Annual CPD Conference 2017 3 – 5 April 2017 | etc.venues 155 Bishopsgate, London

Incorporated by Royal Charter, 2008 T: +44 (0)20 7067 1278

Registered Charity No. 1122689 F: +44 (0)20 7067 1276

VAT Reg. No: 173205823 Email: events@rcem.ac.uk

Scottish Charity number SC044373 Web: www.rcem.ac.uk

Sponsorship and Exhibition Pack 2017

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WELCOME

Dear Sponsors and Exhibitors,

It gives us great pleasure to invite you to London for the Royal College of Emergency

Medicine’s (RCEM) 2017 Annual CPD Conference. This conference is key for the ongoing

professional development of Emergency Physicians in the UK and will be the first for our current

president, Dr Tajek B Hassan since taking up the position in September 2016.

The conference will be held at etc.venues 155 Bishopsgate, centrally located in the City of

London next to Liverpool Street station. Our sponsors and exhibitors will be able to benefit from

a wide range of standard and bespoke packages, which have been carefully designed to

ensure that supporting this conference will provide maximum visibility for your business to make

this a real success. You will be able to exhibit in the heart of the venue which measures 10,000

square metres, taking advantage of a range of services. Plus, our drinks reception will also give

you the opportunity to network with delegates in an informal setting.

Natalie Choi and the team at RCEM Headquarters are available to liaise with you to ensure

that our approach is personalised, bespoke to your requirements, alternatively you may want

to take advantage of our money saving value packages. The Royal College of Emergency

Medicine and the team at etc.venues 155 Bishopsgate will also attend to your needs including

logistics for your stand, Business Centre services, free wi-fi and a range of attractive options to

help you to maximise traffic to your stand.

This year we expect to attract on average 400 delegates per day, the vast majority of whom

will be consultant grade Emergency Medicine Doctors. Our aim is to provide a platform for the

presentation of best practice in clinical care from our growing and dynamic specialty, whilst

also creating an environment in which our delegates, sponsors and exhibitors enjoy the

opportunities to network and celebrate our mutual passions for emergency care.

We hope that you will be excited about this opportunity as we at the Royal College of

Emergency Medicine are, and that you will join us in London as we celebrate the cutting edge

of Emergency Medicine.

Yours Sincerely,

Dr Carole Gavin

CPD Director

The Royal College of Emergency Medicine

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BENEFITS OF SPONSORING The Royal College of Emergency Medicine is the academic body for Emergency

Medicine in the UK. The Annual CPD Conference is one of the major meeting points for

these doctors, the majority of whom are purchasing decision makers. Participating at this event as either an exhibitor or sponsor will give you the opportunity

to display your services, products and solutions to the right people at the right time.

Getting involved is an excellent way to

enhance your profile and communicate

effectively to your target audience, allowing

you to:

showcase your products and services

with shell scheme stands located in the

heart of the venue alongside the event

catering, ensuring a consistently high

level of exposure to delegates for the

duration of the event

raise awareness of your company

platform your brand

network with your target audience

gain a better understanding of your

target market

In addition,

each package comes with an assigned

number of company representative

passes

the College is pleased to offer a 15%

discount to charitable and not-for-profit

organisation

the College offers completely flexible

‘build your own’ bespoke packages to fit

around your requirements and is open to

discussing sponsors’ specific ideas or

requests.

Paul Underhill

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“High quality conference with topical lectures

given by excellent speakers“

“A must attend RCEM CPD event”

“This event is the most useful of the year”

“Overall one of the best conferences I have

attended with regards to the quality of

speakers and relevant content matter. Looking

forward to next year!”

* quotes based on sponsor feedback from the Annual CPD Conference 2016 in Leeds

YOUR CHANCE TO MEET

* Statistics based on sponsor feedback from the Annual Scientific

Conference 2016 in Bournemouth

FACTS AND FIGURES*

100% of the sponsors and

exhibitors were satisfied with the

level of access to delegates

100% of the sponsors and

exhibitors were happy with the

exhibition space available to them

100% of the sponsors and

exhibitors rated the sponsors' pack

and assistance from RCEM as

‘good’ or ‘excellent’

DELEGATE QUOTES*

2016 DELEGATES BY

EMPLOYMENT TYPE*

* Statistics based on known employment grades for

delegates at the 2016 Annual Scientific Conference

Paul Underhill

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EXHITIBITION AND CATERING FLOORPLAN

etc.venues 155 Bishopsgate

Not to Scale

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SPONSOR PACKAGES

Sponsorship package Silver Gold Platinum

Rate £5,000 £7,000 £10,000

First choice of stand

placement

Priority choice

Exhibition space for full event 3m x 2m

Material Shell

Scheme

6m x 2m Material Shell

Scheme

6m x 2m

Material Shell

Scheme

Event guide advertisement Half page full

colour advert in

Official event

guide

Half page full

colour advert in

Official event

guide

Full page colour

advert in official

event guide

Branding, logos, delegate

takeaways etc.

- Complimentary insert into delegate

bags

Logo, hotlink and 150 word company advertorial

on conference website

Logo on screen in main conference room

- Logo on conference welcome banner

in main room

- - Sponsor branding

on registration

desk banner

- - Logo on all

conference email

blasts

- - Logo on delegate

lanyard

- - Logo on front of

event guide

Complimentary tickets to opening

night reception Two (2) Four (4) Four (4)

One table at the Gala

Dinner - - Eight (8)

Tickets to Gala Dinner - Two (2) -

Delegate passes to full

academic programme Two (2) Two (2) Four (4)

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BESPOKE PACKAGES

Why not create your own bespoke package?

Please see the list of options we have available. We would be happy to discuss your

requirements with you.

Face to Face

6m x 2m Exhibition Space During Full conference £4,300

Shell Scheme material Exhibition spaces includes, 2 tables (approx. 4 foot long

each), 4 stand passes, 4 chairs, 2 twin 13 amps, refreshment, lunch and wireless

Internet access.

3m x 2m Exhibition Space During Full Conference £3,300

Shell Scheme material Exhibition spaces include 1 table (approx. 4 foot long), 2 stand

passes 2 chairs, 1 twin 13 amp, refreshment, meal breaks and wireless internet access.

Full Event – per additional representative £380

Day Pass – per additional representative £150

Drinks Reception – per additional representative £50

Additional Gala Dinner Places – per additional

Representative £80

Advertising

Full page full colour advert in official event guide £550

Half page full colour advert in official event guide £350

Branding

Logo on delegate lanyards £500

Delegate bag item insert (supplied by sponsor) £500

Sponsored USBs for presentations (supplied by sponsor) £500

Delegate bag paper/leaflet insert (supplied by sponsor) £300

Please indicate type of item you will be supplying e.g. bags, flyers, pads, pens or other

promotional items. All inserts are subject to approval by the College.

Other Bespoke Opportunities

Please discuss

prices and details

with RCEM team

Sponsored Gala Dinner— logo on name plates, table plans and

5 minute speech to dinner guests

Sponsored poster boards

Sponsored charging points

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HOW TO BOOK

To secure your position as an event sponsor/exhibitor please complete the booking

form on the next page and return it to RCEM using the details shown below.

These stands will fill up fast, so book now to avoid disappointment.

To discuss sponsorship opportunities and general information about the event please

contact:

Natalie Choi

Conference and Events Manager The Royal College of Emergency Medicine

7-9 Breams Buildings

London EC4A 1DT

T: 020 7067 1279

E: events@rcem.ac.uk

We thank you for your interest and look forward to working with you.

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BOOKING FORM

We, the undersigned, express our wish to sponsor the items marked below in accordance with

the terms described in the “Terms and Conditions”.

We have provided:

Web URL and telephone number for inclusion in the event guide and website

Company logo in high res PDF or EPS format as an email attachment

Payment by:

Cheque - made payable to: The Royal College of Emergency Medicine,

Bank transfer – please provide invoice contact details.

Signature: ……………………………….….….….… Date: ….. / ….. / …..

Sponsoring company name:

Main contact name & job title:

Email: Phone number: Finance contact name & job title:

Email: Phone number: Purchase Order Number: Address (To send invoice to): Sponsorship item(s) : Total cost of items (Not including VAT) :

Stand preference (If applicable to be confirmed by RCEM) :

Note:

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GENERAL DETAILS

We are committed to making the event a success for all our

supporters. If you have a specific idea or request that does not

fit into one of the packages detailed, please let us know. All

prices shown are not including VAT. The Royal College of Emergency Medicine is the academic

body for Emergency Medicine in the UK. The Annual CPD

Conference is one of the major meeting points for these

doctors, the majority of whom are purchasing decision

makers. All sponsors will exhibit in the networking space at etc.venues

155 Bishopsgate alongside event catering, ensuring a

consistently high level of exposure to delegates for the

duration of the event. The College will provide name badges for sponsor

representatives attending the event when names are given in

advance, these can be collected from the registration desk. Please contact the College if additional audio visual and IT

equipment are required. Please also confirm to the college if

you require additional power sockets, and we will see if this

can be catered for accordingly. Please note that there may

be a charge for this. Each package comes with an assigned number of company

representative passes (6x2m = 4 passes, 3x2m = 2 passes).

Additional company representative passes and drink

reception passes can be purchased. Representatives from

companies who are not exhibiting are welcome to attend the

event. These passes are available at the following rates; £350

for the full event or £150 for a single day. Sponsors and Exhibitors will have access to set upon Sunday 2

April 2017 at 10:00, ready for the event open on the Monday 3

April at 08:00. Breakdown must be completed by 18:00 on

Wednesday 5 April 2017 after the last refreshment break.

Please note storage of items after this time will come at an

extra cost. Please note we cannot guarantee that any files received from

sponsors and exhibitors after Monday 6 March 2017 at 17:00

will be placed on the website or in the event printed

information. The College values its long standing relationships with other

charitable and not-for-profit organisations. We are pleased to

offer a 10% discount to charitable and not-for-profit

organisations. Due to the intimate nature of the venue our

commercial partners will be given first option for all sponsorship

packages.

TERMS AND CONDITIONS BOOKING PAYMENT Please note that we require all invoices for sponsorship and

exhibition to be paid within 30 days of invoice date or before

the event date. Sponsoring and exhibiting organisations

agree to this when signing the booking page.

CANCELLATION For a full refund, written cancellations must be received at

least 12 weeks prior to the event. Replacement

representatives are welcome at any time. The College

reserves the right to cancel any event. In this case, the full fee

will be refunded unless a mutually convenient transfer can be

arranged. In the unlikely event that the College postpones an

event and the sponsor/exhibitor is unable or unwilling to

attend on the rescheduled date, they will receive a full refund

of the fee paid. The College is not responsible for any loss or

damage as a result of a substitution, alteration or

cancellation/postponement of an event. The College shall

assume no liability whatsoever if this event is cancelled,

rescheduled or postponed due to a fortuitous event, Act of

God, unforeseen occurrence or any other event that renders

performance of this conference impracticable, illegal or

impossible. For the purpose of this clause, a fortuitous event

shall include, but not be limited to: war, fire, strikes, extreme

weather or other emergencies.

Please note that while speakers and topics were confirmed at

the time of publishing, circumstances beyond the control of

the organisers may necessitate substitutions, alterations or

cancellations of the speakers and/or topics. As such, the

College reserves the right to alter or modify the advertised

speakers and/or topics if necessary without any liability to you

whatsoever. Any substitutions or alterations will be updated

on the event’s webpage as soon as possible. SPECIAL REQUIREMENTS Please note representative special requirements including

dietaries and special access must be finalised at least 5

working days before the event takes place. Special

requirement requests with respect to a sponsored item or

exhibition stand, must be finalised at least 4 weeks before the

event date. Requests and changes after this time, cannot be

guaranteed.

All sponsorship bookings, are also covered by the Terms and

Conditions of Booking found on at www.rcem.ac.uk.

LIABILITY The organisers do not accept liability for any injuries or losses of

any nature incurred by delegates, representatives and/or

accompanying persons, nor for loss or damage to their event

items, luggage and/or personal belongings. In connection to payment to the College (e.g. bank transfers),

all bank charges are the responsibility of the payee.

RCEM reserve the right to reuse entry to any sponsor or

representative to all our events.