

its equivalents are received or paid and recorded in the financial year to which they

relate;

� Prepared on a going concern basis unless the provider intends to liquidate the entity,

or cease trading, or has no realistic alternative but to do so;

� Refer to any material matter which has affected or is likely to affect the financial

affairs of the provider;

� Approved and signed by the provider;

� Subject to an audit; and

� Issued within six months of the financial year end of the provider.”

“Exemptions

In terms of exemption No. 1 of 2003, “Exemption of certain Authorised Financial

Services Providers from Requirements pertaining to Audited Financial Statements and

Financial Soundness”, certain providers are exempted from section 19(2) (a) and b (i) of

FAIS. Section 19(2) (a) obliges the provider to cause the financial statements, pertaining

to the business of the provider, to be audited and reported on by an external Auditor.

SAIPA Guide of 32

Section b (i) requires financial statements to be prepared in conformity with generally

accepted accounting practice. This exemption does not apply in those instances where

the provider is obliged by any other law (for example, the Companies Act or the Close

Corporations Act) to have financial statements audited and reported on by an external

Auditor or, otherwise prepared by an Accounting Officer.

The effect of this exemption is such that a provider who would not comply with generally

accepted accounting practice in preparing financial statements and would not cause

such financial statements to be subject to an audit save for the provisions of FAIS, are

not required to do so. For providers to which the exemption applies financial statements

still need to be prepared and submitted to the registrar.

This exemption does not apply to section 19(3). Providers must submit a report prepared

by the Auditor regarding money and assets held on behalf of clients.”

Guidance should also be obtained from Newsletter 2 of the FAIS division of the Financial Services Board.

Reporting duties that relate to compliance by FSP’s:

FSP’s are required to appoint a Compliance Officer (CO) to monitor compliance with the FAIS Act if the FSP employs

any of the following:

1. more than one key individual (any person responsible for managing or overseeing the activities of the FSP) or

2. one or more representative (any person who renders a financial service to a client for or on behalf of an FSP,

in terms of conditions of employment or any other mandatory agreement).

Section 17 and Regulations chapter IV of the FAIS act determine that the CO is appointed to monitor compliance

with the FAIS Act in accordance with procedures as established and maintained by the FSP, to liaise with the

registrar, to submit reports to the registrar in the manner and regarding the matters as determined by the registrar,

and to supply written reports to the FSP on his compliance monitoring duties and make recommendations.

The following persons may be appointed as a CO: a company director, a member, the Auditor (registered with the

IRBA - ed), a trustee, a principal officer, the public officer, or the company secretary. The CO can also be any other

person that meets the requirements laid down by the registrar in Section 17 and the Schedule to section 17.

QUALIFICATIONS AND EXPERIENCE OF COMPLIANCE OFFICERS

Schedule issued under FAIS, point 2 states:

A person to be appointed as compliance officer other than a director, member, auditor, trustee,

principal officer, public officer or company secretary of a particular authorised financial service

provider as contemplated in section 17(1)(b) of the Act must be a person complying with the following

qualifications and experience, namely, the person must-

a) hold a legal or accountancy university degree, and with at least 3 years experience as regards

the financial services industry; or

SAIPA Guide of 32

b) have passed any specific financial services industry, or compliance related course recognised

by the registrar by notice in the Gazette, with 3 year’s experience as regards the of financial services

industry; or

c) already be appointed as a compliance officer by virtue of a law other than the Act relating to the

financial services industry; or

d) be an accredited member of the Compliance Institute of South Africa, or any other organisation

recognised by the registrar by notice in the Gazette, and who has at least 3 years’ experience as

regards the financial services industry.

ACCOUNTING OFFICER FOR NON-PROFIT ORGANISATIONS

Non-profit Organisations are governed by the Non-profit Organisations Act 71 of 1997. In terms of section 17(2) of

the Act, every registered Non-profit Organisation must arrange for a written report to be compiled by an Accounting

Officer and for this report to be submitted to the organisation. The Accounting Officer must report on the matters

mentioned in section 17(2) of the Act.

Sections 17(1) and 17(2) of the Act read as follows:

“Accounting records and reports

17. (1) Every registered non-profit organisation must, to the standards of generally accepted

accounting practice—

(a) keep accounting records of its income, expenditure, assets and liabilities; and

(b) within six months after the end of its financial year, draw up financial statements, which

must include at least—

(i) a statement of income and expenditure for that financial year; and

(ii) a balance sheet showing its assets, liabilities and financial position as at the end of that

financial year.

(2) Within two months after drawing up its financial statements, every registered non-profit

organisation must arrange for a written report to be compiled by an Accounting Officer and

submitted to the organisation stating whether or not—

(a) the financial statements of the organisation are consistent with its accounting records;

(b) the accounting policies of the organisation are appropriate and have been appropriately

applied in the preparation of the financial statements; and

(c) the organisation has complied with the provisions of this Act and of its constitution which

relate to financial matters.

(3) Every registered non-profit organisation must preserve each of its books of account,

supporting vouchers, records of subscriptions or levies paid by its members, income and

SAIPA Guide of 32

expenditure statements, balance sheets and Accounting Officer’s reports, in an original or

reproduced form, for the prescribed period.”

It is a requirement that an Accounting Officer issue a report. It should be noted that the report required is not the

same as the report required in terms of the Close Corporation Act, 1984. Section 17(2)(c) requires the Accounting

Officer to state whether or not the organisation has complied with the provisions of the Non-profit Organisations Act

and with those parts of its constitution which relate to financial matters. Accordingly, any working documents

prepared should enable the Accounting Officer to state whether or not compliance was achieved. The IFAC

Handbook related to agreed-upon-procedures may be consulted to assist with a determination of the procedures to

be followed.

ACCOUNTING OFFICER FOR CREDIT PROVIDERS

The National Credit Act 34 of 2005 provides for the general regulation of consumer credit and provides for

registration of credit providers. The Act also establishes the National Credit Regulator and the National Consumer

Tribunal. It also repeals the Usury Act, 1968, and the Credit Agreements Act, 1980.

Regulations made in terms of the National Credit Act 34 of 2005 place a compliance and reporting duty on registered

credit providers.

Chapter 8 of the regulations requires registered credit providers to submit the following:

� A Compliance Report;

� Statistical Returns;

� An Annual Financial and Operational Return;

� An Assurance Report; and

� Annual financial statements with either the Accounting Officer’s Report or the Auditor’s Report, as

applicable.

The regulation also requires that any information that is required to be reported to the National Credit Regulator must

be “accurate and complete, and must fairly present the activities and status of the credit provider” and that any

“financial information that is required to be reported to the National Credit Regulator must be prepared in accordance

with generally accepted accounting practice as applied by that entity in the preparation of its financial statements”.

It should be noted that the NCR does not require the adherence to IFRS but to “generally accepted accounting

practice as applied” by an entity. Relevant legislation, trust deeds, constitutions or engagement letters need

therefore be consulted to determine which accounting practice was applied by a particular entity.

Sections 67 and 68 of the regulations are of particular importance to a Professional Accountant (SA). Section 67

requires the registered credit provider to appoint an Accounting Officer or Auditor to conduct an assurance

engagement in terms of regulation 68. If a credit provider is not required by statute to appoint an Accounting Officer

or Auditor, a member of one of the following professional bodies should be appointed: South African Institute of

Chartered Accountants (SAICA); Commercial and Financial Accountants (CFA) – South African Institute of

Professional Accountants (SAIPA); South African Institute of Secretaries and Administrators (ICSA); Institute of

Administration and Commerce (IAC); Chartered Institute of Management Accountants (CIMA). The person

SAIPA Guide of 32

appointed is required to report on the credit provider’s financial statements and to conduct the assurance

engagement in terms of Regulations 68.

Section 68 reads as follows:

“Assurance Engagement

68. (1) A credit provider must require the person appointed in terms of regulation 67 to perform

an assurance engagement in accordance with guidelines to be issued by the National Credit

Regulator and issue a report to the National Credit Regulator on the basis of that person’s

findings with regard to that engagement;

(2) A credit provider must submit the report contemplated in (1) to the National Credit Regulator

within 6 months after the credit provider’s financial year end.

(3) The National Credit Regulator must issue guidelines in respect of -

(a) the procedures which the person must follow in performing such assurance engagement,

and

(b) the format and content of the report which must be compiled based on the engagement.

The National Credit Regulator issued a guideline in 2007, named Guideline 001 / 007 – Assurance engagement –

Guide for credit providers. This document constitutes guidelines issued by the National Credit Regulator, in terms of

section 16 (1) (b) of the National Credit Act and Regulations 67 and 68.

This guideline is intended for credit providers who are by law required to appoint a registered auditor to perform an

audit of its annual financial statements. This guideline is not applicable to credit providers who are not required by

law to appoint a registered auditor to conduct an audit of its annual financial statements.

This document provides guidelines on the assurance engagement and the subsequent report that must be prepared

by the auditor for submission to the credit provider and the National Credit Regulator.

In terms of Regulations 67 and 68 issued under the National Credit Act, 34 of 2005 (the Act), a credit provider must

appoint an auditor or accounting officer to conduct an assurance engagement. This assurance engagement must be

performed in accordance with guidelines issued by the National Credit Regulator.

This guideline applies to credit providers who have appointed a registered auditor (RA), registered with the

Independent Regulatory Board for Auditors (IRBA), to perform an audit of its annual financial statements. This

guideline is not applicable to credit providers who are not required by law to appoint a registered auditor.

The procedures that will enable the Professional Accountant (SA) to issue a report in terms of the assurance

engagement will be based on the International Standards on Assurance Engagements (ISAEs): to be applied in

assurance engagements dealing with subject matters other than historical financial information; and/or the

International Standards on Review Engagements (ISREs), as issued by IFAC. This standard is available from the

IFAC Handbook (see above). The procedures to be followed differ substantially from that which is proposed for

Accounting Officers.

SAIPA Guide of 32

PROFESSIONAL ACCOUNTANT (SA) FOR CO-OPERATIVES

The Co-operatives Act 14 of 2005 provides for “the formation and registration of co-operatives; the establishment of a

Co-operatives Advisory Board; the winding up of co-operatives; the repeal of Act No. 91 of 1981; and matters

connected therewith.”

The Act requires that an audit (as defined) should be conducted in each financial year of the co-operative.

The Act defines an auditor as a person registered in terms of the Auditing Profession Act 26 of 2005 a firm as defined

in that Act; or where appropriate, any other person authorised by regulation to conduct an audit of a co-operative.

The definition of an auditor in section 1, and the exemption requirement as specified in section 55 (2) (b), determines

that only a “suitably qualified person” could be appointed instead of the Registered Auditor, to perform the audit (as

defined). Based on membership of SAIPA, and considering relevant competence and experience, a Professional

Accountant (SA) could be regarded as a ‘suitable person’ to perform the audit function (as defined), but is excluded

because of the requirement of an audit (as defined).

The meaning of the term ‘audit’ may be inferred from Chapter 7 section 47 of the Act:

“47. Audit

(1) An audit of the affairs of a co-operative must be conducted annually in respect of each

financial year, in order to-

(a) ensure that financial statements are drawn up in conformity with generally accepted

accounting practices;

(b) verify that the co-operative has maintained adequate records in accordance with the

requirements of its constitution and this Act;

(c) report generally as to whether the assets and facilities of a co-operative are being

properly managed and the operations of a co-operative are being conducted in accordance with

co-operative principles; and

(d) report on any other matter the auditors are required to report on in terms of a co-

operative’s constitution.”

However subsection 2 does allow for an exemption to the above requirements. An exemption

may be applied for in terms of section 55.

Section 55 reads as follows:

“55. Exemptions

(1) Upon application in terms of section 47(2) and subject to the requirements of subsections

(2) and (3), the registrar may exempt a co-operative from full compliance with the requirements

of this Chapter if satisfied that-

(a) the costs of an annual audit would materially affect the financial sustainability of the co-

operative;

SAIPA Guide of 32

(b) the co-operative has maintained adequate financial records, and is able to prepare annual

financial statements; and

(c) having regard to the size and kind of co-operative, the interests of members are

adequately protected.

(2) When exempting a co-operative in terms of subsection (1), the registrar must either

require such co-operative to be audited-

(a) at a period of longer than one year but not exceeding three years; or

(b) by a suitably qualified person other than an auditor.

(3) The board of directors of a co-operative that is exempted in terms of subsection (1) is

nevertheless required to prepare annual financial statements for submission to an annual

general meeting, and to submit a copy to the registrar within 15 days of the annual general

meeting approving such financial statements.

(4) In the event that an annual general meeting fails to approve the financial statements

referred to in subsection (3), the board of directors is required to comply with the provisions of

section 48(6)(b) in the same manner as would apply to audited financial statements.

(5) The registrar may stipulate conditions to an exemption granted in terms of this section, if the

registrar considers that it will serve the purpose of this Act to do so.”

In terms of section 47(1) (a) to (d) the auditor of a co-operative is not required to express an opinion on the fair

presentation of the financial statements. Very specific duties are required of the auditor. However, the Act requires

an audit to be carried out and may only be performed by a Registered Auditor. The definition and exemption are

misleading and the DTI has been informed of this ambiguity. Accordingly, a Professional Accountant (SA) is not

permitted to be appointed by a co-operative, and approved by the Registrar, to perform the audit duties as described

in section 47. It is suggested that in any application to the Registrar for exemption in terms of section 55, the

procedures to be followed in compliance to section 47 be clearly proposed and explained.

The rights and responsibilities as applicable to an auditor in terms of this Act, include sections:

� 49 - Auditor disqualified from acting;

� 50 - Appointment of auditor;

� 51 - Removal of auditor;

� 52 - Attendance of meeting by auditor;

� 53 - Right to information; and

� 54 - Notice of error.

Section 21 of the Act requires that the Co-operative keep accounting records in the manner determine by the

Registrar of Co-operatives. In terms of section 47 it may be inferred that annual financial statements should be

SAIPA Guide of 32

prepared in “conformity with generally accepted accounting practices”. It is assumed that the accounting practices

followed should be appropriate to the business of the Co-operative.

PROFESSIONAL ACCOUNTANT (SA) FOR FUND-RAISING ORGANISATIONS

The Fund-Raising Act 107 of 1978 provides for the control of the collection of contributions from the public, the

appointment of a Director of Fund-raising, the establishment of a various funds, and for related matters.

The Fund-Raising Act requires the appointment of an auditor registered with the Independent Regulatory Board for

Auditors as established in terms of the Auditing Profession Act 26 of 2005, in terms of section 12 (2) – Accounting of

financial activities. In terms of regulation 13 (3) (a) the auditor shall make a report stating that he has examined the

financial statements in so far as he deemed it necessary for the purposes of his audit and that in his opinion they

fairly represent the financial position and the results of the operations of such organisation or branch in the manner

required by the Act.

However section 12 (4) of the Act allows the Director of Fund-raising to exempt a fund-raising organisation from any

provisions of this Act relating to the furnishing of reports, returns or financial statements and may require alternative

conditions to be met.

Section 12 of the Act reads as follows:

“12. Accounting of financial activities

(1) Every fund-raising organization, registered branch or holder shall, in one of the official

languages of the Republic, keep the prescribed records of all the moneys received and

expended by it or him and of all its or his assets and liabilities and of all financial transactions

entered into by it or him and shall furnish the Director with the prescribed reports, returns and

financial statements at the prescribed times.

(2) Subject to the provisions of the Public Accountants’ and Auditors’ Act, 1951 (Act No. 51 of

1951), such financial statements shall be audited by an accountant and auditor registered in

terms of that Act. Now to be referenced to the Auditing Profession Act, 26 of 2005.

(3) The reports, returns and financial statements of a fund-raising organization, registered

branch or holder shall lie for inspection by the public at such places and during such periods

and after such notice as may be prescribed.

(4) The Director may in his discretion grant to a fund-raising organization, registered branch or

holder a certificate exempting such fund-raising organization, registered branch or holder for the

period and on the conditions and to the extent mentioned in such certificate from any provisions

of this Act relating to the furnishing of reports, returns or financial statements and may in his

discretion, withdraw or amend such certificate at any time by notice to such fund-raising

organization, registered branch or holder.”

SAIPA Guide of 32

A Professional Accountant (SA) may therefore be appointed by the fund-raising organisation, and approved by the

Director of Fund-Raising, to perform an agreed upon reporting procedure. It is suggested that in any application to

the Director for exemption in terms of subsection 4 of section 12 of the Act, the procedures to be followed in

compliance to section 12 be clearly proposed and explained.

It is recommended that SAIPA members performing this agreed function should do so in terms of the Handbook of

International Auditing, Assurance, and Ethics Pronouncements. The Handbook (http://www.ifac.org/Guidance) as

issued by IFAC provides standards and guidance on the performance of various reporting services. The standards

that could be considered could include the International Standards on Related Services (ISRSs): to be applied to

compilation engagements, engagements to apply agreed upon procedures to information and other related services

engagement as specified by the International Auditing and Assurance Standards Board (IAASB).

The same rights and responsibilities that apply to an auditor in terms of this Act, will also apply to a Professional

Accountants (SA) being appointed in terms of section 12 of the Act (with the exclusion of the procedures, agreed to

with the Director of Fund-Raising, to replace the audit function).

The Regulations to the Act, issued in terms of section 36, detail the requirements related to accounting records and

financial statements. These are contained in regulations 12 and 13. Accounting records should be kept to fully

disclose the nature and extent of its financial transactions and the state of its affairs. Financial statements should

fully set out the financial affairs of the fund-raising organisation or registered branch; and should consist of:

� an income statement in the form of Schedule VI;

� a statement in the form of Schedule VI (A), setting out the allocation of functional expenditure;

� a statement of source and application of funds in the form of Schedule VI (B);

� a balance sheet in the form of Schedule VII; the auditor’s report referred to in sub-regulation (3);

� an annual report containing:

○ information to supplement and elucidate the information furnished in the financial statements,

○ estimates of income and expenditure for the ensuing financial year,

○ the names and addresses of the persons who have collected contributions,

○ a statement showing the total amount of the contributions collected, and

○ the total amount of remuneration paid and expenses incurred in connection with collection of

contributions, and

○ the names and addresses of the members of its management, the names of any such members

who have died, resigned or retired during the year or whose term of office has otherwise been

terminated and the names and addresses of the persons elected or re-elected or appointed or

re-appointed in the vacancies which have thus occurred.

SAIPA Guide of 32

PROFESSIONAL ACCOUNTANT (SA) FOR REGIONAL INDUSTRIAL DEVELOPMENT

PROGRAMME

A number of incentive programmes are offered by the DTI for enterprise development. Some of these programmes

require an auditor or accredited person to issue a report to the DTI before payment is made to the relevant

enterprise.

SAIPA members as Professional Accountant (SA)’s are recognised as accredited persons for the purposes of certain

incentive programmes. A guide on these programmes and the duties of the accredited person is available on the

SAIPA website (www.saipa.co.za) under Technical. This guide was prepared by SAICA for the use of auditors and

accredited persons. A summary of the relevant programmes are presented in the table below.

INCENTIVE

PROGRAMMES

Entities allowed to

participate in the

programme

Accredited persons Types of engagement &

related report to be

rendered

Regional Industrial

Development

Programme

(RIDP)

Companies

Close corporations

Registered Auditors Audit engagement

Audit report

Simplified Regional

Industrial Development

Programme

(SRIDP)

Companies

Close corporations

Partnerships

Sole proprietors

Registered Auditors

CA(SA)’s

AGA’s

Professional Accountant (SA)

Agreed-upon procedures

engagement

Report of factual findings

Small Medium

Manufacturing

Development

Programme

(SMMDP)

Companies

Close corporations

Partnerships

Sole proprietors

Registered Auditors

CA(SA)’s

AGA’s


ACIS/FCISs*


engagement


SAIPA Guide of 32

INCENTIVE

PROGRAMMES

Entities allowed to

participate in the

programme

Accredited persons Types of engagement &

related report to be

rendered

Tax Holiday Scheme Companies

Close corporations

Registered Auditors

CA(SA)’s

AGA’s



engagement


Small Medium

Enterprise

Development

Programme

(SMEDP) –

Manufacturing

Companies

Close corporations

Partnerships

Sole proprietors

Co-operatives

(Co-ops)

Registered Auditors

CA(SA)’s

AGA’s


ACIS/FCIS’s*


engagement


Small Medium

Enterprise

Development

Programme

(SMEDP) –

Tourism

Companies

Close corporations

Partnerships

Sole proprietors

Co-operatives

(Co-ops)

Registered Auditors

CA(SA)’s

AGA’s


ACIS/FCIS’s*


engagement


SAIPA Guide of 32

SERVICES THAT MAY NOT BE RENDERED BY SAIPA MEMBERS

For the sake of completeness, this section provides a description of the most important services that SAIPA

members are not allowed to render. Professional Accountants (SA) should take care not to accept assignments

which they are not authorised to perform.

AUDITOR OF COMPANIES OR ANY OTHER ENTITY

Companies are governed by the Companies Act 61 of 1973. Every company must appoint an Auditor registered with

the Independent Regulatory Board for Auditors as established in terms of the Auditing Profession Act 26 of 2005.

The appointment and duties of an Auditor are prescribed by the Companies Act and by the Auditing Profession Act.

ADMINISTRATION OF ESTATES

The administration of estates is governed by the Administration of Estates Act 66 of 1965. An executor “appointed in

terms of a will” may personally liquidate a deceased estate. An agent may be appointed to liquidate the estate on the

executor's behalf.

In terms of regulations issued under the Attorneys Act 53 of 1979, entitled “Regulations prohibiting the liquidation or

distribution of the estates of deceased persons by any person other than an attorney, notary, conveyancer or law

agent”, published under Government Notice R910 in Regulation Gazette 967 of 22 May 1968, only lawyers, auditors

and certain other institutions may be appointed as executors. The appointment of an agent is approved by the

Master of the High Court.

ATTORNEYS TRUST ACCOUNTS

Attorneys are governed by the Attorneys Act 53 of 1979. Attorneys are members of provincial law societies and are

governed by the Rules of the Law Societies in each of the designated provinces.

Every attorney is required to keep a trust account that must be audited by an accountant, as defined in the Rules of

each Law Society. An accountant is defined in the rules as being a person registered with the Independent

Regulatory Board for Auditors as established in terms of the Auditing Profession Act 26 of 2005.

ESTATE AGENTS TRUST ACCOUNTS

Estate agents are governed by the Estate Agents Act 112 of 1976. This Act requires every estate agent to appoint

an Auditor registered with the Independent Regulatory Board for Auditors as established in terms of the Auditing

Profession Act 26 of 2005.

An Auditor is appointed to audit the trust accounts and the books and records if the entity is a company. The report

issued by the Auditor is prescribed by the regulations to the Estate Agents Act.

TRAVEL AGENTS AND TRAVEL AGENCIES

Travel agents registered with the International Air Transport Association (IATA) must keep annual financial

statements, which should be audited by an Auditor registered with the Independent Regulatory Board for Auditors as

established in terms of the Auditing Profession Act 26 of 2005.

SAIPA Guide of 32

AGRICULTURAL PRODUCE AGENTS

Agricultural produce agents are governed by the Agricultural Produce Agents Act, Act no. 12 of 1992. The

accounting records and trust account of each agricultural produce agent must be audited by a person registered with

the Independent Regulatory Board for Auditors as established in terms of the Auditing Profession Act 26 of 2005.

SHERIFFS OF THE COURT

Sheriffs of the Court are governed by the Sheriffs Act, Act no. 90 of 1986. Every Sheriff must keep a trust account

that must be audited by a Registered Auditor. The Regulations to the Sheriffs Act prescribe the form that must be

signed by the Auditor.

DROUGHT SCHEME FOR FARMERS

A drought scheme for farmers was announced in June 1992. The procedures for compliance with the scheme were

published by the Department of Agricultural Development. Initially, compliance with the scheme required the

appointment of an Accounting Officer or Auditor. This decision was subsequently revoked to provide for the

appointment of an Auditor.

HONORARY AUDITOR FOR A CLUB, INSTITUTE OR ASSOCIATION

A SAIPA member may accept the appointment as honorary auditor provided that he / she is a member of the club,

institute or association, which is not carried on with a view to profit, and that he / she receives no fee or other

consideration for his / her services (Auditing Profession Act, Act 26 of 2005 section 41 (3) (b)).

A SAIPA member should not accept the appointment to perform an engagement which is not allowed to be

performed in terms of the Auditing Profession Act, 2005 and should consider whether the reporting requirements of

any law or regulation does not imply that such services should be performed by a registered auditor in terms of the

Auditing Profession Act, 2005.

SAIPA Guide of 32

GENERAL GUIDELINES FOR REPORTING

PRINCIPLES APPLICABLE TO ANY REPORT ISSUED BY SAIPA MEMBERS

Section 2 of the SAIPA constitution contains the “Code of Conduct”. According to sections 4, 9 and 10, respectively a

SAIPA member:

� Should not portray himself or herself as having expertise or experience that he or she does not

possess;

� Should not perform any work that may only be performed by a person who is registered with the IRBA;

� Should only undertake such services as they can expect to complete with competence.

Each SAIPA member should have an “engagement acceptance policy” in place, regulating which engagements are

permitted to be accepted by members, in line with this guide.

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