special conditions (up-front document); annex a1: work plan (descricption of the action); annex a2:...
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Twinning Contract
Structure of the standard Twinning Contract
Special Conditions (up-front document);
Annex A1: Work plan (Descricption of the action);
Annex A2: General Conditions applicable to EC- financed grant contracts for external Actions;
Annex A3: Budget for the Action (including co-financing part by the Final Recipient of the Action
Twinning Contract
Annex A4: Contract-award procedures; Annex A5: Standard request for
payment and financial identification form;
Annex A6: Expenditure Verification Report;
Annex A7: Special Financial Annex; Annex A8: Mandates (if MS have
formed a consortium)
Drafting the Twinning Contract
The Twinning contract has to be signed in 6 months after selection ( cover contract preparation costs)
The work plan has to be prepared in 3 months
Twinning Work Plan
Article 1.Background
BC policy developments in the sectorBeneficiary institutions and other
parties involvedParallel or related projects in the
field
Article 2. Acquis Communautaire- Project Fiche Field of Cooperation with the EU
How the project field answers to one of the areas of cooperation with the EU
List of projects already implemented/under implementation
Article 3.Mandatory Results
Intervention
logicBenchmarks
Sources of information
Assumptions (external to
project)
Overall Objective
Project Purpose
Mandatory Results
(Components
)
Activities
Benchmarks
Make sure that the benchmarks always define the following:
Quantity Quality Target Group Time Place
Sources of information
How will the partners and the administrative office know that the benchmarks have been met?
For every level, list sources of information (e.g.reports, surveys, Official Journal, Commission Regular Report)
The sources should be specified for each mandatory result and activity
Assumptions
External conditions at each level related to the project that mus be fulfilled in order to guarantee its success
If these assumptions are fulfilled and the activities are carried out, then the relevant mandatory results will be achieved
Article 4. Tasks (Inputs)
ComponentActivityEach Component corresponds to
mandatory resultEach Activity constitutes a separate
unit in the project design and corresponds to one budget section
Component, Activity
COMPONENT 1: Gap analysis of legal acts in force related to counterfeit money - conception of implementation of requirements of the International Convention of 20th April 1929 for the Suppression of Counterfeiting Currency and Protocol, as well as norms of EU provisions prepared
Activity 1.1 – 6 : functional audit: analyse conditions of synergies between paying actors
Method: Short term experts will proceed to examination of the structure in charge of the fight against other counterfeited payment
instruments, notably which it concerns the credit cards, in particular the current actors in the area of the fight against counterfeited payment instruments and the possible synergies between the existing structures and the new central office that must be set up.
Resources: ▪ 1 expert. Number of days: 5 (One week by one expert)▪ Targeted public: the Criminal police and chief of relevant police units. ▪ One interpreter will be provided for this activity.
Expert: Mr Tribolet (French Police Counterfeit Money Fighting Central Office – OCRFM))
Article 5. Risks
The internal conditions related to the project that must be fulfilled in order to guarantee its success
Article 6. Schedule
Article 7. Resources
Human ResourcesMaterial Resources Indicative Budget
Human Resources
Name Present position
Employer Years of experience
Nationality Education Specialist knowledge
BC experience
Languages
Member State Human Resources
MS Project Leader Junior MS Project LeaderResident Twinning Adviser (RTA)Component Leaders (Key Experts)Short Term Experts
Beneficiary Country Human Resources
BC Project LeaderRTA CounterpartKey Contacts
Curriculum Vitae
Attach the EU format CVs of the following persons:
MS Project Leader, BC Project Leader, RTA, RTA Counterpart in the BC, Key STEs from the MS (Component
Leaders).
Material Resources (Commitment of BC)
Adequately equiped office space for RTA and RTA assistant
Adequate conditions for the STEs to perform their work while on mission to the BC
Training and conference venues, costs of catering (if any), as well as presentation and interpretation epuipment
Article 8. Management and Monitoring
LanguageProject Steering CommitteeReporting
Article 9. Twinning Review Missions
Assessment of the sustainability of the Project
Lessons learned from the projectDissemination of good practice
Twinning Review Missions
Financed via TAIEX instrumentBetween 6 and 12 months after
closure of the projectTwinning Review Expert ( Both PL
and RTA and his counterpart also will be involved)
Signature of the Workplan
For ENPI, work plan to be initialled by the Member State Project Leader and the Beneficiary Country Project Leader .
Budget Template
Actions to be undertaken under the Twinning project Responsibility Cost
(tick as appropriate)
BC MS No of units
Unit cost Total MS cost
1. Resident Twinning Advisor Remuneration
Mr. Spyridon LANTSAS (12 months)
Basic salary and non-wage labour costs X 12 1450,55 17406,60
Social costs X 12 1404,40 16852,80
6% of salary and non-wage labour costs X 12 171,29 2055,48
Total RTA remuneration 36314,88
Budget Template
Eligible Costs
Expenses incurred to prepare Twinning Contract
Resident Twinning Advisers costsProject Leader and Short Term
ExpertsSupplies and servicesTravel expensesTraining
Eligible Costs
Preparatory and follow-up work outside the BC, management and accounting
Translation and interpretationCosts of the Expenditure Verification
ReportProvision to cover changes in prices
Structure of the Budget
The Twinning Budget Lists the following expenditure as basic blocks:
- RTA Expernditure:1.Salary of the RTA2.Non wage labour costs3.Other allowances- Activity based bilding blocks
Who can be RTA?
Civil servantMandated body employeeTemporary public employeeRecently retired expert (less then
two years before the start of the project)
Provision for changes in prices
Maximum 2,5% of the total budgetTo cover fluctuations in unit rates for
reimbursable costsDrawing on the provision does not
require prior approval by the Contracting Authority
Eligible Costs for Training in BC
Training documentation InterpretationTransport for on-site visits Infrastructure facilities in exceptional
circumstances
Study visits in MS
Cost effectiveness and sound financial management
Direct link between objectives in PF and study visit
Direct relevance for the participating BC officials
Adequate and intensive follow up of the study visit
Eligible costs for the study visit in MS
Flight costs for BC experts ( only for ENPI)
Per diem Incidentals (10 EUR per trainee per
day)Travel inside the MS country Interpreter costs (flight ticket, per
diem, fees)MS training institution fees
RTA Assistant
RTA should have a full time assistantThe assistant should not have any
contractual relation with the Beneficiary for 6 months
The assistant to be contracted under the service contract
The BC might want the assistant from they own administration.
Translation and Interpretation
Has to be budgeted for each activityThe ceiling per budget item is 10.000
EurBC rates to be appliedFor the events in MS may be more
advantageous to hire BC staff
Equipment
BC Twinning partner is entirely responsible for providing all office equipment
In exceptional cases small items of essential supplies (e.g. small laboratory testing consumables) for total costs < 5.000 Eur
Private Sector Sub-Contractors
Where MS is unable to carry out necessary activities
Services should be detailed in the Budget
Private sector experts are not included in the contract
The MS Project Leader is responsible for this procedure
Twinning Costs not covered by EU
All Twinning projects will be co-financed by the BC
Costs for large scale equipment cannot be covered by Twinning Contract
Twinning Costs not covered by EU
Adequately equiped office space Telephone Email services Fax Photocopiers Computer Internet access Secretarial support Access to information
Twinning Costs not covered by EU
Costs for inderect taxes (VAT) unless the MS Partner cannot reclaim it
Expert Fees for MS input performed outside the BC
EU funds will not be used to fund BC running costs
Thank you for your attention !