spring valley homeowners association 2014 annual membership meeting welcome spring valley hoa - 2014...

Spring Valley Homeowners Association 2014 Annual Membership Meeting

WELCOME

Spring Valley HOA - 2014 Annual Membership Meeting

Call to OrderApproval of Previous MinutesIntroduction 2013 & 2014

BoardsReports

President’s Report Architecture Committee Covenants Committee Website Irrigation Financials / Budget 2014 Budget

Member/Neighbor InputNew Business

Matchett ParkDoor PrizesAdjournment

AGENDA


Joel Robinson, PresidentJudy Hawkins, Vice-President & Covenants

Connie Doležal, SecretarySharon Wilkinson, TreasurerMichael Tucker, Architectural Chair

Christine Sartoris, Website

2013 OFFICERS & DIRECTORS



2013 BOARD AT PUMP HOUSE

2014 BOARD OF DIRECTORS

Joel Robinson, PresidentWayne Campbell, Vice-President

Mike McDowell, TreasurerSharon Wilkinson, Secretary & Covenants Chair

Christine Sartoris, Web Site & Architectural Chair

ReportsPRESIDENT’S

REPORT


Volunteers Irrigation System

Improvements Web Site Overhaul &

eNewsletter Collections Quorum Door Prizes

OVERVIEW 2013


Committee Reports

ARCHITECTURALREVIEW


Approved 37 Total Requests13 Painting8 Fence Replacements2 Storage Sheds6 Re-roof 4 Stucco3 Repaint & Roofing1 Room Addition

Complaints3 regarding colors1 regarding fence

ARCHITECTURAL CHANGES 2013


Submit all three (3) copies of the Architectural Change Request, available on Web site

Submit a manufacturer’s paint chip for each color for each copy of the request

Submit a manufacturer’s paint chip (if different) for siding, trim, garage doors, etc.

Chart of Approved Colors is available

ARCHITECTURAL REMINDERS


Committee Reports

COVENANTS & RESTRICTIONS


Parking ViolationsCars on grassRVs, boats, ATVs not behind fences

Overgrown LawnsGarbage cans in front of house

Sharon Wilkinson, 2014 Covenants

chair—contact for enforcement issues

MOST COMMON COMPLAINTS & COMPLIANCE ISSUES


ReportSPRING VALLEY

WEBSITE


SVHOA DOCUMENTSArticles of IncorpBylawsCovenantsWelcome BrochureAnnual Mtg Proxy

2012-13 BOARD MEETING MINUTESAnnual Mtg minutes February 2013March 2013April 2013May 2013June 2013July 2013September 2013October 2013November 2013December 2013

2014 BOARD MEETING MINUTESAnnual Mtg Agenda

SVHOA POLICIESDispute FormAdoption RepealCollectionsEnforcementPolicy Amendment

NEWSLETTERSSpring 2012Fall 2012Spring 2013Fall 2013

FINANCIALSAnnual BudgetMost Recent Financials

OTHERArchitectural Request Change Form

Committee Reports

IRRIGATION SYSTEM



IRRIGATION PUMPS - IMPROVEMENTS

Committee Reports

TREASURER’S REPORT


INCOME-2013 Assessment - $200/year Year to Date 2013 Budget Budget Bal.

Income Homeowners Dues 82,913.00 $ 83,800.00 $ 887.00 Fees & Penalties 815.61 50.00 (765.61)Income - Transfer/Status Fees 95.00 - (95.00)Miscellaneous Income 5.00 75.00 70.00

Sub-Total Income 83,828.61 83,925.00 96.39 Interest Income 275.16 400.00 124.84

Total Income $ 84,103.77 $ 84,325.00 $ 221.23

EXPENSES Year to Date 2013 Budget Budget Bal.

Annual Meeting Expenses $ 145.00 $ 175.00 $ 30.00 Capital Inprovements 34,789.21 - (34,789.21)Income Tax Expense - - - Insurance Expense 3,395.00 3,000.00 (395.00)Irrigation Manager Expense * 10,225.00 8,000.00 (2,225.00)Maintenance & Repairs Expense 3,492.87 7,500.00 4,007.13 Office Manager/Bookkeeper Expense 9,000.00 9,000.00 - Office Expenses & Supplies 2,311.13 2,500.00 188.87 Power Expense 15,322.39 13,500.00 (1,822.39)Professional Fees 778.75 1,000.00 221.25 Recording Fees 44.00 150.00 106.00 Location Utilities 293.39 250.00 (43.39)Water Expense 5,971.90 6,500.00 528.10 Miscellaneous 5.00 1,000.00 995.00

Total Expenses $ 85,773.64 $ 52,575.00 $ (33,198.64)

To Reserves to Balance Budget $ 31,750.00 $ 31,750.00 $ 84,325.00

2013 FINANCIAL STATEMENT


OPERATING EXPENSES

2013 (actual) 2014 (budgeted)Annual Meeting 145.00$ 175.00$ Capital Improvements* - -Income Tax - -Insurance 3,395.00$ 3,400.00$ Irrigation Manager 10,225.00$ 10,250.00$ Maintenance & Repairs 3,492.87$ 7,500.00$ Office Manager 9,000.00$ 9,000.00$ Office Expenses 2,311.13$ 2,500.00$ Power Expense 15,322.39$ 15,000.00$ Professional Fees 778.75$ 1,000.00$ Recording Fees 44.00$ 150.00$ Locate Utilities 293.39$ 275.00$ Water 5,971.90$ 8,465.00$ Miscellaneous 5.00$ 100.00$ Total Operating Expenses 50,984.43$ 57,815.00$

* Capital Improvements 34,789.21


2013 2014 ( actual ) (current dues $200)

Income $ 84,103 $ 83,800Operating Expenses - 50,984 - 57,815Total Net Income $ 33,119 $ 26,240

2013 End of Year & 2014 BUDGET


JANUARY 2014ESTIMATED RESERVES

Operating Account: 4,382

Capital Improvement: 74,961

Money Market Reserves: 73,917

Estimated Operating and Reserves:$ 153,270


MEMBER/NEIGHBORINPUT


NEW BUSINESS


Survey Link – for community input open until Jan 31, 2014 – (available on the city’s website)https://www.surveymonkey.com/s/MatchettPark_Survey1

Next Community Meeting February 13, 2014 (details to follow)

Visit the City’s website to learn more at www.gjcity.orgNewsletterCommunity meeting #1 power pointFAQs

Spring Valley will also post meeting dates on our website

Stay informedProvide Input

MATCHETT PARK


https://www.surveymonkey.com/s/MatchettPark_Survey1



http://www.gjcity.org/

HOA DUES DOOR PRIZE

Proxy Door PrizeAttendee Door Prize


AdjournmentTHANK YOU!www.springvalleyhoawebsite.com


spring valley homeowners association 2014 annual membership meeting welcome spring valley hoa - 2014...

Documents

annual membership meetingcall

architectural change

fence architectural

treasurersharon wilkinson

secretarysharon wilkinson

housesharon wilkinson

manufacturers paint

web sitesubmit