sponsorship, exhibition & advertising prospectus · 2014-01-29 · oceania room exhibition...

www.windenergy.org.nz page 1

Wind: A Safe Future

14-16 April 2014

Te Papa, Wellington

Sponsorship, Exhibition &

Advertising Prospectus


Contents

1. About the NZ Wind Energy Conference 3 What’s different in 2014? 3 About the event 4 Why participate? 5 Who attends? 5 Sponsorship opportunities 6

2. Precious Metals Sponsorship 7 Gold sponsorship Siemens 8 Silver sponsorship Meridian Energy, Vestas, Nexans Olex 9 Bronze sponsorship Avalon 10

3. Specific Event Sponsorship 11 Keynote speaker 12 Lanyards Alstom 13 Dinner TrustPower 14 Catering 15 Coffee Cart Vestas 16 Internet lounge and wireless internet access 17 Oceania Room Exhibition opening 17 Pens 18

4. Exhibition opportunities 19 Exhibitor - standard booth 19 Exhibitor - small booth 20 Booth spaces 21

5. Advertising 21 Rates 21

6. Important information 22 Conference times 22 Delegate registrations 22 Exhibitor tickets 22 Visitor passes 22 Conference Dinner 22 Sponsor and exhibitor booking provisions 23 Allocation of booths 23 Additional booth space 23 Displays and demonstrations 23 Conference bag inserts 23 Cancellation of bookings 23 Insurance indemnity 23 GST 23 Venue Address 23 Enquiries 23

7. Indicative Oceania Room Exhibition layout 24 8. Summary of sponsorship and exhibition opportunities 25 9. Becoming a Sponsor 26


1. About the NZ Wind Energy Conference

The NZ Wind Energy Conference and Exhibition is the annual event for New Zealand’s wind energy industry. It is

the premier industry-organised wind event in Australasia and the Pacific, and the only event where all industry

participants gather in one place to share their experience and expertise in wind energy.

Wind energy is a vital and mature part of the electricity mix. The industry is now targeting efficiencies while

continuing to innovate. In NZ, wind energy is diversifying and taking on an international focus. The 2014

conference is your chance to explore the opportunities in fulfilling wind energy’s potential, nationally and

internationally.

The conference and exhibition will open on the evening of Monday 14 April and run until Wednesday 16 April

2014. It will be held at Te Papa Tongarewa: Museum of New Zealand, on Wellington’s beautiful waterfront.

The 2014 event is themed Wind: A Safe Future. Alongside our established themes of technological and design

innovation and optimisation, engaging communities, and consenting, this year we are running specialist sessions

on finance and policy for renewable energy, health and safety for heavy industry, operations, maintenance and

training, and Australasian wind and wildlife.

Innovation in the wind sector worldwide moves quickly. The NZ industry has recognized the huge potential to

develop, streamline and target efficiencies in procedures, data analytics, forecasting, training, and maintenance.

The industry is also broadening out to become more diversified and internationally focused. NZ-based companies

are taking advantage of the skills and expertise developed here to meet opportunities in large scale installations

overseas. as well as medium-scale development and lower wind speed turbines in NZ.

The 2014 conference is the industry’s chance to explore the opportunities and challenges in fulfilling its potential

internationally and growing the local renewables sector to 90% of generation by 2025.

What’s different in 2014?

This year the conference will give you more time to network, more facilitated discussion and more opportunity to

work together on topical issues. In an election year, politics and policy will be more important than ever, so we are

holding the conference in the capital to take advantage of this fact.


Headlining the conference are:

Michael T Eckhart, Managing Director of Citi Corporate and Investment Banking, who will speak about

'Global Investment in Renewable Energy',

Tom McDaniel, Global Manager Zero Harm and Human Performance for Siemens, who will examine

‘Enhancing safety, quality, and reliability programmes while achieving measurable results’

Dr Jenny Riesz, from the Centre for Energy and Environmental Markets at the University of New South

Wales who will present ‘Wind as the New Baseload’,

Chris Karamea Insley, from the Climate Change Iwi Leadership Group, who will discuss ‘Renewable

Energy, Climate Change and Maori Development’, and

Manuela Huso, from the US Geological Survey who will examine ‘The Impact of Wind Energy on Wildlife’.

In addition, the conference will:

take a strategic look at finance, risk, and investment in the wind industry,

include a specialist one-day wind and wildlife stream,

feature national and international health and safety experts,

examine new technology, business drivers, and opportunities, and

have a strong operations and maintenance focus.

Alongside the usual industry players, we expect to attract experts in investment, finance, and innovation

opportunities. There will also be a strong focus on health and safety across the electricity sector and an intensive

ecology stream discussing wind and wildlife in New Zealand and Australia.

Why participate?

We are offering a wide choice of sponsorship, exhibition and advertising opportunities. These opportunities have

been tailored to enable a wide range of organisations to participate in the event, from smaller, special-interest

companies to larger organisations.

If your company provides technology, products, services or advice to the wind energy and electricity industries,

then you need to feature at the 2014 Wind Energy Conference and Exhibition.

Take advantage of this event to:

Connect with key industry players.

Target new or existing clients.

Gain market insight and perspective on industry issues and government policy.

Profile your business, services or products.

Network, network, network!

About the event

The conference is a mix of keynote and plenary addresses, providing an overview of industry activity and issues,

and streamed sessions covering a wide range of interest areas in depth. It is accompanied by a trade exhibition

(layout on page 23), which attracts major turbine suppliers, generators, consultants and service and equipment

suppliers. Several networking events, including the ever-popular conference dinner, provide plenty of opportunity

to meet and mingle with industry players.

Monday 14 April will include a site visit to Project Mill Creek, registration and the exhibition opening.

Then, on Tuesday 15th April the conference will be in full flow, beginning with keynotes from Mike Eckhart, Dr

Jenny Riesz, Chris Insley and Manuela Huso.


Delegates are able to choose from three streams:

Finance, markets, regulatory affairs, and investment – presentations from CitiGroup, University of NSW,

Trustpower, Business Council for Sustainable Development, carboNZero, Transpower and more.

Operations & Maintenance, including in-depth sessions on health and safety – presentations from

Siemens, Vertical Horizons, SKM, Crane Association, UCOL, Meridian Energy, and WorkSafe

Wind and Wildlife – presentations from Hydro Tasmania, Golder Associates, Biosis Pty Ltd, Ecology and

Heritage Partners, Boffa Miskell, Elmoby Ecology and more

The sessions will be followed by a political forum of Energy Spokespeople from all New Zealand’s major political

parties. The day finishes up with the ever popular conference dinner – a great way to network and further discuss

what you’ve heard during the day.

Wednesday 16th April will begin with a plenary session on the factors (from investment to health and safety) that

will ensure a safe future for wind. Tom McDaniel is the first speaker to be announced for this session with other

contributors to be announced shortly, so keep an eye on our website. Streams for the day will include:

Development, including expansion overseas and medium-scale opportunities – presentations from

TrustPower, Siemens, Aurecon, Industrial Site Services, Energy3, DNV-GL, Irrigation NZ, Victoria

University and BlueSkin Bay.

Grids and Technology – presentations from Parsons Brinckerhoff, Meridian Energy, Transpower, Sapere,

AUT, Waikato University, and Siemens.

Fuel, Forecasting and Extremes – presentations from DNV-GL, Meridian Energy, MetService and Alstom.

Sound, Community and Planning – presentations from Massey University, Auckland University, Local

Government NZ and Vestas.

The day will end with project updates from Meridian Energy, Pioneer Generation, Trustpower and others.

Who attends?

The conference attracts delegates and exhibitors from the full range of organisations involved in the wind energy

industry:

Electricity generators.

Electricity retailers.

Wind farm developers and operators.

Environmental and planning consultancies.

Ecological consultancies.

Engineering firms.

Construction firms.

Turbine manufacturers.

Service and maintenance providers.

Academics from universities and research institutions.

Component suppliers.

Transpower - the transmission grid owner/operator.

Lines companies.

Electricity Market Authority – the market regulator.

Banks and investment advisers.

Data analytics firms.

Legal firms.

Central and local government.


Sponsorship opportunities

Sponsoring the 2014 New Zealand Wind Energy Conference and Exhibition is a unique opportunity to increase the

exposure of your company, brand and staff within New Zealand’s electricity industry. Along with this valuable

exposure, you will show your support for the wind energy industry and the New Zealand Wind Energy Association.

We’ve created sponsorship packages that will suit a range of organisations, but we’re always happy to discuss

tailoring packages to suit your requirements.

First up are our precious metals packages (Gold, Silver and Bronze), designed to give you the maximum exposure

in showing your support for wind energy while reaching key organisations in the electricity industry. These

packages sponsor the conference overall and receive substantial benefits in return – delegate registrations, priority

in choosing the location of their exhibition booth and considerable marketing collateral.

We also have a range of smaller sponsorships designed to increase your profile at certain events during the

conference. These range from sponsoring the popular dinner entertainment, through to providing the notebooks all

delegates use during the conference. Find out more on page 11.

Your company may wish to promote your specialist supplies, services, or skills by taking a booth in the Oceania

Room that will be the hub for networking at the conference. Find out more on page 18.


2. Precious Metals Sponsorship

Gold Silver Bronze

All prices are exclusive of GST $16,500 $9,500 $7,500

Space in Oceania Room Exhibition

Double booth (2 x 6 m) Yes

Standard booth (2 x 3 m) Yes Yes

Complimentary registrations and networking event tickets

Delegate registrations * 5 4 3

Conference dinner tickets 5 4 3

Speaking opportunities

Opportunity to nominate a speaker Yes Yes

Opportunity to nominate a session chair Yes Yes Yes

Logo placement and other marketing opportunities

Acknowledgement of sponsorship and logo in handbook 300 words 300 words 150 words

Full page advert in the handbook Yes

Logo on signage at the conference Yes

Logo on conference webpages Yes Yes Yes

Inclusion in list of sponsors/exhibitors on website Yes Yes Yes

Logo on pre-conference advertising/materials Yes

Logo on conference handbook cover Yes

Logo on conference bags Yes

Logo display on screen between sessions Yes Yes Yes

Company photo in handbook Yes Yes Yes

Item in conference bag Yes Yes Yes

Discount on advertising in conference handbook 100% 50% 25%

Other benefits

Priority for choosing booth space 1st 2nd

Additional booths (no delegate registration included) $2,625 $2,625 $2,625

VIP table at Dinner Yes

Discounted rate for additional delegates Yes

Late fee waived for late registration of additional delegates Yes Yes Yes

Visitor passes 4 3 2

* 1 delegate registration may be swapped for 2 exhibitor registrations. Exhibitor registration includes conference handbook, opening of

the Oceania Room ticket and post-conference reception ticket. It does not entitle the holder to access conference sessions.


Gold sponsorship

$16,500 +GST

Gold sponsorship allows your organisation to feature prominently in all aspects of the conference, including pre-

conference promotions. This is the premium package and gives the sponsor a double booth in the Oceania Room,

five delegate registrations, five dinner tickets and discounts for all other registrations.

Gold sponsors can chose to have their logos on either the conference bags or the conference lanyards. Gold

sponsors are the only sponsors able to nominate speakers and may choose to nominate a session chair. They

also have the full force of their branding on display throughout the conference. NZWEA is happy to tailor the

package to suit you.

Exposure

Double booth (2 x 6 metres) in the Oceania Room Exhibition.

The opportunity to nominate a conference speaker (as agreed with NZWEA) and a session chair.

Acknowledgement of sponsorship and 300-word company profile in the handbook.

Signage on stage in the venue for conference plenary sessions and/or breakout rooms1.

Signage near the registration desk1.

Delegates and dinner tickets 5 delegate registrations

2.

5 tickets to the conference dinner.

1 of the 5 delegate registrations may be swapped for 2 exhibitor registrations3.

Additional delegates from the Gold Sponsor’s company will be entitled to a discounted delegate rate, and

late fees will be waived for any late registrations.

Brand and publicity

A full page advertisement in the conference handbook

Logo displayed prominently on

Conference webpages.

Pre-conference advertising (subject to constraints).

The conference handbook cover.

Conference bags.

Screen between sessions and at the plenary session.

Conference signage (space permitting).

Appropriate photos from your organisation’s work in the wind industry in the conference handbook.

Inclusion of one item in the conference bag (sponsor to provide).

Inclusion in list of sponsors/exhibitors on conference webpages (if applicable).

Other benefits

First choice of booth space (see preliminary layout on page 23). Additional exhibition space may be

purchased at a rate of $2,625+GST per standard booth.

1 reserved table at the conference dinner.

4 Oceania Room visitor passes (do not entitle the holder to access conference sessions).

Other benefits as agreed with NZWEA.

1 subject to venue constraints, sponsor to provide and set up

2 includes, conference bag, access to conference sessions, opening of the Oceania Room Exhibition ticket and post-conference

reception ticket 3 includes conference bag, reception ticket and post-conference reception ticket but not access to conference sessions


Silver sponsorship $9,500 +GST

Silver sponsorship provides the opportunity for organisations to gain a good level of exposure throughout the

conference. This package is a small, but influential step up from 2013’s silver sponsorship. It gives the sponsor a

standard booth in the Oceania Room, four delegate registrations, four dinner tickets, and waives the fee for late

registrations. Silver sponsors may choose to nominate a session chair and receive a substantial discount on

advertising in the conference handbook. This package includes prominent branding at the conference. Please let

us know if you would like to tailor the package in any way.

Exposure

Standard booth (2 x 3 metres) in the Oceania Room Exhibition.

The opportunity to nominate a session chair or speaker (where this fits into the programme).

Acknowledgement of sponsorship and 300-word company outline in the conference handbook.

Delegates and dinner tickets

4 delegate registrations4.


1 of the 4 delegate registrations may be swapped for 2 exhibitor registrations5.

Late registration fees will be waived for additional delegates from the Silver Sponsor’s company.

Brand and publicity

Logo displayed on conference webpages.


Logo displayed on screen between conference sessions.


Inclusion in list of sponsors/exhibitors on conference webpages.

50% discount on advertising in the conference handbook.

Other benefits

Second choice of booth space (see preliminary layout on page 24).

Additional exhibition space may be purchased at a rate of $2,625+GST per standard booth.

3 Oceania Room Exhibition visitor passes (this pass does not entitle the holder to access conference

sessions).

4 includes, conference bag, access to conference sessions, opening of the Oceania Room Exhibition ticket and post-conference

reception ticket. 5 includes conference bag, reception ticket and post-conference reception ticket but not access to conference sessions.


Bronze sponsorship

$7,500 +GST

This package provides the opportunity for smaller organisations to gain exposure throughout the conference. This

is the equivalent of last year’s silver sponsorship package, and gives the sponsor a standard booth, three delegate

tickets, three dinner tickets and the opportunity to nominate a session chair. This package includes some branding

at the conference. Please let us know if you would like to tailor the package in any way.

Exposure


The opportunity to nominate a session chair.



3 delegate registrations6.


Late registration fees will be waived for additional delegates from the Bronze Sponsor’s company.

Brand and publicity





Inclusion in list of sponsors/exhibitors on conference webpages.


Other benefits

Additional exhibition space may be purchased at a rate of $2,625+GST per standard booth.


sessions).

6 includes conference bag, access to conference sessions, opening of the Oceania Room Exhibition ticket and post-conference

reception ticket.


3. Specific Event Sponsorship

Keynote speaker

Lanyards Dinner Catering Coffee Cart Internet Lounge Opening of Exhibition

Pens

All prices are exclusive of GST $6,000 $4,000 or $6,000 $5,500 $4,500 $4,500 $4,500 $3,000 $2,000

Complimentary registrations and networking event tickets SOLD SOLD SOLD

Delegate registrations 2 1 2 2 2 2 1 1

Conference dinner tickets 2 1 6

Additional invitations to the opening of the Oceania Room Exhibition

6


Opportunity to nominate a session chair Yes

Opportunity to address social event attendees Yes Yes


Acknowledgement of sponsorship in handbook 150 words 150 words 150 words 150 words 150 words 150 words 150 words 150 words

Acknowledgement of sponsorship before sponsored event Yes Yes

Signage and promotional material at sponsored event Yes Yes Yes Yes Yes

Naming rights to sponsored event Yes Yes

Logo on conference webpages Yes Yes Yes Yes Yes Yes Yes Yes

Logo on sponsored item Yes Yes

Logo display on screen between sessions and/or before event sponsored

Yes Yes Yes Yes

Company photo in handbook Yes Yes Yes Yes* Yes* Yes* Yes* Yes*

Item in conference bag Yes Yes

Discount on advertising in conference handbook 10% 10% 10% 10% 10% 10% 10% 10%

Other benefits

VIP table at Dinner Yes

Late fee waived for late registration of additional delegates Yes

* subject to availability

Keynote speaker

$6,000 + GST

Show your commitment to developing industry knowledge by sponsoring one of our keynote speakers. Our

keynote speakers share valuable insight into the international market and other topical issues. They are always a

strong draw card for conference delegates and will feature heavily in the media coverage of the event.

Exposure

The opportunity to nominate a session chair for the sponsored keynote session.



2 delegate registrations (includes conference bag, access to conference sessions, opening of the Oceania

Room Exhibition ticket and post-conference reception ticket).


Late registration fees will be waived for additional delegates from this sponsor’s company.

Brand and publicity


Logo and acknowledgement in pre-conference materials and conference programme related to keynote

speakers.

Acknowledgement of sponsorship before the presentations.



Inclusion of one item in conference bag.


Other

The opportunity to arrange private meetings with the sponsored keynote speaker.


Lanyards

$6,000 +GST as stand-alone sponsorship or $4,000 +GST for existing sponsor or exhibitor

Every conference delegate must wear a lanyard as part of their registration to enable entrance into the sessions

and dinner. Your logo on all 200+ conference lanyards would make you one of the most visible companies to

support the wind industry.

Exposure

Your logo on every lanyard.

If you sign up prior to mid-Jan, the lanyards can be customised to match your corporate colours.


Delegates

1 delegate registration (includes conference bag, access to conference sessions, opening of the Oceania


1 ticket to the conference dinner.

Late registration fees will be waived for additional delegates from this sponsor’s company.

Brand and publicity






Dinner

$5,500 + GST

The conference dinner is the pre-eminent networking event of the conference, attracting over 180 attendees. This

package is an opportunity to reach delegates while they are relaxed and socialising. NZWEA will work with the

sponsor to personalise the dinner speaker or dinner entertainment and have this tailored for their company. The

package also includes the ability to make a short speech at the dinner, two delegate registrations, six dinner

tickets and a VIP table at the dinner with your choice of guests.

Exposure

Acknowledgement of your sponsorship at the dinner.

The opportunity for one speaker to address dinner attendees.

Signage at the dinner venue and the opportunity to place promotional items at the venue (subject to

venue constraints, and to be supplied and set up by sponsor).

VIP table at the dinner – and your choice of guests.

Additional reserved tables if required.






Brand and publicity



Logo displayed on screen between conference sessions and displayed prominently before the event

sponsored.


Other benefits

Other benefits can be agreed with NZWEA.


Catering

$4,500 +GST

Tea breaks and lunches are a great opportunity to raise your company profile at the conference through signage

and the placement of promotional materials near the buffet tables on both the Tuesday and Wednesday. This year

NZWEA is extending the length of lunch time to allow greater networking opportunities. Lunch and morning and

afternoon tea will be served in the Oceania Room.

Exposure

Naming rights to lunch and morning and afternoon tea breaks.

Signage and the opportunity to place promotional items on or near buffet tables (subject to venue

constraints and to be supplied and set up by sponsor).


Delegates



Brand and publicity


Logo displayed on screen between conference sessions and displayed prominently before each

sponsored break.

Appropriate photos from your organisation’s work in the wind industry in the conference handbook,

subject to availability.



Coffee Cart

$4,500 +GST

The world runs on caffeine, and your company can fuel the conference by supplying delegates with this most vital

of pick me up beverages. You have the opportunity to brand the coffee cart or the coffee cups if you wish. This

either can be organised by NZWEA for an extra charge, or provided by your company. The coffee cart will be in

the Oceania Room, allowing delegates to circulate with the delicious smelling drinks.

Exposure

Signage and the opportunity to place promotional items on or near the coffee cart (subject to venue



Delegates



Brand and publicity


Logo displayed on screen between conference sessions and displayed prominently before each

sponsored break.





Internet lounge and wireless internet access

$4,500 +GST

We all find it hard to be away from our email – so why not be known as the company that made it easy for

delegates to stay in touch with the office? The internet lounge will be integrated into the Oceania Room – providing

delegates with convenient access to space for relaxing and holding informal meetings. It will be set up with

desktop computers, space to use laptops, café-style tables and sofas.

Exposure

Naming rights to the internet lounge.

Signage and the opportunity to place promotional items in the internet lounge (subject to venue



Delegates



Brand and publicity






Oceania Room Exhibition opening

$3,000 + GST

This package provides the opportunity to welcome delegates to the conference and open the Oceania Room

Exhibition on Monday 14 April. It gives you the opportunity to share your company’s aspirations with delegates.

Exposure

Naming rights to the event.

The opportunity for one speaker to address attendees.

Signage and the opportunity to place promotional items at the reception venue (subject to venue






6 additional guest tickets to the opening of the Oceania Room Exhibition.

Brand and publicity







Pens

$2,000 +GST

Our delegates need pens to take notes, so we like to give them one in the conference bag. Sponsor the pen and

you can supply a pen, with your company’s logo on it, to every delegate. NZWEA is happy to organise the pens if

preferred.

Exposure

Your logo on the conference pen.

Delegates



Brand and publicity


Acknowledgement of sponsorship in handbook.






4. Exhibition opportunities

Exhibiting at the Wind Energy Conference provides you with an exciting opportunity to market your business to

existing and new clients. The exhibition is completely integrated with the conference. Morning and afternoon tea,

as well as lunch, will be served in the Oceania Room, ensuring a good flow of people past the booths. In addition,

the Oceania Room will be the venue for the Opening of the Exhibition on Monday 14 April.

The preliminary layout for the Oceania Room is on page 23. There are 22 standard booths and 6 small booths

available. Gold, Silver and Bronze sponsors are given priority for choosing exhibition booths. While we will accept

exhibitor bookings at any time, booth spaces will be allocated to exhibitors after 28 January 2014.

Exhibition Opportunities

Standard booth Small booth

All prices are exclusive of GST $5,500 $2,750


Standard booth (2 x 3 m) Yes

Small booth (2 x 2 m) Yes


Delegate registrations* 2 1

Exhibitor registrations* 0 1


Acknowledgement of sponsorship in handbook 150 words 150 words

Inclusion in list of sponsors/exhibitors on website Yes Yes

Company photo in handbook Yes

Discount on advertising in conference handbook 10% 10%

Other benefits

Visitor passes 2 2

Exhibitor - standard booth

$5,500 +GST

Exposure


Delegates



1 of the 2 delegate registrations may be swapped for 2 exhibitor registrations. Exhibitor registration

includes conference bag, reception ticket and post-conference reception ticket. It does not entitle the

holder to access conference sessions.

Brand and publicity

Listing in exhibitor list on conference web pages.

150-word company outline in the conference handbook.

10% discount on advertising in conference handbook.

Other benefits


sessions).


Exhibitor - small booth

$2,750 +GST

Exposure

Small booth (2 x 2 metres) in the Oceania Room Exhibition (only six available, so get in quick).

Delegates



1 exhibitor registration (includes conference bag, reception ticket and post-conference reception ticket; it

does not entitle the holder to access conference sessions).

Brand and publicity

Listing in exhibitor list on conference web pages.

150-word company outline in the conference handbook.

10% discount on advertising in conference handbook.

Other benefits


sessions).


Booth spaces

An indicative layout of the Oceania Room is provided on page 23.

Double booths measure 6 x 2 meters.

Standard booths measure 2 x 3 metres.

Half size booths measure 2 x 2 metres.

Booths have white display panels on two or three sides and come with:

one or two chairs

a table dressed with a white table cloth

power

two spotlights

a name sign and fascia

Additional equipment is available from the exhibition build company, Displayways (NZ) Ltd. More information

regarding booking additional equipment will be sent to you with confirmation of your booking.

5. Advertising

The conference handbook is given to all attendees. It includes information about the conference sessions,

speakers, sponsors and exhibitors. It is an essential reference for delegates during and after the conference.

Rates

Advertising rates are:

Outside back cover – full page $1500 +GST

Inside back cover $800 +GST

Inside pages $650 +GST

Sponsors and exhibitors receive a discount on advertising in

the handbook.

All advertising material must be received by 1 February 2014

For advertising specifications, please contact Ceridwyn

Roberts, NZWEA Communications Manager, at

[email protected], or +64 4 499 5047.

mailto:[email protected]


6. Important information

We will send you more detailed information once we receive your booking form, but in the meantime you may find

the following information useful.

Conference times

These times are provided as a guide, and will be

confirmed in March 2014 – details will be shown on

the NZWEA website as they come to hand.

Monday 14 April 1–5pm Oceania Room set up

1.30–5pm Pre-conference events

4.30pm Registrations open

5pm Conference reception and opening of

Oceania Room Exhibition

Tuesday 15 April 8 am Registration, Oceania Room opens

9am–5.30pm Conference sessions

6.30pm Pre-dinner reception

7pm Dinner

Wednesday 16 April 9am–5pm Conference

5–6pm Post-conference reception

3.30–6pm Exhibition pack out

Delegate registrations

Delegate registrations include:

access to all conference sessions

access to the Oceania Room Exhibition

complimentary lunches and tea

exhibition opening ticket

post-conference reception ticket

conference bag.

It does not include the dinner or wind farm tour

tickets. (Note, dinner tickets are included as benefits

in some sponsorship packages.)

Registrations are non-transferable, however one

delegate registration may be exchanged for two

exhibitor tickets on request.

Exhibitor tickets

Exhibitor tickets include:

access to the Oceania Room Exhibition

conference bag

complimentary lunch and tea

exhibition opening ticket

post-conference reception ticket

They do not include access to conference sessions,

the dinner or wind farm tour tickets. (Note, dinner

tickets are included as benefits in some sponsorship

packages.) Registrations are non-transferable.

Additional exhibitor tickets can be purchased for

$275 +GST.

Visitor passes

Visitor passes enable you to invite clients and

customers into the Oceania Room Exhibition and

other public spaces at the venue, enabling you to

make the most of the networking and marketing

opportunities provided by the conference.

You are responsible for allocating passes to visitors

and meeting them at the conference registration

desk before they enter into the Oceania Room.

Visitor passes do not entitle holders access to

conference sessions. Visitor passes cannot be used

by staff of the sponsoring or exhibiting company.

Conference Dinner

Extra tickets to the conference dinner on Tuesday 15

April 2014 are available for $126 +GST. The dinner

will be held in Te Marae at Te Papa, which means

there is limited seating.


Sponsor and exhibitor booking provisions

As a sponsor or exhibitor you will be able to secure

your preferred level of involvement only when

NZWEA has received payment in full. All

sponsorships will be filled on a first-paid, first-served

basis. You will also only receive the benefits of

sponsorship and exhibiting (e.g. logo placement on

the conference webpages) when invoices are paid in

full.

Allocation of booths

Gold and Silver Sponsors are given priority for

choosing exhibition booths until 27 January 2014.

Gold and Silver sponsors please note: as booths are

allocated on a first-paid, first-confirmed basis, after

27 January a sponsor who has not paid their

sponsorship invoices in full may not be allocated

their preferred space.

Exhibitors will be invited to choose their preferred

booth space after 28 January 2014.

Additional booth space

Gold, Silver and Bronze Sponsors and standard

exhibitors may purchase additional booth space for

$2,625+GST. Additional booth space does not entitle

you to complimentary delegate registrations.

Exhibits must remain within the confines of your

booth at all times, unless prior approval has been

obtained from NZWEA.

Displays and demonstrations

Please contact NZWEA staff to discuss opportunities

for equipment displays and demonstrations.

Conference bag inserts

Inserts for the conference bags must be supplied to

NZWEA by 28 March 2014.

Cancellation of bookings

Sponsorship and exhibition cancellation will be

accepted until 28 February 2014 and will incur a

cancellation fee of 25% of the total invoiced amount.

No refunds will be given upon cancellation after 28

February 2014 and any unpaid tax invoices will be

required to be paid in full.

Insurance indemnity

Sponsors and exhibitors are responsible for insuring

all stock brought to the event against loss or

damage.

GST

GST will be charged at 15% on all invoices issued.

Venue Address

Te Papa Tongarewa: Museum of New Zealand, 55

Cable Street, Wellington.

Enquiries

For more information please contact Jennifer Boyd,

NZWEA Office and Administration Manager:

Telephone: 04 499 5046

Email: [email protected]



7. Indicative Oceania Room Exhibition layout

This floor plan is indicative only. NZWEA reserves the right to add, remove or relocate booths.


8. Summary of sponsorship and exhibition opportunities

Sponsorship Opportunities

Exhibition Opportunities**

Gold Silver Bronze Keynote speaker

Lanyards Dinner Catering Coffee

Cart Internet Lounge

Opening of Exhibition

Pens Standard

booth Small booth

All prices are exclusive of GST $16,500 $9,500 $7,500 $6,000 $6,000 or

$4,000 $5,500 $4,500 $4,500 $4,500 $3,000 $2,000 $5,500 $2,750


Double booth (2 x 6 m) Yes

Standard booth (2 x 3 m) Yes Yes Yes

Small booth (2 x 2 m) Yes


Delegate registrations* 5 4 3 2 1 2 2 2 2 2 1 2 1

Exhibitor registrations* 1

Conference dinner tickets 5 4 3 2 1 6

Additional invitations to the opening of the Oceania Room Exhibition

6


Opportunity to nominate a speaker Yes Yes

Opportunity to nominate a session chair Yes Yes Yes Yes

Opportunity to address social event attendees Yes Yes


Your brand on the conference bag Yes

Full page advert in the conference handbook Yes

Logo on conference signage Yes

Signage and promotional material at sponsored event Yes Yes Yes Yes Yes

Acknowledgement of sponsorship in handbook 300 words 300 words 150 words 150 words 150 words 150 words 150 words 150 words 150 words 150 words 150 words 150 words 150 words

Acknowledgement of sponsorship before sponsored presentation Yes

Naming rights to sponsored event Yes Yes Yes Yes

Logo on conference webpages Yes Yes Yes Yes Yes Yes Yes Yes Yes Yes Yes

Inclusion in list of sponsors/exhibitors on website Yes Yes Yes Yes Yes Yes Yes Yes Yes Yes Yes Yes Yes

Logo on pre-conference advertising/materials Yes

Logo on conference handbook cover Yes

Logo on sponsored item Yes Yes

Logo display on screen between sessions and/or before event Yes Yes Yes Yes Yes Yes Yes Yes Yes Yes Yes

Company photo in handbook Yes Yes Yes Yes Yes Yes Yes*** Yes*** Yes*** Yes*** Yes*** Yes

Item in conference bag Yes Yes Yes Yes

Discount on advertising in conference handbook 100% 50% 25% 10% 10% 10% 10% 10% 10% 10% 10% 10% 10%

Other benefits

Priority for choosing booth space 1st 2

nd

Additional booths (no delegates) $2,625 $2,625 $2,625 $2,625 $2,625 $2,625 $2,625 $2,625 $2,625 $2,625 $2,625 $2,625

VIP table at Dinner Yes Yes

Discounted rate for additional delegates, and no late fee Yes

Late fee waived for late registration of additional delegates Yes Yes Yes Yes

Visitor passes 4 3 2 2 2

* 1 delegate registration may be swapped for 2 exhibitor registrations. Exhibitor registration includes conference handbook, opening of the Oceania Room Exhibition ticket and post-conference reception ticket. It does not entitle the holder to access conference

sessions. ** Please read the Important Information section on page 21 for the benefits included with delegate and exhibitor registrations. *** subject to availability


9. Becoming a Sponsor

If there is a sponsorship package that fits your company we would love to hear from you – just fill out the booking form on our

website at http://windenergy.org.nz/events/2014-conference.

Please email the completed form to:

Jennifer Boyd at [email protected].

Alternatively, you can print off the form and send it to:

Jennifer Boyd New Zealand Wind Energy Association PO Box 553 Wellington 6140 New Zealand

If you would like to discuss sponsoring the 2014 NZ Wind Energy Conference and Exhibition with Jennifer you can contact her

on (644) 499 5046. We are always happy to tailor a sponsorship package to suit you.

http://windenergy.org.nz/events/2014-conference


sponsorship, exhibition & advertising prospectus · 2014-01-29 · oceania room exhibition...

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