sponsorship opportunities decision makers

ACCESSTHEDECISIONMAKERS

2020 SPONSO

RSHIP O

PPORTU

NITIES

Federation of Defense& Corporate Counsel610 Freedom Business CenterSuite 110King of Prussia, PA 19406

610-992-0022

[email protected]

www.thefederation.org

MARK YOUR CALENDAR AND JOIN US AT THE FDCC’S UPCOMING EVENTS

JULY 25 - AUGUST 1, 2020 FDCC 84TH ANNUAL MEETING – SOUTHAMPTON, BERMUDA

OCTOBER 6-8, 2020 FDCC CORPORATE COUNSEL SYMPOSIUM – LOCATION TBA

JULY 25-31, 2021 FDCC 85TH ANNUAL MEETING, TORONTO, ON

MARCH 14-17, 2021 FDCC WINTER MEETING, PALM DESERT, CA

APRIL 3-5, 2020 FDCC FEDTECHU – PHILADELPHIA, PA

MARCH 3-8, 2020 FDCC WINTER MEETING – JW MARRIOTT CAMELBACK RESORT

SCOTTSDALE, AZ

Board Resolution The FDCC Board has approved and implemented a Resolution into the Federation’s governing documents that: “Each Board Member will use their best efforts to use one meeting sponsor each year.”

Thank YouWe appreciate your interest in considering a sponsorship of the Federation of Defense & Corporate Counsel (FDCC). We look forward to working with you in advancing your company’s brand, products and services to unlock access and maintain visibility with the member decision-makers within the law-firms and companies comprising the membership. Collectively, the members represent the unrivaled buying power of the premier defense and corporate counsel and industry professionals across the United States and Internationally.

To provide the maximum benefit for sponsors to reach the membership and present your suite of services and offerings, the FDCC has again expanded the benefits afforded by our sponsorships to include more dynamic opportunities which span multiple formats. These include introducing each sponsor, their representatives, logo and tagline to all those in attendance at every event meeting and through print, electronic, direct messaging, podcasts, publication, social media, our meeting app and on-site exposure to name a few.

who we areThe Federation of Defense & Corporate Counsel is a non-profit, professional trade association founded in 1936 to further the principles of knowledge, justice and fellowship. The Federation has approximately 1,400 members from the United States, Australia, Canada, Latin America, Europe, the Middle East and Asia.

Membership into the Federation is by nomination only, followed by an extensive application and vetting process. This results in a membership comprimised of attorneys and industry professionals from diverse backgrounds and experiences who are on the rise of their careers, or have established themselves as the premier trial, coverage, monitoring and corporate counsel in national and international insurance companies, Fortune 500 companies, and self-insured entities.

Our members are renowned and aspirational leaders within the legal and coporate industries, respected inspirational mentors within the communities in which they live and practice, as well as in national professional organizations and networks across the country.

The FDCC understands the challenges and opportunities available to exhibitors, and professional service providers to provide a positive return on your marketing investments. We look forward to working with you to further ongoing access to the attorneys and industy professionals who are “best in class.”

FDCC Member DemographicsUS Defense Counsel ......................................................1,014

Corporate & Industry ........................................................231

International Defense Counsel ..........................................49

Emeritus & Retired ..............................................................95

FDCC members meet together throughout the course of the year both in person and virtually to collaborate with one another. This includes providing recommendations and referring vendor business partners to one another, and others within their firms and companies. We appreciate the support provided by our sponsors, which provides stronger programming, greater attendance at events and a more engaged membership.

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Summary of FDCC 2020 Sponsorship Opportunities

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Sponsorship Amount Detail

FDCC Level Sponsorship – 2020 FDCC MeetingsPLATINUM SPONSORSHIP $25,000 page 3Exclusive by IndustryCategory or Service

Winter and/or Annual Meeting Itemized SponsorshipsTABLE-TOP EXHIBIT $7,500 each or $14,000 for both page 4

THEME PARTY $5,000 each page 4

GALA DINNER $5,000 each page 4

WELCOME RECEPTION $5,000 each page 4

DESSERT RECEPTION $3,500 each page 4

EVENT MOBILE APP $3,500 each or $5,00 for both page 4

BREAKFASTS $3,000 each page 4

WI-FI $3,500 each or $5,000 for both page 4

Corporate Counsel SymposiumRECEPTION $2,000 each page 6

EVENT MOBILE APP $2,000 each page 6

WI-FI $2,500 each page 6

TABLE-TOP EXHIBIT $3,500 each page 7

BREAKFAST $1,500 each page 7

AM OR PM BREAK $1,000 each page 7

FED TECH UTABLE-TOP EXHIBIT $2,500 each page 8

RECEPTION $1,500 each page 8

BREAKFAST $1,000 each page 8

AM OR PM BREAK $750 each page 8

Regional ProgramsEVENT SPONSORSHIP $2,500 each page 9

PACKET INSERT $1,000 each page 9

FDCC Online Learning - Webinars

WEBINAR SPONSORSHIP $1,500 each page 9

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• Full page ad in one (1) edition of the printed Federation Flyer publication. The Flyer is printed in the Spring and Fall of each year.Note: Other ads are currently not available in the Flyer, so this gives you added exposure!

• Three (3) Complimentary Annual Meeting Registrations (valued at $5,085)

• Three (3) Complimentary Winter Meeting Registrations (valued at $4,785)

• Three (3) Complimentary I-3 Meeting Registrations (valued at $2,985)

• One (1) Complimentary Meeting Registration to: Corporate Counsel Symposium, FedTechU Seminar, and 6 Webinars

• One (1) Complimentary Table-top exhibit

• Exhibits are located just outside the plenary session room.

• Platinum Sponsor Acknowledgement Signage and participation at the following functions:

• Winter Welcome Reception • Annual Welcome Reception • Winter Dessert Reception • Annual Dessert Reception • Winter Theme and Gala Events • Annual Theme and Gala Events • FedTechU Sessions • Corporate Counsel Symposium Receptions • Insurance Industry Institute Receptions Offered Every Other Year

• Verbal Acknowledgement and on stage recognition during the plenary session

• Company Logo on PowerPoint Presentation introduction slide during plenary session

• Company Logo on the FDCC Meeting App

• Linked Company Logo on the 2020 FDCC Annual Meeting, FDCC Winter Meeting Corporate Counsel Symposium webpages

• Sponsor Acknowledgement on the Landing Page of each meeting

• Once Daily Promoted Post in the Meeting App Activity Feed during Annual and Winter meetings

• Recognition posts on the FDCC Twitter and LinkedIn Channels

• One (1) Reserved Company table at both the Annual Gala and the Winter Gala (10 total seats to be assigned to registered participants at sponsor’s preference.)

• Opportunity to be a speaker at an Annual/Winter Meeting panel session

• Company Logo on the FDCC website

• Podcast and Webinar about your company and service offerings

SPONSORSHIP DETAILS

premier PLATINUM SPONSORSHIP$25,000

SPONSORSHIP FOR ALL FDCC 2020 MEETINGS AND WEBINARS

FDCC 2019 Annual Meeting

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The FDCC’s capstone events of the year, the Winter and Annual meetings, gather at least 250 domestic and international members plus their families to each of these multiple-day programs. Platinum sponsors will receive the benefit of exclusivity – we will not allow a competitor to market in your selected category at the event. This gives you several days with exclusive access to meet, interact and share who you are, what you do and the services that meet members’ needs.

In 2020, the Winter meeting will be held at the J.W. Marriott Camelback Resort in Scottsdale, AZ. The Annual Meeting will be held at the Fairmont Southampton Hotel in Bermuda. We look forward to having you join us.

All Sponsorships will receive the following:

• Company Logo on the 2020 FDCC Meeting webpage

• Sponsor Acknowledgement on all electronic marketing materials for the selected meeting

• Sponsor Acknowledgement on the FDCC meeting app

• Live introductions of your company and representatives during a plenary session

• Company Logo on opening slides shown during plenary sessions

• Sponsor name, logo, contact person and contact information on laminated Sponsors Desk Reference provided to all attendees

• Sponsorship Acknowledgement on conference sponsor recognition signage

• An opportunity for one (1) Promoted Post in the Meeting App Activity Feed on either Sunday, Monday, Tuesday or Wednesday

• Sponsorship recognition post on the FDCC Twitter and LinkedIn channels

• An opportunity for one (1) recorded webinar to be sent to all FDCC members and archived on the website’s digital newsroom regarding your specific products and services for FDCC members.

WINTER AND ANNUAL MEETINGS

THEME PARTY$5,000 EACH

TABLE-TOP EXHIBIT$7,500 EACH, OR $14,000 FOR BOTH

(included for platinum sponsors)

GALA DINNER$5,000 EACH

In addition to the items listed above, you’ll receive:

• Two (2) Registrations to attend the program and networking functions (a $1,500 value)

• One (1) 8’ or 6’ skirted table located outside the plenary session room

• Company Logo and 1,200-character Company ProfileListingonthe Exhibitors tab of the Meeting app


• Two (2) tickets to this event for representatives

• Sponsor acknowledgement on function event signage

• Sponsor acknowledgement on the back cover of the on-site program book

• Sponsor acknowledgement signage





EVENT MOBILE APP$3,500 EACH, OR $5,00 FOR BOTH

WIFI$3,500 EACH, OR $5,000 FOR BOTH

WELCOME RECEPTION$5,00 EACH

dessert reception$3,500 EACH

breakfasts$3,000 EACH


• Sponsor logo to be displayed prominently in the app

• Sponsor acknowledgement in the on-site program book







• Sponsor acknowledgement on the inside back cover of the on-site program book

• One (1) reserved company table at the Gala (10 total seats to be assigned to registered participants at sponsor’s request.






• Sponsor acknowledgement on signage


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reception$2,000 EACH




event mobile app$2,000 EACH



conference WIFI$2,500 each



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The CCS is a two-day conference for In-house and Outside Counsel providing value-added services to their clients. The CCS is celebrated as the preeminent conference for corporate counsel and outside defense counsel in the United States but has also included attendees from Europe and Asia. FDCC outside counsel members are encouraged to attend and invite their corporate counsel clients who are responsible for law department or litigation management, as well as executives involved in compliance, risk management, document management, and human resources.

Attendance in 2019 at this event was 186. We anticipate larger numbers in 2020. The program begins Sunday afternoon and concludes at noon on Tuesday.

Exclusivity is not available at this meeting.

All Sponsorships for this event will receive the following:

• Introduction and acknowledgement of each sponsor at the sessions

• Inclusion of sponsor and logo on all event signage

• Company Logo on the 2020 FDCC event landing page

• Sponsor name, logo, contact person and contact information on laminated Sponsors Desk Reference provided to all attendees


• Sponsor Acknowledgement on the FDCC meeting app

CORPORATE COUNSEL SYMPOSIUM

am or pm break$1,000 EACH


• Sponsor acknowledgement onbreakbuffetsignage

• Flyer on the registration table

TABLE-TOP EXHIBIT$3,500 EACH




• Company Logo and 1,200-character Company ProfileListingonthe FDCC Meeting app

breakfast$1,500 EACH




conference WIFI$2,500 each



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reception$1,000 EACH







am or pm break$750 EACH


• Sponsor acknowledgement onbreakbuffetsignage


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TABLE-TOP EXHIBIT$2,000





The continued success of this FDCC exclusive program provides all participants who complete the program with a Technology Master Advocate designation for their enhanced competencies in using technology at trials and in boardroom presentations. The session is two days in length, with a networking reception, meal functions and breaks to give attendees an opportunity to speak with sponsoring organizations.


All Sponsorships for this event will receive the following:• Company Logo on the 2020 FDCC event landing page


• Sponsorship Acknowledgement on conference sponsor recognition signage

• Introduction and acknowledgement of each sponsor at the sessions

Fed Tech U


• Opportunity to provide materials to attendees in their on-site packets

event sponsorship$2,500 EACH


• Company logo on the 2019 FDCC event landing page

• Sponsor acknowledgement on all electronic marketing materials for selected meeting

• Sponsor acknowledgement on conference sponsor recognition signage

• Verbal acknowledgement during the session


• Company logo on the 2019 FDCC event landing page

• Sponsor acknowledgement on all electronic marketing materials for selected meeting

• Sponsor acknowledgement on conference sponsor recognition signage

• Verbal acknowledgement during the session

Take advantage of the opportunity to accedss and reach our members throughout the year – sponsor a webinar! FDCC provides online learning on a variety of topics, from updates on specific legal areas of interest to webinars further delineating the expertise of your firm. Attendance ranges from 40 to 160 and typically CLE credit is offered. Webinars are during the lunch hour mid-week for one hour.

Exclusivity is not available for the webinars.

fdcc online learning





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on-site packet materials$1,000 EACH

TABLE-TOP EXHIBIT$2,000





webinar sponsorshipS$1,500 EACH

Regional Programs will be hosted by members at their law firms. In 2019, a successful regional conference drew over 70 attendees in Chicago. Others are also contemplated across the country. The half-day program provides free continuing legal education (as all other events do as well) and are focused on corporate counsel and defense counsel members. Panels develop hour-long presentations on a variety of topic areas most relevant to those attendees in the region.


Regional Programs

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1. Indemnity & Limitation of LiabilityNeither the FDCC nor the host Hotel/convention facility (hereinafter also referred to as the “Exhibit Building”), nor any of their respective officers, agents, employees or other representatives shall be held liable for and are hereby forever released from liability for any damage, loss, harm or injury to the person or property of the Exhibitor or any of its visitors, officers, agents, employees or other representatives, resulting from theft, fire, water or accident or any other cause. The Exhibitor shall indemnify, defend and protect the FDCC and the Exhibit Building and save FDCC and the Exhibit Building harmless from any and all claims, demands, suits, liability, damages, losses, costs, attorney’s fees and expenses of any kind which might result from or arise in any action or failure to act on the part of the Exhibitor or its officers, agents, employees or other representatives. It is the responsibility of the Exhibitor to maintain proper insurance coverage for its property and liability.

2. Assignment of Exhibit SpaceFDCC shall assign the Exhibit Space to the Exhibitor for the period of time of the Exhibit (provided the Exhibit Building is made available to FDCC) in priority order based on sponsorship level and then based upon receipt of the fully completed contract including payment. Such assignment is made for the period of each Exhibit only and does not imply that the same or similar space will be held or offered for future exhibits. Every effort will be made to respect the Exhibitor’s space choices whenever possible, but FDCC’s decision will be final. The Federation reserves the right to transfer assignments when such action is deemed to be in the best interest of the total exhibition and event. FDCC further reserves the right to withdraw its acceptance of this Application/Contract if it determines in its sole discretion that the Exhibitor is not eligible to participate or the Exhibitor’s product or services are not eligible to be displayed in this Exhibit.

3. Use of Exhibit SpaceAn Exhibitor shall not assign to a third-party its right hereunder to the Exhibit Space or any portion thereof without the prior written consent of the FDCC, which may withhold it at its sole discretion. If such consent is given, the Exhibitor shall assume full responsibility for the conduct of the assignee and all its representatives; and the Exhibitor shall not charge its assignee in a more than the proportionate share of the exhibit fee based upon the amount of Exhibit Space assigned.

4. Displays & DecorationsMerchandise, signs, decorations or display fixtures shall not be pasted, taped, nailed or tacked to walls in the Exhibit Space. No exhibit, merchandise or equipment shall be left in any aisle, but shall be confined to the Exhibit Space that has been assigned to the Exhibitor. No signs or advertising devices shall be displayed outside the Exhibit Space or projecting beyond the site line limits of the Exhibit Space so as to interfere with any neighboring Exhibit.

5. Observance of LawsThe Exhibitor shall abide by and observe all laws, rules, regulations and ordinances of any applicable governmental authority and all rules of the Exhibit Building.

6. Exhibitor ConductThe prior written consent of the FDCC is required for the employment or use of any live model, demonstrator, solicitor or device for the reproduction of sound. Such employment or use shall be confined to the Exhibit Space. The FDCC, in its sole and absolute discretion, may withdraw its consent at any time, in which event the Exhibitor shall terminate such activity immediately. Exhibitors are prohibited from bringing alcoholic beverages into the Exhibit Area, without the prior written consent of the FDCC. The Exhibitor shall refrain from any action that will distract attendees from attendance at the exhibit area during open hours. The Exhibitor shall not lead attendees from one Exhibit Space to another or to elevators or escalators. Exhibitors or any of its representatives shall not conduct themselves in a manner offensive to the standards of decency, integrity or good taste.

7. PhotographsNo photographs or recordings shall be taken in any educational sessions by the Exhibitor without the prior written consent of the FDCC.

8. Agreement to Terms, Conditions and RulesThe Exhibitor agrees to observe and abide by the foregoing Terms, Conditions and Rules and by such additional Terms, Conditions and Rules made by the FDCC from time to time for the efficient and/or safe operation of the Exhibit area including, but not limited to, those contained within this contract. In addition to the FDCC’s right to close an exhibit and withdraw its acceptance of this Application/Contract, the FDCC in its sole judgment may refuse to consider for participation in future Exhibits an Exhibitor who has violated or failed to abide by all such Terms, Conditions and Rules. There is no other agreement or warranty between the Exhibitor and FDCC except as set forth within this document. The rights of the FDCC under this contract shall not be deemed waived except as specifically stated in writing and signed by an authorized representative of the FDCC.

terms, conditions and rules for exhibiting at an fdcc-sponsored event

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Audience DemographicsAttendees at FDCC meetings include law firm partners, managing partners, associates on the rise of their careers, all of whom are decision makers and engaged in the defense, coverage or regulatory engagements on behalf of their clients; Corporate Counsel, and industry representatives responsible for assigning work on behalf of their corporate entity or insurance company to defense, coverage or regulatory counsel. The Winter and Annual Meetings of the Federation typically attract more than 250 members, not including spouses and other family members. Other meetings typically attract between 50 and 225 members. Sponsors will have access to all meeting attendees and members based upon their selected sponsorship category.

Exhibit ScheduleGenerally speaking, set up for all exhibits will take place on the day prior to or the morning of the first day of the program. Move out is after the last meal, function break or closing of the exhibit space for that particular event.

Booth DescriptionEach standard space includes a table, 2 chairs, one basic electrical power supply and full meeting registration for up to 2 exhibit staff (see meeting description information herein for additional details). The FDCC cannot guarantee that the Exhibit Space will be locked at night or during breaks. Please confirm with FDCC staff prior to making arrangements.

Table FeeSee meeting descriptions herein for specific pricing of each event and complimentary staff registrations.

Register Now!Given the limited amount of available booths, acceptance of contracts will be on a first-come, first-served basis. All registrations received prior to the production of the program materials will be included in the program book provided to all attendees for each event.

MarketingExhibitors will receive a list of attendee contact information. The FDCC expects and will appreciate the professional decorum of all Exhibitors and the protection of any contact information provided.

Exclusivity PolicyExclusivity is only available at the Winter and Annual Meetings and only for Table Sponsors and Platinum Sponsors. There is no exclusivity available to Sponsors at any other FDCC meeting or seminar. Exclusivity is limited to a Table Sponsor’s or Platinum Sponsor’s category approved by the FDCC. Exclusivity precludes another Sponsor from marketing in that same category at the given Winter or Annual meeting. It does not preclude a competitor from sponsoring at one of those meetings in a different category. No Sponsor may market at the Winter or Annual meeting in a category other than the approved category for which they are registered with FDCC as a sponsor.

Sponsorship We welcome the opportunity to create additional opportunities for you and your company to become engaged with and to find ways to expand your exposure to FDCC members and attendees. Please do not feel limited by any of the opportunities set forth herein. In the event you should have any additional ideas for sponsorships, we would be delighted to discuss them with you and work out a suitable arrangement mutually beneficial to you and the FDCC.

Housing InformationThe FDCC will secure a limited number of standard rooms at a special group rate plus applicable state and local taxes. You will be responsible for booking your own hotel rooms. These rates will be available for a limited time after registration for an event has opened. For more information, please visit the FDCC website at www.thefederation.org for the most up-to-date information.

Shipping InformationAll boxes shipped to the event hotel must display a label stating the name of the recipient, date of the recipient’s arrival at the hotel, and the address and telephone number of the destination hotel. Any fees for packages and storage by the Sponsors are the responsibility of the Sponsor/shipper. The FDCC can assume and does not accept any responsibility for items that are lost in shipment or those improperly addressed.

Damage & Loss of PropertyThe Company listed on this agreement agrees to be responsible for and to reimburse the host hotel for any damage done to the hotel property by said company, their employees or contractors. The host hotel does not accept responsibility for damage or loss of any merchandise or articles left in the hotel prior to, during, or following any company functions. The FDCC cannot guarantee that the Exhibitor Space will be locked at night or during breaks. Please confirm with FDCC staff prior to making any arrangements and for additional information.

CancellationThis Exhibit Agreement may be canceled up to 4 weeks before the commencement of the event date. A 50% refund will be granted. Contracts canceled within 4 weeks of the event will be charged the full exhibit fee.

Additional Informationfor any questions, comments or requests for additional details, please contact FDCC Executive Director, Bernd G. Heinze, Esq. at [email protected], or 610-992-0001.

fdcc meeting information for 2020

CHECK YOUR EVENTS SPONSORSHIP AMOUNT

FDCC LEVEL SPONSORSHIP – 2019 FDCC MEETINGS

PLATINUM SPONSORSHIP $25,000

WINTER AND/OR ANNUAL MEETING ITEMIZED SPONSORSHIPS

TABLE-TOP EXHIBIT $7,500 each or $14,000 for both

THEME PARTY $5,000 each

GALA DINNER $5,000 each

WELCOME RECEPTION $5,000 each

DESSERT RECEPTION $3,500 each

EVENT MOBILE APP $3,500 each or $5,000 for both

BREAKFASTS $3,000 each

WI-FI $3,500 each or $5,000 for both

CORPORATE COUNSEL SYMPOSIUM

TABLE-TOP EXHIBIT $3,500 each

RECEPTION $2,000 each

EVENT MOBILE APP $2,000 each

WI-FI $2,500 each

BREAKFAST $1,500 each

AM OR PM BREAK $1,000 each

FED TECH U

TABLE-TOP EXHIBIT $2,500 each

RECEPTION $1,500 each

BREAKFAST $1,000 each

AM OR PM BREAK $750 each

FDCC ONLINE LEARNING - WEBINARS

WEBINAR SPONSORSHIP $1,500 each

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2020 sponsorship agreementKindly accept my sponsorship of the following FDCC opportunities!

Pleasecheckoffeachofthefollowingitemsyouwouldliketosponsorandreturnwiththesponsorshipform.

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2020 sponsorship informationCompany Information

Company _______________________________________________________________________________________________________________

Contact Name ________________________________________________________ Title ____________________________________________

Address _________________________________________________________________________________________________________________

City______________________________________________________________State ______________ Zip ________________________________

Telephone Number ___________________________________Email___________________________________________________________

Payment Type Check/Money Order (US funds only) Visa American Express Master Card Discover

Total Enclosed: $________________

Card Information

Cardholder Name ______________________________________________________________________________________________________

Credit Card Number ______________________________________________ Exp. Date __________________CVV Code: _____________

Billing Address (if different from above)

Address _________________________________________________________________________________________________________________

City______________________________________________________________State ______________ Zip ________________________________

Please select your Product/Service category as applicable below

Kindly provide a high-resolution JPEG version of your company logo as you would like it to appear on the FDCC’s website, collateral materials and signage.

I have read the Prospectus Information provided by the FDCC. I hereby agree to abide by the terms and conditions listed therein. I authorize the FDCC to reserve sponsorship in the name of the Company and product category listed above. I understand this Agreement may be canceled up to 4 weeks before the event and a 50% refund will be granted. Agreements canceled within 4 weeks of the event will be charged the full sponsorship fee. A cancelling Table Top Sponsor may be subject to loss of exclusivity.

Signature ____________________________________________________________________________Date _____________________________

Court Reporting Litigation Software Insurance Forensic Engineering Forensic Construction Forensic Accounting Legal Invoice Prep. Medical Consulting

Travel Agency E-Discovery/Data Recovery Trial Presentation & Graphics Computer Sales Software Sales Jury Consulting E-Document Signing Cloud Storage

Office Supplies Billing Analytics Language Translation Services Cyber Security Entertainment Engineering Consulting Trial Consulting Other

For Platinum Sponsors - by checking this box it is understood and agreed that sponsorship exclusivity will be provided at the Winter and Annual Meetings only.

ACCESSTHEDECISIONMAKERS

2020 SPONSO

RSHIP O

PPORTU

NITIES

Federation of Defense& Corporate Counsel610 Freedom Business CenterSuite 110King of Prussia, PA 19406

610-992-0022

[email protected]

www.thefederation.org

sponsorship opportunities decision makers

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