Spring ELPA 1

Spring 2013 ELPA Training Spring 2013 ELPA Training

““ELPA Training for New Coordinators”ELPA Training for New Coordinators”

www.mistreamnet.orgwww.mistreamnet.org www.michigan.gov/elpa www.michigan.gov/elpa

Spring ELPA 2

Jennifer Paul – Jennifer Paul – EL Assessment Consultant

paulj@michigan.govpaulj@michigan.gov

Jason Kolb – Jason Kolb – Departmental AnalystDepartmental Analyst

kolbj1@michigan.govkolbj1@michigan.gov

Cristina Rodriguez Cristina Rodriguez – – ELPA Administrative Assistant ELPA Administrative Assistant

Rodriguezc@michigan.govRodriguezc@michigan.gov

BAA/MDEBAA/MDE

Spring ELPA 3

OverviewOverview

What is the ELPA?What is the ELPA?

Who takes the ELPA?Who takes the ELPA?

TestingTesting Before Before DuringDuring AfterAfter

Staff Roles and Test SecurityStaff Roles and Test Security

AccommodationsAccommodations

Questions?Questions?

Spring ELPA 4

What is the Spring ELPA?What is the Spring ELPA?

Annual Spring Assessment Aligned to Michigan’s ELPS Federally mandated Not to be confused with ELPA Initial

Screening

Spring ELPA 5

Snapshot of skillsSnapshot of skills TracksTracks Progress: Progress: AMAOAMAO 11 TracksTracks Proficiency: Proficiency: AMAO AMAO 22

www.michigan.gov/amaowww.michigan.gov/amao

What is the Spring ELPA ?What is the Spring ELPA ?

Spring ELPA 6

Who takes the ELPA?Who takes the ELPA?

K-12 EL Students = Yes FLEP = No

Before:Before:

Identify materialsIdentify materials Read Test Coordinator’s ManualRead Test Coordinator’s Manual Print Student Barcode LabelsPrint Student Barcode Labels Prepare rooms for testingPrepare rooms for testing Prepare MaterialsPrepare Materials

Spring ELPA 7

TestingTesting

02.22.13 Initial Material Orders Delivered

02.25.13 Additional Material Order Window Opens

Before:Before: Student Barcode labels Student Barcode labels

Apply to TB/ADApply to TB/AD No label = district prints No label = district prints Refer to BAA Secure Site ManualRefer to BAA Secure Site Manual

Spring ELPA 8

TestingTesting

Anything w/ barcode (QAI or Student) = secureAnything w/ barcode (QAI or Student) = secure Includes CDs Includes CDs

Reuse extra materials. Reuse extra materials.

Spring ELPA 9

TestingTesting

Spring ELPA 10

Before:Before: Assessment Assessment levelslevels ELPA ELPA domainsdomains Assessment Assessment materialsmaterials

TestingTesting

Spring ELPA 11

LevelsLevels

LevelLevel Grade(s)Grade(s)

II KK

IIII 1-21-2

IIIIII 3-53-5

IVIV 6-86-8

VV 9-129-12

Assessment Levels

TestingTesting

Spring ELPA 12

DomainsDomains

Listening Reading Writing Speaking Listening Reading Writing Speaking

Domains administered in any order Domains administered in any order

TestingTesting

Spring ELPA 13

Fifth domain: Fifth domain:

CComprehensionomprehension

Meets federal requirementsMeets federal requirements Listening + Reading standardsListening + Reading standards

TestingTesting

Spring ELPA 14

Spring ELPA 15

DomainDomain AdministeredAdministered DurationDuration CD?CD?

ListeningListening GroupGroup Untimed, one sittingUntimed, one sitting

RequiredRequired

ReadingReading GroupGroup Untimed, one sittingUntimed, one sitting NoNo

WritingWriting GroupGroup Untimed, one sittingUntimed, one sitting NoNo

SpeakingSpeaking IndividualIndividual Untimed, one sittingUntimed, one sitting

OptionalOptional

TestingTesting

Spring ELPA 16

Estimated TimesEstimated Times

SectionSection Level ILevel I Level II-VLevel II-V

LL 35-4035-40 40-4540-45

RR 35-4035-40 40-4540-45

WW 35-4035-40 40-4540-45

SS 15-2015-20 18-2018-20

TestingTesting

Resource needsResource needs

Spring ELPA 17

TestingTesting

Resource needsResource needs

Spring ELPA 18

DomainDomain Level ILevel I Level VLevel V

L, R, WL, R, W 35 min.35 min. 45 min.45 min.

SS 15 min. 15 min. 20 min.20 min.

TestingTesting

Resource needsResource needs

Spring ELPA 19

DomainDomain# of # of

Teachers.Teachers. # of Days# of Days

LL

11 12 12

(4/domain(4/domain))RR

WW

SS 11 Approx. 7Approx. 7

TestingTesting

Spring ELPA 20

ListeningListening

Variety of itemsVariety of items Academic & social contextsAcademic & social contexts Emergency Listening ScriptEmergency Listening Script available by requestavailable by request

TestingTesting

Spring ELPA 21

Multiple-choice questionsMultiple-choice questions Example:Example:

TestingTesting

Spring ELPA 22

ReadingReading

Literary/narrativeLiterary/narrative Informational/Informational/

content-basedcontent-based Example:Example:

TestingTesting

Spring ELPA 23

Multiple-choice ItemsMultiple-choice Items Constructed-response ItemsConstructed-response Items

Performance-based itemsPerformance-based items Short answerShort answer Extended responseExtended response

TestingTesting

Spring ELPA 24

Part 1 - Part 1 - Multiple-choice Multiple-choice

Part 2Part 2 - Constructed-response - Constructed-response

TestingTesting

Spring ELPA 25

Five activitiesFive activities RubricsRubrics Speaking Scoring Training DVDSpeaking Scoring Training DVD

BAA@michigan.govBAA@michigan.gov Same for 2013Same for 2013

Additional training videoAdditional training video Both available at Both available at mistreamnet.orgmistreamnet.org

TestingTesting

Spring ELPA 26

TestingTestingLevel

Ans.Doc.

Test Booklet

Speaking Booklet

TAM EmergencyL. Script

Braille Kit

Enlarged Print Kit

Accom. CD

INo 

X X XYes No  Yes

IINo 

X X XYes No   Yes

III X 

No 

 

No X

Yes Yes Yes

IV X 

No  No  X

Yes Yes Yes

V X  

No No  X

Yes Yes Yes

Spring ELPA 27

During:During:

TestingTesting

Spring ELPA 28

TestingTestingDuring:During:

Spring ELPA 29

During:During:

Prohibited behavior, such as cheatingProhibited behavior, such as cheating

Secure storageSecure storage MisadministrationMisadministration Available at Available at www.michigan.gov/elpawww.michigan.gov/elpa

TestingTesting

Spring ELPA 30

During:During:

New student arrives during testing windowNew student arrives during testing window Administer ELPA Initial Screening first if no or insufficient prior Administer ELPA Initial Screening first if no or insufficient prior

EL history, then Spring ELPAEL history, then Spring ELPA Allow sufficient time between assessmentsAllow sufficient time between assessments

TestingTesting

Spring ELPA 31

During:During:Student leaves district untestedStudent leaves district untested

Unassign student in Secure SiteUnassign student in Secure Site Test in nonscorable boxTest in nonscorable box

Student leaves district after partially complete testStudent leaves district after partially complete test Test in scorable boxTest in scorable box No Special Handling EnvelopeNo Special Handling Envelope

Student leaves district after test completedStudent leaves district after test completed test in scorable boxtest in scorable box No Special Handling EnvelopeNo Special Handling Envelope

TestingTesting

Spring ELPA 32

During:During:

Rapid onset of medical conditionRapid onset of medical condition If not tested, materials in nonscorable boxIf not tested, materials in nonscorable box If partially tested, materials in scorable boxIf partially tested, materials in scorable box

Emergency, such as tornadoEmergency, such as tornado Follow emergency proceduresFollow emergency procedures Ensure materials are secureEnsure materials are secure Continue testing when possibleContinue testing when possible

TestingTesting

Spring ELPA 33

During:During: Special Handling EnvelopesSpecial Handling Envelopes

Damaged answer document/scorable test bookletDamaged answer document/scorable test booklet Additional page(s) w/ student writing responseAdditional page(s) w/ student writing response

Affix label here.Affix label here.

TestingTesting

Spring ELPA 34

After:After: Tests properly filled outTests properly filled out

Demographic pageDemographic page Student responsesStudent responses

Speaking scores bubbled inSpeaking scores bubbled in Special handling envelopes used appropriatelySpecial handling envelopes used appropriately Order ancillary materialsOrder ancillary materials Separate scorable and non-scorable materialsSeparate scorable and non-scorable materials

TestingTesting

After:After:

Scorable Materials

Special handling envelopes

Class/Group ID

School level/Grade Span

Spring ELPA 35

TestingTesting

Spring ELPA 36

TestingTesting

Spring ELPA 37

TestingTestingAfter:After:

Non-Non-

scorablescorable

materialsmaterials

..

Spring ELPA 38

After:After:

Do notDo not return ELPAreturn ELPA

Initial Screening Initial Screening

materials to Questar.materials to Questar.

TestingTesting

After:After:

PackingPackingUse original boxes ifUse original boxes if

possiblepossible““All-Flaps-Meet” design All-Flaps-Meet” design Shipping labels Shipping labels

Found in TMRKFound in TMRK

Spring ELPA 39

TestingTesting

After:After:

ShippingOne return shipmentOne return shipment on or before deadline on or before deadline

Note: Note: If 1 school holds up shipment, submit school If 1 school holds up shipment, submit school at later dateat later date to minimize fees. to minimize fees.District Coordinators aid building coordinators w/District Coordinators aid building coordinators w/

packagingpackagingDistrict Coordinators seal boxes and affix labelsDistrict Coordinators seal boxes and affix labels

Spring ELPA 40

TestingTesting

Spring ELPA 41

TestingTestingAfter:After:

Reminder:Reminder: MustMust Include headers Include headers NoNo Headers w/o count Headers w/o count NoNo photocopies photocopies NoNo scorable materials scorable materials

in non-scorable boxin non-scorable box

After:After:

Spring ELPA 42

TestingTesting

Spring ELPA 43

Staff Roles & Test SecurityStaff Roles & Test SecurityDistrict CoordinatorDistrict CoordinatorBuilding Building

CoordinatorCoordinatorAssessment Assessment

AdministratorAdministratorAssessment Assessment

ProctorProctor

District CoordinatorDistrict Coordinator

ReviewingReviewing material orders material orders ReturningReturning materials to assessment contractor materials to assessment contractor OverseeingOverseeing assessment process assessment process Filling outFilling out Security Compliance Form Security Compliance Form

Building CoordinatorBuilding Coordinator DistributingDistributing materials materials CommunicatingCommunicating with DC and AA with DC and AA Filling outFilling out Security Compliance Form Security Compliance Form

Spring ELPA 44

Staff Roles & Test SecurityStaff Roles & Test Security

Assessment AdministratorAssessment Administrator

AdministeringAdministering the test the test Must hold teaching certificateMust hold teaching certificate

MonitoringMonitoring Assessment Proctors Assessment Proctors Filling outFilling out Security Compliance Form Security Compliance Form

Assessment ProctorAssessment Proctor AidingAiding in the administration of the test in the administration of the test

May be paraprofessional or support staffMay be paraprofessional or support staff Filling outFilling out Security Compliance Form Security Compliance Form

Spring ELPA 45

Staff Roles & Test SecurityStaff Roles & Test Security

CompleteComplete Prior to handling Prior to handling

materials materials keep on filekeep on file All materialsAll materials

kept in kept in lockedlocked storage storage MonitorMonitor during testing during testing

Spring ELPA 46

Staff Roles & Test SecurityStaff Roles & Test Security

Spring ELPA 47

AccommodationsAccommodations

Accommodations for ELs Accommodations for ELs Daily EL instructionDaily EL instruction Accommodations for EL SWDsAccommodations for EL SWDs

Student records (IEP/ 504)Student records (IEP/ 504)

Found at www.michigan.gov/elpaFound at www.michigan.gov/elpa

Other ELPA ResourcesOther ELPA Resources

www.mistreamnet.orgwww.mistreamnet.org

Spring ELPA 48

Spring ELPA 49

Rangefinding CommitteeRangefinding Committee BAA Committee Participation ApplicationBAA Committee Participation Application

www.michigan.gov/elpawww.michigan.gov/elpa

Spring ELPA 50

Contact InformationContact InformationJennifer Paul – EL Assessment ConsultantJennifer Paul – EL Assessment ConsultantPaulJ@michigan.govPaulJ@michigan.gov(517) 335-3967 office(517) 335-3967 office(517) 599-5063 cell(517) 599-5063 cell

Jason Kolb – Departmental AnalystJason Kolb – Departmental AnalystKolbj1@michigan.govKolbj1@michigan.gov(517) 335-6732 officeoffice

Cristina Rodriguez – ELPA Administrative Assistant Cristina Rodriguez – ELPA Administrative Assistant Rodriguezc@michigan.govRodriguezc@michigan.gov(517) 373-7559(517) 373-7559

Bureau of Assessment and Accountability (BAA)Bureau of Assessment and Accountability (BAA)

Main telephone line:Main telephone line: (877) 560-8378 General e-mail:(877) 560-8378 General e-mail: baa@michigan.govbaa@michigan.gov