sri lanka: greater colombo water and wastewater management ... · 05 scope of the project (project...

Social Safeguard Monitoring Report

Project No. 45148 January to December 2015

Sri Lanka: Greater Colombo Water and Wastewater

Management Improvement Investment Program -

Tranche 1

Prepared by the Colombo Municipal Council, Ministry of Provincial Councils and Local Government for the Asian Development Bank. This Social Safeguard Monitoring report is a document of the borrower. The views expressed herein do not necessarily represent those of ADB's Board of Directors, Management, or staff, and may be preliminary in nature. Your attention is directed to the “terms of use” section on ADB’s website. In preparing any country program or strategy, financing any project, or by making any designation of or reference to a particular territory or geographic area in this document, the Asian Development Bank does not intend to make any judgments as to the legal or other status of any territory or area

Social Safeguard Annual Monitoring Report

- 2015

Project Management Unit

Greater Colombo Water & Wastewater Management Improvement Investment

Programme

National Water Supply & Drainage Board

No.65, St. Lawrence Road

Colombo 06

Tel: 011-2589235, 011-2503170

ANNUAL SOCIAL

SAFEGUARD

MONITORING REPORT-

2015

Greater Colombo Water & Wastewater Management Improvement

Investment Programme

National Water Supply & Drainage Board


- 2015

NOTE

The annual safeguard monitoring report for year 2015 is mainly based on the

status of the sub projects, progress of pipe laying work, land acquisition and

location changes in proposed constructions under the Project 01 and Project 02 in

Greater Colombo Water and Wastewater Management Improvement Investment

Program during the year 2015.


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Contents 01 Introduction .................................................................................................................................... 1

02 Purpose of the Report .................................................................................................................... 1

03 Legal Frame Work for Resettlement Plan ................................................................................... 1

04 Scope of the Project ........................................................................................................................ 4

04.1 System Rehabilitation- Colombo North Area (Package 01) ................................................... 4

04.1.1 Scope of Work ..................................................................................................................... 4

04.1.2 Project Location Map ......................................................................................................... 5

04.1.3 Project Goal and Scope of Work ....................................................................................... 6

04.1.4 Trial pit excavation work ................................................................................................... 6

04.1.5 Resettlement Plan Update .................................................................................................. 7

04.1.6 Pipe Laying Work ............................................................................................................... 8

04.1.7 Public Awareness Programme ........................................................................................ 10

4.1.8 Grievance Redress Mechanism for Package I ................................................................ 11

04.2 System Rehabilitation- Colombo East Area (Package 02) .................................................... 13

04.2.1 Public Awareness Programme ........................................................................................ 13

04.3 Construction of NRW office in Maligakanda ........................................................................ 14

04.4 Construction of Ellie house Area Engineer’s office ............................................................... 14

05 Scope of the Project (Project 2 -ADB Components) .................................................................. 16

05.1 Current status of the Project ................................................................................................... 16

05.1.1 System Rehabilitation- Colombo West Area (Package 03) ........................................... 16

05.1.2 System Rehabilitation- Colombo South Area (Package 04).......................................... 16

05.1.3 Construction of New Training Center with Hostel facility.-Thelawala and LS .......... 17

Yard at Polwatte ............................................................................................................................... 17

05.1.4 Construction of office buildings for Area Engineer- Maharagama ............................. 17

05.1.5 Construction of office buildings for Area Engineer- Pamankada ................................ 18

05.1.6 Booster pump house at Eli house reservoir site ............................................................. 19

06 Scope of the Project (Project 2 –AFD Component) ................................................................... 21

06.1 Replacement/rehabilitation of pumps etc. .............................................................................. 21

06.2 Supplying and laying of pipes from Gothatuwa to Colombo etc. ......................................... 21

06.2.1 Construction of Booster Pump Station at Moragasmulla. ............................................ 22

06.2.2 Construction of Ground Water Reservoir at Gothatuwa ................................................. 22

6.3 Supplying and laying 9 km dia 1200 mm DI pipes from Ambathale to Colombo City

Limits. .................................................................................................................................................... 23

07. Conclusion and further actions ................................................................................................... 23

08. Annexes ................................................................................................................................................ 24


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Abbreviations

ADB Asian Development Bank

CMC Colombo Municipal Council

GCWWMIIP Grater Colombo Water & Wastewater Management Improvement

Investment Programme

GRC Grievance Redress Committee

GRM Grievance Redress Mechanism

LAA Land Acquisition Act

NGO Non-Government Organization

NIRP National Involuntary Resettlement policy

NRW Non-Revenue Water

NWSDB National Water Supply & Drainage Board

PCP Public Communications Policy

PMU Project Management Unit

RP Resettlement Plan

SPS Safeguard Policy Statement

UDA Urban Development Authority

1

01 Introduction

The Government of Sri Lanka is currently implementing the Grater Colombo Water &

Wastewater Management Improvement Investment Programme (GCWWMIIP) to improve water

supply and wastewater system in the Greater Colombo area. The expected impact of the Project

is ‘improved quality of life for the residents of Greater Colombo. This will be through (i)

improving and expanding water supply network and reducing non-revenue water (NRW) , (ii)

strengthening and reforming institutions in the water sector for better service delivery and

resource management, and (iii) building project management and implementation capacity in

Greater Colombo area.

This Annual Safeguard Monitoring Report has been prepared for aforementioned investment

programme which involves: (i) increase water supply availability and efficiency in Colombo; (ii)

enhance the distribution system and reduce NRW; (iii) establish a mechanism to reduce NRW;

(iv) enhance the institutional, operational and project management capacity of NWSDB.

02 Purpose of the Report

The ADB Public Communications Policy (PCP 2011) refers the Safeguard Policy Statement

(SPS 2009) with respect to information disclosure related to project safeguard documentation

states that ADB shall post on its website the safeguard documents submitted by the borrower

and/or client. These safeguard documents include Resettlement (RP), and the social safeguard

and environmental monitoring reports. It requires that semiannual monitoring report shall be

submitted periodically over the total implementation period of the project, covering

Environment, Resettlement and social safeguard issues.

The above requirements are spelled out in this Social Safeguard Monitoring Report of the Project

for the year of 2015.

03 Legal Frame Work for Resettlement Plan

The Resettlement Plan for GCWWMIIP has been prepared according to the National Involuntary

Resettlement Policy (2001) and ADB Safeguard Policy Statement 2009. The land owners who

lose land due to the project will be compensated at replacement value or land for-land where

feasible. The policy framework and entitlements for the Project are based on national laws: The

Land Acquisition Act, 1950 (LAA, amended in 1979) the National Involuntary Resettlement

Policy, 2001 (NIRP); and ADB’s Safeguard Policy Statement 2009.


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The survey and assessment undertaken during preparation of the project indicated that the project

will entail some degree of resettlement impact. Therefore GCWWMIIP is designed to minimize

land acquisition and resettlement impacts. The Project will:

1. Utilize existing lands for rehabilitation of existing water supply facilities.

2. Utilize vacant Government land to the extent possible for new facilities.

3. Where Government land is unavailable due to constraints (proximity and elevation

requirements) in locating facilities, land selected will minimize any dislocation.

The above aspects are addressed as relevant in this report.


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Greater Colombo Water and Wastewater

Management Improvement Investment Program

(Project 01)

(ADB Components)


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04 Scope of the Project

Under project 01, Following improvements are proposed

1. System Rehabilitation- Colombo North Area (Package 01)

2. System Rehabilitation- Colombo East Area (Package 02)

3. NRW office for Maligakanda

4. Area Engineer’s office at Eli house reservoir site.

04.1 System Rehabilitation- Colombo North Area (Package 01)

Contract has been awarded to TODA-Sierra Joint Venture on 30th October 2014. Contractor is

presently mobilized and is carrying out preconstruction works .Ongoing works are trial pit

excavation, design works and house to house surveying.

04.1.1 Scope of Work

This Contract is for the water supply distribution network improvement in the group of subzones

1, 2,3,4,5,6,9,10,11 & 26 which constitute ten DMAs. The Name of the ten DMAs of the

Colombo City North Area within the Colombo Municipal Council limits respectively are;

Ellie house Mattakkuliya Riverside DMA (DMA 1)

Ellie house North East DMA (DMA 2)

Ellie house Mattakkuliya Seaside DMA (DMA 3)

Ellie house East DMA (DMA 4)

Ellie house South DMA (DMA 5)

Ellie house South Central DMA (DMA 6)

Ellie house Adjacent North DMA (DMA 9)

Ellie house Adjacent West DMA (DMA 10)

Ellie house West DMA (DMA 11)

Gothatuwa CMC North End DMA (DMA 26)


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04.1.2 Project Location Map


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04.1.3 Project Goal and Scope of Work

Goal:

1) Rehabilitation of North of Colombo city water supply scheme, update GIS

database and DMA design

2) Establishment of hydraulically isolated DMAs for easy monitoring and

reduction of water losses

3) Carryout NRW management within each DMA and reduce NRW to below

18%

Scope:

1) Approximately 104 km of pipe lines to be laid

2) Transfer nearly 23,200 service connections

3) Nearly 9 km is considered to be rehabilitated with trenchless technology

(de-scaling, re-lining, and pipe bursting)

04.1.4 Trial pit excavation work

Trial pits and trial trenches excavation works are carried out during the night time to minimize

the public disturbances. Contractor has properly used traffic signs –(Road works ahead &

Mandatory signs) and safety equipment’s (warning and safety sign boards, safety jackets, safety helmets, safety gloves ,gum boots barricade tapes, traffic cones & blinking lights) have been

provided.

Note: One side of the road allowed for excavation of trail pits and trial trenches to minimize the

disruption of the vehicle access in entering and exiting.


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04.1.5 Resettlement Plan Update

Due to the change of route of Transmission main, RP was updated recently (July 2015). Site

visits, Business Survey & Focus Group Discussions were done to finalize RP.


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04.1.6 Pipe Laying Work

Pipe laying work commenced on 24th July 2015 with the final approval of the detail design of

DMA 1 & 3. Work in DMAs 1 and 3 is in progress now. The contractor is equipped with all the

safety gear for workmen, equipment necessary for road safety during the night work including

lighting, excavation and road reinstatement, GPS equipment for recording locations of pipe and

other utilities as well as for house to house survey.

Following actions have been taken by contractor to minimize the impact to public and workers.

Public Safety

Particulars Implementation

Providing access to people when site work are

in progress

Every time one side is used and another side

is allowed for travelling and transport

Lighting the site at night time work

Flash lights for lighting and safety indicators,

luminous color boards

Keeping site clean and tidy Daily cleaning the sites after work

Social Impacts


Job creation for locals As skilled/unskilled labors, drivers

Welcoming environment to discuss public

issues generated due to the site work,

Establishing a complaints box at the site office

Grievance Redress Mechanism is

established. Engineering staff to discuss with

people, Educating the public prior to work


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Occupational Safety


Avoiding alcohol usage at sites Regular advisory activities and inspection

Providing relevant facilities to workers Fire, sanitary, Food, Water etc.

Monitoring health condition of the workers Regular advisory activities and medical

treatments for workers with illnesses

Safety equipment usage Usage of Personal Protective Equipment (helmets,

jackets, boots, gloves) and regular inspection by

Safety officers


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04.1.7 Public Awareness Programme

In consultation with the PMU of the NWSDB, a project awareness leaflet in all three languages

(Sinhala, Tamil & English) was drafted by the contractor and distributed to the consumers in all

DMAs. This leaflet gives an outline of the objectives and scope of the project as well as the

benefits the consumers will derive from it.

Before commencing the site work public is educated about the area that the civil work is to be

done and about the inconveniences that they can undergo because of the construction work. Also

they are instructed to take precautions for their own safety when the work is in progress.

Distributed project awareness leaflet was attached as annex 01


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4.1.8 Grievance Redress Mechanism for Package I

Followings are the main objectives of establishing a Project Grievance Redress Mechanism.

Ensure better safeguards mechanisms for implementation of subprojects.

Resolve social and environmental grievances in the Project areas.

Build up a relationship of trust amongst the project staff and the affected parties.

Ensure transparency in dealings amongst stakeholders including affected parties

through a proper communication system.

Package I Grievance Redress Mechanism was established in 14th October 2015 with the

participation of Divisional Secretary of Colombo, Head of the Gramaniladhari, Grama

Niladharies, Area Engineer Mattakkuliya , Project Manager of Package I, Deputy Project

Director (PMU), Deputy Team Leader (PMU), PMU Social Safeguards Officer, PMU

Environmental Officer, Contractor’s representatives and representatives of relevant Community

Based Organizations. The Social Safeguards Officer of the PMU initially briefed about the

Grievance Redress Mechanism of the Project, importance of establishing GRM, Process of

solving issues, Members of the GRC and explained the procedures and formats to be used

including the reporting procedures.

Composition of Grievance Redress Committee (GRC) is as follows.

Divisional Secretary (Colombo) as Chairperson,

Project Director

Area Engineer (Mattakkuliya), NWSDB,

NWSDB PMU Social Development/Safeguards Officer

NWSDB PMU Environmental officer

Public Relation Officer (NWSDB PMU),

Director of the project NGO,

Community Based Organizations (CBOs),

The local representative of CEA and representatives of Road Development Authority

(RDA), Provincial Road Development Authority (PRDA), Colombo Municipal Council

(CMC) and concerned GN Officers may be invited to GRC meetings as and when

required

As per the decision taken at the above meeting, grievance redress/ suggestion forms, complaints /

suggestion boxes and complain register were placed at the following four locations:

1. Divisional Secretary office -Colombo

2. Project Management Unit -Wellawatta

3. NWSDB, Area Engineer’s Office -Mattakkuliya

4. Contractor office –Mattakkuliya


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Package I GRM establishment Meeting minutes and Attendance sheets were attached -annexure

02 and 03.

GRM establishment - Package I


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04.2 System Rehabilitation- Colombo East Area (Package 02)

Tender was advertised on 02nd Jan 2014, which was closed by 25th April 2014 with extension.

Evaluation were completed and Contract was awarded to KOLON GLOBAL Corporation on

12 Mar 2015. Advance payment for ADB potion was paid on first week of July. Contractor is

presently carrying out the preconstruction works such as Hydraulic Model Analysis, Material

Approvals, investigation works and House to house surveying.

During the trial trench /pit excavation period, following are being carried out by the contractor to

minimize the social impact of the people who living in the project area.

I. Displayed adequate sign boards to provide information to the motorists

II. Provide traffic controllers to manage the traffic by using illumination (Duel

Color) traffic controlling battens.

III. Distribute the public awareness notices to public to make them aware of the

project & activities which are going to be done.

IV. Closure of only half of the road to minimize the disturbance.

V. Installing hazard warning flash lights to warn the motorists

VI. Water spreading during the trench excavation to control the dust emission.

VII. Properly cleaning the site after completion of work by using the water.

Occupational Safety

I. Utilize the Health & Safety Engineer and Safety Officer to ensure the

occupational safety.

II. Arrange proper lighting to reduce the accidents during the night work.

III. Providing bathing facilities and washing facilities to the workers

IV. Provide potable water for drinking purpose.

V. Provide first aid facilities to the workers.

04.2.1 Public Awareness Programme

In consultation with the PMU of the NWSDB, a project awareness leaflet in two languages

(Sinhala & Tamil) distributed to the consumers before commencing trial trench work. Public is

educated about the area that the civil work is to be done and about the inconveniences that they

could encounter.


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House to house surveying

Awareness leaflet was attached in Annex 04

04.3 Construction of NRW office in Maligakanda

Current Status:

Architectural Design of the building was completed and superstructure design was

completed and sub structure design to be completed by PMU.

Soil Investigation tender was awarded to Ms Soil Foundation (Borehole test completed).

Bid document preparation for civil works in progress.

04.4 Construction of Ellie house Area Engineer’s office

Current status:

Tender was recalled, as there were no eligible bidders. Eligibility criteria were revised and

Tender published on 05-11-2015, original deadline of submission of bid was on 14-01-2016.

Later closing was extended up to 28 Jan 2016. Pre bid meeting was held on 03-12-2015.


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Greater Colombo Water and Wastewater

Management Improvement Investment Program

(Project 2)

(ADB Components)


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05 Scope of the Project (Project 2 -ADB Components)

Under project 02, Following improvements are proposed.

1. System Rehabilitation- Colombo West Area (Package 03)

2. System Rehabilitation- Colombo South Area (Package 04)

3. Construction of New Training Center with Hostel facility.-Thelawala and LS Yard at

Polwatte

4. Construction of office buildings for Area Engineer- Maharagama

5. Construction of office buildings for Area Engineer- Pamankada

6. Booster pump house at Eli house reservoir site

05.1 Current status of the Project

05.1.1 System Rehabilitation- Colombo West Area (Package 03)

Current Status:

Bid was advertised on 01st Dec 2014 and closed with extension on 20th Mar 2015.

SCAPC meeting was held for technical evaluation report on 07th August 2015 and

decided to call for clarifications. Accordingly clarifications were called & closed.

Evaluated clarification report was submitted to SCAPC and subsequently two SCAPC

meeting held on 23rd November and 11th December2015.

05.1.2 System Rehabilitation- Colombo South Area (Package 04)

Current Status:

Tendering was closed on 29th August 2014.

ADB approval was received for the technical evaluation on 28th May /2015.

The financial bids were opened on 29th July 2015. The financial bid evaluation

was completed & submitted to SCAPC meeting held on 04th September 2015.

At the meeting SCAPC directed TEC to resubmit the report excluding lowest

evaluated bidder M/s Sinohydro. Then revised report was submitted to SCAPC

and it was approved at the meeting held on 28th October 2015.

Financial bid evaluation report was submitted for ADB concurrence on 09th

November 2015.


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05.1.3 Construction of New Training Center with Hostel facility.-Thelawala and LS

Yard at Polwatte

Originally it was proposed to renovate the existing training center at Thelawala. However

NWSDB Management decided to construct new training center at rear side of the existing

training center premises. Accommodation facilities will be located at LS Yard –Polwatta. Both

selected sites belong to NWSDB.

Current Status:

Soil investigation was completed in LS Yard (the proposed land for construction).

Architectural & Structural Consultancy contract was awarded to M/s Russell Dandeniya

Chartered Architects on 29th September 2015.

Preliminary design completed and municipal approval to be obtained.

05.1.4 Construction of office buildings for Area Engineer- Maharagama

Bid was advertised on 22nd August 2014 & closed on 6th October 2014.

Contract have been awarded to Ms/Luminex on 08th December 2014.

Design: Design works fully completed.

Construction:

AC, Fixing of Fans, Electricity and Fixing of Aluminum Doors & Windows of 2nd and 3rd floors

have been completed.

Installation of Lift has been completed.

Note:

Safety and warning signboards have been displayed at site. No fatal accidents were

recorded during the reporting period.

The Contractor has fenced off safety mesh over the building


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05.1.5 Construction of office buildings for Area Engineer- Pamankada

UDA has agreed to provide selected land at Nawala Rd, Narahenpita on 30 years lease basis

amounting to Rs.70, 570,952.00 with an annual nominal rental Rs.10, 000.00. Advance payment

of Rs. 10 million was paid to UDA by the project.

Current Status:

Architectural & structural consultancy bidding document preparation is in final stage.

Document evaluation for soil investigation contract was completed and approved by PPC

(Project Procurement Committee) – minor on 17th December 2015.


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05.1.6 Booster pump house at Eli house reservoir site

The proposed Booster Pump House at Eli House Reservoir site’s land belonging to NWSDB. Hence land acquisition is not anticipated.

Current status:

Document preparation works completed & PPC and ADB approved. Bid document was

published on 14th December 2015 and will be closed with extension on 16th February

2016.

Bid evaluation in progress.

Mechanical work

Document preparation completed and sent to TEC.


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Ambathale Water Supply Systems Improvement &

Energy Saving Project

(Project 2)

(AFD Component)


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06 Scope of the Project (Project 2 –AFD Component)

Scope of the project includes:

1. Replacement/rehabilitation of pumps at treatment plant and intake, establishing a

SCADA system, construction of backwash recovery system and control building, and

related works

2. Supplying and laying 5 km dia 1200 mm DI pipes from Gothatuwa to Colombo City

Limits, construction of ground reservoir of 15,000m3, pump station and buildings at

Gothatuwa; construction of booster pump station and a dia 500 mm DI pipeline to

Moragasmulla

3. Supplying and laying 9 km dia 1200 mm DI pipes from Ambathale to Colombo City

Limits.

06.1 Replacement/rehabilitation of pumps etc.

The scope is as described above.

Current status:

Bid was called on 29th April 2015 and closed with extension on 04th September 2015.

First stage technical evaluation was completed and sent to SCAPC for approval on 10th

December 2015.

06.2 Supplying and laying of pipes from Gothatuwa to Colombo etc.

The scope is as described above, which consist of pipelines, reservoirs and construction of pump

stations.

Current Status:

• Bid was published on 21th April 2015 & closed with extension on 28th July 2015.

• Technical bid evaluation has been completed and submitted to SCAPC on 08th October

2015.

• SCAPC decided to call the clarification which was called on 15th October 2015 and closed

on 29th October 2015.

• Evaluated clarification report has been forwarded to SCAPC


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Under above contract following improvements are proposed.

06.2.1 Construction of Booster Pump Station at Moragasmulla.

Progress of Land Acquisition

The selected land for construction of Booster pump house belongs to a private owner. Earlier owner had given his consent to sell the land. However due to a legal issue arisen, the Legal Section of the NWSDB did not suggest to purchase the land. Instead, it will be acquired under the Land Acquisition Act.

Acquisition notice was gazette on 12th August 2015 and initial payment has been deposited to Sri Jayewardenepura Kotte Divisional Secretariat office to process the acquisition of the selected land. Value of the initial payment is Rs.3, 750,000.00. The Ministry of Land has informed to Sri Jayewardenepura Kotte Divisional Secretariat to exhibit the acquisition notice in public places with mentioning the public purpose of the acquisition. Copy of Gazette notification and the letter send to Kotte Divisional Secretariat office by the Ministry of Land are attached as Annexes 05 and 06.

06.2.2 Construction of Ground Water Reservoir at Gothatuwa

Progress of Land Acquisition

The identified land for proposed construction belongs to the Ministry of Health. The NWSDB made several attempts to reach for officials of Health Ministry to finalize this land issue, but the attempts were not successful. The GCWWMIIP Staff has again initiated the discussion with the

Hospital Management to settle this land issue and had several discussions during last ten months.

The required land area was 1.1ha. During the discussions with Hospital Management, they

requested NWSDB to reduce the land requirement as much as possible to avoid a building,

which is having an archaeological value. Therefore, optimization of land was carried out, which

resulted in a new requirement of land of 0.85ha.

The IDH Hospital Management agreed to release the required land for 30,000 Cum Water

Reservoir and Pump House subjected to the following conditions,

a) The staff quarters affected due to the proposed installation should be

reconstructed on a suitable location as directed by the Hospital Management.

b) Ongoing Construction Activities of Area Engineer’s Office should be terminated and handed over to them for their use. But NWSDB informed the Hospital

Management that a new building could be constructed according to their

requirement at any location they prefer. However, the Hospital Management has

refused our proposal and maintained their terms.


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The NWSDB has agreed to accept the conditions (a) and (b) provided that, the conditions (b)

will be satisfied with construction of new similar building to meet Hospital Management’s requirement, instead of transferring the on-going building to Hospital Management.

However, NWSDB has still not been able to reach the mutual consensus with Ministry of Health

on this issue.

6.3 Supplying and laying 9 km dia 1200 mm DI pipes from Ambathale to

Colombo City Limits.

Current Status:

• The contract was awarded to M/s JITF-KDESH JV on 01st December 2015.

• A Cabinet Paper has been approved with a condition to include a clause to control the

depth of excavation to less than or equal to 2.5m

07. Conclusion and further actions

During the period of review, the Contractors of the on-going works have satisfactorily

addressed the social safeguard aspects, with no major issues arisen. Monitoring of social

safeguard issues have been maintained by the PMU and project implementation officers.

The project will benefit the general public by contributing to the long-term improvement of water supply system and community livability in Colombo City. The potential social impacts are mainly during the construction period, which was proven to be minimized by the mitigatory measures and sound engineering and construction practices. The project’s Grievance Redressal Mechanism established in one area has provided the citizens with a platform for redressal of their grievances and describes the informal and formal channels, time frame and mechanisms for resolving complaints about social and environmental performance. However, no grievances have been recorded through the GRM during the period of review in the project.


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08. Annexes


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Distributed project awareness leaflet-Package 01 Annex 01


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Minutes of GRM establishment Meeting -Package I Annex 02


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Attendance Sheet of GRM Establishment Meeting-Package I Annex 03


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Awareness leaflet -Package 02 Annex 04


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Moragasmulla land acquisition Gazette notice Annex 05


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A copy of letter which was sent to Sri Jayewardenepura Kotte divisional secretariat by

Ministry of land Annex 06


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