sponsorship and exhibition prospectus · 2020-06-05 · sponsorship and exhibition packages to give...
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Sponsorship and Exhibition ProspectusInternational Society of Ultrasound in Obstetrics and Gynecology
isuog.org/events/virtual-world-congress-2020.html
Application to sponsor and exhibit
Dear Industry Partner,
It is with great pride and excitement that we launch our Virtual World Congress and share with you the many opportunities to participate. ISUOG is passionate about being at the forefront of our specialty and supporting and educating our global community. This is why our 2020 World Congress will be 100% virtual. Many events have been postponed or cancelled due to COVID-19. However, ISUOG has the drive, experience and creativity to organise a Virtual World Congress which will be our most accessible to date, attract our largest audience, deliver an outstanding scientific program, and offer increased networking and interaction – from the safety of people’s homes or offices.
High levels of engagement with ISUOG’s recent online events and resources has proven the large and growing appetite for continuing education, training and networking online during these challenging times. We hope that you will join our global community and demonstrate your organisation is a front-runner in this new virtual landscape. We understand that this will be a new experience for many, so our team have created the best packages we can, and are here to help throughout the process.
Join us and showcase your products and research at an event that combines the brightest minds, innovative research, and forward-thinking companies, working to improve women’s health globally.
Best wishes, Johan Vos, CEOISUOG
Welcome
Exhibition and sponsorship key dates
18-19 JuneISUOG Scientific program planning meeting
19 June Deadline for feedback from sponsors regarding live scans and educational workshop preferences
June Presentation of the platform and options
3 July Early-bird booking discount deadline
19 August Technical meeting and training on the platform
25 September Deadline to upload content to the platform
16 October Virtual World Congress goes live
DemonstrationsThe scan demonstrations, innovation showcases and virtual exhibition stands will allow you to showcase your products
Generate customer leadsThe technology will allow you to collate interested leads and follow-up with online and face-to-face regional demonstrations (social distancing allowing)
Reach a large, global online communityISUOG has a large online-community, reaching live audiences of 5000+ per event, therefore you will be introduced to more attendees interested in your company
Great value for money & ROIWe are reducing the pricing of some of our packages, even though you will be reaching larger audiences for a longer period, in acknowledgment of your budget cuts due to COVID-19
Maximum exposureYour company will have longer exposure to our attendees as the virtual platform will be open 24 hours-a-day and for one month following the end of the event
InnovationA digital platform allows you to be more creative with content and interaction
ComplianceYour videos and lectures can be pre-recorded which will make it easier for your compliance team to approve them
Communicating with attendeesOur virtual platform will create opportunities to speak to our international community in 1-2-1, group, and session hall formats
AnalyticsThe platform will produce detailed analytics on your booth and education sessions, and allow you to identify trends, engagement patterns and assess ROI
Preparing for the futureVirtual and hybrid meetings are here to stay, and ISUOG already has significant experience in this, so join us on this journey and perfect representing your brand virtually
Prove your company is a thought-leader Rise to the challenges of 2020 and remain committed to the Community by participating in this cutting-edge event
Why you can’t miss ISUOG 2020
Who will attend?
Where is the ISUOG online community from?
Asia 11%
Africa 4%
Australasia 6%
North America 12%
South Americas
14%
Europe 53%
Typical attendance by speciality based on ISUOG 2019
Obstetrician 40%Gynecologist 21%Fetal medicine specialist 14%Other 15%Medical doctor 5%Sonographer 5%
Attendance across the last 5 World Congresses 2019 Berlin
2018 Singapore
2017 Vienna
2016 Rome
2015 Montreal
3262
2561
2756
1671
2685
Based on ISUOG 2020 events
clinicians have attended our online events in 2020
15,796
Exhibition and sponsorship packages
To make this your best Congress experience with lasting results, we have reshaped our Sponsorship and Exhibition packages to give you sustained visibility, create connections and showcase your brand.
We offer the following exhibition and sponsorship packages:
Pioneerpackage
Highest sponsorship package for those wanting to maximise the
opportunities of the virtual platform and optimise your
presence as an industry leader.
Includes customisable stand
Voyagerpackage
Mid tiered sponsorship package with opportunities
to promote, share new content and showcase your
company’s products.
Includes customisable stand
Explorerpackage
Exhibitor level package to raise your company’s profile, share key information and influence
customer perception.
Includes customisable stand
Digitalpackage
Entry level package that allows you to promote your organisation and work via
a virtual stand.
Includes standard stand
Companies paying for their sponsorship and exhibition packages in full before 3 July 2020 will receive a 10% early bird discount on the total cost
Exhibition and sponsorship packages
EDUCATE
Live or pre-recorded webinar with expert Q&A at stand x3 a day x2 a day x1 a day
Scan demonstrations x2 Opportunity to purchase live scans
Opportunity to purchase live scans
Lunchtime symposium x1 (exclusive) Opportunity to purchase symposiums
ENGAGE
Content on stand (PDF, datasheets, videos) 6 items 4 items 3 items 2 items
Daily content updates 3 daily updates 2 daily update 1 daily update
1:1 text chats at stand ✔ ✔ ✔ ✔
Delegate reporting ✔ ✔ ✔ ✔
Virtual appointment booking ✔ ✔ ✔
1:1 audio chats at stand ✔ ✔ ✔
1:1 video chats at stand ✔ ✔
Group chat at stand ✔
Advanced delegate mailing list ✔
Pioneerpackage£75 000
Voyagerpackage£40 000
Explorerpackage£12 500
Digitalpackage
£4500
ATTRACT AND PROMOTE
Promotion on ISUOG website and link to your company webpage
✔ ✔ ✔ ✔
Inclusion in closing credits ✔ ✔ ✔
Gamification ✔ ✔ ✔
Inclusion in the innovation video – Up to 30 second elevator pitch
✔ ✔ ✔
Opportunity to take part in the social program ✔ ✔
Digital advert in the virtual delegate bag ✔
Up to 4 page flyer✔
Branding and link to stand on exhibition landing page ✔
Included in Congress promotional video ad ✔
Full page ad in Abstract book ✔
Sponsored ad on virtual platform ✔
REGISTRATIONS
Backend (content uploading) passes 6 3 2 1
Registration passes 15 10 5 1
Exhibition and sponsorship packages
Pioneerpackage£75 000
Voyagerpackage£40 000
Explorerpackage£12 500
Digitalpackage
£4500
Additional opportunities
In addition to the activities included in your package, there are a number of additional opportunities you can purchase below.Only exhibiting companies can benefit from purchasing additional sponsorship items.
ITEM DESCRIPTION PRICE
Non-exclusive Satellite Symposia
Our hugely popular one hour symposiums allow partners the opportunity to share their latest technology and research. The symposia speakers and program are organised by your company but will need program approval by ISUOG. All symposia are promoted by ISUOG before and during the Congress.
£10 000
Satellite Symposia recording
ISUOG offers satellite symposia organisers the chance to record their session and to make it available on the platform for up to one month following the event.
• Branding opportunities within your session hall
• Recording of Satellite Symposia
• Copy of recording post Congress
• Recording available to re-watch on the virtual platform for 1 month post Congress
£2500
Scan demonstrations
Scan demonstrations are one of the most popular sessions among delegates and attract large audiences. The scans take place in the main scientific sessions and typically examine a particular technique or technology.
As these sessions are in high demand, priority allocation of demonstration sessions will be given to key sponsors and then on a first-paid first- served basis.
Participating companies should email subject and speaker requests to [email protected] by 19 June to maximise effective matching of our program options.
£7000
Digital joining instructions
ISUOG’s digital joining instructions will be shared with all registered delegates and invited faculty prior to the event. Previous circulation was 3200, but we expect this to be higher in 2020. Sponsoring this item will allow you to put your company logo on the joining instructions webpage, with a link to your website. Frequently viewed by attendees, your logo will leave a lasting impression of your company.
£3000
Additional opportunities
ITEM DESCRIPTION PRICE
Featured spot on the Congress
newsletter
Our Congress newsletter in 2019 was sent to 36,460 people the month of Congress and was opened 8922 times and 1637 people clicked the links to find out more.
With only two advertising spots available, they are a perfect opportunity to capture your Congress audience’s attention while they are planning for the event. Showcase your Congress activities such as your stand, workshops or Satellite Symposium and reach our delegates before they land at ISUOG 2020.
Share your company logo, up to 75 words of text and a link to your website.
Premium location – £3000 Standard location – £2000
£2000 & £3000
ePoster room You will be able to brand our ePoster area where attendees will view the 900 abstracts that have so far been submitted. Next to the posters is a group chat panel where viewers can ask questions and discuss related topics. This is a fantastic way to showcase your company and align yourselves with the latest in research.
£10 000
Sponsored ad on virtual platform
Be seen where everyone is watching by buying a video advert to place in-between our scientific program. The 30 second video will capture the attention of new potential customers and keep your brand top of mind with existing ones.
£5000
Confirmation and deposit
Confirmation of your package will be emailed to you, together with an accompanying invoice for the deposit received/due. 25% of the total cost is payable on application. The full balance is payable by 3 July 2020 to take advantage of the 10% early booking discount.
All invoices must be paid in full 2 months prior to the first day of the Congress. Any participation in the Congress will NOT be allowed if a balance is outstanding. The Congress Secretariat will pass on costs incurred for payment of fees in any currency other than Pound Sterling (£).
Cancellation
All cancellations by exhibitors or sponsors must be made in writing to the Congress Secretariat copying in [email protected]. Cancellation charges are as follows:• Five to three months prior to the 2020 World
Congress (up to and inc. 17 July 2020) – 25% of the contract price
• Within three months of the 2020 World Congress (after 17 July 2020) – 100% of the contract price
• A minimum 80% refund will be made if the exhibition space and all sponsorship packages are fully resold.
Please ensure you have read the Terms and Conditions for the full terms of the agreement including cancellation.
Application, payment, terms and contact
Contact
ISUOG 2020 would like to assist each exhibitor in meeting their 2020 objectives. If you have any thoughts or suggestions, or would like to discuss new promotional approaches or sponsorship ideas, please contact:
Zarqa Ali: [email protected] | +44 (0)20 7471 9955
Terms and conditions
See our website for more details: www.isuog.org/events/virtual-world-congress-2020/exhibition-and-sponsorship/terms-and-conditions.html
Payment options
Bank transfer – all charges are payable by the remitter.
If you wish to pay by bank transfer, full payment details will be provided when the invoice is issued.
Accepted credit cards: American Express/MasterCard/VISA
All prices for 2020 activities are listed and charged in Pound Sterling (£) and exclude VAT where applicable.
A 2.5% surcharge is applicable to credit card payments to cover bank costs.
Registered Charity number: 03326162 | Registered Company number: 1063743
Registered office and operational address: ISUOG Courses and Conferences Ltd, 122 Freston Road, London, W10 6TR
Learn more at www.isuog.org/events/virtual-world-congress-2020.html