south well field and water treatment plant pre-submittal

© 2015 HDR, all rights reserved.

South Well Field and Water Treatment Plant Pre-Submittal Meeting

City of Salina, KansasNovember 29, 2016

INTRODUCTIONS

PROJECT OVERVIEW

PROGESSIVE D-B OVERVIEW

PROCUREMENT OVERVIEW

Martha Tasker, Director of Utilities Bernie Kitten, Plant Operations Manager Mark Peterson, Electrical Engineer Ray Starnes, WTP Operations Foreman

City Staff - Owner Don Lindeman, Project Manager Ryan Saffels, Water Section Manager Scott Churilla, Design Build Consultant Jessica Adams-Weber, Project Engineer

HDR Staff – Owner’s Representative

Introductions

Project Overview

Downtown Facilitieso Downtown WTP (20 MGD)o Downtown Well Field (15 wells)

• Normal: 15.2 MGD• Drought: 12.4 MGD

o Smoky Hill River Intake (10 MGD) Former Schilling Air Force Base

Facilities o Schilling Air Force Base WTP

• Emergency supply onlyo South Well Field (5 wells, 3 active)

• Existing Capacity: 2.24 MGD• Water Rights: 3.7 MGD

System Overview

Goal: o Provide water supply during drought

Feasibility Studyo Draft 2016o Water Supply Alternativeso Water Treatment Alternatives

Project:o Improvements to five existing wellso Raw water lines, finished water lines, and

other utilitieso Construction of new 3.5 MGD WTP

• Lime Softening WTP• Membrane WTP

Estimated Project Budget:o Approximately $32M to be funded by

SRF

Project Overview

Continued use of vertical wells and vested water rights

Offset Wells 1 and 5 Rehabilitate Wells 2, 3, and 4 New for all wells:

o Pumpso Flow meterso Pump housingo Discharge pipingo I&Co Electrical

Water Supply Scope

Water Well Road

Ohio

Stre

et

Coagulation with Ferric Addition Lime Softening Recarbonation Gravity Filtration Disinfection (Chloramines) Clearwell High Service Pumping Solids:

o Gravity Thickeningo Dewatering Lagoons

Water Treatment Alternatives

Aeration Green Sand Filtration Nanofiltration (2-stage) Disinfection (Chloramines) Clearwell High Service Pumping Solids:

o Membrane Waste Solids Separationo River Discharge or Deep Well Injection

Lime Softening Treatment Membrane Treatment

Progressive Design-Build Overview

South Well Field and

Water Treatment

Plant

Single Point of Accountability

Establish Project

Budget Prior to Design

Maximize Contractor

Involvement in Design Cost Estimating

Early Collaboration

Between Owner’s Team and D-B Team

City’s Objectives

Procurement

Pre-Design• Evaluate Treatment

Alternatives• Establish Project

Budget with Contractor Estimates

Design and Cost Estimating• BODR• 30%• 60%• 90%

GMP

Finalize Design Construction Start-up & Operation

Phase 1

Phase 2

Progressive Design Build Overview

Procurement Overview

Submission of SOQ Part I Short-List up to 3 Qualified Respondents

RFQ Part I

Confidential Meetings Submission of SOQ Part II Interviews Selection of Design-Builder Negotiation for Award

RFQ Part II (Shortlisted Respondents Only)

Procurement Overview (Section 1.1)

Advertise RFQ November 14, 2016RFQ Acknowledgement November 21, 2016Pre-Submittal Meeting November 29, 2016Deadline for Questions December 9, 2016Deadline for SOQ Part I December 22, 2016Notification to Short-Listed Respondents January 9, 2017

Procurement Overview – RFQ Part I

Advertise RFQ November 14, 2016RFQ Acknowledgement November 21, 2016Pre-Submittal Meeting November 29, 2016Deadline for Questions December 9, 2016Deadline for SOQ Part I Thursday, December 22, 2016 3:00 pmNotification to Short-Listed Respondents January 9, 2017

Procurement Overview – RFQ Part I

Submission Deadline Thursday, December 22, 2016 3:00 pm

Submission Location

Submission:o 8 Paper Documents (1 original, 7 copies)o 1 Electronic Version on Flash Drive (pdf)

Addressed to: City ClerkUtilities Department300 W. Ash, P.O. Box 736Salina, KS 67402-0736

SOQ Part I – Submission Requirements (Section 4.1.1)

Evaluation Criteria ScoringRespondent’s Team 32%Respondent’s Team Experience and Capabilities 63%Safety record, including the EMR for the last 5 years 5% Financial strength of the Respondent Pass/Fail Legal/Litigation History for the last 10 years Pass/Fail Licensing and Registration in the State of Kansas Pass/Fail Respondent’s Acknowledgement of RFQ Pass/Fail Respondent’s Signatory Certification Form Pass/Fail Compliance forms (Appendix F) Pass/Fail

SOQ Part I – Evaluation Criteria(Section 5.1.4)

SOQ Part I scores weighted as 35% of overall score

Selection committee will use 100-point scale Shortlist up to 3 Respondents Owner will notify Respondents of rankings Shortlisted Respondents invited to submit SOQ Part II

SOQ Part I – Evaluation & Shortlisting

Notification to Short-Listed Respondents January 9, 2017Deadline for Contract Markup January 19 and 20, 2017Conduct Confidential Meetings January 19 and 20, 2017Submission of SOQ Part II February 10, 2017 Interviews February 16 and 17, 2017Notification of Selection February 17, 2017

Procurement Overview – RFQ Part II

Notification to Short-Listed Respondents January 9, 2017Deadline for Contract Markup January 19 and 20, 2017Conduct Confidential Meetings January 19 and 20, 2017Submission of SOQ Part II February 10, 2017 Interviews February 16 and 17, 2017Notification of Selection February 17, 2017


Progressive D-B Contract will be provided as an Addenda prior to Shortlisting.

Notification to Short-Listed Respondents January 9, 2017Deadline for Contract Markup January 19 and 20, 2017Conduct Confidential Meetings January 19 and 20, 2017Submission of SOQ Part II Friday, February 10, 2017 3:00 pmInterviews February 16 and 17, 2017Notification of Selection February 17, 2017


Submission Deadline Friday, February 10, 2017 3:00 pm

Submission Location

Submission:o 8 Paper Documents (1 original, 7 copies)o 1 Electronic Version on Flash Drive (pdf)

Addressed to: City ClerkUtilities Department300 W. Ash, P.O. Box 736Salina, KS 67402-0736

SOQ Part II – Submission Requirements (Section 4.2.1)

Evaluation Criteria ScoringRespondent’s Project Approach 100% Acknowledge review of Contract and/or markup Pass/Fail Short-Listed Respondent’s Signatory Certification Form Pass/Fail

SOQ Part II & Interview – Evaluation Criteria(Section 5.2.3)

SOQ Part II & Interview scores weighted as 65% of overall score

Procurement Overview – Final Selection

Selection Criteria Total Score SOQ Part I 35%SOQ Part II & Interview 65%

Notification of Selection February 17, 2017Begin Negotiations February 20, 2017City Commission Meeting for Approval March 13, 2017Execution of Contract March 2017

Procurement Overview – Contracting Schedule

Project Design Phase (April 2017 to June 2018)

Design Kickoff Meeting April 2017Consultant/Design-Builder Pre-Design June 2017BODR and Project Budget June to August 201730% Document Development September 201760% Document Development November 201790% Document Development February 2018Guaranteed Maximum Price Proposal May 2018Execute Phase 2 Construction Contract June 2018

Progressive Design Build Proposed Milestones

Construction Services (June 2018 to November 2020)

Begin Construction June 2018Substantial Completion November 2019Final Completion March 2020

Progressive Design Build Proposed Milestones

QUESTIONS?