spe-anuc chapter constitution

7/21/2019 Spe-Anuc Chapter Constitution.

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---Table of ContentsPREAMBLE:.............................................................................................................................. 2

LOGO.......................................................................................................................................3

AIMS AND ASPIRATIONS...........................................................................................................3

ARTICLE 1: SUPREMACY OF THE CONSTITUTION......................................................................3

ARTICLE 2: ENFORCEMENT OF THE CONSTITUTION.................................................................4

ARTICLE 3: NAME OF THE ASSOCIATION AND MOTTO..............................................................4

ARTICLE 4: MEMBERSHIP......................................................................................................... 4

ARTICLE 5: STRUCTURE OF SPE ANUC CHAPTER.....................................................................4

ARTICLE 6: THE GENERAL ASSEMBLY.......................................................................................5

ARTICLE 7: THE EXECUTIVE COUNCIL......................................................................................5

ARTICLE : THE EXECUTIVE COMMITTEE.................................................................................5

ARTICLE !: THE PRESIDENT.....................................................................................................6

ARTICLE 1": THE VICE PRESIDENT...........................................................................................6

ARTICLE 11: THE GENERAL SECRETARY...................................................................................7

ARTICLE 12: THE FINANCIAL SECRETARY.................................................................................7

ARTICLE 13: THE ORGANISING SECRETARY.............................................................................7

ARTICLE 14: THE PUBLIC RELATIONS OFFICER#EDITOR$IN$CHIEF.............................................

ARTICLE 15: OTHER EXECUTIVE COUNCIL MEMBERS...............................................................

ARTICLE 16:THE %UDICIAL COMMITTEE....................................................................................

ARTICLE 17: THE ELECTORAL COMMISSION.............................................................................!

ARTICLE 1: OTHER BOARDS#COMMITTEES.............................................................................!

ARTICLE 1!: CONDUCT OF ELECTIONS..................................................................................1"

ARTICLE 2": BYE$ELECTIONS.................................................................................................11

ARTICLE 21: VOTE OF NO CONFIDENCE.................................................................................12

ARTICLE 22: IMPEACHMENT...................................................................................................12

ARTICLE 23& RESIGNATION.................................................................................................... 12

ARTICLES 24: AMENDMENTS................................................................................................. 13

ARTICLE 25: VACATION OF OFFICE.........................................................................................13

ARTICLE 26: MEETINGS..........................................................................................................14

ARTICLE 27: STANDING ORDERS FOR MEETINGS...................................................................15

ARTICLE 27: STANDING ORDERS FOR MEETINGS...................................................................15ARTICLE 2: FINANCE............................................................................................................17

ARTICLE 2!: HONORARIA.......................................................................................................17

ARTICLE 3": HANDING OVER.................................................................................................1

ARTICLE 31: INTERPRETATION...............................................................................................1

[1]



SOCIETY OF PETROLEUM ENGINEERS-ALL NATIONS UNIVERSITY

COLLEGE CHAPTER

(SPE ANUC) CONSTITUTION REVIE!

PREAM"LE#

A$%no&le'n the majesty of God and his hand in all affairs of humanity, whiles upholding the

rule of law and the right of every society to govern itself, A&a*e of our potential to play a

leading role and be a vehicle of progress in the search of petroleum resources and its

development for energy in Ghana and the world as a whole, P+*s+n our goals of attaining the

highest standards in our social, cultural, intellectual, spiritual and political affairs, and

En'ea,o+*n to perpetuate the ideals of our motto, RESOURCEFUL ENERGY FOR

INUSTRIAL EVELOPMENT, we members of the Society of petroleum engineers (A!"#

$ S%& do hereby adopt this constitution on this day of ''''''''''''')*1)

LOGO

[)]



AIMS AN ASPIRATIONS

+he aims and aspirations of S%& A!" shall be

1 +o foster closer relations amongst its members and to promote their welfare,academically, socially and morally

) +o promote the study of -il and Gas &ngineering and its role in the development of

the country through symposia, industrial trips, seminars etc

. +o promote the e/ploration and production industry through the research of cost

effective and environmental friendly techni0ues for oil and gas production

ARTICLE .# SUPREMACY OF THE CONSTITUTION

1 +his constitution shall be the highest law for the governance of S%&$A!", and any

other constitution and or law found in any Society or "lub in the epartment of -il

and gas &ngineering found to be inconsistent with any provision in this constitution

shall to the e/tent of the inconsistency be null and void

ARTICLE /# ENFORCEMENT OF THE CONSTITUTION

1 Any student who alleges

a An act of omission of any person

b Any constitution, decision, resolution of anybody or society under S%& A!" is

inconsistent or contravenes any provision in this constitution may bring an

action for a declaration to that effect) +he 2udicial "ommittee for the purpose of article )(1# shall ma3e a declaration to that

effect

. 4ailure to obey or carry out the order or declaration made under article )()# constitutes a

violation of this constitution and in the case of an e/ecutive officer grounds for his

removal from office

ARTICLE 0# NAME OF THE ASSOCIATION AN MOTTO

+he name of the association shall be Society -f %etroleum &ngineers A!", here in after

referred to as S%&$A!"

+he motto of the association shall be Reso+*$ef+l Ene*1 fo* In'+st*al e,elo23ent4

[.]



ARTICLE 5# MEM"ERSHIP

1 &very student of the -il and Gas &ngineering epartment A!" is a default member of

S%&) At the end of the course program, active members shall have associate membership

conferred on them

. 5nterested members of the university staff and individuals may also apply to the

&/ecutive "ommittee for associate membership

6 +he &/ecutive "ommittee shall confer honorary membership on individuals who have

been supportive of S%& A!" in consultation with members of S%&

ARTICLE 6# STRUCTURE OF SPE-ANUC

1 +he structure of S%& A!" is as below

a +he General Assembly

b +he &/ecutive "ouncil

c +he &/ecutive "ommittee

d +he 2udicial "ommittee

e +he &lectoral "ommission

ARTICLE 7# THE GENERAL ASSEM"LY

1 +he General Assembly shall comprise all undergraduate students of the epartment

a +he Assembly shall be the highest authority of S%& A!") 4unctions

+he General Assembly shall7

a 8eet at least twice a semester to discuss matters concerning the association

b 9eceive and deliberate on the audit report of the association and refer all matters

arising from such deliberations to the appropriate committee for action(s# to be ta3en

c :ave authority to summon any &/ecutive "ommittee and or "ouncil members to

report, e/plain and or inform the General Assembly on any matter concerning S%&

A!"

d ;hen in recess the &/ecutive "ommittee shall act for and on its behalf

e ;ithout prejudice to article <()# paragraph d, the General Assembly shall have the

power to approve or disapprove of a decision ta3en on its behalf by the &/ecutive

"ommittee

[6]



ARTICLE 8# THE E9ECUTIVE COUNCIL

1 +here shall be an e/ecutive council comprising the following officers of S%&$A!"

a +he &/ecutive "ommittee members b %atrons

c "lass 9epresentatives

) 4unctions

a 8eet at least twice a semester to discuss matters concerning S%&$A!" and other

matters referred to it by the &/ecutive "ommittee

b Approve budgets and other major contributions proposed by the &/ecutive

"ommittee

c iscuss projects, seminars etc to be underta3en

ARTICLE :# THE E9ECUTIVE COMMITTEE

1 5t shall comprise7

a +he %resident

b +he =ice %resident

c +he General Secretary

d +he 4inancial Secretary

e +he -rganising Secretary

f +he %ublic 9elations -fficer>&ditor$in$"hief

) 4unctions7a +he &/ecutive "ommittee shall be responsible for the day to day administration of

S%&

b &/ecutive meeting shall be convened by the General Secretary in consultation with

the %resident

c +he 0uorum for an &/ecutive "ommittee meeting is four(6#

d +he following officers of the e/ecutive council shall, however, be appointed by the

e/ecutive committee7

i +he 2udicial "ommittee "hairman

ii &lectoral "ommissioner

iii Audit "ommittee "hairmaniv Sports "ommittee "hairman

v &ntertainment "ommittee "hairman

ARTICLE ;# THE PRESIENT

1 :e shall be elected by the general student body in an organised election

[?]



) uties7

a :e shall head all S%& A!" delegations as well as the chief spo3esperson of S%&$

A!" in all matters coming under his jurisdiction

b :e shall preside over S%&$A!" meetings

c :e shall be a signatory to the ban3 account of the association

d :e shall in consultation with the other &/ecutive -fficers unless otherwise stated in

this constitution, appoint chairperson(s# or other members of S%&$A!"

"ommittees

e :e shall countersign all vouchers and money bills issued in the name of S%&$A!"

ARTICLE .<# THE VICE PRESIENT

1 :e shall be elected by the student body in an organised election

) uties7

a :e shall assume the office of the president when the %resident isi 5ncapacitated

ii @y reason of resignation>removal from office or other permanent reasons

that renders the office of the %residency vacant

iii :e shall receive guest on behalf of the association

b :e shall act as e/$officio member of all committees of S%&$A!" with the

e/ception of the independent committees

c :e shall assist the %resident in the discharge of his duties

d :e shall also perform any other functions assigned to him by S%&$A!" and or

the %resident

ARTICLE ..# THE GENERAL SECRETARY


) uties7

a :e shall under the direction of the president or e/ecutive meeting summon

meetings stating the agenda

b :e shall 3eep records of all proceedings at such meetings

c :e shall be in charge of correspondence of the association

d :e shall be a signatory to the ban3 accounts of the association

ARTICLE ./# THE FINANCIAL SECRETARY


) uties7

a :e shall 3eep t*+e an' 2*o2e* *e$o*'s of all the associations financial dealings

and shall be authorised to collect dues from all members of the association

[<]



b :e shall render accounts to the association whenever re0uired and at the end of

each semester

c :e shall deposit all monies collected in the associations account

d :e shall be custodian of all S%&$A!" che0ue and cash boo3s

e :e shall publish the financial statement of the association on the departments

notice boards at least two wee3s into each semester and a month to vacation

f 5nability to fulfil article 1)()# paragraph e, for legitimate reasons shall do so

within fourteen days (16# of the ne/t semester, provided the academic year would

not have ended by then

g :e in conjunction with the finance committee set up by the e/ecutive committee

shall come out with plans on how to solicit for funds

ARTICLE .0# THE ORGANISING SECRETARY1 :e shall be elected by the student body in an organised election

) uties7

a :e shall be responsible for the organisation of S%&$A!" functions, meetings,

field trips and all other general programs of S%&$A!"

b :e shall liaise between the -rganising, Sports "ommittee, &ntertainment

"ommittee and the &/ecutive "ommittee

c :e shall 3eep account of the assets of the association

ARTICLE .5# THE PU"LIC RELATIONS OFFICER=EITOR-IN-CHIEF


) uties7

a :e shall be the "hairman of the &ditorial @oard

b :e shall appoint an editorial board of four (6# members comprising a member

each from the various classes and himself, subject to the approval of the

&/ecutive "ommittee

c :e shall be responsible for all S%&$A!" publications ie ewsletters,

magaines etc

d :e shall in conjunction with the General Secretary wor3 to publicie all S%&$

A!" activities

e 5n the absence of the secretary he shall act as the secretary

[B]



ARTICLE .6# OTHER E9ECUTIVE COUNCIL MEM"ERS

1 Class Re2*esentat,es

a +hey shall serve on the e/ecutive council of S%&$A!" and represent the

supreme interest of the members of their year group

) S2o*ts Co33ttee C>a*3an

a :e shall form a ?$member sports committee comprising of a member from each

class and be the head of this committee

b :e, together with the organiing secretary shall organie sporting activities for

S%&$A!" members

ARTICLE .7# THE ?UICIAL COMMITTEE

1 +his will be an independent body of four (6#, the chairperson inclusive

) +he "hairperson will be appointed by the %resident with approval by the &/ecutive

"ommittee who shall then appoint other three members preferably one from each class7

a :e shall be :ead of the 2udicial "ommittee

b :e shall reserve the right to empanel members of the "ommittee to hear cases

c :e shall perform other duties provided for under this constitution

. UTIES7

a Shall have the original jurisdiction in every matter relating to the interpretationand enforcement of any provision in this constitution

b Shall have appellate power in every issue relating to resolving of conflicts

between students or group of student of the association

c +he committee shall have jurisdiction over all impeachment procedures initiated

against any e/ecutive member

d +he committee shall have the power to prescribe punitive measures based on the

constitution against any dissenting member of the association provided the

measure so prescribe is enforceable

e +he committee shall have sovereign power over all election petitions lodged with

the &lectoral commission and all constitutional mattersf "ommittee rulings must be published within 16 days of hearing

ARTICLE .8# THE ELECTORAL COMMISSION

1 +his will be an independent body of five with the chairman inclusive

[C]



) +here shall be an electoral commission who shall be appointed by the president with

approval from the e/ecutive committee

. All other member of the electoral committee shall also be appointed and approved by the

e/ecutive committee

6 UTIES

a 5t shall run and oversee all S%&$A!" elections b ;ithout prejudice to any provision in this constitution, the electoral commission

in consultation with the judicial commissioner may draft rules and regulations to

cover all S%&$A!" elections

c 5t shall publish on all notice boards the rules and regulations governing the

conduct of all S%&$A!" &lections

ARTICLE .:# OTHER "OARS=COMMITTEES

.4 Fnan$e Co33ttee

a +he finance committee shall be appointed by the e/ecutive committee

b +he finance secretary shall be the chairperson of the committeec 5t shall be a four$member committee, the financial secretary inclusive

/4 A+'t Co33ttee

a +here shall be an audit committee each year comprising at least three members of

S%&$A!" who shall audit the account of S%&$A!" chapter before the end of

the tenure of office of a batch of e/ecutives b 8embers of the Audit committee shall be appointed by the &/ecutive "ouncil

04 E'to*al "oa*'

a +he &ditor$in$"hief shall be the chairperson

b +he @oard shall be responsible for the publication of articles and magaines and

also be responsible for the writing, collection and editing of articles for the annual

magainec +he @oard is to come up with a name for the freshman class

d &ach annual magaine shall carry the name of the senior class

54 A'->o$ Co33ttee

a +he e/ecutive committee shall have the power to create an ad$hoc committee to

deal with any matter in pursuance of its aim

ARTICLE .;# CONUCT OF ELECTIONS

1 Elblt17a Any student who will be eligible for election must have been in the -il and Gas

&ngineering epartment for at least one (1# academic year 4inal year students

are not eligible

[D]



b Any student who has been found guilty of embelement and or misappropriation

of students or university funds shall not 0ualify to stand and contest elections

c Any student who has once been voted out of office in this university shall not

0ualify to stand and contest elections

d Any student who 0ualify to contest elections and intend to contest any position

shall ma3e available two ()# recent passport sied photographs for himself accompanied with duly filed nomination form and "= to the &lectoral

"ommissioner not later than the specified date and time by the &lectoral

"ommissioner

e "andidates shall pic3 up a form and be seconded by two ()# other students of the

department

f +he candidate shall ac0uiesce to his nomination by appending his signature on

the nomination forms received from the electoral commissioner

g 5n the case of an &/ecutive -fficer, he>she shall resign his>her position

permanently at least )6 hours before filing of nomination

) S$*eenn7

a Any student who wishes to stand and contest elections shall submit himself to the

electoral commission for thorough screening

b +he &lectoral "ommissioner shall be re0uired to publish on all notice boards, full

report for all candidates so screened at least three days before elections day, such

a report shall not give the ran3ing for the candidates

c +he Screening "ommittee shall have the power to recommend or otherwise any

candidates so screened

. Ele$tons7

a All officers shall be elected by a simple majority vote unless otherwise stated in

this constitution

b &lection of officers shall ta3e place after the S9" elections

c -utgoing officers shall be eligible for re$election e/cept final year students

d &ach officer shall hold one office alone in S%&$A!" for one academic year

after which fresh elections shall be held

e &ach year group shall elect their class representatives

f At the close of nominations, where only one candidate has been duly nominated

for a particular office he>she shall be declared elected after obtaining fifty per cent (?*E# plus one (F1# of the valid vote cast during a general or bye$elections

g ;here candidate who stands unopposed fails to achieve the re0uired percentage,

fresh nominations shall be opened within two days after the final declaration of

results by the &lectoral "ommissioner

h 5f no nominations are received after opening of fresh nominations, the electoral

commissioner will declare the unopposed candidate as having won the election

[1*]



i =oters shall come along with a valid students 5 card or S%& 5 card

6 Ot>e*7

a 5n case of a tie, new elections shall be held for those candidates involved, within

forty$eight (6C# hours from the time of the first elections

b Any candidate(s# who shall be guilty of an electoral malpractice shall be as3ed to

withdraw from the elections by the electoral commissioner

c +he electoral commission shall conduct thorough screening for the candidates

who are nominated

d +he electoral commission shall present a report of the screening e/ercise to S%&$

A!" (displayed on the notice board#

ARTICLE /<# "YE-ELECTIONS1 5n the case of an elected position becoming vacant the electoral commission shall

immediately upon ac3nowledging such a situation start a process to provide the

association with a replacement for the vacant position as per the statutes of this

constitution for the election officers

) Such bye$elections shall however not occur when the position become vacant a month to

a general election !nder such circumstances the particular body within which the

vacancy has occurred is given the mandate to appoint in consultation with the e/ecutive

committee on of their own members to assume responsibility for the vacancy so created

. Any e/ecutive member who wishes to contest in a bye$election will have to permanently

relin0uish his status as an e/ecutive member

ARTICLE /.# VOTE OF NO CONFIENCE

1 Any officer shall cease to be a member of the e/ecutive committee if a vote of no

confidence is passed on him by <*E of the membership of a general assembly meeting or

if adverse findings are made against him by the judicial commission) +he officer so affected in clause (1# supra has . days upon receipt of the verdict to appeal

to the judicial commission. +he finding of the judicial commission under clause (.# supra will be deemed final

ARTICLE //# IMPEACHMENT

1 Any student may by notice in writing addressed to the judicial commission start

impeachment proceeding against all or any member of the e/ecutive committee such a

notice shall be authenticated by at least . students from each class

[11]



) +he judicial committee shall within 16 days of receipt of such a notice investigate and

display its finding on all notice boards

. Any officer against whom impeachment charges has been preferred shall be removed

officially from office after two$thirds majority of the general assembly present at a

meeting called for such purpose has voted in favour of impeachment charges

6 "ommittee members without prejudice to the provision above can be removed fromoffice by the chairperson in consultation with the e/ecutive council

ARTICLE /0@ RESIGNATION

1 Any officer elected by the general assembly shall communicate his resignation to the

e/ecutive committee in writing B clear days before such an action ta3es place

) Any officer of the association e/cept those elected by the general assembly may resign

their position voluntarily Any such resignation shall be communicated to the %resident at

least B days

. ;hen an officer resigns his>her position, the %resident in consultation with the body

within which the vacancy has occurred will appoint a member to man the position

temporarily until fresh elections are held6 5n the case of en$bloc3 resignation of the e/ecutive committee the e/ecutive council shall

select three (.# members from among them to temporarily run the association until fresh

election are held

? All officers who resign will within three (.# days after their resignations have ta3en effect

hand over all the associations properties and documents in their possession to the

%resident in the case of an en$bloc3 resignation of the e/ecutive committee same will be

handed over to the &/ecutive "ouncil

ARTICLES /5# AMENMENTS

1 Any notice for amendment or revision for any part of this constitution shall be made to

the 2udicial "ommittee who shall debate the merit and demerits of the said notice with

the e/ecutive council 5n the case of a total review a committee shall be setup by the

judicial committee to collate the views of students and hence come out with a new

document

) otice for revision or amendment can be made by the judicial commission or any student

and submitted to the judicial committee in writing Such a notice shall be supported by aleast seventy (?*# students whose signatures shall also be appended thereto

. +he judicial commission shall within fourteen days of such a valid notice sit to access it

6 5n the case of an amendment the e/ecutive council in consultation, with the judicial

commission will deliberate on the issues and a report sent to the General Assembly and a

decision ta3e on the proposed amendment A decision will be ta3en based on two$thirds

majority of the membership presents agreement

[1)]



? 4or a total review the judicial committee shall organie a referendum

< +he new document will be accepted only after si/ty per cent of the valid votes cast are in

agreement with its content

B +he promulgation of the document will automatically ta3e place three wor3ing days after

the referendum

ARTICLE /6# VACATION OF OFFICE

+he office of any member of the &/ecutive "ommittee shall become vacant7

1 ;hen he>she resigns from office or is any way incapacitated from performing the

functions of his office) ;hen a vote of no confidence has been passed by at least si/ty per cent (<*E# of the

students in the department

. 5n the event of a vacancy in the &/ecutive "ommittee an acting officer shall be

appointed by the &/ecutive "ommittee to fill the vacancy until a by$election is held

ARTICLE /7# MEETINGS

1 Ee$+t,e Co33ttee Meetns

a +here shall be a meeting of the &/ecutive "ommittee within seven (B# days from

the beginning of each semester to draw an agenda for the first general meeting of

S%&$A!" b +hey shall plan their meetings to suit them

) Gene*al Meetns

a otices of all general meetings together with their agenda shall be published at

least forty$eight (6C# hours before the effective day of the meetings

b +he %resident shall have the right to call off a meeting if a 0uorum is not formed

within a reasonable time limit

. E3e*en$1 Meetns

a .* members of the General Assembly can re0uest an emergency meeting +he

%resident shall convey such a meeting depending on the issue of emergency by at

least a )6 hour notice is given b +he matter to be discussed at such a meeting shall be e/plicitly stated

c o other business shall be discussed

6 B+o*+3

a +he 0uorum for the general meeting shall consist of fifteen (1?# members of S%&$

A!" e/cluding e/ecutives

[1.]



? Con'+$t of Meetns

a A spea3er shall direct his speech to the issue under discussion if called upon

&very member shall address himself to the chair b o member shall be allowed to spea3 for more than once on a motion, as long as

a member who has not spo3en on the motion desires the floor o member shallspea3 for more than three (.# minutes on an issue

c +he "hairman shall interpret the standing orders :e shall be free to ta3e part in

all discussions

d Any more standing orders may, in case of urgency or after notice duly give, be

suspended or changed to another meeting provided that there is a two$thirds

majority in the favour

ARTICLE /8# STANING ORERS FOR MEETINGS

1 Votn

a =oting shall be by all members of S%&$A!" b =oting privileges shall include the right of members or second motions or

nominations

c 5n voting, motions shall be carried by a simple majority, unless otherwise

provided for by the constitution or the standing orders +he counting of votes shall

be done in the following order =ote for, =ote against and abstentions 5f votes for

and votes against are e0ual in number, the chairman shall e/ercise casting

8embers abstaining shall be considered as non$voting

d =oting shall be by a show of hands or as determined by the chairman, unless

otherwise stated by the constitution

) Motons

a All members have the right to file motions or proposals

b All motions must be submitted in writing and must be handed over to the

chairman

c o motion or amendment shall be open for discussion until has been seconded

but the proposer shall have the right to spea3 on the motion in order to find a

seconder

d o matter shall be discussed until it concerns an approved subject to the agenda,

e/cept with permission of the house

e A motion shall only be open for discussion or amendment after the proposer andseconder have had the opportunity to spea3 in support of the motion

f +he debate must be limited to the immediately pending 0uestion by the "hair +he

"hairman shall rule out of order any spea3er failing to adhere to the subject of

discussion

[16]



g o motion or amendments, which have been accepted by the meeting, shall be

withdrawn without the consent of the meeting neither shall any addendum be

added to a motion once it has been acceptedh iscussion of motion (or amendment# may be curtailed in time by a procedural

motion from the floor by the "hair, with the approval of the meeting 5f the "hair

intends to curtail discussion, however, he shall be allowed, provided that the

mover and one spea3er against such motions in all cases have the right to spea3 if

wishing to do so

. A3en'3ents

a An amendment, li3e a main motion, must be moved, seconded and discussed in

accordance with the procedure for the motions outlined above b o amendments shall be moved which, by the "hairmans ruling rescinds,

negates or destroys the original motion

c +he mover and seconder of a substantive motion shall have the right to accept an

amendment and if accepted, shall become part of the substantive motiond A rejected amendment shall be discussed until the amendment under

consideration has been disposed off 5t is, however, permissible for notice of

further amendments to be given during discussion of the original amendment

e 5f an amendment is rejected, other amendments may be moved on the original

motion 5f an amendment be carried, the motion as amended shall become the

motion and shall be the 0uestion to which any further discussion may be

addressed or upon which the final vote is ta3en

6 O*'e* P*e$e'en$e

a +he "hairman shall allow the following procedural motions to be put when there

is already a proposition on the table, in the following order of precedence7

i 8otion to withdraw motion

ii 8otion to recessiii 8otion to reverse the decision of the "hair

iv 8otion that a 0uestion or proposal not be put

v 8otion to limit or e/pand debate to a certain specified period of timevi 8otion to refer the matter to a committee or sub$committee for

investigation and for report

vii 8otion to postpone or adjourn the matter to a later specific meeting timeviii 8otion to close debate

i/ 8otion that the motion now be voted on

b 5f the motion Hthat the motion now be votedI has been seconded, no further

discussion of the original 0uestion will be allowed 5f the motion is carried, only

the proposer of the original 0uestion under discussion shall be allowed to spea3

before the original 0uestion is put to vote

[1?]



c 5f the motion Hto limit the debate to a certain specified period of timeI is carried,

the chairman shall draw up a list of three (.# members wishing to ma3e their first

speech on the subject and allow each one an e0ual proportion of the specified

period +he proposer shall be allowed a ma/imum of two ()# minutes to sum up

before the original motion is put to vote

d Should any procedural motion be defeated, minutes shall elapse before such a

motion can be accepted again by the "hair, unless the "hair is of the opinion that

the circumstances have materially altered in the meantime

? Ot>e* Inte*,entons

a 5n an addition to discussion on an issue the "hairman shall recognise those

re0uesting the floor by the following order of precedencei %oint of order

ii %oint of information

iii %oint of correction

b A point of order which must be heard at all times e/cept during the act of voting,

must deal with the conduct of procedure of the meeting and concern only such

matters as indecorum transgressions of the standing orders, transgression of the

constitution, calling attention to the introduction of a matter not relevant to the

0uestion under consideration and use of improper language

c 5f information is desired from or ordered to a person holding the floor, he may

decide whether or not he wishes to be interrupted at that time

ARTICLE /:# FINANCE

1 All students of the department shall each pay S%&$A!" dues per academic year as

approved from time to time by the e/ecutive council) S%&$A!" shall open a current account with a recognised ban3 where all monies of the

association shall be deposited. +he disbursement of S%&$A!" funds shall be limited to7

a +he provision for such activities the e/ecutive committee together with %&SA

may approve of

b Administrative e/penditure

6 Snato*es

a +he signatories to the S%&$A!" ban3 accounts shall be the president, the

financial secretary>+reasurer and the secretary

b +he association shall cause its amounts to be submitted for auditing by an audit

committee, which shall be formed by the association if the need arises

? A$$o+nts

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a %roper statement of account shall be laid before the members when re0uired and

at the end of each term of office

ARTICLE /;# HONORARIA

"ertificates of office shall be presented to the officers of S%&$A!" on the day of handing over

"ertificates of honour shall be given to members of the various committees and any outstanding

members of the association that the e/ecutive committee deems worthy

ARTICLE 0<# HANING OVER

All officers or members 3eeping documents and assets of S%&$A!" shall hand them over to

their successors on the day of handing over

ARTICLE 0.# INTERPRETATION1 H:eI , H:isI , HhimI , HchairmanI used in this document shall be a generic term referring

to any student male or female

) +he 2udicial "ommission shall be the only institution that has the jurisdiction and

mandate to interpret any portion of this document Similarly in the case of matters on

which this document may be silent or ambiguous the same bodys ruling shall be prJcised

terms and shall become a precedent or persuasive authority on the entire association, until

amended or revo3ed in consonance with article )6 of this constitution

SCHEULE

P*es'ental Oat>

5 having been elected to the high office of the %resident of the Society -f %etroleum

&ngineers All ations !niversity "ollege chapter do solemnly swear by the almighty God that 5

will be faithful and true to S%&$A!", that 5 shall strive at all times to protect and defend the

constitution and welfare of the students of S%&$A!"5 further affirm that 5 will discharge all

my duties with the well$being and interest of the membership of S%&$A!" as my plight with

all my might and that 5 will avail myself to the cause of S%&$A!" at all times, so help me God

(to be sworn in the presence of the general assembly. Swearing to be done by the judicial

commissioner #

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Ee$+t,e Co33ttee Oat>

5 having been elected -f S%&$A!" do hereby swear to

diligently and faithfully serve the students of S%&$A!" +hat 5 will support and uphold the

true principles of accountability, financially or otherwise and that 5 will see3 the welfare of the

students of S%&$A!" 5 further affirm that 5 will avail myself to the call of duty at all times, so

help me God (To be sworn in the presence of the general assembly, swearing to be done by the

president elect

?+'$al Oat>

5 having been appointed>nominated as the commissioner of the judicial

commission do hereby swear to abide by the tenets and principles of the rule of law and natural

justice at all times 5 further affirm that 5 perform the functions of my office without fear or

favour, affection or ill$will, and that 5 will at all times uphold, preserve, protect and defend theconstitution and laws of S%&$A!", so help me God(to be sworn by the judicial commissioner

in front of the general assembly, swearing in to be done by the President)

rafted for the Society -f %etroleum &ngineers All ations !niversity "ollege "hapter by the

"onstitution "ommittee, comprising7

-;!@AK5K5!L-8A+&99M

G5&-

%romulgated this day the )*1)

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ON!U"ALILI4UOMA4TERRY

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GIEON

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spe-anuc chapter constitution

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