SPECIAL INSTRUCTIONS FOR INTERNATIONAL STUDENTSInternational Students must register their internships with United States Citizenship and Immigration Services (USCIS). This must be done *BEFORE beginning working at an internship site.

International students must:

1. Meet with the Internship Program Coordinator to find an internship and discuss your internship plans.

2. Register your internship according to the instructions in this guide.

3. After the CDC has approved your LLA, bring a copy and your I-20 to the Global Engagement Center. They will update the USCIS online system (SEVIS) with Curricular Practical Training (CPT) information. This typically takes 2-3 business days.

4. Once CPT is approved by USCIS, your I-20 will be updated to show you have been approved for CPT. Make a photocopy of the I-20 and give it to your site supervisor.

CAREER DEVELOPMENT CENTER1536 Hewitt Ave, MS-B1802 Drew Science 113 651-523-2302workshop@hamline.eduwww.hamline.edu/cdc

Visit the “Internships” section of www.hamline.edu/internships for more information and resources.

RESOURCES FOR INTERNSTHE INTERNSHIP PROGRAM COORDINATOR (CDC) supports student interns by assisting them with the internship search and registration processes. The Internship Program Coordinator serves as an information and problem-solving resource for interns and supervisors.

CDC CAREER COUNSELORS are available to assist students with the internship search and application process, including resume, cover letters, and interviewing preparation.

HAMLINE UNIVERSITY INTERNSHIP GUIDE provides detailed information about internship policies and procedures and is available in the “Internships” section of the CDC website: www.hamline.edu/internships

VISIT OUR WEBSITE to view current internship postings. You can find our internship and job posting board as well as many other resources designed to help you successfully navigate your search: www.hamline.edu/cdc

AN INTRODUCTION CAREER DEVELOPMENT CENTER Preparing students for life after Hamline

A BRIEF GUIDE TOINTERNSHIPS

2 0 1 9 - 2 0 20For more information and resources about internships, please visit: www.hamline.edu/internships

*UNDER NO CIRCUMSTANCES MAY AN INTERNATIONAL STUDENT BEGIN WORKING BEFORE THE FINAL USCIS AUTHORIZATION. CPT authorization is not retroactive. Please consult with the Internship Program Coordinator or the Global Engagement Center regarding any questions about this process.

An internship is a form of experiential education that integrates knowledge and theory learned in the classroom with practical application and skill development in a professional setting. An integral component of the experience that distinguishes it from other types of work is the structured and deliberate reflection contained within the internship learning outcomes and learning plan.

This guide provides a brief introduction to the internship program at Hamline. For more information and resources, please visit: www.hamline.edu/internships

120 HOURS MINIMUM Interns must complete a minimum of 120 hours of work at their internship site during the term registered. Interns may work up to 40 hours before the term starts if the Internship Program Coordinator is notified before the intern begins work.

FACULTY SUPERVISOR Interns must have a faculty supervisor, ideally a professor who is knowledgeable about the field of the internship.

INTERNSHIP REQUIREMENTS

*All LLAs must be completed by the student AND approved by both faculty and site supervisors by this deadline. If this deadline is missed, students may be withdrawn from the internship course. **Individual internship registration will be withdrawn automatically if a completed and approved LLA is not submitted to the CDC by the last day to withdraw.

IMPORTANT DEADLINES Academic Year 2019-2020

FALL 2019 WINTER 2020 SPRING 2020 SUMMER 2020

Last Day to Add/Drop Tue, Sep. 17 Tue, Jan. 7 Tue, Feb. 11

Changes coming for Summer 2020!

www.hamline.edu/internships

Completed/Approved LEAP Learning Agreement

(LLA) Due*Wed, Oct. 2 Mon, Jan. 13 Wed, Feb. 26

Last Day to Withdraw** Wed, Nov. 13 Tue, Jan. 21 Wed, Apr. 15

Midterm Evaluation Due After 60 hours After 60 hours After 60 hours

Final Evaluation Due Fri, Dec. 13 Thu, Jan. 30 Fri, May 15

WHAT IS ANINTERNSHIP?

Important: Check with academic departments for any additional major or minor requirements.

STEPS TO REGISTERING ANINTERNSHIP FOR CREDIT

Find an InternshipMeet with the INTERNSHIP PROGRAM COORDINATOR in the CDC to begin your search. Learn about helpful resources and discuss strategies. For best results, start the internship search & application process at least 2-3 months before the internship will need to start.

1

Register the Internship2

Find a Faculty Supervisor3

Complete the Online Internship Forms (LEAP LEARNING AGREEMENT, MIDTERM AND FINAL EVALUATIONS)

The LEAP Learning Agreement (LLA) is a contract between the intern, the site supervisor and the faculty supervisor. It outlines the internship learning plans and expectations, as well as the expectations of the internship site. Interns should:

A) VISIT THE “INTERNSHIP FORMS” PAGE OF THE INTERNSHIPS WEBSITE: www.hamline.edu/internships Click “The Online LEAP Learning Agreement” to create a new LEAP Learning Agreement.

B) COMPLETE ALL PARTS OF THE FORM, including the Internship Work Plan and the LEAP Learning Outcomes and Internship Learning Plan. The LLA may be saved and returned to as often as needed. Drafts can be accessed through “My Agreements” in the LLA portal.

C) SHARE A COPY of the form with faculty and site supervisors to discuss any necessary adjustments. Bring a laptop to a meeting, save as a PDF, or copy text into Word.

D) CLICK “SUBMIT FOR FINAL APPROVAL” once necessary edits are made. Both faculty and site supervisors will receive an email with a link to review and approve the LLA, or to send it back with requests for revision.

E) ONCE BOTH FACULTY AND SITE SUPERVISORS HAVE APPROVED THE FORM, it will be sent to the CDC for final approval. This must be done by the LLA Due Date noted in the chart on the opposite page. *All LLAs must be completed by the student and approved by both faculty and site supervisors by this deadline. If this deadline is missed, students will be at risk of being withdrawn from their internship course.

Visit the “Internships” section of the CDC website to access internship forms online and review detailed instructions for how to complete them.

www.hamline.edu/internships

Two performance evaluations must be completed with the designated site supervisor throughout the internship. Evaluations should be submitted to the CDC by deadlines on the chart opposite. For more information about evaluations see the “Internship Forms” webpage.

Students completing an INDIVIDUAL INTERNSHIP must find their own faculty supervisor. This faculty member may need to be part of a particular department, check major/minor requirements to be sure. Students doing internships through a PRACTICUM or INTERNSHIP SEMINAR will be supervised by the professor teaching the course.

In order to register for an INDIVIDUAL INTERNSHIP, meet with the Internship Program Coordinator to have an Add/Drop card signed. This must be turned into Student Administrative Services by the Add/Drop deadline of the chosen term.

When completing an internship through a PRACTICUM or INTERNSHIP SEMINAR, register for the necessary course during the open registration period.

4

SITE SUPERVISOR Interns must have an internship site supervisor, who supervises them on a daily or weekly basis and also completes the midterm and final evaluations.

CORRECT REGISTRATION Internships must be registered by the add/drop deadline for their chosen term and interns must file the appropriate forms with the CDC by posted deadlines. (See chart below.)