special city council meeting january 13, 2021; 2:00 ......special city council meeting agenda page 2...

Special City Council Meeting Agenda Page 1 of 3 January 13, 2021

SPECIAL CITY COUNCIL MEETING January 13, 2021; 2:00 PM

Woodcreek, Texas

MEETING NOTICE

The City Council of the City of Woodcreek, Texas will conduct a meeting at Camp Young Judaea, 121 Camp Young Judaea Rd., Woodcreek, TX, in order to advance the public health goal of “social distancing” to slow the spread of COVID-19. The meeting will be held on January 13, 2021 at 2:00 PM.

The meeting will have the following guidelines:

- Face Coverings will be required to be worn by all attendees. - All attendees shall submit to a non-contact temperature check. - All attendees shall comply with a minimum of six-foot social distancing.

The public may watch this meeting live at the following link: https://meetings.ipvideotalk.com/145750150. The public may listen to this meeting by dialing one of the following numbers: 1(617) 315-8088 or toll free at 1(866) 948-0772. When prompted, enter Meeting ID: 145750150. Written questions or comments must be received by email at [email protected] by noon on the day prior to the meeting. A recording of the meeting will be made and will be available to the public in accordance with the Texas Public Information Act upon written request.

This notice, as amended, is posted pursuant to the Texas Open Meetings Act (Vernon's Texas Codes Ann. Gov. Code Chapter 551).

AGENDA

CALL TO ORDER

INVOCATION

PLEDGES

ROLL CALL

PUBLIC COMMENTS

Interested persons are required to sign up with the presiding officer or designee before the meeting begins and shall indicate the topic about which they wish to speak and whether they wish to speak on the item at the beginning of the meeting or during the meeting when the agenda item is being considered by the City Council. Speakers shall refrain from comments regarding the City’s staff, elected officials, or council appointed committee membership which are prohibited by law. Delegations of more than five persons shall appoint one person to present their views before the City Council. The City Council may not discuss or comment about an item not included on the agenda, except that the Council may (1) make a statement of fact regarding the item; (2) make a statement concerning the policy regarding the item; or (3) propose that the item be placed on a future agenda. Comments will be limited to three (3) minutes per speaker.

CONSENT AGENDA

All the following items are considered self-explanatory by the Council and may be acted upon with one motion. There will be no separate discussion of these items unless a Councilmember or Citizen so requests. For a Citizen to request removal of an item from the Consent Agenda, a written request must be completed and submitted to the City Manager.

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1. Approval of Financial Statements for November 2020

2. Approval of Financial Statements for December 2020

3. Approval of the Minutes of the Special City Council Meeting of November 10, 2020

4. Approval of the Minutes of the Special City Council Meeting of November 17, 2020

5. Approval of the Minutes of the Special City Council Meeting of December 2, 2020

REGULAR AGENDA

6. Discuss and Take Appropriate Action on Approval of Mayor Whitehead's Recommended Slate of Representatives to Serve on the Woodcreek Comprehensive Plan Committee

7. Discuss and Take Appropriate Action on Approval of Mayor Whitehead's Recommended Slate of Citizens to Serve on the Woodcreek Planning and Zoning Commission

8. Discussion and Take Appropriate Action on an Ordinance Amending Title V Public Works, Chapter 50 Water Quality Ordinance of the City of Woodcreek Code of Ordinances as it Relates to Impervious Cover

9. Discuss and Take Appropriate Action on the Purchase of a New City Vehicle

10. Executive Session for Deliberation Regarding Real Property, Pursuant to Chapter 551.072 of the Texas Government Code

11. Discussion and Take Appropriate Action on the Executive Session Held Pursuant to Deliberation Regarding Real Property

12. Executive Session for the purpose of consultation with legal counsel pursuant to Chapter 551.071 of the Texas Government Code

13. Discussion and Take Appropriate on a Part-Time Code Enforcement Officer and Creation of Office Space

ADJOURN

Executive sessions held during this meeting will generally take place in the City Manager’s office, at the discretion of the City Council.

The City Council may retire to executive session any time between the meeting’s opening and adjournment for the purpose of consultation with legal counsel pursuant to Chapter 551.071 of the Texas Government Code; discussion of personnel matters pursuant to Chapter 551.074 of the Texas Government Code; deliberation regarding real property pursuant to Chapter 551.072 of the Texas Government Code; deliberation regarding economic development negotiations pursuant to Chapter 551.087 of the Texas Government Code; and/or deliberation regarding the deployment, or specific occasions for implementation of security personnel or devices pursuant to Chapter 551.076 of the Texas Government Code. Action, if any, will be taken in open session.

This agenda has been reviewed and approved by the City’s legal counsel and the presence of any subject in any Executive Session portion of the agenda constitutes a written interpretation of Texas Government Code Chapter 551 by legal counsel for the governmental body and constitutes an opinion by the attorney that the items discussed therein may be legally discussed in the closed portion of the meeting considering available opinions of a court of record and opinions of the Texas Attorney General known to the attorney. This provision has been added to this agenda with the intent to meet all elements necessary to satisfy Texas Government Code Chapter 551.144(c) and the meeting is conducted by all participants in reliance on this opinion.

Attendance by Other Elected or Appointed Officials:

It is anticipated that members of other city board, commissions and/or committees may attend the meeting in numbers that may constitute a quorum of the other city boards, commissions and/or committees. Notice is hereby given that the meeting, to the extent required by law, is also noticed as a meeting of the other boards, commissions and/or committees of the City, whose members may be in attendance. The members of the boards, commissions and/or committees may participate in discussions on the same items listed on the agenda, which occur at the meeting, but no action will be taken by such in attendance unless such item and action is specifically provided for on an agenda for that board, commission or committee subject to the Texas Open Meetings Act.

The City of Woodcreek is committed to compliance with the Americans with Disabilities Act. Reasonable modifications and equal access to communications will be provided upon request. Please call the City Secretary's Office at 512-847-9390 for information. Hearing-impaired or speech disabled persons equipped with telecommunications devices for the deaf may call 7-1-1 or may utilize the statewide Relay Texas program at 1-800-735-2988.

Pursuant to Section 30.07, Penal Code (trespass by license holder with an openly carried handgun), a person licensed under Subchapter H, Chapter 411, Government Code (handgun licensing law), may not enter this property with a handgun that is carried openly.

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I certify that the above notice was posted on the 8th day of January 2021 at 12:00 PM.

By: _____________________________________

Brenton B. Lewis, City Manager

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Treasurer's Report For the Period: October 2020 - November 2020Percent Complete: 16.67%

YTD Budget % YTD Budget % Nov-20 Nov-19 Difference

Revenue 3000 Ad Valorem Tax Revenue 795 325,000 0% 1,597 305,000 1% 479 309 170 3005 State Sales Tax Revenue 13,190 65,000 20% 11,180 77,440 14% 7,128 5,831 1,298 3010 Mixed Beverage Tax & Fees Rev 292 900 32% 239 670 36% - - - 3020 Electric Franchise Fee Revenue 8,784 34,000 26% 8,962 34,000 26% - - - 3030 Cable Services Franchise Rev 9,881 30,000 33% 10,116 28,290 36% 9,881 10,116 (235) 3040 Water Service Franchise Revenue 70,496 96,000 73% 66,542 94,500 70% - - - 3050 Disposal Service Franchise Rev 5,209 20,100 26% 4,321 19,880 22% - - - 3060 Telephone Franchise Revenue 17 1,500 1% 416 970 43% 2 412 (410) 3070 Golf Course Franchise Revenue - 500 0% - 500 0% - - - 3080 Reimbursements 4,242 3,000 141% - 1,620 0% 57 - 57 3090 Development Revenue - - n/a - - n/a - - - 3090.01 Residential - - n/a - - n/a - - - 3090.011 New Home Permits 2,000 10,000 20% 2,000 19,000 11% - 1,000 (1,000) 3090.012 Other Permits 1,575 5,000 32% 1,273 8,000 16% 525 375 150 3090.013 Inspections 4,840 18,000 27% 1,782 17,500 10% 1,843 1,661 182 3090.02 Commercial 3,250 150 2167% - 300 0% - - - 3090.03 Other - 80 0% 75 580 13% - - - 3090.031 Subdivisions/Plats/Re-Plats 900 2,500 36% - 3,200 0% 900 - 900 Total 3090 Development Revenue 12,565 35,730 35% 5,130 48,580 11% 3,268 3,036 (669) 3093 Liquor License Revenue - 1,310 0% - 1,310 0% - - - 3095 Sign Fees 105 700 15% 230 500 46% 35 205 (170) 4000 Interest Income 377 7,000 5% 4,573 16,500 28% 186 2,086 (1,900) 4010 Other Revenue 170 1,000 17% 490 1,000 49% 35 - 35 4015 Oak Wilt Containment - - n/a - - n/a - - - 4020 Municipal Court Revenue - 500 0% - 500 0% - - - 4035 TDEM DR-4485 Revenue - - n/a - 18,560 0% - - - 4040 Donations Received - 5,000 0% - 5,000 0% - - - 4050 General Fund Transfer - - n/a - - n/a - - - Uncategorized Revenue - n/a - n/a - - - Total Revenue 126,123 627,240 20% 113,797 654,820 17% 21,071 21,995 (1,156)

Expenditures 5000 Personnel Services - - n/a - - n/a - - - 5000.01 Salaries and Wages 29,038 173,680 17% 24,372 162,100 15% 14,255 12,358 1,896 5000.02 Ins Expense Reimbursement 1,436 8,600 17% 1,344 8,160 16% 718 675 43 5000.03 City Manager Vehicle Reimbursem 1,000 6,000 17% 1,392 7,340 19% 500 696 (196) 5000.05 Elected Official Pay - n/a - - n/a - - - 5000.20 Payroll Tax Expense - n/a - - n/a - - - 5000.21 FICA/OASDI 2,298 13,750 17% 1,971 13,250 15% 1,129 999 130 5000.22 Unemployment Insurance - 500 0% 0 500 0% - - - 5000.20 Payroll Tax Expense 2,298 14,250 16% 1,971 13,750 14% 1,129 999 130 5000.40 Retirement 2,625 17,380 15% 2,149 14,560 15% 1,290 1,089 201 5000.50 Direct Deposit Expense - - n/a - - n/a - - - 5000.51 Health Insurance Stipend - - n/a - - n/a - - - Total 5000 Personnel Services 36,397 219,910 17% 31,228 205,910 15% 17,891 15,817 2,074 5500 Office Expenses - - n/a - - n/a - - - 5500.05 Bank Fees & Charges - - n/a - - n/a - - - 5500.10 City Hall Maintenence / Repairs 2,075 3,000 69% 160 1,500 11% - - - 5500.20 Cleaning Costs 250 1,500 17% 250 1,500 17% 125 125 - 5500.30 IT & Radio Expenses 7,040 15,000 47% 562 17,500 3% 4,523 167 4,356 5500.40 Newsletter - n/a - - n/a - - - 5500.50 Office Supplies 299 2,500 12% 623 2,500 25% 269 300 (30) 5500.60 Postage & Shipping - 1,500 0% 162 1,500 11% - 162 (162) 5500.61 Printing & Reproduction 483 2,500 19% 862 4,000 22% - 630 (630) 5500.62 Printing Cost Newspaper - 2,000 0% 839 2,000 42% - 97 (97) 5500.70 Storage Rental - n/a - - n/a - - - 5500.80 Software & Subscriptions 1,058 13,000 8% 2,248 8,000 28% 301 1,154 (853) Total 5500 Office Expenses 11,204 41,000 27% 5,705 38,500 15% 5,219 2,635 2,584 6000 Professional Services - - n/a - - n/a - - - 6000.01 Audit Expense - 11,000 0% - 10,040 0% - - - 6000.10 Codification 653 4,000 16% 627 4,000 16% - 627 (627) 6000.11 Contract Labor 2,880 5,000 58% - 3,000 0% 1,080 - 1,080 6000.15 Engineering - 20,000 0% 1,734 20,000 9% - 1,734 (1,734) 6000.20 Legal Expenses - n/a - - n/a - - - 6000.21 General 2,560 30,000 9% 4,636 46,040 10% 1,700 4,636 (2,936) 6000.22 Legal Reimbursable 1,700 - n/a - - n/a 980 - 980

Y/Y Monthly Comparison2019-20202020-2021

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YTD Budget % YTD Budget % Nov-20 Nov-19 DifferenceY/Y Monthly Comparison2019-20202020-2021

6000.23 Litigation 5,225 10,000 52% - - n/a 4,345 - 4,345 6000.25 Special Cases 638 22,000 3% - 4,000 0% 75 - 75 6000.20 Legal Expenses 10,123 62,000 16% 4,636 50,040 9% 7,100 4,636 2,464 6000.30 IT Services 2,159 14,500 15% 1,897 12,560 15% 1,080 949 131 6000.40 Accounting 2,894 12,000 24% 1,893 12,000 16% 2,095 1,243 853 6000.50 Law Enforcement 15,913 63,660 25% 38,911 86,650 45% - - - Total 6000 Professional Services 34,622 192,160 18% 49,698 198,290 25% 11,355 9,188 2,166 6500 Area Care/Maintenance - - n/a - - n/a - - - 6500.01 Deer Removal 150 1,000 15% 375 1,000 38% - 75 (75) 6500.15 Mowing 120 3,000 4% - 1,000 0% - - - 6500.20 Oak Wilt Containment - 1,000 0% - - n/a - - - 6500.21 Greenspace Maintenance - n/a 256 - n/a - - - 6500.22 Landscape Maintenance 1,750 7,000 25% 50 3,710 1% 1,750 - 1,750 6500.23 Contract Services - 2,000 0% 1,520 1,000 152% - 1,480 (1,480) 6500.24 Playground Maintenance - n/a - - n/a - - - 6500.25 ROW Tree Trimming - 15,000 0% 12,160 12,160 100% - - - 6500.26 Holiday Decorations 1,169 2,000 58% 353 1,000 35% 1,169 353 816 6500.30 Street Maintainence 504 50,000 1% - 5,000 0% - - - 6500.31 Street Signs - 4,000 0% - 4,550 0% - - - 6500.35 Storm Damage Reserve - 1,000 0% - 2,000 0% - - - 6500.40 Tree Limb Pick-Up - n/a - - n/a - - - 6500.50 Equipment Maintenance 7 1,000 1% 11 500 2% - - - 6500.60 Water Quality Testing CCWPP 310 1,500 21% 306 2,000 15% 310 306 4 Total 6500 Area Care/Maintenance 4,010 88,500 5% 15,031 33,920 44% 3,229 2,214 1,015 7000 Other Operating Expenses - - n/a - - n/a - - - 7000.01 Ad Valorem Tax Expense - 3,800 0% - 3,700 0% - - - 7000.02 Building Inspections 2,635 10,500 25% 1,185 13,500 9% 975 705 270 7000.03 Code Compliance - 1,500 0% - 1,500 0% - - - 7000.04 Dues & Membership 229 2,400 10% 173 2,400 7% 60 100 (40) 7000.05 Election Expense - 1,500 0% - 1,200 0% - - - 7000.06 TML Dues 591 600 99% 591 600 99% 591 591 - 7000.10 Depreciation Expense - - n/a - - n/a - - - 7000.15 Meeting Expense 295 1,200 25% 112 1,200 9% 20 112 (92) 7000.20 Public Notices 853 5,000 17% - 1,200 0% 99 - 99 7000.30 Travel & Vehicle Exp Reimb. - 2,000 0% - 810 0% - - - 7000.31 Elected Official Travel - 3,000 0% 905 910 99% - - - 7000.40 Training & Prof Development - n/a - - n/a - - - 7000.41 Elected Body - 2,500 0% (75) 110 -68% - - - 7000.42 Staff 430 1,500 29% 180 1,000 18% - 180 (180) 7000.50 Community Relations - 3,000 0% 1,003 1,950 51% - - - Total 7000 Other Operating Expenses 5,033 38,500 13% 4,073 30,080 14% 1,745 1,688 237 7500 Utilities - - n/a - - n/a - - - 7500.10 City Hall Utilities - 3,200 0% - 3,000 0% - - - 7500.11 Electric 309 - n/a 313 - n/a 146 140 6 7500.12 Water 239 - n/a 237 - n/a 120 118 2 7500.10 City Hall Utilities 548 3,200 17% 550 3,000 18% 267 258 8 7500.20 Outdoor Utilities - 4,000 0% - 4,000 0% - - - 7500.21 Electric 221 - n/a 221 - n/a 110 110 (0) 7500.22 Water 276 - n/a 276 - n/a 138 129 10 7500.20 Outdoor Utilities 496 4,000 12% 497 4,000 12% 249 239 9 7500.30 Telephone & Internet 673 5,000 13% 444 4,000 11% 358 241 117 Total 7500 Utilities 1,718 12,200 14% 1,490 11,000 14% 873 738 135 7600 Insurance 3,413 - n/a - - n/a - - - 6010 Health Insurance (deleted) - - n/a - - n/a - - - 7600.01 TML Insurance - 3,520 0% 3,488 3,520 99% - - - 7600 Insurance 3,413 3,520 97% 3,488 3,520 99% - - - 7700 TDEM DR-4485 Expenditures - - n/a - 184,720 0% - - - 8020 Municipal Court Costs - - n/a - - n/a - - - 8020.20 MC Judge 600 3,600 17% 800 3,600 22% 300 300 - 8020.25 Misc. Court Costs 100 2,500 4% - 2,500 0% 100 - 100 8020.30 Prosecutor - 2,500 0% 45 2,500 2% - 45 (45) 8020.35 Court Bailiff - 750 0% - - n/a - - - 8020.40 State Comptroller Costs - 700 0% - 700 0% - - - 8020.41 Supplies - 200 0% - 200 0% - - - 8020.60 Public Safety - - n/a - - n/a - - - Total 8020 Municipal Court Costs 700 10,250 7% 845 9,500 9% 400 345 55 8900 Miscellaneous - - n/a - - n/a - - - 8900.10 Reconciliation Discrepancies - - n/a - - n/a - - - 8900.20 Contingency Reserve - 50,000 0% - - n/a - - - 8900.30 Projects 9,425 70,000 13% - 26,500 0% 225 - 225 Total 8900 Miscellaneous 9,425 120,000 8% - 26,500 0% 225 - 225

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YTD Budget % YTD Budget % Nov-20 Nov-19 DifferenceY/Y Monthly Comparison2019-20202020-2021

9077 General Fund Accrual - (98,800) 0% - (92,420) 0% - - - Unapplied Cash Bill Payment Expenditure - - n/a - - n/a - - - Uncategorized ExpenditureTotal Expenditures 106,521 627,240 17% 111,557 649,520 17% 40,936 32,626 8,311 Net Operating Revenue 19,602 - n/a 2,240 5,300 42% (19,866) (10,630) (9,467) Other Revenue 4019 Proceeds from Capital Leases - - n/a - - n/a - - - 8500 Capital Improvement Income 0 - n/a 0 - n/a 0 0 (0) Other Expenditures 8500.25 Capital Improvement Expense - - n/a - - n/a - - - 9001 Capital Lease Principal - - n/a - - n/a - - - 9002 Interest on Capital Lease - - n/a - - n/a - - - 9005 Bond Interest Paid - n/a - n/a - - - 9800.01 Capital Expenditures - CY - - n/a - - n/a - - - 9800.1 Capital Project Expenditures - FY - - n/a - - n/a - - - 9800.11 2017 Street Improvements - - n/a - - n/a - - - 9800.12 2017 Street Improvements Legal - - n/a - - n/a - - - 9810.01 Sinking Fund Revenue (566) - n/a (1,126) - n/a (341) (218) (123) 9810.02 Sinking Fund Interest - - n/a - - n/a - - - 9810.03 Sinking Fund Principal - - n/a - - n/a - - - 9800.02 Other Miscellaneous Expenditure - n/a - n/a - - 9888 Reconciliation Discrepancies - - n/a - - n/a - - - Net Other Revenue 566 - n/a 1,126 - n/a 341 218 123 Net Revenue 20,168 - n/a 3,366 5,300 64% (19,525) (10,412) (9,344)

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Item 1.

Cash Basis Monday, December 7, 2020 08:55 AM GMT-06:00 1/3

The City of WoodcreekSTATEMENT OF FINANCIAL POSITION

As of November 30, 2020

TOTAL

ASSETS

Current Assets

Bank Accounts

1003.1 Municipal Court Petty Cash 100.00

1007 TX Regional 061, Operating 248,979.88

1007.5 Municipal Court Funds In Operating Account -18,933.27

1007.51 MC General Fund 18,887.94

1007.52 MC Security Fund 19.45

1007.53 MC Tech Fund 25.88

Total 1007.5 Municipal Court Funds In Operating Account 0.00

Total 1007 TX Regional 061, Operating 248,979.88

1008 TX Regional 053, Investment 0.00

1008.2 PEG Funds 28,122.56

1008.3 Reserve Funds 553,013.43

Total 1008 TX Regional 053, Investment 581,135.99

1009 TX Regional 095, Bond Proceeds 146.43

1010 Petty Cash -41.00

1011 TX Regional 819, Payroll Account 10,000.00

1020 Investment Account - Class 0001 477,043.94

Total Bank Accounts $1,317,365.24

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Item 1.


TOTAL

Accounts Receivable

1120 Delinquent Taxes Receivable 6,684.10

Total Accounts Receivable $6,684.10

Other Current Assets

1120.01 1120.01-CPA Debt Service 1,303.51

1121 Allowance for Uncollectible -3,676.26

1121.01 1121.01-CPA Debt Service -716.93

1150 Due From Capital Project Funds To Operating 167,425.08

Total Other Current Assets $164,335.40

Total Current Assets $1,488,384.74

Fixed Assets

1200 Office Furniture / Equipment 35,704.46

1225 Land 37,850.00

1226 Building & Improvements 130,602.00

1227 Street Pavement 144,126.00

1228 Street Improvements 2017 1,479,824.71

1231 Storage Building 9,055.00

1233 Radar Sign 3,633.00

1234 Road Signage 14,300.00

1235.1 Kawasaki Mule 2016 7,840.64

1240 Accumulated Depreciation - All -195,372.00

Total Fixed Assets $1,667,563.81

Other Assets

1250 Deferred Revenue -3,008.25

1250.01 1250.01-CPA Debt Service -586.58

1599 1599-CPA Due From General Fund 9,017.86

Total Other Assets $5,423.03

TOTAL ASSETS $3,161,371.58

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Item 1.


TOTAL

LIABILITIES AND EQUITY

Liabilities

Current Liabilities

Other Current Liabilities

2000 Payroll Tax Payable 1,226.86

2020 State Unemployment Liability 9.12

2021 Accrued Wages Payable 12,861.98

2400 Due To Operating From Capital Project Funds 167,425.08

2599 2599-CPA Due To Debt Service Fund 9,017.86

Total Other Current Liabilities $190,540.90

Total Current Liabilities $190,540.90

Total Liabilities $190,540.90

Equity

9997 Net Investment In Capital Assets 144,132.96

9998 Opening Balance Equity 333,537.47

9999 Retained Earnings 2,472,992.59

Net Revenue 20,167.66

Total Equity $2,970,830.68

TOTAL LIABILITIES AND EQUITY $3,161,371.58

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Treasurer's Report For the Period: October 2020 - December 2020Percent Complete: 25%

YTD Budget % YTD Budget % Dec-20 Dec-19 Difference

Revenue 3000 Ad Valorem Tax Revenue 2,931 325,000 1% 21,430 305,000 7% 2,136 19,833 (17,697) 3005 State Sales Tax Revenue 29,675 65,000 46% 16,785 77,440 22% 16,486 5,605 10,881 3010 Mixed Beverage Tax & Fees Rev 292 900 32% 239 670 36% - - - 3020 Electric Franchise Fee Revenue 8,784 34,000 26% 8,962 34,000 26% - - - 3030 Cable Services Franchise Rev 9,881 30,000 33% 10,116 28,290 36% - - - 3040 Water Service Franchise Revenue 70,496 96,000 73% 66,542 94,500 70% - - - 3050 Disposal Service Franchise Rev 5,209 20,100 26% 4,321 19,880 22% - - - 3060 Telephone Franchise Revenue 61 1,500 4% 416 970 43% 44 - 44 3070 Golf Course Franchise Revenue - 500 0% - 500 0% - - - 3080 Reimbursements 5,067 3,000 169% - 1,620 0% 825 - 825 3090 Development Revenue - - n/a - - n/a - - - 3090.01 Residential - - n/a - - n/a - - - 3090.011 New Home Permits 3,000 10,000 30% 5,000 19,000 26% 1,000 3,000 (2,000) 3090.012 Other Permits 3,129 5,000 63% 1,573 8,000 20% 1,554 300 1,254 3090.013 Inspections 5,913 18,000 33% 4,290 17,500 25% 1,073 2,508 (1,436) 3090.02 Commercial 3,250 150 2167% - 300 0% - - - 3090.03 Other 50 80 63% 75 580 13% 50 - 50 3090.031 Subdivisions/Plats/Re-Plats 900 2,500 36% 1,200 3,200 38% - 1,200 (1,200) Total 3090 Development Revenue 16,241 35,730 45% 12,138 48,580 25% 3,676 7,008 (2,132) 3093 Liquor License Revenue - 1,310 0% - 1,310 0% - - - 3095 Sign Fees 105 700 15% 255 500 51% - 25 (25) 4000 Interest Income 520 7,000 7% 6,636 16,500 40% 143 2,062 (1,920) 4010 Other Revenue 210 1,000 21% 510 1,000 51% 40 20 20 4015 Oak Wilt Containment - - n/a - - n/a - - - 4020 Municipal Court Revenue - 500 0% - 500 0% - - - 4035 TDEM DR-4485 Revenue - - n/a - 18,560 0% - - - 4040 Donations Received - 5,000 0% - 5,000 0% - - - 4050 General Fund Transfer - - n/a - - n/a - - - Uncategorized Revenue - n/a - n/a - - - Total Revenue 149,473 627,240 24% 148,350 654,820 23% 23,349 34,553 (7,822)

Expenditures 5000 Personnel Services - - n/a - - n/a - - - 5000.01 Salaries and Wages 43,753 173,680 25% 35,403 162,100 22% 14,715 11,031 3,684 5000.02 Ins Expense Reimbursement 2,154 8,600 25% 2,020 8,160 25% 718 675 43 5000.03 City Manager Vehicle Reimbursem 1,500 6,000 25% 2,088 7,340 28% 500 696 (196) 5000.05 Elected Official Pay - n/a - - n/a - - - 5000.20 Payroll Tax Expense - n/a - - n/a - - - 5000.21 FICA/OASDI 3,462 13,750 25% 2,868 13,250 22% 1,164 897 267 5000.22 Unemployment Insurance - 500 0% 0 500 0% - - - 5000.20 Payroll Tax Expense 3,462 14,250 24% 2,868 13,750 21% 1,164 897 267 5000.40 Retirement 3,955 17,380 23% 3,127 14,560 21% 1,330 978 352 5000.50 Direct Deposit Expense - - n/a - - n/a - - - 5000.51 Health Insurance Stipend - - n/a - - n/a - - - Total 5000 Personnel Services 54,823 219,910 25% 45,505 205,910 22% 18,427 14,277 4,149 5500 Office Expenses - - n/a - - n/a - - - 5500.05 Bank Fees & Charges - - n/a - - n/a - - - 5500.10 City Hall Maintenence / Repairs 2,142 3,000 71% 771 1,500 51% 67 611 (544) 5500.20 Cleaning Costs 375 1,500 25% 375 1,500 25% 125 125 - 5500.30 IT & Radio Expenses 7,040 15,000 47% 858 17,500 5% - 296 (296) 5500.40 Newsletter - n/a - - n/a - - - 5500.50 Office Supplies 684 2,500 27% 1,338 2,500 54% 384 715 (331) 5500.60 Postage & Shipping 553 1,500 37% 170 1,500 11% 553 8 545 5500.61 Printing & Reproduction 1,100 2,500 44% 1,093 4,000 27% 617 231 386 5500.62 Printing Cost Newspaper - 2,000 0% 839 2,000 42% - - - 5500.70 Storage Rental - n/a - - n/a - - - 5500.80 Software & Subscriptions 1,224 13,000 9% 2,404 8,000 30% 166 156 10 Total 5500 Office Expenses 13,117 41,000 32% 7,847 38,500 20% 1,913 2,143 (230) 6000 Professional Services - - n/a - - n/a - - - 6000.01 Audit Expense - 11,000 0% - 10,040 0% - - - 6000.10 Codification 653 4,000 16% 627 4,000 16% - - - 6000.11 Contract Labor 3,965 5,000 79% - 3,000 0% 1,085 - 1,085 6000.15 Engineering - 20,000 0% 1,734 20,000 9% - - - 6000.20 Legal Expenses - n/a - - n/a - - - 6000.21 General 6,060 30,000 20% 4,636 46,040 10% 3,500 - 3,500 6000.22 Legal Reimbursable 1,700 - n/a - - n/a - - -

Y/Y Monthly Comparison2019-20202020-2021

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YTD Budget % YTD Budget % Dec-20 Dec-19 DifferenceY/Y Monthly Comparison2019-20202020-2021

6000.23 Litigation 5,225 10,000 52% - - n/a - - - 6000.25 Special Cases 638 22,000 3% - 4,000 0% - - - 6000.20 Legal Expenses 13,623 62,000 22% 4,636 50,040 9% 3,500 - 3,500 6000.30 IT Services 3,239 14,500 22% 2,846 12,560 23% 1,080 949 131 6000.40 Accounting 3,490 12,000 29% 3,227 12,000 27% 595 1,334 (739) 6000.50 Law Enforcement 15,913 63,660 25% 38,911 86,650 45% - - - Total 6000 Professional Services 40,882 192,160 21% 51,981 198,290 26% 6,260 2,283 3,977 6500 Area Care/Maintenance - - n/a - - n/a - - - 6500.01 Deer Removal 225 1,000 23% 375 1,000 38% 75 - 75 6500.15 Mowing 120 3,000 4% - 1,000 0% - - - 6500.20 Oak Wilt Containment - 1,000 0% - - n/a - - - 6500.21 Greenspace Maintenance - n/a 256 - n/a - - - 6500.22 Landscape Maintenance 1,750 7,000 25% 50 3,710 1% - - - 6500.23 Contract Services - 2,000 0% 1,520 1,000 152% - - - 6500.24 Playground Maintenance - n/a - - n/a - - - 6500.25 ROW Tree Trimming - 15,000 0% 12,160 12,160 100% - - - 6500.26 Holiday Decorations 1,529 2,000 76% 415 1,000 41% 360 61 299 6500.30 Street Maintainence 504 50,000 1% - 5,000 0% - - - 6500.31 Street Signs 638 4,000 16% 210 4,550 5% 638 210 428 6500.35 Storm Damage Reserve - 1,000 0% - 2,000 0% - - - 6500.40 Tree Limb Pick-Up - n/a - - n/a - - - 6500.50 Equipment Maintenance 122 1,000 12% 61 500 12% 115 50 65 6500.60 Water Quality Testing CCWPP 310 1,500 21% 306 2,000 15% - - - Total 6500 Area Care/Maintenance 5,199 88,500 6% 15,352 33,920 45% 1,189 321 867 7000 Other Operating Expenses - - n/a - - n/a - - - 7000.01 Ad Valorem Tax Expense 911 3,800 24% 906 3,700 24% 911 906 5 7000.02 Building Inspections 4,530 10,500 43% 1,590 13,500 12% 1,895 405 1,490 7000.03 Code Compliance - 1,500 0% - 1,500 0% - - - 7000.04 Dues & Membership 2,484 2,400 103% 675 2,400 28% 2,255 502 1,753 7000.05 Election Expense 2,102 1,500 140% - 1,200 0% 2,102 - 2,102 7000.06 TML Dues 591 600 99% 591 600 99% - - - 7000.10 Depreciation Expense - - n/a - - n/a - - - 7000.15 Meeting Expense 1,356 1,200 113% 300 1,200 25% 1,060 189 872 7000.20 Public Notices 952 5,000 19% 99 1,200 8% 99 99 - 7000.30 Travel & Vehicle Exp Reimb. 17 2,000 1% 37 810 5% 17 37 (20) 7000.31 Elected Official Travel - 3,000 0% 905 910 99% - - - 7000.40 Training & Prof Development - n/a - - n/a - - - 7000.41 Elected Body - 2,500 0% (75) 110 -68% - - - 7000.42 Staff 430 1,500 29% 380 1,000 38% - 200 (200) 7000.50 Community Relations - 3,000 0% 1,003 1,950 51% - - - Total 7000 Other Operating Expenses 13,374 38,500 35% 6,411 30,080 21% 8,340 2,338 6,202 7500 Utilities - - n/a - - n/a - - - 7500.10 City Hall Utilities - 3,200 0% - 3,000 0% - - - 7500.11 Electric 417 - n/a 454 - n/a 108 142 (34) 7500.12 Water 358 - n/a 356 - n/a 118 119 (1) 7500.10 City Hall Utilities 775 3,200 24% 811 3,000 27% 226 261 (35) 7500.20 Outdoor Utilities - 4,000 0% - 4,000 0% - - - 7500.21 Electric 306 - n/a 294 - n/a 86 73 12 7500.22 Water 412 - n/a 408 - n/a 137 132 4 7500.20 Outdoor Utilities 719 4,000 18% 702 4,000 18% 223 206 17 7500.30 Telephone & Internet 1,031 5,000 21% 684 4,000 17% 358 241 117 Total 7500 Utilities 2,525 12,200 21% 2,198 11,000 20% 807 708 99 7600 Insurance 3,413 - n/a - - n/a - - - 6010 Health Insurance (deleted) - - n/a - - n/a - - - 7600.01 TML Insurance - 3,520 0% 3,488 3,520 99% - - - 7600 Insurance 3,413 3,520 97% 3,488 3,520 99% - - - 7700 TDEM DR-4485 Expenditures - - n/a - 184,720 0% - - - 8020 Municipal Court Costs - - n/a - - n/a - - - 8020.20 MC Judge 900 3,600 25% 1,100 3,600 31% 300 300 - 8020.25 Misc. Court Costs 100 2,500 4% 500 2,500 20% - 500 (500) 8020.30 Prosecutor - 2,500 0% 45 2,500 2% - - - 8020.35 Court Bailiff - 750 0% - - n/a - - - 8020.40 State Comptroller Costs - 700 0% - 700 0% - - - 8020.41 Supplies - 200 0% - 200 0% - - - 8020.60 Public Safety - - n/a - - n/a - - - Total 8020 Municipal Court Costs 1,000 10,250 10% 1,645 9,500 17% 300 800 (500) 8900 Miscellaneous - - n/a - - n/a - - - 8900.10 Reconciliation Discrepancies - - n/a - - n/a - - - 8900.20 Contingency Reserve - 50,000 0% - - n/a - - - 8900.30 Projects 18,275 70,000 26% - 26,500 0% 8,850 - 8,850 Total 8900 Miscellaneous 18,275 120,000 15% - 26,500 0% 8,850 - 8,850

11

Item 2.

of 3

YTD Budget % YTD Budget % Dec-20 Dec-19 DifferenceY/Y Monthly Comparison2019-20202020-2021

9077 General Fund Accrual - (98,800) 0% - (92,420) 0% - - - Unapplied Cash Bill Payment Expenditure - - n/a - - n/a - - - Uncategorized ExpenditureTotal Expenditures 152,607 627,240 24% 134,427 649,520 21% 46,085 22,870 23,215 Net Operating Revenue (3,134) - n/a 13,923 5,300 263% (22,736) 11,683 (31,037) Other Revenue 4019 Proceeds from Capital Leases - - n/a - - n/a - - - 8500 Capital Improvement Income 0 - n/a 0 - n/a 0 0 (0) Other Expenditures 8500.25 Capital Improvement Expense - - n/a - - n/a - - - 9001 Capital Lease Principal - - n/a - - n/a - - - 9002 Interest on Capital Lease - - n/a - - n/a - - - 9005 Bond Interest Paid - n/a - n/a - - - 9800.01 Capital Expenditures - CY - - n/a - - n/a - - - 9800.1 Capital Project Expenditures - FY - - n/a - - n/a - - - 9800.11 2017 Street Improvements - - n/a - - n/a - - - 9800.12 2017 Street Improvements Legal - - n/a - - n/a - - - 9810.01 Sinking Fund Revenue (1,931) - n/a (15,230) - n/a (1,366) (14,105) 12,739 9810.02 Sinking Fund Interest - - n/a - - n/a - - - 9810.03 Sinking Fund Principal - - n/a - - n/a - - - 9800.02 Other Miscellaneous Expenditure - n/a - n/a - - 9888 Reconciliation Discrepancies - - n/a - - n/a - - - Net Other Revenue 1,931 - n/a 15,231 - n/a 1,366 14,105 (12,739) Net Revenue (1,203) - n/a 29,154 5,300 550% (21,370) 25,788 (43,777)

12

Item 2.

Cash Basis Monday, January 4, 2021 03:25 PM GMT-06:00 1/3

The City of WoodcreekSTATEMENT OF FINANCIAL POSITION

As of December 31, 2020

TOTAL

ASSETS

Current Assets

Bank Accounts

1003.1 Municipal Court Petty Cash 100.00

1007 TX Regional 061, Operating 227,492.35

1007.5 Municipal Court Funds In Operating Account -18,933.27

1007.51 MC General Fund 18,887.94

1007.52 MC Security Fund 19.45

1007.53 MC Tech Fund 25.88

Total 1007.5 Municipal Court Funds In Operating Account 0.00

Total 1007 TX Regional 061, Operating 227,492.35

1008 TX Regional 053, Investment 0.00

1008.2 PEG Funds 28,125.50

1008.3 Reserve Funds 553,071.25

Total 1008 TX Regional 053, Investment 581,196.75

1009 TX Regional 095, Bond Proceeds 146.45

1010 Petty Cash -41.00

1011 TX Regional 819, Payroll Account 10,000.00

1020 Investment Account - Class 0001 477,100.39

Total Bank Accounts $1,295,994.94

13

Item 2.


TOTAL

Accounts Receivable

1120 Delinquent Taxes Receivable 6,684.10

Total Accounts Receivable $6,684.10

Other Current Assets

1120.01 1120.01-CPA Debt Service 1,303.51

1121 Allowance for Uncollectible -3,676.26

1121.01 1121.01-CPA Debt Service -716.93

1150 Due From Capital Project Funds To Operating 167,425.08

Total Other Current Assets $164,335.40

Total Current Assets $1,467,014.44

Fixed Assets

1200 Office Furniture / Equipment 35,704.46

1225 Land 37,850.00

1226 Building & Improvements 130,602.00

1227 Street Pavement 144,126.00

1228 Street Improvements 2017 1,479,824.71

1231 Storage Building 9,055.00

1233 Radar Sign 3,633.00

1234 Road Signage 14,300.00

1235.1 Kawasaki Mule 2016 7,840.64

1240 Accumulated Depreciation - All -195,372.00

Total Fixed Assets $1,667,563.81

Other Assets

1250 Deferred Revenue -3,008.25

1250.01 1250.01-CPA Debt Service -586.58

1599 1599-CPA Due From General Fund 9,017.86

Total Other Assets $5,423.03

TOTAL ASSETS $3,140,001.28

14

Item 2.


TOTAL

LIABILITIES AND EQUITY

Liabilities

Current Liabilities

Other Current Liabilities

2000 Payroll Tax Payable 1,226.86

2020 State Unemployment Liability 9.12

2021 Accrued Wages Payable 12,861.98

2400 Due To Operating From Capital Project Funds 167,425.08

2599 2599-CPA Due To Debt Service Fund 9,017.86

Total Other Current Liabilities $190,540.90

Total Current Liabilities $190,540.90

Total Liabilities $190,540.90

Equity

9997 Net Investment In Capital Assets 144,132.96

9998 Opening Balance Equity 333,537.47

9999 Retained Earnings 2,472,992.59

Net Revenue -1,202.64

Total Equity $2,949,460.38

TOTAL LIABILITIES AND EQUITY $3,140,001.28

15

Item 2.

Special City Council Meeting Minutes Page 1 of 2 November 10, 2020

SPECIAL CITY COUNCIL MEETING (CYJ) November 10, 2020; 2:00 PM

Woodcreek, Texas

MINUTES

CALL TO ORDER

The meeting was called to order at 2:01 PM.

INVOCATION

Councilmember Scheel provided an invocation.

ROLL CALL

PRESENT

Mayor Gloria Whitehead Mayor Pro Tem Nancye Britner Councilmember Aurora LeBrun Councilmember Brent Pulley Councilmember Vicki Alvord Councilmember Bill Scheel

STAFF PRESENT

City Manager Brenton Lewis, City Secretary Linda Land, City Attorney Bud Wymore, Administrative Assistant Maureen Mele

PUBLIC COMMENTS

Ray Don Tilley spoke in support of updating Chapters 30 and 31. He also spoke in support of the process used to select the City Engineer.

CONSENT AGENDA

1. Approval of the Minutes of the Special City Council Meeting of October 14, 2020

2. Approval of Financial Statements for October 2020

A motion was made by Mayor Pro Tem Britner to accept the Consent Agenda in its entirety and seconded by Councilmember Alvord.

A vote was taken.

Voting Yea: Mayor Pro Tem Britner, Councilmember LeBrun, Councilmember Pulley, Councilmember Alvord, and Councilmember Scheel.

The motion passed with a 5-0-0 vote and the consent agenda was approved.

16

Item 3.

Special City Council Meeting Minutes Page 2 of 2 November 10, 2020

REGULAR AGENDA

3. Discussion and Take Appropriate Action on an Ordinance of the City of Woodcreek Adding, Amending, and Repealing Certain Sections of Chapter 30: Officials, Employees, and Organizations by Adding Sections 30.13 and 30.14,by Amending Sections 30.15, 30.16, 30.17, 30.18, Repealing 30.20 through 30.23 and Chapter 31 - Municipal Court by Amending Sections 31.01, 31.06 and 31.07 of the City of Woodcreek Code of Ordinances

City Manager Lewis and City Attorney Wymore explained the reasons for the changes to this ordinance. Mayor Pro Tem Britner made a motion to accept the changes as shown and was seconded by Councilmember LeBrun. At discussion, Councilmember Pulley requested that Mayor Pro Tem Britner amend her motion to remove a sentence; she declined to amend the motion.

A roll call vote was taken.

Voting Yea: Mayor Pro Tem Britner, Councilmember LeBrun, Councilmember Alvord, Councilmember Scheel Voting Nay: Councilmember Pulley

The motion carried with a 4-1-0 vote.

4. Discussion and Take Appropriate Action on Authorizing City Staff to Award Tree Trimming and Canopy Clearing Services to the Lowest Responsible Bidder

A motion was made by Councilmember Pulley to authorize this action and seconded by Mayor Pro Tem Britner.

A vote was taken.

Voting Yea: Mayor Pro Tem Britner, Councilmember LeBrun, Councilmember Pulley, Councilmember Alvord, Councilmember Scheel


5. Report on Application Process for Consideration for Appointment to the Planning and Zoning Commission and Comprehensive Plan Committee

City Manager Lewis reported on the process which was discussed.

ADJOURN

The meeting was adjourned at 2:28 PM.

________________________________ ________________________________

Gloria Whitehead, Mayor Linda Land, City Secretary

17

Item 3.

Special City Council Meeting (CYJ) Minutes Page 1 of 2 November 17, 2020

SPECIAL CITY COUNCIL MEETING (CYJ) November 17, 2020; 10:30 AM

Woodcreek, Texas

MINUTES

CALL TO ORDER

The meeting was called to order at 10:30 AM.

ROLL CALL

PRESENT Mayor Gloria Whitehead Mayor Pro Tem Nancye Britner Councilmember Aurora LeBrun Councilmember Brent Pulley Councilmember Vicki Alvord ABSENT Councilmember Bill Scheel

STAFF PRESENT

City Manager Brenton Lewis, City Secretary Linda Land, Administrative Assistant Maureen Mele

PUBLIC COMMENTS

No public comments were submitted.

ANNOUNCEMENT OF QUORUM

Since more than two City Councilmembers were present, a quorum of the canvassing authority pursuant to Texas Election Code § 67.004(a) was met.

REGULAR AGENDA

1. Canvass of the Returns of the City of Woodcreek General Election and Special Election held on November 3rd, 2020

The election results as presented by Hays County Elections Administrator Jennifer Anderson were read by Mayor Whitehead.

2.. Discussion and Take Appropriate Action to Approve Resolution 2020-11-17-1 Canvassing the Returns and Declaring the Results of the General Election held on November 3, 2020 for the Purpose of Electing Three (3) Councilmembers of the City Council, At-Large, and Canvassing the Returns and Declaring the Results of the Special Election held on November 3, 2020 for the Purpose of Electing One (1) Councilmember of the City Council, At-Large, Unexpired Term, Other Matters in Connection Therewith

Mayor Whitehead announced the following: the three City Councilmembers elected At-Large were Judy Brizendine, Aurora F. LeBrun, and Jeff Rasco.

18

Item 4.

Special City Council Meeting (CYJ) Minutes Page 2 of 2 November 17, 2020

The one City Councilmember elected for the At-Large Unexpired Term was Bob Hambrick.

Resolution 2020-11-17-1 will reflect the above election results. A motion was made by Mayor Pro Tem Britner to approve Resolution 2020-11-17-1 and seconded by Councilmember Alvord.

A roll call vote was held.

Voting Yea: Mayor Pro Tem Britner, Councilmember LeBrun, Councilmember Pulley, Councilmember Alvord

Absent and not voting: Councilmember Scheel.


ADJOURN

The meeting was adjourned at 10:33 AM.

________________________________ ________________________________


19

Item 4.

Special City Council Meeting Minutes Page 1 of 4 December 2, 2020

SPECIAL CITY COUNCIL MEETING (CYJ) December 2, 2020; 2:00 PM

Woodcreek, Texas

MINUTES

CALL TO ORDER

The meeting was called to order at 2:00 PM.

INVOCATION

Bill Scheel provided an invocation.

ROLL CALL

PRESENT Mayor Gloria Whitehead Councilmember Aurora LeBrun Councilmember Brent Pulley Councilmember Jeff Rasco Councilmember Judy Brizendine Councilmember Bob Hambrick

STAFF PRESENT

City Manager Brenton Lewis, City Secretary Linda Land, City Attorney Bud Wymore

PUBLIC COMMENTS

City Attorney Bud Wymore spoke about traffic enforcement for speeding.

CONSENT AGENDA

1. Approval of Mayor Whitehead’s 2021 Holiday Calendar for the City of Woodcreek

A motion was made by Councilmember Rasco to approve the Consent Agenda. The motion was seconded by Councilmember LeBrun.


Voting Yea: Councilmember Pulley, Councilmember Rasco, Councilmember LeBrun, Councilmember Brizendine, Councilmember Hambrick

The motion passed with a 5-0-0 vote and the consent agenda was approved.

REGULAR AGENDA

2. Discussion and Take Appropriate Action on the Election of a Mayor Pro Tem, Pursuant to Local Government Code Sec. 22.037(b)

Mayor Whitehead recommended Councilmember LeBrun to serve as Mayor Pro Tem. Councilmember Pulley made a motion to approve the recommendation which was seconded by Councilmember Hambrick.

After discussion, a roll call vote was taken.

Voting Yea: Councilmember Pulley, Councilmember Rasco, Councilmember Brizendine, Councilmember Hambrick

Abstaining: Councilmember LeBrun

20

Item 5.


The vote was 4 ayes, 0 nays and 1 abstention and the motion carried.

Mayor Pro Tem LeBrun complimented the service to the city by previous Mayor Pro Tem Nancye Britner.

3. Discussion and Take Appropriate Action on a Resolution of the City Council of the City of Woodcreek, Texas Designating Authorized Signatures for the City of Woodcreek’s Bank Accounts and Investment Vehicles

Councilmember Hambrick made a motion to approve the Resolution and Designating Mayor Pro Tem LeBrun as an Authorized Signature. The motion was seconded by Councilmember Pulley.


Voting Yea: Councilmember Pulley, Councilmember Rasco, Councilmember Brizendine, Councilmember Hambrick

Abstaining: Mayor Pro Tem LeBrun

The vote was 4 ayes, 0 nays and 1 abstention and the motion carried.

4. Public Hearing to Consider Rezoning Lots 6, 7, 8 & 11, Woodcreek, Section 4-D, Map or Plat Recorded in Vol. 1, Page 160, P.R.H.C.T from the Zoning Designation of Four-Plex (4PLX) to the Zoning Designation of Planned Development District (PDD). These Properties are Further Described as: Property ID: 49024 Legal Description: WOODCREEK SEC 4-D LOT 6; Property ID: 49025 Legal Description: WOODCREEK SEC 4-D LOT 7; Property ID: 49026 Legal Description: WOODCREEK SEC 4-D LOT 8; Property ID: 49027 Legal Description: WOODCREEK SEC 4-D LOT 11

OPEN: 2:13 PM

Mayor Whitehead read the Agenda Item and a presentation was made by Banks Chisum and Neel Morton.

Mayor Whitehead read an email submitted by Jack Crum which requested that Lot 49026 not be developed. His email also requested a new sign.

Robert Azar spoke about road & drainage concerns with additional development and requested tabling the PDD.

Ken Strange spoke in support of Banks Chisum and his responses to drainage issues for another local site.

Ray Don Tilley spoke in support of parts of the design, but against the impervious cover amounts.

Laura Holbrook spoke to request that the city create an investors’ association. She also requested road repairs and drainage assistance.

CLOSED: 2:46 PM

5. Consider Recommendation from Planning and Zoning Commission on the Proposal to Consider Rezoning Lots 6, 7, 8 & 11, Woodcreek, Section 4-D, Map or Plat Recorded in Vol. 1, Page 160, P.R.H.C.T from the Zoning Designation of Four-Plex (4PLX) to the Zoning Designation of Planned Development District (PDD). These Properties are Further Described as: Property ID: 49024 Legal Description: WOODCREEK SEC 4-D LOT 6; Property ID: 49025 Legal Description: WOODCREEK SEC 4-D LOT 7; Property ID: 49026 Legal Description: WOODCREEK SEC 4-D LOT 8; Property ID: 49027 Legal Description: WOODCREEK SEC 4-D LOT 11

21

Item 5.


City Manager Lewis explained the public hearing and notification process. He noted that the Planning & Zoning Commission voted 3-1-0 to recommend to City Council to accept the PDD as presented, changing the zoning designation and approving the development.

6. Discussion and Take Possible Action on Rezoning Lots 6, 7, 8 & 11, Woodcreek, Section 4-D, Map or Plat Recorded in Vol. 1, Page 160, P.R.H.C.T from the Zoning Designation of Four-Plex (4PLX) to the Zoning Designation of Planned Development District (PDD). These Properties are Further Described as: Property ID: 49024 Legal Description: WOODCREEK SEC 4-D LOT 6; Property ID: 49025 Legal Description: WOODCREEK SEC 4-D LOT 7; Property ID: 49026 Legal Description: WOODCREEK SEC 4-D LOT 8; Property ID: 49027 Legal Description: WOODCREEK SEC 4-D LOT 11

Councilmember Hambrick made a motion to approve the rezoning of Lots 6, 7, 8 & 11 which was seconded by Councilmember Brizendine.

After discussion and input from City Attorney Wymore, a friendly amendment to the motion was suggested to combine Agenda Items 6 and 7.

7. Discussion and Take Appropriate Action on an Ordinance Changing the Zoning Classification of Lots 6, 7, 8 & 11, Woodcreek, Section 4-D, Map or Plat Recorded in Vol. 1, Page 160, P.R.H.C.T from the Zoning Designation of Four-Plex (4PLX) to the Zoning Designation of Planned Development District (PDD). These Properties are Further Described as: Property ID: 49024 Legal Description: WOODCREEK SEC 4-D LOT 6; Property ID: 49025 Legal Description: WOODCREEK SEC 4-D LOT 7; Property ID: 49026 Legal Description: WOODCREEK SEC 4-D LOT 8; Property ID: 49027 Legal Description: WOODCREEK SEC 4-D LOT 11; Establishing Land Uses and Development Standards for the Construction and Operation of a 16 Unit Multi-Family Use Project; and Providing For Rules, Standards, Procedures, and Severability

After input from City Attorney Wymore, Councilmember Hambrick amended the motion to approve the rezoning of Lots 6, 7, 8 & 11 and approve the ordinance presented. The amended motion was seconded by Councilmember Brizendine.

After discussion, a roll call vote was held.

Voting Yea: Mayor Pro Tem LeBrun, Councilmember Pulley, Councilmember Brizendine, Councilmember Hambrick

Voting Nay: Councilmember Rasco


8. Discussion and Take Appropriate Action on a Resolution of the City Council of the City of Woodcreek, Texas Designating the Clerk of the Court for the City of Woodcreek Municipal Court

City Manager Lewis explained the recommendation for changing the Municipal Court Clerk.

Councilmember Brizendine made a motion to appoint Maureen Mele as Clerk of the Court. The motion was seconded by Councilmember Hambrick.

A roll call vote was held.

Voting Yea: Mayor Pro Tem LeBrun, Councilmember Pulley, Councilmember Rasco, Councilmember Brizendine, Councilmember Hambrick


22

Item 5.


ADJOURN

The meeting was adjourned at 3:48 PM.

________________________________ ________________________________


23

Item 5.

41 Champions Circle • Woodcreek, Texas 78676 • Office: (512) 847-9390 Email: [email protected] • Website: woodcreektx.gov

Comprehensive Plan Committee

Citizen Representatives

Amanda Erwin - North

Justin Camp – North Central

Bill Tarwater - Central

Debra Hines - West

Diane Stewart - East

Suzanne Gordon - South

Business Partners

Quicksand Golf Course

Hill Country Liquors

Camp Young Judaea

24

Item 6.

mailto:woodcreek@woodcreektx.


Planning and Zoning Commission

Commissioners

Re-Appointments

Joe Kotarba – Term Ending Dec 2024

Jack Boze – Term Ending Dec 2024

Un-Expired Term

Rogers Holt – Term Ending Dec 2021

Alternate Commissioner Appointments

Chris Sonnier – Term Ending Dec 2023

Lydia Johns – Term Ending Dec 2022

25

Item 7.

mailto:woodcreek@woodcreektx.

ORDINANCE NO. 20-

CITY OF WOODCREEK, TEXAS

AMENDMENT TO CHAPTER 50 OF THE CODE OF ORDINANCES

WATER QUALITY ORDINANCE

AN ORDINANCE AMENDING THE CITY OF WOODCREEK CODE OF ORDINANCES AT TITLE V ("PUBLIC WORKS''), CHAPTER 50 ("WATER QUALITY''), SECTION 50.37 ("IMPERVIOUS COVER"); PROVIDING FOR ENACTMENT,

REPEALER, SEVERABILITY, CODIFICATION, AND EFFECTIVE DATE, AND FINDING PROPER NOTICE AND MEETING.

WHEREAS, pursuant to Texas Local Government Code Section 51.001, the City has general authority to amend an ordinance that is for good governmentand order of the City;

and

WHEREAS, the City Council finds that addressing non-point source pollution control management policies which shall govern the planning, design,

construction, operation and maintenance of drainage, erosion and

water quality control facilities within city’s jurisdiction is for good government and order of the City ; and

WHEREAS, the City Council further finds that amending the City Code to provide for additional measures to control and manage the quality of storm water runoff from points and surfaces within subdivisions is for good government and order of the City; and

WHEREAS, the City Council finds that inground swimming pools can act as a rainwater

and stormwater detention area, and that setting a limit as to the surface area of a swimming pool that may serve as impervious cover is for good government and order of the City

26

Item 8.

NOW, THEREFORE, BE IT ORDAINED by the City Council of the City of

Woodcreek:

1. FINDINGS OF FACT

The foregoing recitals are incorporated into this Ordinance by reference as findings of fact as if

expressly set forth herein.

2. ENACTMENT

Chapter 50 ("Water Quality") of the Code of Ordinances of the City of Woodcreek is amended at

Section 50.37 so as to read in accordance with Attachment A, which are attached hereto and

incorporated into this Ordinance for all intents and purposes.

3. REPEALER

All ordinances, resolutions, or parts thereof, that are in conflict or inconsistent with any provision

of this Ordinance are hereby repealed to the extent of such conflict, and the provisions of this

Ordinance shall be and remain controlling as to the matters regulated, herein.

4. SEVERABILITY

Should any of the clauses, sentences, paragraphs, sections or parts of this Ordinance be deemed

invalid, unconstitutional, or unenforceable by a court of law or administrative agency with

jurisdiction over the matter, such action shall not be construed to affect any other valid portion of

this Ordinance.

5. CODIFICATION

The City Secretary is hereby authorized and directed to record and publish the language of Chapter

50, as amended by this Ordinance, in the City's Code of Ordinances.

6. EFFECTIVE DATE

This Ordinance shall be effective immediately upon its passage and the publication of caption of

this ordinance as provided by law.

7. PROPER NOTICE & MEETING

It is hereby officially found and determined that the meeting at which this Ordinance was passed

was attended by a quorum of the City Council, was open to the public, and that public notice of

the time, place and purpose of said meeting was given as required by the Open Meetings Act,

Texas Government Code, Chapter 551.

27

Item 8.

PASSED & APPROVED this, the ___ day of January 2021, by a vote of

_____(ayes) to ____(nays) and ______ (abstentions) of the City Council of

Woodcreek, Texas.

____________________________________

Gloria Whitehead, Mayor

___________________________________

Linda Land, City Secretary

28

Item 8.

Attachment "A"

City of Woodcreek

CODE OF ORDINANCES

TITLE V: PUBLIC WORKS

CHAPTER 50: WATER QUALITY

§ 50.37 Impervious Cover

(C) (6) Fifty percent of the horizontal water surface area of an inground swimming pool; Swimming pool water surface area;

29

Item 8.

To: Mayor Gloria Whltehead October 29, 2020

From: Ordinance Review Committee

Subject: Review of impervious cover calculation for swimming pools, Chapter 50, Water QualityOrdinance

On September 18, 2020, the committee was asked to review the impervious cover ordinance asit relates to swimming pools in the City of Woodcreek.

The Committee received input from Tom Hegemeier, P.E., of Doucet and Associates, Inc. andfrom Nick Dornak, Director of Watershed Services, The Meadows Center for Water and theenvironment, Texas State University. Their input was specifically requested by the Woodcreek CityCouncil. The committee met on October 5, 2020 and discussed the matter after reviewing the materialsand information available to the committee.

It is the recommendation of the Committee that no change be made to the existing imperviouscover calculation of the horizontal water surface area of an in ground swimming pool. The committee’sanalysis follows below.

Basis for the Recommendation

In reaching its recommendation the Committee considered the importance of the followingfactors recognized in the existing Water Quality Ordinance, Impervious Barrier calculations:

(1) to protect degradation and pollution of ground water resources-specifically aquiferprotection and supply;

(2) the need to protect the springs and creeks that enhance the quality of life, property values,and critical aquatic habitat and

(3) to control and manage the quality of storm water runoff and the sediment load in thatrunoff.

Additional factors recognized by the Committee include:

(1) the generally small lot sizes in the City of Woodcreek;(2) the unique hydrology and natural beauty of Woodcreek;(3) the lack of storm water infrastructure in the City of Woodcreek;(4) the critical interrelationship between surface water and groundwater;(5) the importance of Woodcreek to act consistently with adjacent communities which share

the Wimberley Valley watershed. It was noted that the City of Wimberley incorporated thesame impervious cover allocation as the City of Woodcreek. The adjacent City of San

30

Item 8.

Marcos also incorporated the same one hundred percent impervious cover allocation for

swimming pooi horizontal surfaces;(6) the acknowledgment that swimming pools do not allow for infiltration of rainwater;

(7) the reality that swimming pools do not serve as a usable source of rainwater collection due

to pollution from chemicals and/or salt water, both potentially detrimental on vegetation

and soil; and(B) the recognition that swimming pools result in significant loss of water storage due to

evaporation.

As an alternative to changing the impervious cover calculation, the Committee encourages

property owners wishing to add an in ground swimming pool to consider ways to decrease the existing

impervious cover on their lots. Property owners could pursue steps such as the use of pervious payers

to replace impervious parking, driveway, and pathway surfaces in order to meet the impervious cover

limit.

It should be noted that the Committee did not have any data available on the number of in

ground swimming pools already constructed in the City; nor did it have data available to consider how

many property owners would potentially pursue future construction of an in ground pool were the

impervious cover computation be decreased from one hundred percent to fifty percent. The Council

may wish to gather the above-noted data in the forthcoming comprehensive survey of the citizens of

Woodcreek. In addition, the survey could query citizens’ interest in construction of a single community

pool to be located where impact to the groundwater and hydrology of Woodcreek could be mitigated.

Such an inquiry would necessarily also need to include follow-up questions on the citizens’ willingness to

fund initial construction and maintenance of the pool amenity. Given the general perception, not yet

subject to empirical data - that the demographics of the city are shifting to younger families, there

might be interest in a community pool.

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Item 8.


New Vehicle Justification

City Secretary and Administrative Assistant use personal vehicles to perform errands for the

City:

Meet on-site with property owners

Research Complaints on Properties

Bank Deposits

National Night Out at Quicksand Golf Course

Meetings at Camp Young Judaea

HEB & ACE (Wimberley),

Pathmark

Hill Country Trophy (San Marcos)

Various Businesses in Wimberley

Sam’s Club for National Night Out

special city council meeting january 13, 2021; 2:00 ......special city council meeting agenda page 2...

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