spsnh 5 ways sp can benefit the pmo

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5 Ways SharePoint can Benefit Your PMO Presented by: Amy Talhouk September 24, 2011

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Page 1: Spsnh   5 ways sp can benefit the pmo

5 Ways SharePoint can Benefit Your PMO

Presented by: Amy Talhouk

September 24, 2011

Page 2: Spsnh   5 ways sp can benefit the pmo

• Founded 1995 – 30 employees

– 4 partners, including 2 co-founders

• Roots in academia • MIT, Harvard, BU

• Principal lines of business: • Professional Services

– SharePoint Consulting

– SharePoint Managed Services

– Custom Application Development

• Software Product – Mekko Graphics advanced charting software

• We’ve completed 90+ Projects in the past year!

About KMA

Page 3: Spsnh   5 ways sp can benefit the pmo

(3) Copyright 2010 © Knowledge Management Associates, LLC. All rights reserved. Twitter hashtag: Twitter #kmasp2010

About Me

• KMA Manager focused on Project Management, Business Analysis and building our PMO

• Boston University School of Management

• BA in Finance

• Masters in Management Information Systems

• 15 year IT Professional focused in Financial Services Software Development and Consulting

• Supported and promoted SharePoint and Project Server in various capacities since 2004

Page 4: Spsnh   5 ways sp can benefit the pmo

(4) Copyright 2010 © Knowledge Management Associates, LLC. All rights reserved. Twitter hashtag: Twitter #kmasp2010

And most importantly, I am the mother of twins….

4

Adam and Abby Then

Adam and Abby Now

Page 5: Spsnh   5 ways sp can benefit the pmo

(5) Copyright 2010 © Knowledge Management Associates, LLC. All rights reserved. Twitter hashtag: Twitter #kmasp2010

Agenda

• Why should we care?

• Six stage maturity model relative to 2010

• Leveraging SharePoint 2010's project dashboards and governance.

• Questions & Answers

Page 6: Spsnh   5 ways sp can benefit the pmo

• Because we all need some help! – Management

• Process can’t grow to accommodate more demand

• No history of what issues we can learn from

• No common understanding of project constraints (resource, time, cost)

– PM’s

• Too many projects

• Different audiences needing different information

• Don’t know what people are working on, what we can deliver and when

• No two project plans look alike

• Every estimate is different

– Team Members

• Regenerating the same data over and over manually (email a spreadsheet around)

• Don’t know what to work on next

Why should we care?

Page 7: Spsnh   5 ways sp can benefit the pmo

(7) Copyright 2010 © Knowledge Management Associates, LLC. All rights reserved. Twitter hashtag: Twitter #kmasp2010

Six Stage Maturity Model

None

• No systems or process, no control over what projects are active

Tracking

• Simple tracking systems to define list of active projects, shared folder for documents

Collaboration

• Web-based collaboration for project teams on tasks and documents

Planning

• Standardized maintenance of project plans, tasks, resources and schedules

Management

• Financial management of project activity across multiple projects

• Centralized issue and status reporting

Portfolio • Formalized project

approval • Detailed Resource

planning, capacity, and optimized forecasting

http://blogs.kma-llc.net/microknowledge/2009/08/project-management-evolution-and-microsoft-sharepoint-solutions.html

Page 8: Spsnh   5 ways sp can benefit the pmo

(8) Copyright 2010 © Knowledge Management Associates, LLC. All rights reserved. Twitter hashtag: Twitter #kmasp2010

SharePoint Coverage Across the Maturity Model

Stage Activities Governance

None • No systems or process, no control over what projects are active

• None

Tracking • Simple tracking systems • SharePoint List • SharePoint Document

Collaboration • Web-based collaboration for project teams on tasks and documents

• SharePoint Team Site

Planning • Standardized maintenance of project plans, tasks, resources and schedules

• MS Project 2010 • SharePoint Team Site

Management • Financial management of project activity across multiple projects

• Centralized issue and status reporting

• MS Project 2010 • SharePoint Team site • Custom Dashboard

Portfolio • Formalized project approval • Detailed Resource planning, capacity, and

optimized forecasting

• MS Project Server 2010 • SharePoint 2010

Page 9: Spsnh   5 ways sp can benefit the pmo

(9) Copyright 2010 © Knowledge Management Associates, LLC. All rights reserved. Twitter hashtag: Twitter #kmasp2010

Project Maturity Level - Tracking

•Simple tracking systems

• SharePoint List

• SharePoint Document Library

Page 10: Spsnh   5 ways sp can benefit the pmo

(10) Copyright 2010 © Knowledge Management Associates, LLC. All rights reserved. Twitter hashtag: Twitter #kmasp2010

Project Maturity Level - Collaboration

• Web-based collaboration for project teams

– SharePoint Teamsite

Page 11: Spsnh   5 ways sp can benefit the pmo

(11) Copyright 2010 © Knowledge Management Associates, LLC. All rights reserved. Twitter hashtag: Twitter #kmasp2010

Project Maturity Level - Planning

• Standardized maintenance of project plans, tasks, resources and schedules

– MS Project 2010

– SharePoint Team Site

Page 12: Spsnh   5 ways sp can benefit the pmo

(12) Copyright 2010 © Knowledge Management Associates, LLC. All rights reserved. Twitter hashtag: Twitter #kmasp2010

Project Maturity Level - Management

• Financial management of project activity across multiple projects

• Centralized issue and status reporting

– MS Project 2010

– SharePoint Team site

– Custom Dashboard

Page 13: Spsnh   5 ways sp can benefit the pmo

(13) Copyright 2010 © Knowledge Management Associates, LLC. All rights reserved. Twitter hashtag: Twitter #kmasp2010

Questions and Answers

Page 14: Spsnh   5 ways sp can benefit the pmo

• From Microsoft:

– EPM: http://www.microsoft.com/project

– SharePoint 2010 site: http://sharepoint.microsoft.com

– SharePoint Team Blog: http://blogs.msdn.com/sharepoint/default.aspx

– Project Blog: http://blogs.msdn.com/project

– Microsoft SharePoint Conference 2011, Anaheim CA – October 2 – 5

• From KMA (www.kma-llc.net)

– Monthly webinars on SharePoint 2010 (EPM, upgrades, etc.)

– White papers, blogs, presentations, news, and events

– Chris McNulty @KMWorld DC October 2011

• User Community – BASPUG – Boston Area SharePoint User Group – 2nd Wednesday of each month

Resources - General

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