WEBINAR STARTING AT 11AM

Today’s Topic: Specialist advice: Outdoor Events

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Julie’s Bicycle is a registered charity: England and Wales no. 1153441.

Specialist advice: Outdoor Events

A reminder of the environmental reporting requirements including how to add new data to the IG Tools, plus a special focus on: How to make your event sustainable for organisations who produce and/or

manage outdoor events.

Christina Tsiarta and Luke Ramsay– Julie’s Bicycle

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Housekeeping

Webinar Series• Weekly webinars for NPO, Bridge and MPM• Now until May 13nd (reporting deadline is May 30th)

– Basic training– Specialist advice depending on type of organisation

• Venues and Cultural Buildings • Offices• Outdoor Events

– Taking it further• Touring • Productions and Exhibitions• Communicating success• Staff engagement

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Environmental reporting: the basics 02/04/14

Updating Environmental Policy and Action Plan 02/04/14

Specialist advice: Cultural Buildings and Venues 09/04/14

Specialist advice: Offices 09/04/14

Environmental reporting: the basics 16/04/14

Updating Environmental Policy and Action Plan 16/04/14

Specialist advice: Outdoor Events 23/04/14

IG Tools Training 23/04/14

Going further: Sustainable Touring 30/04/14

Going further: Sustainable Productions and Exhibitions 30/04/14

Communicating success: how to effectively communicate your initiatives and stories 07/05/14

IG Tools Training 07/05/14

Staff engagement: planning, engaging, acting and maintaining momentum 14/05/2014

To register: http://www.juliesbicycle.com/resources/ace-npos/Webinars-2014

Today’s agenda• Introduction to Julie’s Bicycle • Environmental reporting requirements – a reminder• Environmental reporting results from 2012/13• Top tips for Outdoor Events

• Energy• Water• Waste• Travel• Procurement & Merchandise• Case studies

• Support and resources• Trouble shooting Q&A

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3-year partnership with Arts Council England to support major funded organisations – 2012

to 2015

Julie’s Bicycle

Research Networks

ConsultancyResources

Training

Events

Thought Leadership

Arts Council Requirements1. Update your environmental policy

and action plan.– Notify us using the IG Tools

2. Collecting data on energy and water use from April 2013 to March 2014– Submit using the IG Tools

Reporting deadline: 30th May 2014

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Input 2013/2014

data &review results

Policy & Action Plan

update

Notify JB by 30th May via IG Tools

Include in Annual

submission

Process

TO DO NOW

Julie’s Bicycle Support Rest of 2014• 2nd webinar series: 11 webinars• Third annual roadshow in winter 2014• Continuous phone & email support with data

entry, EP, APOther relevant work• Grants for the Arts programme• Sustaining Creativity• Culture Change (East)

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Top tips - Energy1. Decide what you want to achieve (IG Tools -

baseline)2. Reduce power demand

– Switch off and switch to LEDs– Plan in detail actual requirements by every user– Prepare a power reduction policy and disseminate – Encourage contractors to use energy efficient

equipment– Consider how the price structure can affect

demand

3. Rationalise no. of generators used: layout & size4. Increase use of low/zero carbon energy or hybrid

systems e.g. WVO biodiesel, solar, kinetic

5. Structure contracts to encourage efficiency

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Top tips - Water1. Manage water

efficiently– Include in planning:

infrastructure & comms– Water recycling e.g.

grey water for flushing & irrigation

– Ensure plenty of accessible points for refilling

– Provide central standpipes rather than a water supply to each vendor

– Reduce water pressure on taps, hoses and standpipes

– Use aerated showerheads & taps with an automatic stop mechanism

– Use organic dust suppressant additives instead of water

– Use alcohol free hand sanitiser dispensers instead of soap and taps

– Use ‘nipples’ instead of taps for hand washing14

Top tips – Water cont.2. Manage sewage effectively & avoid pollution– Traders/Visitors to use ecofriendly products– Use biological rather than chemical treatments for

toiletse.g. water free toilets, compost toilets, water-free urinals, low toxicity & formaldehyde-free toilets

– Monitor to avoid spills and contamination– Separate fats and oils to avoid contamination– If disposing, ensure at least 100m from a waterway

3. Monitor usage – Use the IG Tools for reporting (water meter/invoices)– Set targets for next event (S.M.A.R.T.)

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Top tips - Waste1. Work with contractors and traders

• Stock only reusable/compostable cups, containers, plates and cutlery

• Minimise packaging (contractual clauses)• Use bulk dispensing rather than single sachets (e.g.

sugar, salt)• No drinking straws, plastic bags and polystyrene

packaging• Ban bottled water on site: provide reusable bottles to

staff, crew and artists & sell as merchandise for audience

• Require recycling contractually and monitor • Clearly label bulk bins• Introduce composting for food waste• Train staff & contractors

2. Monitor waste, composition and disposal • Use the IG Tools for reporting• Use volunteers to pre-separate• Set targets e.g. zero waste to landfill

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Top tips – Waste cont.3. Address ticketing & merchandise

• Commit to paperless registration, ticketing and confirmations

• Communicate all info online and via email• Reduce the amount of printed materials used for

promotion • Restrict giveaways and samples and ban advertising

flyers• Ensure all sponsors and NGOs meet your guidelines

4. Engage with audience • Communicate creatively and incentivise e.g.

competitions • Clearly label bins and use eye level and overhead signs• Plan bin placement and logistics in detail to ensure

visibility• Cover bins with a lid to minimise contamination• Discourage littering with abandoned tents and gear if

camping • Provide butt collection facilities• Use volunteers

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Top tips - Travel1. Staff travel

– Use bikes and/or electric buggies on site– Encourage public transportation/bikes to get to and

from site

2. Audience travel– Run competitions & provide incentives to audience

e.g. preferential car parking if fully occupied; preferential tent location if using public transportation

3. Production travel– Use local kits and hire locally– Rationalise production travel to minimise no. of

journeys

4. All– Use IG Tools for reporting

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Tops tips – Procurement & Merchandise

1. Reduce consumption & reuse2. Create a sustainable procurement policy3. Incorporate green purchasing criteria in contracts

with traders4. Source sustainably

e.g. FSC timber, organic/local food, Faitrade, environmentally friendly cleaning products, energy efficient equipment (A or A+ or A++), low energy light-bulbs, recycled material

5. Use merchandise with certification e.g. Carbon Reduction Label, Oeko-Tex Standard 100, Fair Wear Foundation, Fairtrade

6. Use the Julie’s Bicycle Green Arts Marketplace

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Case study: LIFT“Aims to become exemplar organisation in the

cultural sector, leading the way in the fight against climate change”

Programming: Sustainability pilot: 66 minutes in Damascus

Partnerships: Imagine 2020 EU climate change network

Staff engagement: Travel, energy, wasteSupply chain engagement: Participating

venues & artists20

Case study: Manchester International Festival (MIF)

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Festival• First festival to be BS 8901 (now ISO 12121) certified• Recipient of A Greener Festival award• 2013 Festival:

- Only 1% of waste to landfill (recycling & compostable tableware)

- Used electric & hybrid cars for artist & staff transportation

- Used donated carpet made from recycled yarn- All marketing material printed on FSC certified stock- Used 262 Greater Manchester suppliers- 92% of sets and props were recycled and reused- Used upcycled furniture designs from locals and

students- Engaged and educated its audience

Case study: MIF cont.Office

– Power efficient laptops => 18% electricity use– Recycling paper, card and plastic & old IT equipment– B&W and double-sided as default for printing– Skype and video conferencing used– 3 shared bikes for MIF staff and Cycle to work scheme– Promoting environmental objectives via media and

website– Using recycled pop up banners– Using email for most mailings, press releases and

images• Green team and green champion• Member of the Manchester Cultural Leaders’

Environmental Forum (MCLEF), facilitated by Julie’s Bicycle

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Further support• http://www.juliesbicycle.com/

resources• Power Behind Festivals Guide• Guides on energy, water and waste

for outdoor events – out soon!• Other guides and factsheets• Case studies of best practice• IG Tools ‘how to’ videos• Environmental Policy and Action Plan

Guidelines and examples• Further webinars & recordings• Phone & email support

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Thank you - Any questions?

• Reporting deadline: 30th May 2014

• Allow 4 – 6 weeks for reporting cycle to take place within

• support@juliesbicycle.com• www.juliesbicycle.com

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