Specifications Method or manner of performance University furnished property or services

Acceleration of schedule

All work that was fairly and reasonably within the contemplation of the parties when the subcontract was executed.

Other changes require mutual agreement of the parties and must be accomplished by subcontract modification prior to execution of the work.

Delegated to specific project managers by name. Limited to $25,000 or 10% of subcontract value,

whichever is less. Field orders must be issued in writing and be signed

by the Project Manager and the Subcontractor. Other limitations:

◦ Work must be within general scope of the subcontract.◦ Change must be mandatory.◦ Time must be critical (an emergency, or will affect the

critical path.)◦ Costs of delay would probably exceed savings to be

gained by negotiating price up front. Field orders authorize the subcontractor to perform

the work as changed within a cost ceiling. Authority to agree to a specific price for the changed work is retained by Procurement.

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Obtain estimate of the value of the change. Obtain valid project ID number and validate

availability of funds. Obtain valid signature consistent with PID and

change value. Send copy of field order within 2 days to

the Subcontract Administrator. Send copy of Subcontractor’s proposal to SA as

soon as received. Assist SA in negotiating a binding price and

time extension, if any.

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The Procurement Specialist may direct a change within his/her delegated procurement authority.◦ Sharon Ropes, Laura Crosby, Rose Hoffman, John

Tennyson, Marguerite Fernandes-- $500 thousand◦ Sarah Eary -- $2 million

Directed changes must be in accordance with the “Changes” clause of the subcontract.

Procurement will issue same day directed changes whenever required.

Summary of costs by element Applicable rate agreements Basis of estimate Priced bill of material Equipment rental rates and number of

hours/days of use Identification of labor hours by labor category Subcontractor costs to include all of the above For extension of time

◦ Critical path or bar chart schedule and analysis to show the effect on the schedule.

We have authority to direct changes to the following:◦ Specifications◦ Method of Delivery◦ Place of Delivery

Project Managers do not have field order authority for A/E Subcontracts.

A/E Subcontractors must have prior written authorization from the Subcontract Administrator prior to doing work that will result in additional cost.