spring 2012. fall 2011 highlights welcome back bash parking updated policies/reminders due dates...
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Officer TrainingSpring 2012
Overview• Fall 2011 Highlights• Welcome Back Bash• Parking• Updated Policies/Reminders• Due Dates• Marketing• Forms• Razorback Scoreboard• Club Budgets
Fall 2011 Highlights
• Club Shirt Sales• Sold over $5,200 of merchandise
• Club of the Month• September: Cricket• October: Women’s
Lacrosse• November: Cycling
• Officer of the Month• October: Tom Potts,
Fencing• November: Ryan Boggs,
Men’s Rugby & Luke Osborn, Cycling
• Club Accomplishments• Women’s Lacrosse
Regional Championships • Men’s Rugby 7s Nationals• Men’s Ultimate finished 1st
in Harvest Moon• Added two clubs: triathlon
and swimming
• Community Service• Food Drive: 1,171 lbs (Men’s Rugby-390 lbs)• Clothing Drive: 661 lbs (Fencing-109 lbs)
Updated Policies/Reminders• Inclement weather• If temperature drops below freezing, outside
practices canceled• Websites• Reddot• Facebook/Twitter
• Alex Rich• Recreation Programmer
• Blood Drive• Club Sports Reception
Spring 2012 Important Dates• Refer to hand out• Driver Training
Marketing• Services:• Pictures• Brochures/Flyers• Media/Press Release• Design elements
Forms• Monthly Activity Reports• Numbers equate to practice/competition • (I.e., 1 = first practice• Shows current members and when dues were paid
and amount paid• Travel Request• Schedule post-travel meeting prior to travel• Travel book
• Equipment Reservation• 24-hour notice• Yellow form for Club Sports
• Facility Reservation
Razorback Scoreboard• Allocations• Current dollar amount• Most commonly missed points:• Monthly Activity Reports• Travel• Club meetings• One-on-One meetings• First Aid/CPR
Club Budgets
Club Budget Overview• Budget designed to help determine club costs• Allocation Fund• Anticipated $22,000 to allocate for budget process
• Due February 24th
• If not submitted by deadline, club will be ineligible to receive funds from budget process
• Budget is broken down by different income and expense reports• Excel: cells have pre-written formulas• Adapt tables to fit club’s needs
Club Budget Process• Club one-on-ones: February 1-10• Discuss any questions regarding club budget
• Budgets DUE February 24th*
• Club one-on-ones: March 12-16*• Sign up by March 9• Discuss club budget
• Final budgets DUE April 1st*
• Budget hearings: April*• 15 minute presentations
• Final Allocations: August 2012Clubs who do not meet these (*) deadlines will
be ineligible to receive funding from the budget process
Club Budget Presentations• Club Sports Advisory Council• 15 minutes total• 10 minutes presentation on budget• Must have visual aid (PowerPoint, poster board,
etc.)• 5 minutes for questions by Council
• Presentations critiqued• Does NOT affect allocated funds
• Arrive at least 5 minutes before scheduled presentation
• Dress what you determine to be appropriate for this presentation
Accounts• 1102• Dues and Revenue Income Events• Deposited at UREC front desk• Carries over year to year
• 0112• Allocated fund from UREC• Expires each year (April 15)• Restricted purchases (items kept by team/university)
• 0392• Foundation account• Eligible for tax benefits
Club Budget• Example club: Dodgeball
Wrap-up• Budget available online• BSN• Questions?