space booking domestic

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5 ‐ 11 February 2014

India Expo Mart, Greater Noida, Delhi NCR, India

SPACE BOOKING CONTRACT (FORM NO. 1)

OFFICIAL SHOW

GUIDE

ADVERTISEMENT

(FORM

NO.

2)

GENERAL EXHIBITOR RULES

&

TIME SCHEDULE

Auto Expo – The Motor Show 2014 is an international motor show Accredited by

The International Organisation of Motor Vehicle Manufacturers

Aut omoti ve Component Manu fact urers Associ ation o f India Confederation o f Indian Indust ry

SIAM Society of Indian Aut omobil e Manufacturers



Mail To:

Society of Indian Automobile

Manufacturers Core 4‐B, 5

th

Floor, India Habitat Center,

Lodi Road, New Delhi‐110 003, India.

Ph: +91‐11‐24647810‐12

Fax: +91‐11‐24648222

Email: [email protected]

Website: www.siamindia.com

5 ‐

11 February

2014

India Expo Mart, Greater Noida, Delhi NCR

SPACE BOOKING CONTRACT

(DOMESTIC EXHIBITOR)

FORM NO. 1

EXHIBITOR DETAILS

Company/Organization:…………………………………………………………………………………………………………………………...….………………

Address……………………………………………………………………………….………………………………………………………………………………………

City………..………..…………………………State ………………..……..………...……PIN Code…………..……………Country……………………..…

Phone……………………………..……………..Fax………………..……………………………… Mobile ……………….……………..………………………

Email:……………………………………………….……………………………. Website……………………………….……………………………………………

Chief Executive…………………………….……………….

Designation:....…………………………………Mobile……………..……………………….

Contact Executive………………………………………… Designation:.………………………………… Mobile……………….……………………….

Phone…………………………………….…..…..Fax………………….………………………………Email………………..………………………………………

SPACE RENTAL DETAILS

SPACE TYPE RATE PER SQM

MEMBER COMPANIES (INR) SPACE REQUIRED (SQM) AMOUNT (INR

Indoor Raw Space (Min 50 Sqms) 8900/‐

Mezzanine Space 2500/‐

Outdoor Open Raw Space (Min 100 Sqms)* 6400/‐

Built‐up Space (Min 12 Sqms) 12000/‐

Early Possession of Stall (entire hall will be

charged if no other exhibitor share) 220/sqm/day

Total Space Rent

LESS: Discounts (Please refer Form 1A)

Sub Total

OTHER CHARGES Electricity Charges (100% Power

backup through captive generators.

Rates are subject to revision

depending on

diesel

price)

Raw Space: Rs.5,000/‐ per KW X ……………………….………..…KW

Built‐up Space: Stall lighting @ Rs.400/‐ per Sqm X ………...….Sqms +

Rs.5,000/‐

per

KW

X

……………………………..……..KW

Advertisement in Official Show

Guide Refer General Exhibitors Rules for Cost Details

Total Amount

Service Tax+Cess @ 12.36 %

[Service Tax 12% +(Education Cess 2% and Higher Education Cess 1% on Service Tax)]

Security Deposit (Refundable) @ Rs.200 per sqm with a minimum of Rs. 1,00,000/‐ and maximum of Rs.

5,00,000/‐

GRAND TOTAL

* Not more than 20% closed structure can be built in outdoor open raw space

Aut omo tive Component Manufacturers Assoc iat ion of Ind ia Confederation o f Indian Indust ry SIAM Society of Indian Automobil e Manufactur



5 – 11 February 2014


EXHIBIT DETAILS GROUP COMPANIES

Products / Services to be displayed: The following Group companies would also be represented

in our stand:

1. ……………………………………………………….

2. ……………………………………………………….

3. ……………………………………………………….

4. ……………………………………………………….

5. ……………………………………………………….

1. ……………………………………………………

2. ……………………………………………………

3. ……………………………………………………

4. ……………………………………………………

5. ……………………………………………………

Please study the General Exhibitor Rules, while finalizing this contract.

I / We have read the GENERAL EXHIBITOR RULES and confirm that we shall abide by them. Enclosed is the

Cheque No./Bank Draft No./Remittance details …………………………………………... dated……………………….. For INR. …………………..………

towards payment

of

rental

and

other

charges

in

favour

of

Society

of

Indian

Automobile

Manufacturers

payable

at

New

Delhi.

Name: …………………………………………………… Designation ……………………………………………………

Signature: ..……………………………………. Date: …………/…………/ 2013

(With company seal)

Any location preference*:

(Refer 1.8a of General Exhibitor Rules – Give three preferences in order of priority)

* Preferences

are

subject

to

availability.

The

decision

of

Organisers

on

space

allotment

is

final.

NEFT / RTGS Payment Transfer Details:

Account Name :Society of Indian Automobile Manufacturers

Bank Name : State Bank of India

Address : Andhra Association Building, 2425, Institutional Area,

Lodi Road, New Delhi ‐ 110 003, India

Current A/c No. : 32982842034

IFSC Code : SBIN0060321

Aut omo tive Component Manu fact urers Asso ciation o f India Confederati on o f Indian Indust ry

SIAM Society of Indian Automobil e Manufacturers





FORM NO 1A DISCOUNT

STRUCTURE (To

Accompany Form 1)

Company

…………………………………………………………………………………………………………………………….…………………………………………………. Address

……………………………………………………………………………………………………………………………………………………………………………….… Contac

Executive……………………………………………………………..………………Designation……………………………….…………………….……………

Email……………………………………………………………..…….…Mobile…………………………………………Phone……………………………………………….

DISCOUNT STRUCTURE

2% Early Bird discount on space rent

1% discount on space rent for stall area upto 1000 sqm

2% discount on space rent for stall area 1001‐2499 sqm

3% discount on space rent for stall area 2500 sqm and above

2% discount on space rent for Auto Expo 2012 participants

INR USD

TOTAL AMOUNT

NOTE:

• Early Bird Booking closes on 14th June 2013. The early bird booking is open to Member companies of SIAM who

have participated in Auto Expo 2012 and will qualify under the scheme on submission of Form No.1, Form No.1A &

by depositing requisite payment (50% of space rental as advance). Please refer General Exhibitor Rules for

Cancellation Policy.

• Participants of International Bus & Utility Vehicle Show 2013 are eligible for Special Discount as committed by SIAM.

• All the above discounts are subject to receipt of payments within the stipulated deadlines, as per “Space Booking

Procedure” (refer General Exhibitor Rules)

• Confirmation of bookings and allocation of space will be made on the following criteria: the upper floors of the

existing

halls

will

have

two

wheelers,

cars

and

UVs

only

due

to

lower

load

bearing

capacity

of

the

floor.

Two

Wheeler

exhibits will be permitted on the ground floor or other Halls only after the upper level is fully booked. The ground

floors of existing halls will be earmarked mainly for cars/UVs. The new AC halls to be built on a temporary basis will

be housing CVs due to higher load bearing capacity of the floor. Cars and MUV exhibits will be permitted in these

temporary Halls only after the ground floor of the permanent halls is fully booked. Cars and UVs can be displayed in

new temporary halls if these are a part of a larger company pavilion comprising of CVs also. However, within these

parameters and technical requirements as determined by the show architect, the preference will be considered on

first cum first serve basis. Also, preference will be given if someone takes an entire hall. Exhibitors may indicate their

preferences of location. Preference of location will be considered subject to receipt of booking with required

payment within the stipulated time. The decision of the Organisers in this case will be final

Aut omo tive Compon ent Manuf acturers Associ ation o f India Confederation o f Ind ian Industry

SIAM Society of Indian Aut omobil e Manufacturers



Aut omot ive Component Manufacturers Association of India Confederation of Indian Industry

SIAMSociety of Indian Autom obil e

Manufacturers 5 – 11 February 2014


MAIL TO :

Society of Indian Automobile Manufacturers

Core 4‐B, 5th

Floor,

India Habitat

Center,

Lodi

Road,

New Delhi‐110 003, India.

Ph: +91‐11‐24647810‐12

Fax: +91‐11‐24648222


APPLICATION FORM FOR

ADVERTISEMENT IN

OFFICIAL SHOW GUIDE of “Auto Expo – The Motor Show 2014”

FORM No. 2

DEADLINE

30th

December 2013

OFFICIAL SHOW GUIDE

♦ “Auto Expo ‐ The Motor Show 2014” is scheduled from 5 ‐ 11

February 2014 at India Expo Mart, Greater Noida, Delhi NCR,

India. It will list and provide salient details of all participants

of “Auto Expo ‐ The Motor Show”. Official Show Guide will

be distributed to a wide range of business officials,

diplomats,

government

officials

and

embassies.

Therefor

the

Show Guide of “Auto Expo – The Motor Show 2014” will act as a

valuable source of information during and after the exhibition.

♦ Official Show G u i d e o f the 12th “ Auto Expo – The Motor

Show 2014” gives an opportunity to both Exhibitors and Non

‐ Exhibitors to project their Corporate Image by advertising

in the Show Guide.

GENERAL CONDITIONS

1. Advertising opportunities in the “Auto Expo – The Motor Show

2014” Official Show Guide are available to exhibitors and no

exhibitors.

2. The submission of this form by the Company / Organization sh

constitute a firm

order

to

the

Organisers.

3. Order will be accepted by the Organisers provided it is receive

along with required full advance payment in favour of Socie

of Indian Automobile Manufacturers payable at Ne

Delhi. Advertisement position in the show guide is subject

availability.

4. Overseas Advertisers can remit the payment in USD through Ban

transfer as per the details given below

5. No agency commission is applicable on rates.

6. Advertisement Material: All the advertisement material should b

submitted

in

a

CD

in

Corel

Draw

or

high resolution

PDF

form

along with sample print‐out.

Size of the Official Show Guide:

Magazine size : 11.75 inches (h) by 8.25 inches (b)

7. The last date for submission of advertisement material is

30th

December 2013.

ADVERTISEMENT RATES

All Pages are in Four Colour INR USD

1.

Full page

1,50,000.00

3,000.00

2. Double Spread 2,50,000.00 5,000.00

3. Back Cover * 3,00,000.00 6,000.00

4. Inside Front Cover * 2,00,000.00 4,000.00

5. Inside Back Cover * 2,00,000.00 4,000.00

6. Page facing Inside Back Cover * 1,80,000.00 3,600.00

7. Double Spread gate fold* 2,50,000.00 5,000.00

* Premium positions are on “first ‐come‐ first ‐serve” basis

Note: Taxes will be applicable as per the Government of India rules &

regulations.

ADVERTISEMENT ORDER

I / We have read the General Conditions for advertisement in the catalogue and confirm that they are acceptable to us.

I enclose the Bank DD No. / Remittance dated for INR /USD The

Advertisement Material is enclosed as per the specifications and formats mentioned.

Signature: Date_

Name: Designation:

Company:

Address:

Tel: Fax: Email:



1

5 – 11 February 2014India Expo Mart, Greater Noida, Delhi NCR

1. GENERAL EXHIBITOR RULES (DOMESTIC)

1.1. Organisers: Automotive Component Manufacturers Association of India (ACMA)

Confederation of Indian Industry (CII)

Society of Indian Automobile Manufacturers (SIAM)

Address for Communication (Secretariat): Society of Indian Automobile Manufacturers

Core 4‐B, 5th Floor, India Habitat Center,

Lodi Road, New Delhi ‐110 003, India.

Ph: +91‐11‐24647810‐12

Fax: +91‐11‐24648222


Website:

www.siamindia.com

1.2. Venue : India Expo Mart, Knowledge Park II, Greater Noida, Delhi NCR, India

1.3. Exhibitor: Any Company / Organisation participating in “Auto Expo – The Motor Show 2014”.

1.4. Exhibition Dates: 5‐11 February 2014 (5th

February 2014 is exclusively for Media and 6th

February 2014 is for Media, Specia

Guests, Dealers and Opening Ceremony, 7th

to 11th

February 2014 open to public)

1.5. Exhibition Timings :

Weekdays: 1000 hrs. to 1800 hrs.

Weekends: 1000 hrs. to 1900 hrs.

1.6. Permissible Exhibits: Commercial Vehicles (Trucks & Buses), Two Wheelers, Three Wheelers, Cars & MUVs/ SUVs, Specia

Vehicles, Concept Vehicles, Design & Automotive Related Institutions, etc

1.7. Basic

Rentals

:

Space Types Space Rent (Member*)

Indoor Raw Space (min 50 sqm) Rs. 8,900.00 per sqm

Mezzanine Space Rs. 2,500.00 per sqm

Outdoor Open Space (min 100 sqm) Rs. 6,400.00 per sqm

Indoor Built‐up** Space (min 12 sqm) Rs 12,000.00 per sqm

Early Possession Rs.220.00 per sqm per day

*Member Companies are defined as the companies holding Ordinary, Associate or Affiliate membership of SIAM.

**Built‐up space includes: Fascia, Carpeting, 4 Spot lights, 1 Round Table, 1 Reception Counter, 3 Chairs, One 5/15 Am

Power Point and 1 Waste Paper Basket, with every 12 sqm. module. However, electricity consumption charges are to be pai

separately @

Rs

400

per

sqm

for

stand

lighting.

1.8. Space Booking Procedure

Exhibitor Category Advance Payment Deadline Balance cum Final Payment

Deadline

Early Bird 50% Advanceth

14 June 2013 30th

September 2013

Others 75% Advance 28th

June 2013 30th

September 2013



Notes:

5 – 11 February 2014 India Expo Mart, Greater Noida, Delhi NCR

a.

The prospective

Exhibitor

must

apply

on

the

Space

booking

contract

form

–

Form

1 for

participation

in

“Auto

Expo

‐The

Motor Show 2014” indicating requirement for built‐up and/or raw space. The Organisers having representatives from CII

& SIAM will do allocation of space. Hall 2, 4, 6 & 8 at the upper floor of the existing halls will have two wheelers, cars an

UVs only due to lower load bearing capacity of the floor. Two Wheeler exhibits will be permitted on the ground floor o

other Halls only after the upper level is fully booked. Hall 1, 3, 5 & 7 at the ground floors of existing halls wi

be earmarked mainly for cars/UVs. The new AC halls (9‐12 and 14 & 15) to be built on a temporary basis will be housin

CVs due to higher load bearing capacity of the floor. Cars and MUV exhibits will be permitted in these temporary Hal

only after the ground floor of the permanent halls is fully booked. Cars and UVs can be displayed in new temporar

halls if these are a part of a larger company pavilion comprising of CVs also. However, within these parameters an

technical requirements as determined by the show architect, the preference will be considered on first cum first serv

basis. Also, preference will be given if someone takes an entire hall. Exhibitors may indicate their preferences of location

Preference of location will be considered subject to receipt of booking with required payment within th

stipulated

time.

The decision

of

the

Organisers

in

this

case

will

be

final

b. The Exhibition will be spread in and around Hall 1 to 8 of the main building and Hall 9 to 12 and 14 & 15 in New

AC Pavilion built in Temporary Hangars at India Expo Mart (refer exhibition ground layout). The structures in th

new outdoor halls will have 40 mtrs wide air conditioned pillar less Aluminium structures with min 5mtrs hard side walls.

c. Domestic Exhibitors should pay in Indian Rupees by Demand Draft in favour of Society of India

Automobile Manufacturers, payable at New Delhi as per schedule. Rental includes passes for staff manning stand

during the show as per eligibility and one free entry in the Official Show Guide.

d. Filling up Forms: It is mandatory to fill the form completely. Incomplete forms will not be entertained. Do not leave an

items blank. In case of not relevant please write NA (Not Applicable)

e. Wherever Indoor or Outdoor Raw Space is allocated, the exhibitor will have to construct the stand at their own cost i

line with “The Rules and Guidelines for Design and Construction of Stand” for “Auto Expo ‐The Motor Show 2014” a

per pre‐approved design.

f. The Organisers reserve the right to reallocate space, change the layout, change the stand nos., add or delete corridors i

Space Plans that may affect some exhibitors stand orientations. The Organisers’ decision shall be final, th

Organisers reserve the right to turn down the application for participation, or even deny participation t

exhibitors already confirmed. Exhibitors shall not organise any concurrent competing events/shows outside of

Auto Expo ‐The Motor

Show 2014” in Delhi NCR during the “ Auto Expo ‐The Motor Show

2014” .

g. The Contract: The Exhibitor enters into a contract upon submission of this document. The Company (prospectiv

exhibitor) agrees to participate at Auto Expo ‐The Motor Show 2014 and to abide by the rules and regulations & bye

laws, handed out by “Auto Expo – The Motor Show 2014” secretariat to the Exhibitor, before the exhibition. Upon an

breach of

contract

by

the

Exhibitor,

the

Exhibitor

is

liable

to

pay

the

space

rentals

in

full

to

the

Organisers.

h. None of the exhibits on display or present at the exhibition premises should infringe or likely to infringe, an

patent trademark, copyright and other intellectual property rights of any party and agree that in the event of an

breach, this contract may be terminated by the Organisers unilaterally. In such an event, the exhibitors shall indemnif

the Organisers against all costs, claims & demands.

1.9. Electricity: Single Phase: 230V; Three Phase: 400V; A.C. 50 Cycles.

Charges:

Built‐up Space: Rs.400/‐ per sqm for stall lighting and additional requirement @ Rs.5,000/‐ per KW;

Raw Space: Rs.5,000/‐ per KW



3



Exhibitors must give their power requirements in KW, in writing. All these rates are subject to revision (depending on diesel price

Exhibitors requiring special lighting /power to demonstrate machinery would need to apply with full details with required paymen

latest by

14th

August

2013

(or

immediately,

if application

is

sent

after

this

date).

The

Organisers

will

provide

general

lighting

i

indoor & open areas. Electricity will be provided at a suitable point near exhibitor’s stand. Internal distributions to be completed b

exhibitors at their own cost, only through licensed contractors.

Note: During the show hours, power will be supplied through captive DG sets only.

Temporary Power during construction period:

Charges: Rs. 1,000/‐ per KW per day. Exhibitors requiring temporary power need to apply with full details with required paymen

latest by 14th

August 2013 (or immediately, if application is sent after this date)

1.10. Security Deposit: Besides the charges mentioned above, Exhibitors need to pay a refundable security deposit to th

Organisers @ Rs. 200/‐ per sqm with minimum of Rs. 1,00,000/‐ and maximum Rs. 5,00,000/‐. These charges are payable with th

application. Security deposit will not be adjusted against any dues. Security deposits would be refunded t

Exhibitors approximately 60 days after the end of the exhibition, provided all dues payable by the Exhibitor to the Organiser

(including cost

of

damages,

if

any,

caused

by

the

exhibitor

/

authorised

representatives

of

exhibitors,

or

damages

/

lossesuffered by the Organisers due to any act / omission of the exhibitor / agent) are cleared, and the exhibits have been remove

from the exhibition grounds as per schedule.

1.11. Cancellation: By signing and concluding this contract, the exhibitor hereby agrees to indemnify the Organisers for the losses a

the following rates, in case of withdrawal of participation OR reduction of space at a later stage, the Exhibitor is liable to pay fo

the space rentals to the Organisers as follows.

• 25th

June 2013: at 25% of total space rentals

• From 26st

June 2013 to 16th

July 2013: at 75% of total space rentals

• From 17th

July 2013 onwards: with 100% space rentals

1.12. Approval

for

Design

of

Stand:

The stand

design

drawings

along

with

to

‐scale

mock

‐ups,

complete

with

details

of

exhibits

electricity, water, fire hydrant and other installation, including provision for fire escape route, in 4 copies, should be submitted fo

Organisers’ approval, latest by 16th

August, 2013. A penalty of Rs. 1,00,000/‐ per week will be levied on drawings received afte

this date. In case of non‐receipt of stand drawings by 30th

August, 2013, the Organisers are at liberty to allot the stand to anothe

exhibitor. The exhibitor is liable to pay for the space rentals in full to the Organisers.

1.13. Sale of Exhibits: Sale of Exhibits is subject to Government approvals (to be taken by exhibitors and submit the copy to th

Organisers) and fulfilling tax formalities of all relevant Government authorities. Any violation will attract Governmen

Sanction including violation of tax provisions of relevant Government Authorities.

1.14. Exhibit handling

Handling services of exhibits i.e. unloading, unpacking, placement of exhibits in stand, re‐packing and loading etc., sha

be taken from the authorized agencies appointed by the Organisers only.

1.15. Clearance of Exhibits: Removal of any exhibit during the fair period is prohibited. Exhibits on display will be allowed to b

removed only after the closure of the show on February 11, 2014. All Exhibits including stand material have to be removed as pe

the following schedule:

1.15.1.1.L a t e s t b y 0 8 0 0 H r s . on 13 February 2014 for Hall 1 ‐ 8 and

1.15.1.2.Latest by 1800 Hrs on 13 February 2014 for Halls 9 ‐ 12, 14 & 15.

If exhibitors fail to comply with this schedule, after closure of Exhibition on 11th

February 2014, the Organisers will no

be responsible for the loss / theft of any of the exhibits/ stand material or imposition of penalty by the venu

authorities; if Exhibitors fail to comply with these dates. It is advisable for exhibitors to deploy Security in their stands durin

dismantling period to take care of the products in their stand.



4


1.16. Handling of Exhibits Customs and Import Procedures : The Organisers will appoint official clearing and freigh

forwarding agencies for Auto Expo ‐The Motor Show 2014. They will assist in handling customs formalities, if required. Exhibitor

would have to contact them directly for such assistance. Movement of exhibits in the Fair Grounds by agencies other than th

official clearing and forwarding agents is strictly prohibited.

1.17. Duty Free Temporary Import of Exhibits: This facility is extended only to overseas exhibitors in Auto Expo ‐The Moto

Show 2014 who have registered by remitting space rent in foreign exchange.

If any one or more of the exhibits displayed by a domestic exhibitor is imported, under duty free temporary import facility, USD

rate will be charged for space. 1.18. Possession

of

Stands:

a. Built‐up Space ‐ 3rd

February 2014, 1000 hrs.

b. Raw Space Vehicle Mfrs ‐ 31st January 2014, 1000 hrs.

c. Raw Space Others – 1st


d. Outdoor Open Raw Space ‐ 1st


1.19. Stand Completion: By 1600 hrs. on 4th

February 2014 with all exhibits in position.

1.20. Official Show Guide Entry: All Confirmed Exhibitors will get a free entry in the Auto Expo ‐The Motor Show 2014 Sho

Guide. Exhibitors are required to submit the Form No. 3 duly filled in, as per the schedule.

1.21. Advertisement in the Official Show Guide: All Exhibitors are invited to advertise in the Official Show Guide. The rates fo

advertisements in the Auto Expo ‐The Motor Show 2014 Official Show Guide are given below. Exhibitors are required to retur

the Form

No.

2 duly

filled

in

along

with

advertisement

material

as

per

schedule.

Advertisement Type Rate (INR) Rate (USD)

Full Page INR 1,50,000.00 USD 3,000.00

Double Spread INR 2,50,000.00 USD 5,000.00

Back Cover* INR 3,00,000.00 USD 6,000.00

Inside Front Cover* INR 2,00,000.00 USD 4,000.00

Inside Back Cover* INR 2,00,000.00 USD 4,000.00

Page facing inside Back Cover* INR 1,80,000.00 USD 3,600.00

Double Spread gate fold* INR 2,50,000.00 USD 5,000.00

* Premium positions are on “first‐come‐first serve” basis

1.22. Insurance: Against all ascertainable risks – from transportation to display and removal ‐ should be done by the exhibitors at

their cost. Organisers will in no way be responsible. Exhibitors are advised to take insurance of the following:

• Exhibits (incl. transit, loading & unloading)

• Own Personnel including third party personnel (visitors/workers of suppliers). The period for the insurance should b

from the time of stand possession till dismantling and complete removal of exhibits.

1.23. Security

While general security will be provided at entry/exit points of the halls on all days; Exhibitors are advised to keep security during

constructions/dismantling days for safeguarding their exhibits.



5



1.24. Safety

regulations

Safety regulations relating to technical services, labour, safety and accident prevention must be followed by the exhibitor

Proper safeguards must be provided for exhibits protection against spark, fire, heat etc. Organisers are entitled t

prohibit operation of such exhibits which are danger to both visitor and other exhibitor.

1.25. Exit passes

Exit Passes will be issued subject to clearance of all dues and cleaning of stalls. For removal of exhibits from the stall afte

the exhibition is over, exhibitors need an exit pass duly signed by the respective Hall Director

1.26. Damage

The Exhibitor will be required to repair all damages, (or make payment in lieu thereof) to the facilities/ building etc

incurred during setting up / fair period and or dismantling period to the fairground authorities.

1.27. Waste disposal

Exhibitors are

responsible

for

the

disposal

of

waste

materials

generated

in

their

stalls

during

the

show

(including

construction

an

dismantling).

1.28. Liability

Organisers are not liable for any loss or damage to Exhibitors’ property at the exhibition site or injury to the

personnel and visitors in their stand. All disputes shall be subject to Delhi jurisdiction.

1.29. Photography: The Organisers reserve the right to take photograph/ video shooting of any stand/ exhibit / performance

personnel for their use.

1.30. Settlement of Dues: Any and all expenses chargeable to an exhibitor must be settled before taking possession of the stand. I

an event of outstanding payment, Organisers have the right to refuse possession to any exhibitor.

1.31. Force Majeure: If the exhibition is abandoned, cancelled or suspended in whole or in part by reasons of natural calamity, wa

fire, national

emergency,

labour

dispute,

non

‐availability

of

exhibition

premises

or

any

of

the

cause

not

within

the

control

of

th

Organisers, the organizer may, at their own discretion refund the space rental paid by the exhibitor, or part thereof, but shall b

under no liability in respect of any action, claim for losses or under obligation to refund space rental or any other expense s born

by exhibitor for participating at the above said event. Disputes, if any, will be settled under the court of Delhi’

jurisdiction (Government of India).



6


1. SCHEDULE: “ AUTO EXPO - THE MOTOR SHOW”

Week to event

Day Date Month Year Item1 Item2

33 Friday 14 June 2013 Early Bird Booking Confirmation 50% Advance payment.Discount @ 2% on SpaceRentals

31 Tuesday 25 June 2013

Deadline for refund of 25% of totalspace rental.

31

Friday

28

June

2013 Deadline for Space Booking

75% Advance

29 Tuesday 9 July 2013 Allocation of Space

29 Tuesday 9 July 2013SIAM to send Information onvarious applications

Early Possession, OperationPlan, Test Ride, Stage Event,Bonded Cargo,Sponsorship/BrandingOpportunities, etc.

28 Tuesday 16 July 2013Deadline for cancellation for getting25% of total rental back

28 Wednesday 17 July 2013No more cancellation - 100% rentto be forfeited

24 Wednesday 14 August 2013Deadline for submission of

Application for Early Possession


Application for Sponsorship


Application for Stage Event


Application for Outdoor Event


Application for Utility Requirement

24 Friday 16 August 2013Deadline for submission ofExhibition Space Design Drawingwithout penalty

Rs 1,00,000/- penalty will belevied on drawings receivedafter this date

22 Friday 30 August 2013

Deadline for submission of

Exhibition Space Design Drawingwith penalty

18 Tuesday 24 September 2013 Approval of Application for StageEvent

18 Wednesday 25 September 2013 Approval of Application for OutdoorEvent




Week Day Date Month Year Item1 Item2

18 Thursday 26 September 2013 Approval of Application for UtilityRequirement

18 Friday 27 September 2013 Approval of Exhibition SpaceDesign Drawing

17 Monday 30 September 2013 Final payment of rental

9 Friday 29 November 2013Deadline for submission ofinformation to be published inOfficial Show Guide

4 Monday 30 December 2013Deadline for submission of Ads forthe Official Show Guide

3

Wednesday

8

January

2014 Media Briefing at a Hotel in Delhi

Deadline for submission of copies

of insurance and all permissions

L Wk Friday 31 January 2014 Construction of Stands Possession of Halls by RawSpace Vehicle Exhibitors @ 1000Hrs

L Wk Saturday 1 February 2014Construction of Stands MediaBriefing at the Venue

Possession of Halls by RawSpace Other Exhibitors @ 1000Hrs

L Wk Sunday 2 February 2014 Construction of Stands

L Wk Monday 3 February 2014 Construction of Stands Possession of Stalls by Built-UpSpace Exhibitors @ 1000 Hrs

L Wk Tuesday 4 February 2014 Construction of Stands All construction to end by 1600Hrs for Inspection

0 WK Wednesday 5 February 2014 Media Day Exhibition Timing - 1000 Hrs to 1800 Hrs

0 Wk Thursday 6 February 2014Media + Special Guests + Dealersand Opening Ceremony

Exhibition Timing -1000 Hrs to 1800 Hrs

0 Wk Friday 7 February 2014 Public Day Exhibition Timing - 1000 Hrs to 1800 Hrs

0 Wk Saturday 8 February 2014 Public Day Exhibition Timing - 1000 Hrs to 1900 Hrs

0 Wk Sunday 9 February 2014

Public Day Exhibition Timing - 1000 Hrs to 1900 Hrs

0 Wk Monday 10 February 2014 Public Day Exhibition Timing - 1000 Hrs to 1800 Hrs , Issue of EXIT Pass

0 Wk Tuesday 11 February 2014 Public Day

Exhibition Timing - 1000 Hrs to 1800 Hrs , EXIT Pass sign &distribution and Dismantlingstarts @ 1900 Hrs

+1 Wk Wednesday 12 February 2014Dismantling, Removal of Exhibits &Stall Materials

+1 Wk Thursday 13 February 2014Dismantling, Removal of Exhibits &Stall Materials

B y 0 8 0 0 Hr s. on 13 February2014 for Hall 1,2,3,4,5,6,7&8 andbefore 1800 Hrs for Hall9,10,11,12,14&15 on 13

th

February 2014.

7

space booking domestic

Documents