sponsorship prospectus 2013 - amazon s3 · sustainability, team building – and much, ... media....
TRANSCRIPT
LOCAL GOVERNMENT EXECUTIVES CONFERENCE5 to 8 MARCH 2013
Pacific Bay Conference Centre
Local Government Executives Conference, Coffs Harbour 2013
1
WelcomeWelcomeWelcomeWelcome
Very few people ever need convincing to come to Coffs Harbour – it’s a wonderful
place to be, whether it’s for work or play. It’s certainly a great place to do business,
which is why we’d like to encourage your involvement in the inaugural Local
Government Executives (Directors) Conference in March 2013.
This brand new conference will bring together experts from the worlds of government,
business and academia to discuss a variety of current topics including leadership,
strategic planning, community engagement, performance and people management,
sustainability, team building – and much, much more!
It will run over two and a half days and offer a range of plenary and concurrent
sessions headlined by keynote speakers sourced via Claxton Speakers International.
This forum will provide an excellent opportunity for organisations and businesses to
promote their products and services to an interested audience. This is, in fact, an
unrivalled opportunity for sponsors to connect with a wide spectrum of their target
market across Australia.
Please take the time to consider the packages outlined in this prospectus. We’re sure
we can provide your enterprise with exactly the right level of exposure among the
country’s leaders in the local government sector.
We appreciate your consideration of support for this conference and we look forward to
working with you in developing a mutually beneficial partnership.
I look forward hopefully to welcoming you, in person, to Coffs Harbour.
Yours faithfully,
Keith Rhoades AFSM
Mayor, City of Coffs Harbour
Local Government Executives Conference, Coffs Harbour 2013
2
About the ConferenceAbout the ConferenceAbout the ConferenceAbout the Conference
Coffs Harbour City Council has identified the need for a conference specifically
targeted at Council Directors. Council has had a long history of running exciting and
leading conferences in the region including the successful IT conference running for
over 14 years.
The conference programme will run over 2.5
days and offer a variety of plenary and
concurrent sessions. At completion of the
conference a social afternoon will take place
and delegates will have the choice of
participating in a tour of the local region, golf at
Bonville International Golf Resort or fast paced
action at the F1 Go - Karting.
The programme will comprise of key note
speakers discussing work life balance,
motivation, people management and social
media. Top quality presenters will be sourced
via Claxton Speakers International.
Specific conference sessions will be
available for partners/spouses to enhance the
work life messages . Delegates are encouraged
to bring their spouses to the social networking
evening functions and partners program
activities will also be available during the
conference.
About Coffs CoastAbout Coffs CoastAbout Coffs CoastAbout Coffs Coast
Stretching from Scotts Head in the south to Arrawarra in the north and inland beyond
the coastal slopes of the Great Escarpment to the New England National Park, Coffs
Coast is a region of green pristine rainforests; relaxed friendly towns; a rich history
and heritage; a superb string of golden beaches washed by surf; and a spectacular
underwater landscape beneath blue Pacific Ocean waters.
Coffs Harbour is a thriving city of 68,000 people and growing. Boasting one of
Australia’s most liveable environments, a sub-tropical climate that averages max 24°C
and min 13°C, you can enjoy the many activities and attractions the Coffs Coast has to
offer, all year round.
Getting HereGetting HereGetting HereGetting Here
Situated on the NSW North Coast,
Coffs Harbour is approximately six
hours drive (550km) from Sydney or a
leisurely five hour drive (427km) from
Brisbane.
Coffs Harbour operates the largest
regional airport n Australia with
airlines Qantas, Virgin Blue and
Brindabella operating regular services
from Sydney, Brisbane and Melbourne.
There are also convenient connecting
flights from all capital cities. Coffs
Harbour Regional Airport is only a five
minute drive to the CBD and within
close proximity to accommodation.
~~~~
Local Government Executives Conference, Coffs Harbour 2013
3
SpSpSpSponsorshiponsorshiponsorshiponsorship Information Information Information Information
The LGE Conference provides a forum for Local Government Executives to network,
learn and exchange ideas. The conference seeks to help Executives to identify and
clarify the real needs of their organisation and provide a clear vision for future
infrastructure growth, aligned with core business objectives. The conference will
provide a rare opportunity for organisations to promote their offerings to Executives
from local government from throughout Australia.
Business and organisations can participate in the conference by becoming a sponsor.
Please take time to read the information enclosed and be a part of this premier event in
beautiful Coffs Harbour.
ContentsContentsContentsContents::::
Mayoral Welcome 1
About the Conference 2
About Coffs Coast 2
Getting Here 2
Sponsorship Information 3
Gold Sponsor 4
Silver Sponsor 5
Trade Exhibitor 5
Conference Dinner 5 - 6
Conference BBQ 6
Host of Official Welcome Reception 6
Social Golf 7
Go Carting 7
Local Region Tour 7
Terms and Conditions 8
Sponsor Application Form: 9 - 10
Conference Contact
Michelle Aubert Coffs Coast Marketing E [email protected]
P 02 6648 4458 Locked Bag 155 Coffs Harbour NSW 2450
http://lge2013.coffsharbour.nsw.gov.au
Local Government Executives Conference, Coffs Harbour 2013
4
Gold SponsorGold SponsorGold SponsorGold Sponsor
$$$$11111111,,,,000000000000.00.00.00.00 (in (in (in (incl. GST) cl. GST) cl. GST) cl. GST) –––– Limited to Limited to Limited to Limited to 3333 only only only only
The Gold Package has been developed to provide your organisation with a premier
profile at the 2013 LGE Conference.
Your sponsorship entitles your organisation to the following:
- Acknowledgement as Principal (Gold) Sponsor (includes Opening and Closing
Sessions).
- Logo in all event literature. Your organisation name and logo as the Gold
Sponsor included on Website (with link to your website), Promotions,
Conference Notes and Conference Program.
- Your logo printed on the exterior of the conference satchel.
- Provide a 30 minute presentation within the Conference Program (topic must
be of suitable technical merit, company advertising is not appropriate,
presentation slot to be chosen by organiser).
- Your logo to be present on all plenary holding slides during the conference.
- One 3m x 1.5m Exhibition Booth in the Trade Exhibition Area, in a location of
your choice.
- Full Conference Registration for two (2) representatives to attend the
Conference, inclusive of all benefits – excludes accommodation.
- Your Corporate Banner displayed in a prominent position (chosen by
organiser) during the Conference Plenary sessions (banner to be provided by
the sponsor and produced in a set size and style as advised by organiser).
- Opportunity to include two (2) item of promotional merchandise in the delegate
satchels – Note: Promotional merchandise is at the cost of the sponsor.
- Conference Delegate List (post conference).
- Preferential accommodation in Resort.
- High speed internet connection
- Inclusion in trade promotion – ‘Exhibitor Passport’.
Local Government Executives Conference, Coffs Harbour 2013
5
Silver SponsorSilver SponsorSilver SponsorSilver Sponsor
$$$$6600.006600.006600.006600.00 (in (in (in (incl. GST) cl. GST) cl. GST) cl. GST)
The Silver Package has been developed to highlight the kind support from the Silver
sponsor organisations and to create a stand out profile with the conference and its
delegates.
Your sponsorship entitles your organisation to the following:
- Acknowledgement as Silver Sponsor (includes Opening and Closing Sessions)
- Logo and listing in all event literature. Your organisation name and logo as the
Silver Sponsor included on Website (with link), Promotions, Conference Notes
and Conference Program.
- One 3m x 1.5m Exhibition Booth in the Trade Exhibition Area.
- Full Conference Registration for two (2) representative to attend the
Conference, inclusive of all benefits.
- Opportunity to include One (1) item of promotional merchandise in the
delegate satchels – Promotional merchandise is at the cost of the sponsor.
- Conference Delegate List (post conference).
- High speed internet connection
- Inclusion in trade promotion – ‘Exhibitor Passport’.
Trade Exhibitor Trade Exhibitor Trade Exhibitor Trade Exhibitor
$4400.00 (incl. GST) $4400.00 (incl. GST) $4400.00 (incl. GST) $4400.00 (incl. GST)
Your sponsorship entitles your organisation to the following:
- Logo and listing on the conference web.
- One 3m x 1.5m Exhibition Booth in the Trade Exhibition Area.
- Full Conference Registration for one (1) representative to attend the
Conference, inclusive of all benefits.
- Conference Delegate List (post conference).
- High speed internet connection
- Inclusion in trade promotion – ‘Exhibitor Passport’.
Conference Dinner Conference Dinner Conference Dinner Conference Dinner
$3500.00 (incl. GST) $3500.00 (incl. GST) $3500.00 (incl. GST) $3500.00 (incl. GST) –––– Limited Limited Limited Limited to 1 only to 1 only to 1 only to 1 only
Your sponsorship entitles your organisation to the following:
- Acknowledgement as Sponsor of the Conference Dinner
- Your organisation name and logo as the Conference Dinner Sponsor included
on Website, Promotions, Mail-outs, Registration Brochure and Conference
Program.
- Exclusive Host of the official Conference Dinner – Opportunity to make a 5
minute welcome address at the conference dinner.
- Opportunity to display corporate signage (supplied by Sponsor) during the
Conference Dinner.
Local Government Executives Conference, Coffs Harbour 2013
6
- Organisation logo featured on the dinner menu.
- Opportunity to provide one (1) dinner gift/promotional item with logo on tables
for all dinner guests – promotional merchandise (gift to be provided by the
sponsor).
- Opportunity to include one (1) item of promotional merchandise in the delegate
satchels – Note: promotional merchandise is at the cost of the sponsor.
- Conference Delegate List (post conference).
Conference BBQ Conference BBQ Conference BBQ Conference BBQ
$3500.00 (incl. GST) $3500.00 (incl. GST) $3500.00 (incl. GST) $3500.00 (incl. GST) –––– Limited to 1 only Limited to 1 only Limited to 1 only Limited to 1 only
Your sponsorship entitles your organisation to the following:
- Acknowledgement as Sponsor of the Conference BBQ
- Your organisation name and logo as the Conference BBQ Sponsor included on
Website, Promotions, Mail-outs, Registration Brochure and Conference
Program.
- Exclusive Host of the Conference BBQ – Opportunity to make a 5 minute
welcome address at the Conference BBQ.
- Opportunity to display corporate signage (supplied by Sponsor) during the
Conference BBQ.
- Organisation logo featured on the BBQ menu.
- Opportunity to provide one (1) gift/promotional item with logo on tables for all
guests – promotional merchandise (gift to be provided by the sponsor).
- Opportunity to include one (1) item of promotional merchandise in the delegate
satchels – Note: promotional merchandise is at the cost of the sponsor.
- Conference Delegate List (post conference).
Host of Official Host of Official Host of Official Host of Official Welcome Function Welcome Function Welcome Function Welcome Function
$2200.00 (incl. GST) Limited to 1 only$2200.00 (incl. GST) Limited to 1 only$2200.00 (incl. GST) Limited to 1 only$2200.00 (incl. GST) Limited to 1 only
Your sponsorship entitles your organisation to the following:
- Acknowledgement as Sponsor of the Welcome Reception
- Your organisation name and logo as the Welcome Reception Sponsor included
on Website, Promotions, Mail-outs, Registration Brochure and Conference
Program.
- Exclusive Host of the official Welcome Reception – Opportunity to make a 5
minute welcome address.
- Opportunity to display corporate signage (supplied by Sponsor) during the
Welcome Reception.
- Opportunity to include one (1) item of promotional merchandise in the delegate
satchels – Note: promotional merchandise is at the cost of the sponsor.
- Conference Delegate List (post conference).
Local Government Executives Conference, Coffs Harbour 2013
7
Social GolfSocial GolfSocial GolfSocial Golf at Bonville International Golf Resort at Bonville International Golf Resort at Bonville International Golf Resort at Bonville International Golf Resort
$2500.00 (incl. GST) Limited to 1 only$2500.00 (incl. GST) Limited to 1 only$2500.00 (incl. GST) Limited to 1 only$2500.00 (incl. GST) Limited to 1 only
Your sponsorship entitles your organisation to the following:
- Acknowledgement as Sponsor of the Social Golf
- Your organisation name and logo as the Social Golf Sponsor included on
Website, Promotions, Mail-outs, Registration Brochure and Conference
Program.
- Opportunity to display corporate signage (supplied by Sponsor) during the
conference.
- Opportunity to include one (1) item of promotional merchandise in the delegate
satchels – Note: promotional merchandise is at the cost of the sponsor.
- Conference Delegate List (post conference).
Go Carting Go Carting Go Carting Go Carting
$1500.00 (incl. GST) Limited to 1 only$1500.00 (incl. GST) Limited to 1 only$1500.00 (incl. GST) Limited to 1 only$1500.00 (incl. GST) Limited to 1 only
Your sponsorship entitles your organisation to the following:
- Acknowledgement as Sponsor of the Go Carting
- Your organisation name and logo as the Go Carting Sponsor included on
Website, Promotions, Mail-outs, Registration Brochure and Conference
Program.
- Opportunity to display corporate signage (supplied by Sponsor) during the
conference.
- Opportunity to include one (1) item of promotional merchandise in the delegate
satchels – Note: promotional merchandise is at the cost of the sponsor.
- Conference Delegate List (post conference).
Local Region Tour Local Region Tour Local Region Tour Local Region Tour
$1500.00 (incl. GST) Limited to $1500.00 (incl. GST) Limited to $1500.00 (incl. GST) Limited to $1500.00 (incl. GST) Limited to 1 only1 only1 only1 only
Your sponsorship entitles your organisation to the following:
- Acknowledgement as Sponsor of the Local region Tour
- Your organisation name and logo as the Local Region Tour Sponsor included
on Website, Promotions, Mail-outs, Registration Brochure and Conference
Program.
- Opportunity to display corporate signage (supplied by Sponsor) during the
conference.
- Opportunity to include one (1) item of promotional merchandise in the delegate
satchels – Note: promotional merchandise is at the cost of the sponsor.
- Conference Delegate List (post conference).
Local Government Executives Conference, Coffs Harbour 2013
8
TERMS AND CONDITIONSTERMS AND CONDITIONSTERMS AND CONDITIONSTERMS AND CONDITIONS
*By returning this signed Sponsorship Agreement, you agree to be a non-exclusive Sponsor or Exhibitor
of the 2013 LGE Conference on the following terms and conditions set out below and as attached to this
Agreement.
* The details in this document are correct at the time of printing. The Conference Committee does not
accept responsibility for any changes that may occur.
* Please note that your requested category of sponsorship may have a limit to the number of sponsors as
specified in the attached documentation and preference will be determined in order of receipt of the
signed Agreement and payment in full. The Conference Organisers will notify you if you are unable to
participate in your requested category.
* Upon receipt of your signed agreement, an invoice for full payment will be issued.
* You agree to pay the 2013 LGE Conference the full amount payable.
* Your sponsorship entitlements will not commence until the amount payable has been received in full.
Full payment is required within 30 days from date of invoice.
* All amounts stipulated in this agreement include goods and services tax (GST) of 10%.
* Please note that the delegate list will only include contact details of those delegates who have given
consent for the release of their demographic information, as per Australian Policy Laws.
* Placement and size of logos included in the conference material will be at the discretion of the
Conference Committee and will reflect the level of support given by your organisation. All signage will
be designed to suit the requirements of the venue.
* The Conference Organisers may at their discretion use your logo, symbol, trade mark or registered
mark in acknowledging your sponsorship in the conference literature where this is offered as part of your
particular sponsorship package and no payment shall be made to you for such use. You will be
responsible for forwarding your logo, symbol, trademark or registered mark by the deadline. We request
that all logos be supplied in electronic form suitable for the intended publication purpose. The
Conference Organisers cannot be held responsible for the quality of the logo displayed in any of the
promotional material if the logo supplied is not of the quality required for the intended purpose.
* The Conference Committee must approve all satchel inserts and gifts.
* The Conference Committee requests each sponsor who is provided with a hyperlink from the
Conference website, that a reciprocal link from your organisation’s website to the Conference website be
provided.
* Nothing contained in this agreement will be deemed to constitute a partnership, joint venture or agency
relationship between you and/or the Conference Organisers and you must not do anything where you will,
in any way, be represented that you are a partner of the and/or the Conference Organisers.
Cancellation policyCancellation policyCancellation policyCancellation policy – once sponsorship is confirmed.
Due to the considerable administration associated with this conference, a cancellation fee equivalent to
10% of the full amount will be incurred should confirmed agreements be cancelled. Cancellations after 1
January 2013 will be subject to a 50% cancellation fee. Cancellations after 1 March 2013 will be subject
to a 100% cancellation fee. All requests for cancellations must be made in writing to the Events
Manager, Coffs Harbour City Council.
PaymentPaymentPaymentPayment
Upon receipt of your sponsorship application form, Coffs Harbour City Council will issue a tax invoice for
the full amount of your sponsorship.
Methods of payment availableMethods of payment availableMethods of payment availableMethods of payment available
* Direct Bank Transfer – Coffs Harbour City Council’s bank details will be on the invoice with a customer
number to quote when making payment.
* Company or Bank Cheque – Please make payable to Coffs Harbour City Council
* Credit Card – Visa & MasterCard are accepted – sorry no AMEX or DINERS. NOTE: a 0.6% surcharge
applies to all credit card transactions.
Local Government Executives Conference, Coffs Harbour 2013
9
SSSSPONSORS PONSORS PONSORS PONSORS APPLICATION APPLICATION APPLICATION APPLICATION
FORMFORMFORMFORM
Contact Name:
Organisation:
Position:
Postal Address:
Suburb: State: Postcode:
Country:
Telephone: Mobile:
Email:
Website:
SPONSORSHIP OPPORTUNITIESSPONSORSHIP OPPORTUNITIESSPONSORSHIP OPPORTUNITIESSPONSORSHIP OPPORTUNITIES –––– PRICES PRICES PRICES PRICES ININININCLUDE GSTCLUDE GSTCLUDE GSTCLUDE GST
Gold Sponsor $11,000 Welcome Reception Sponsor $2,200
Silver Sponsor $6,600 Social Golf Sponsor $2,500
Trade Exhibitor $4,400 Go Carting Sponsor $1,500
Conference Dinner Sponsor $3,500 Local Region Tour $1,500
Conference BBQ Sponsor $3,500
Investment Total: AUD $Investment Total: AUD $Investment Total: AUD $Investment Total: AUD $ ((((ininininclclclcl. GST. GST. GST. GST))))
Contact Name:Contact Name:Contact Name:Contact Name:
Organisation:Organisation:Organisation:Organisation:
I am authorised to sign and accept this contract for and on behalf of the abovementioned business.
I agree on behalf of my organisation to abide by the terms and conditions as outlined above.
SignatureSignatureSignatureSignature Date:Date:Date:Date:
This information is being voluntarily collected to process your Sponsorship Application. The information will be kept by Council and will be disposed of in accordance with the Local Government Disposal Authority.
You are entitled to review your personal information at any time by contacting Coffs Harbour City Council.
Local Government Executives Conference, Coffs Harbour 2013
10
MethodMethodMethodMethods of payment availables of payment availables of payment availables of payment available
* Direct Bank Transfer – Coffs Harbour City Council’s bank details will be on the
invoice with a customer number to quote when making payment.
* Company or Bank Cheque – Please make payable to Coffs Harbour City Council
* Credit Card – Visa & MasterCard are accepted – sorry no AMEX or DINERS.
SEND YOUR COMPLETED FORM TO:SEND YOUR COMPLETED FORM TO:SEND YOUR COMPLETED FORM TO:SEND YOUR COMPLETED FORM TO:
Michelle Aubert
Events Manager
Coffs Harbour City Council
2013 LGE Conference
Locked Bag 155
Coffs Harbour NSW 2450
Tel: 02 6648 4458
Fax: 02 6648 4199
Email: [email protected]