special education cooperative work session… · 1 kindezi academy & enlace academy 2 urban act...

SPECIAL EDUCATION COOPERATIVE

May 21, 2019

Brent Freeman,

Special Education and Student Services Officer

Overview

2

1

2

3

4

Essential Questions

Draft Agreement Summary

Potential Partner Schools

Special Education Staffing Data

Next Steps

A

B

C

D

E

What are the terms of the draft agreement?

What are next steps?

Essential Questions

3


4

• Access to Intensive Supports Programs

• Access to Itinerant Services

• Access to professional development

Cooperative Scope

• IPS will be administering corporation

• Participating entity responsibilities

• Cooperative Commission

• Cooperative Personnel

Cooperative Administration

• Shared cost model based on proportion of ADM

• Risk management costs covered by participating entities

• Per diem placement for students in Intensive Supports Programs

Financial Structure


5

• 3rd party expert to make recommendation

• All student placement decisions are made by Case Conference Committee

Dispute Resolution

• New entities added by majority vote of commission

• Written notice required 1 year in advance of withdraw

• Co-termination with innovation agreement

• Cooperative dissolved by unanimous vote of governing commission

Membership & Dissolution

• July 1, 2019 to June 30, 2024

• Automatically renewed for successive periods of 1 year

Effective Date & Term

6

1 Kindezi Academy & Enlace Academy

2 Urban Act Academy

3 Ignite Achievement Academy

4 Matchbook Learning

Potential Partner Schools

5 Emma Donnan Elementary

Staffing Capacity

7

SY 2017–18 SY 2018–19 SY 2019–20

VacanciesAverage

Days OpenVacancies

Average

Days OpenVacancies

Average

Days Open

All

Vacancies311 55 696 43 267 39

Special Ed. 45 85 116 42 36 34

Over the last 3 years, the average time to fill a special ed. vacancy has

decreased from 85 days to 34 days

All vacancies spiked in 2018–19 due to Reinventing High Schools

When compared to 2017-2018, there are 20% less vacancies in special

ed. this staffing season

*2017–18 data from SearchSoft & 2018–20 data from IPS Staffing Planning document.

IPS Teacher Staffing Data

Next Steps

8

03

02

01 Finalize Agreement

Return to Commissioners for Approval

Launch Cooperative Services

9 APPENDIX

Collaborative Special Education Vision

10

All students will receive

high-quality, equitable

special education services

at the school of their choice,

regardless of school type.

“

”

11 Rationale


Effective:

Helpful for difficult-to-fill roles and services

Efficient:

Shared resources vs. duplication

Equitable:

Students access quality services across LEAs

Expected:

Many families are assuming this exists

12 Preferred Option

Transfer Tuition Agreements

Allow students to transfer

Limited in scope

Inefficient and cumbersome

Joint Services Cooperative

Allows transfers and shared services

Largest Corp. is administering LEA

(IPS)

Economies of scale and equity

InterlocalAgreement

Allows transfers and shared services

Involves creation of new agency

More egalitarian in nature


13

Name Members Administering Corporation

Joint Educational Services in Special

Education (JESSE)

Argus School Corporation

Culver Community Schools

John Glenn Schools

Knox Community Schools

North Judson Schools

San Pierre School Corporation

Plymouth School Corporation

Triton School Corporation

Union North School Corporation

Plymouth School Corporation

Hamilton Boone Madison Cooperative

(HBM)

Frankton Lapel Community Schools

Hamilton Heights School Corporation

Noblesville Schools

Options Charter School

Sheridan Community Schools

South Madison Schools

Noblesville School Corporation

Kokomo Area Special Education

Cooperative (KASEC)

Northwestern School Corporation

Taylor School Corporation

Eastern School Corporation

Maconaquah School Corporation

Tipton Community Schools

Tri Central School Corporation

Western School Corporation

Western School Corporation

Boone-Clinton-North West Hendricks Joint

Services (BCNWH)

Clinton Central School Corporation

Clinton Prairie School Corporation

North West Hendricks School Corporation

Rossville Consolidated Schools

Western Boone School Corporation

Lebanon School Corporation

Lebanon School Corporation

Examples of Similar Structures In Indiana


Special Education Continuum of Services

14 Special Education Cooperative: Services Included

Innovation & Special Education

IPS provides special education services to all students in IPS LEA.

Innovation charters provide special education services in their LEAs.

At schools with split LEAs, IPS and Innovation schools collaborate.

Innovation schools have identified a need for special education support.

15 Current State

Note: Local Education Agency (LEA)

16 Special Programs

Intensive Supports

Classroom

(Autism Spectrum

Disorder)

Intensive Supports

Classroom

(Emotional

Disability)

Life Skills & Arches ROOTS REACH

Continuum of

Services

Special Program

Breakdown

• Certified Teacher

• Assistant (2)

• Speech Language

Pathologist

• Occupational

Therapist

• Physical Therapist

• Nurse

• Instructional Coach

• Behavior Coach

• Autism Specialist

• Mini-Bus Driver

• Mini Bus

• Specialized

Curriculum and Staff

Training

• Supplies

• Technology


• Assistant

• Speech Language

Pathologist

• Occupational

Therapist


• Behavior

Specialist


• Coordinator

• Gallahue

Counselor

• Supplies

• Technology


• Assistant (2)

• Speech Language

Pathologist

• Occupational

Therapist


• Nurse


• Job Coach

• Coordinator

• Mini-Bus Driver

• Mini Bus

• Specialized

Curriculum and Staff

Training

• Supplies

• Technology


• Assistant

• Therapist

• Psychologist

• Speech

Language

Pathologist

• Occupational

Therapist


• Special Teachers

• Psychiatrist

• Family Counselor

• Specialist

• Coordinator

• Dean

• Admin. Associate

• Supplies

• Technology


• Registered Behavior

Technician 1:1

• Speech Language

Pathologist

• Occupational

Therapist



• Behavior Coach

• Autism Specialist

• Mini-Bus Driver

• Mini Bus

• Specialized

Curriculum and

Staff Training

• Supplies

• Technology

LESS RESTRICTIVE MORE RESTRICTIVE


17 Placement Costs (Update May 2019)


Arches

ASD -

Intensive

Support

ED -

Intensive

Supports

Life Skills ROOTSASD -

Reach

Approx. Annual

cost per student$19,484.75 $23,944.50 $22,519.25 $24,410.25 $36,888.60 $51,929.06

Approx. Per Diem

cost per student$108.25 $133.03 $125.11 $135.61 $204.94 $288.49

18

Intensive Supports

Classroom

(Autism Spectrum

Disorder)

Intensive Supports

Classroom

(Emotional Disability)

Life Skills & Arches ROOTS REACH

Special

Programs

Location

• Francis W. Parker

School 56

• Henry W. Longfellow

Medical/STEM Middle

School 28

• Rousseau McClellan

School 91

• Brookside School 54

• Eleanor Skillen School

34

• George S. Buck School

94

• James A. Garfield

School 31

• James Whitcomb Riley

School 43

• Matchnook Learning @

Wendell Phillips School

63

• Arlington Middle School

• Center for Inquiry School

27

• Eleanor Skillen School 34

• George S. Buck School 94

• Global Preparatory

Academy @ Riverside 44

• Harshman Middle School

• James Russell Lowell

School 51

• Henry W. Longfellow

Medical/STEM Middle

School 28

• Louis B. Russell Jr. School

48

• Northwest Middle School

• Paul I. Miller School 114

• Thomas Gregg

Neighborhood School

• Mcfarland

Middle

School

• James A.

Garfield School

31

Locations



19 Total Admin Cost (May 2019 Update)

Administrative Cost Itinerant & Legal Services Total Shared Cost

Cooperative

Cost (High)$190,622.80 $64,180.00 $254,802.80

Cooperative

Cost (Low)$106,287.80 $64,180.00 $170,467.80

Explanation/

Cost

Breakdown

1. Administrative Cost will

fluctuate based on the

amount of LEA’s represented

in the cooperative.

2. Includes:

Cooperative Personnel

Professional Development

Indirect Cost (1%)

1. Risk Management

(Legal/Insurance)

2. Itinerant Services are

fixed and accessible per

student need.

Total Admin Cost (High) reflects the

administering LEA’s full capacity to

operate a joint services cooperative.

Total Admin Cost (Low) reflects the

administering LEA’s skeletal capacity to

operate a joint services cooperative.

Total Shared Cost will be assessed to

each Participating Entity based on the

Participating Entity’s proportion of the

total Participating Entities’ Average

Daily Membership (ADM).


20 Fee Structures

Tuition Transfer with

Retainage Flat Fee Transfer Traditional/Retainage

Description Cost/day tuition transfer based on

student need of more restrictive

placement

Shared administrative cost based

on ADM count

Flat fee transfer based on student

need of more restrictive placement

Shared program cost based on

ADM count

Shared administrative cost based

on ADM count

Recommendation 1 2 3

Reasoning Programmatic increases would be

covered

Protects against program and

administrative cost need

fluctuations

Reduced need for overcharge due

to unknown variables

Allows sustainability

Programmatic increases would be

covered

No protection against program and

administrative need fluctuations

Capacity of programs not

sustainable for administering LEA

Complex due to mobility of IPS

district

Less flexibility with payment

structures

Capacity of programs not

sustainable for administering LEA


21 Cost Calculations

Costs

Ensures

Innovational

Schools pay

full actual

costs for

services

rendered

Based on

2018–19

Budgeted and

Actual Costs

True-Up

Occurs during

Quarter 4

Cooperative

Agreement

Language will

be general

Will change

each year


22 Revenue Sources to Consider



General Tuition Support

Additional Pupil Count (APC) State Special Education Grant

IDEA Part B Federal Grant

Medicaid Reimbursement

Other


Medicaid Reimbursement

❑ IPS currently receives on average $425 per special education student

Includes direct service and administrative claiming

❑ The Joint Services Cooperative estimates approximately 410 special

education students may be represented.

Approximately $175,000

Resource:

https://www.doe.in.gov/sites/default/files/specialed/school-corp-medicaid-reportsfy-

2019fytd12-31-18.pdf


https://www.doe.in.gov/sites/default/files/specialed/school-corp-medicaid-reportsfy-2019fytd12-31-18.pdf


Potential Tuition Transfer for one (1) student placed in an Autism

Spectrum Disorder or Emotional Disability - Intensive Support program

25 Revenue Sources to Consider to Offset Tuition Transfer

Potential Tuition Transfer: Approx. $24,000

General Tuition Support Approx. $8,000

Additional Pupil Count (APC) Special Education Grant Approx. $9,000

Other (IDEA Part B Federal Grant - Indirect Cost) Approx. $7,000

Total: Approx. $24,000

IPS Enrollment

26

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