SPACE : AN EXPENSIVE AND LIMITED RESOURCE

MARIO BOUCHARDDIRECTOR

PHYSICAL RESOURCES SERVICE

PHYSICAL RESOURCES SERVICE

INTRODUCTION

• Presentation of the University’s campus

• Cost of space

• Hybrid model of management

• Results and conclusion

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UNIVERSITY OF OTTAWA’S 3 MAJOR CAMPUSES

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UNIVERSITY OF OTTAWA

• 33,000 FTE (since 2001 – 50% increase)

• 500,000m2 space

• 3,000 parking space

• 3,000 residents

• 15 m2 / student FTE

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TO CHARGE OR NOT TO CHARGE

• Pros Ultimate – accountability measure

• Clear relationship

• Cons Cost and complexity

Lost of control

• Hybrid model selected - Why?

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WHAT IS THE COST OF SPACE?

Operation

$80 – $100 / m2 x 500,000 m2 $50M / year(close to 10% operational budget)

Construction – Current replacement value

$3,000 / m2

X 500,000 m2

$1,500M ($1.5B)

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SPACE MANAGEMENT

• HYBRID MODEL DEVELOPMENT

-15 years ago - Good management of physical resources service– $ / m2 – operation– $ / m2 – construction

Not involved in space Management

1. Restructuration space management transfer to our service

2. Strategic planning – good opportunity- potential

3. Sustainability (reduce the waste) instead of building

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HYBRID MODEL DEVELOPMENT

• Measure and understand who is using what (good software)

• Assessment of needs• Develop internal expertise• Establish clear and strong policies and standards• Managed classrooms and computer lab centrally• Local management supported centrally

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Hybrid model- finance

• Capital project financing (50/50)

• Space optimisation project (Incentive $3M) Strategic plan Evaluation process Typical 50/50

• Refurbishing –faculties and services 100%

• Base building and O/M -central

Note : Similarities with Energy conservation

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RESULTS

• Moving away from fighting• Getting – collaborative

– incentive – part of the solution

• Reinvestment into existing space$150M in the next 5 years

• Annual facility renewal from $3M to $5M /yearFCI reduction from 0.15 to 0.11

• Reducing our environmental footprint1.15 ton of CO2 / FTE – Targeting 1.0 ton in 2 years

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CONCLUSION

TO CHARGE OR NOT TO CHARGE

Space is expensive

Not required – to charge

Hybrid model – good results

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CONCLUSION (cont’d)

Training tips SCUP

Specialized consultant

Space mining shop

(Algonquin College)

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CARTE DES TROIS CAMPUS