sptechcon - movement towards the cloud: how do we think of sharepoint now
DESCRIPTION
It's only been a short period of time since the "new" Office 365 launched. Since the first time we gave this presentation, the decision whether to look toward Office 365 to support your SharePoint Needs compared to hosted solutions, or keeping your server farm intact on-premises.Microsoft has solidified it's approach to the cloud, and removed most doubt for the future. Whether you’re a business owner, IT professional or consultant, this movement is at odds with how SharePoint has grown over the last 10 years (yes, including 2003). We’ll take a look at the value SharePoint Online may provide, the new paradigms of development and maintenance, and the possible benefits to your organization.TRANSCRIPT
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Movement Towards the Cloud: How do we Think About SharePoint Now
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Who Are We?
Jill Hannemann@JHCherryBlossom
» Director of Advisory Services at Portal Solutions
» Blogs: Editor, Portal Solutions Digital Workplace Today
» SharePoint Areas of Interest: Term Store, Product Catalog, Records Center, Metadata Navigation, Content Types, and e-Discovery with Exchange
» Culinary project: perfect pizza dough
Adam Levithan@collabadam
» Senior Consultant at Portal Solutions
» Blogs: Portal Solutions, AIIM, ViewDO
» SharePoint Areas of Interest: Use OOTB first – development second, Building communities, harnessing the power of Social, Adoption
» Favorite TV Show: Sherlock
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Background
SPC Update
AGENDA
Making a Decision
Cost
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Rapid Push to the Cloud5
Cloud enables on-demand computing resources to be rapidly provisioned with minimal management effort.
From Infrastructure as a Service (Iaas) toSoftware as a Service (Saas)
@JHCherryBlossom @Collabadam
Microsoft’s Changing attitudes • Yammer
Purchase• O365 Launch• One Microsoft
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Speed Agility
Scalability Integration
Continuous new features
Social
Why the Cloud?
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SharePoint Today
Hosted
On-Premise
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SharePoint In the future
Hosted
On-Premise
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The Digital Workplace
We define the Digital Workplace as an
environment where employees are able to quickly
and easily share what they know and find what
they need with consistent experiences across
devices and locations.
SocialMobility Big dataCloud
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SharePoint In the Future
Search
Sites
File Sharing
Mobile
Availability
Collaboration
Knowledge Transfer
Reduced IT Maintenance
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SPC 2014 is the first conference where Microsoft has ever widely showcased technology futures and innovation
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“The SharePoint Forecast is …. Cloudy”
Craig Roth, Managing Vice President: Communication, Collaboration, and Content, Gartner Group
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Convergence of Social Features in Office 365
• Office Graph Concept • Groups everywhere in O365• Codename Oslo
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Significant investments and rapid cycle of new features for Office365• Unified login for Yammer• Open Graph availability
and groups everywhere• Oslo app
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= Less future investment for SharePoint On- Premises
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Making a Decision
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Choose Your SharePoint
Hosting Wisely
Where’s the SharePoint
Wheel? What am I
getting?
How do I migrate My Content?
What’s the best value
for my investment? I hope he
realizes the move is to the
cloud
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Compliance
Current Licensing
Immaturity of Cloud
Your service going down
Sensitive data residing … outside?
Control of rollout
Key Considerations
Provider service going down
Locked into ecosystem
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Edward Snowden was…
A SharePoint Administrator
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Is the cloud safe?
Office 365 is verified to meet: • HIPAA BAA• FISMA• EU model
clauses• ISO 27001
Expanding encryption
Reinforcing legal protection
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Productivity Ecosystem
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Office 365 At A Glance
• Enterprise social for your organization• Share your knowledge and expertise• Collaborate with Groups and
Conversations• Discover Conversations with Feeds &
Following
• Flexible migration and deployment options
• In-Place Archive, powerful retention policies & large mailboxes
• Increased security with Exchange Online Protection & Data Loss Prevention
• Simplified compliance through In-Place Hold & eDiscovery
• Manage, collaborate and share documents
• Newsfeed to follow people, docs, sites, tags
• My Sites to manage and share documents
• Share docs securely with Extranet Sites
• Access documents offline• Role and doc-level permissions
• Multiparty HD video and content sharing• IM & presence across firewalls• Mobile client experiences designed for
devices• GAL search with contact card• Federation with Skype
• Familiar & full Office user experience
• Fast deployment & broad management controls
• Per-user licensing
Office 365 ProPlus:
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Insights• Dynamics• CRM• Power BI for
O365
Other Tools• Visio Pro• Project
Online
Platform• Azure
Don’t Forget
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How do I make the decision?
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My Company’s Intranet
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• Just Starting• Full Integration
How important is Social?
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Personnel for the Cloud Suggested Roles On-Premise Cloud Hosted Office 365
Business Analyst/ Advocate
X X X
Business Analyst/ Workflow OOTB Configuration Specialist
X X X
SharePoint Site Collection Administrator
X X X
Developer X X
Solution Administrator X
SharePoint Server Administrator
X X
Network Engineer (AD/ADFS)
X X
Server Administrator X
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Thanks to Eric Shupps http://www.binarywave.com/blogs/eshupps/Lists/Posts/Post.aspx?ID=266
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Development Approaches
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• Custom Functionality – Sandbox solution Existing farm solutions will not migrate
• No Visibility in Upgrades Microsoft can change classes unexpectedly
• Expectation Setting We are dependent on Microsoft for classes
we don’t add ourselves for styling and functionality
• Forward Thinking Expect that front end development using
javascript and jquery will be a more viable path moving forward
UI Strategies for SharePoint Online
On-Prem
Hosted
O365
Whatever you want!
Whatever you want!
Be careful!
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Big Eco-System• Ever expanding• For every use case
Platform• 2013 ready• On-Prem vs. O365
Feature Roadmaps• 2013 Releases• Feature
differentiators• SP Integration
Research• Neutral SMEs• Analyst Groups• Vendor Evaluations
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3rd Party Considerations
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Your Last SharePoint Migration EVER!
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Which approach is right for you?
• SP to SP version upgrade (cannot migrate directly from 2007-2013)
• Few customizations• On-Prem to on-Prem• No IA rebuild required
• Works for all types of migrations
• SharePoint to SharePoint• Unstructured file
repositories• Third party DMS• Only supported path to
migrate to SP Online
• Copy, paste, tag• Works in all situations• Extremely labor intensive
Content Database Migration
3rd Party Migration Tool or Custom Scripting
Manual Migration
On-Prem
HostedOn-
PremHosted O365
On-Prem
Hosted O365
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3 Tips for Setting up SharePoint Online
• They take weeks to crawl in!
Profile Properties for Search: Create custom user profile fields first
• Better to use content type hub
Do not create custom content types at the list or library level
• Expands your Information Architecture capabilities
Leverage OneDrive for Business in your plans
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What Does it Cost?
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Office 365 delivered a 315% return on investment with a four month payback period for the composite enterprise organization.
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- Forrester Consulting Total Economic Impact Study, Dec. 2010
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• Small Business – 25 users max• Midsize Business – 300 users
max• Enterprise – unlimited users
Core suite of features for the digital workplace
• Kiosk – “Desk-less” workers Shift or retail workers Shared PCs
• Mix and match with Enterprise level plans
Office 365 Plans: The Basics
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Feature Exchange Online Only$4 per user/month
Enterprise E1$8 per user/month
Enterprise E3$20 per user/month
Enterprise E4$22 per user/month
Email (50 gb per user) ● ● ● ●AD integration ● ● ● ●Web conferencing, presence and IM ● ● ●
File Storage and sharing (25 gb per user) ● ● ●
Intranet and team sites ● ● ●Yammer enterprise ● ● ●Public website ● ● ●Office online ● ● ●Mobile apps ● ● ●Office applications ● ●eDiscovery ● ●Voicemail ● ●Self-service BI ● ●Enterprise Voice ●
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Licensing Comparison: Dunder Mifflin Paper Co. - 350 users
On-Premise SharePoint = Year 1 $104,206
Office 365 = Year 1 $7,000
Item LicenseSoftware Assurancew/Both
SharePoint Server License $4,926.00$2,463.00 $7,389.00
Windows Server - Std $726.00 $363.00 $1,088.00
SQL - Std - 1 Proc $7,171.00$3,586.00 $10,756.00
TOTALS for Infrastructure $12,823 $6,412 $19,233SharePoint Standard CAL (Per User) $95.00 $48.00 $142.00SharePoint Enterprise CAL (Per User) $83.00 $42.00 $125.00
TOTALS per User CAL $178.00 $90.00 $267.00
Licensing Costs for On-Premise (SharePoint)
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The End
Questions?