(Continued)

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DRAFT MOTION 20171205_6-P:

I move to approve USD’s Facility Program Plan to renovate and construct an addition to

the National Music Museum with costs estimated at $9,218,200 to be funded through

private donations equal to $7,718,200 and $1,500,000 in HEFF M&R, and to request

legislative approval of the project.

SOUTH DAKOTA BOARD OF REGENTS

Budget and Finance

AGENDA ITEM: 6 – P

DATE: December 5-7, 2017

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SUBJECT

USD National Music Museum Addition & Renovation Facility Program Plan

CONTROLLING STATUTE, RULE, OR POLICY

SDCL 5-14-1 Classification of Capital Improvements

SDCL 5-14-2 Supervision by Bureau of Administration of Capital Improvement Projects

– Payment of Appropriated Funds

SDSU 5-14-3 Preparation of Plans and Specifications for Capital Improvements – State

Building Committees – Approval by Board or Commission in Charge of Institution BOR Policy 6:4 Capital Improvements

BACKGROUND / DISCUSSION

USD’s National Music Museum Addition & Renovation Preliminary Facility Statement

was approved at the June 2009 Board meeting. The University of South Dakota and

National Music Museum Board of Trustees have completed their study that has determined

the need to renovate and build an addition to the Carnegie building that currently houses

the National Music Museum in its desire to regain accreditation. The 28,830 square foot

building requires renovations to modernize facilities, improve working conditions, add

environment controlled storage, enhance security, and add an ADA accessible entrance to

the museum. The 16,380 square foot addition will allow for more instruments to be put on

display, offer a rotating exhibition room, a new concert hall with state-of-the-art recording

technology, new gallery space, and include family-friendly areas where instruments can be

demonstrated, better serving students, faculty, staff, national and international researchers,

and the general population.

The planned renovations and addition to the west side of the Carnegie Building are

projected to cost $9,218,200 and will be funded through private donations and HEFF

M&R. Additional details for the addition and renovations can be found in the Facility

Program Plan, Attachment I; additional details on the funding sources are included in

Attachment II, the Commitment of Funding Letter.

USD National Music Museum Addition & Renovation FPP

December 5-7, 2017

Page 2 of 2

IMPACT AND RECOMMENDATIONS

USD is requesting approval of their Facility Program Plan to renovate 28,830 gross square

feet and add 16,380 gross square feet onto the National Music Museum. Funding for this

project will be supplied by private donations equaling $7,718,200 and $1,500,000 in HEFF

M&R.

The cost of the addition is estimated to be $4,095,000 which will have an annual impact

on HEFF M&R of $81,900. Utility costs are expected not to increase even with the

expansion because the building will be more efficient. The ongoing operational budget of

$63,855 will be funded through a combination of USD funds as well as funds from the

National Music Museum

The president of the Board will need to appoint a regent to the building committee.

ATTACHMENTS

Attachment I – USD National Music Museum Addition and Renovation FPP

Attachment II – USD National Music Museum Funding Commitment Letter

FACILITY PROGRAM PLAN

National Music Museum Addition/Renovation

THE UNIVERSITY OF SOUTH DAKOTA

a. Programmatic justification for discrete spaces:

The University of South Dakota and National Music Museum Board of Trustees

have completed their study that has determined the need to renovate the Carnegie

building that presently houses the National Music Museum, as well as build an

addition onto the existing Carnegie building for use by the National Music Museum.

The renovation and addition will provide modernized facilities to house the National

Music Museum’s world class musical instrument collection in a secure,

environmentally controlled setting that will provide the museum staff improved

working conditions. The addition will provide an ADA accessible entrance to the

museum, allow for more instruments to be put on display, provide for a rotating

exhibition room, a new concert hall with state-of-the-art recording technology,

provide for family-friendly areas where instruments can be demonstrated and played

by young people, and provide more secure storage for the most priceless of

instruments. Renovation of the Carnegie building will provide for a much improved

heating and cooling environment for the safety of the instruments on display, and

allow for new gallery space to open up for new exhibits.

The constituents served by this facility will be USD students, faculty, staff, national

and international researchers, and the general population. With a world-class

collection of the most important instruments, the facilities must come up to standards

that will assist the museum in its desire for re-accreditation.

b. Gross Square Footage:

Total gross square footage for the National Music Museum is 28,830 gsf and with

the addition of 16,380 the total square footage impacted will be 45,210.

c. Site Analysis:

The Carnegie building is an existing building that is located on the southern side of

campus, fronted by Clark Street on the South, the South Dakota Union building on

the West, and Slagle Hall on the East. The planned addition will be constructed on

the West side of the Carnegie building.

ATTACHMENT I 3

d. Description of Key Building Features:

The Carnegie building which houses the National Music Museum consists of

masonry walls with a structural steel roof system, with wood windows and doors

and fully adhered membrane roof. The addition would be made up of structural

steel structure and structural steel roof with architectural precast walls, fully

adhered membrane roof, aluminum windows and doors.

e. Illustrative floor plans:

Conceptual floor plans and overall aerial pictures of the building showing various

functions and the relationship of the National Music Museum to existing campus are

attached for your review.

f. Initial Cost Estimates:

The initial cost estimate is $9,218,200. The following presents the breakdown of

the cost estimates.

Total Estimate Of Probable Construction Costs $6,846,000 A/V & IT Allowance/BIT $342,300 FF & E Allowance $130,000 A & E Fees $675,000 LEED/Commissioning $134,000 Testing $34,000 OSE Fees / USD Fees $342,300 Owner's Contingency: $684,600

PROJECT TOTAL $9,218,200

g. Impact to M&R:

This addition/renovation will be eligible for funding from USD’s HEFF

maintenance and repair annual allocation. The impact to that fund is estimated at

$81,900 per year.

h. Budget for ongoing operational costs:

Ongoing operational budgets are estimated based on current funding levels for

custodial and maintenance. The budget is illustrated below:

ATTACHMENT I 4

NMM

Sqft 45,210

Custodial 1 FTE $39,611

Maintenance $24,244

Total $63,855

Utility budget is currently at $50,000 per year and is not anticipated to increase.

i. Proposed funding sources for costs of (i) construction (ii) ongoing operations

and (iii) maintenance and repair:

(i) Source of funding for the National Music Museum Addition/Renovation is

outlined below: $7,718,200 in private funding and $1,500,000 in HEFF

M&R (to address mechanical)

(ii) Utility costs will be funded through the university utility allocation.

(iii) Maintenance and repair will come out of HEFF.

ATTACHMENT I 5

ATTACHMENT I 6

ATTACHMENT I 7

ATTACHMENT I 8

ATTACHMENT I 9

ATTACHMENT I 10

ATTACHMENT II 11