ssc/n3022 undertake data entry services qualifications ... · ssc/n3022 undertake data entry...

SSC/N3022 Undertake Data Entry Services

Contents 1. Introduction and Contacts ........................... P.1

2. Qualifications Pack ..................................... P.2

3. Glossary of Key Terms ................................. P.3

4. NOS Units ..................................................... P.5

5. Nomenclature for QP and NOS Units ........ P.21

6. Criteria for Assessment of Trainees........... P.23

NOS describe

what individuals need to do, know and understand in order to carry out a particular job role or function

NOS are

performance standards that individuals must achieve when carrying out functions in the workplace, together with specifications of the underpinning knowledge and understanding

IT-ITeS SSC NASSCOM E-mail: [email protected]

Qualifications Pack-Domestic Data Entry Operator

SECTOR: IT-ITES

SUB-SECTOR: Business Process Management

OCCUPATION: CRM

REFERENCE ID: SSC/Q2212

ALIGNED TO: NCO-2015/4132.0402

Domestic Data Entry Operator in the IT-ITeS Industry is also known as Data Entry Operator

Brief Job Description Individuals are responsible to provide daily work reports and work on daily hour bases. The individual is responsible for electronic entry of data from the client side to the office site or vice-versa. Individual tasks vary depending on the size and structure of the organization. Personal Attributes: This job requires the individual to have thorough knowledge of various technology trends and processes as well as have updated knowledge about database management systems and IT initiatives. The individual should have fast and accurate typing / data encoding. This job involves working in a personal computer, and appropriate software to enter accurate data regarding different issues like retrieving data from a computer or to a computer

Introduction

QUALIFICATIONS PACK - OCCUPATIONAL STANDARDS FOR IT-ITeS INDUSTRY

Qualifications Pack-Domestic Data Entry Operator

Qualifications Pack For Domestic Data Entry Operator

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Job

Det

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Qualifications Pack Code SSC/Q2212

Job Role Domestic Data Entry Operator

Credits (NSQF) TBD Version number 1.0

Industry IT-ITeS Drafted on 30/08/2013

Sub-sector Business Process Management

Last reviewed on 31/03/2018

Occupation Customer Relationship Management

Next review date 31/03/2019

NSQC Clearance on 19/05/2015NSQC


Role Description Maintain proper entry of required data of customers through use of various data entry softwares and techniques.

NSQF level Minimum Educational Qualifications Maximum Educational Qualifications

4 10th Diploma in Computer Science/Technology

Training (Suggested but not mandatory)

Training programs and certifications in database management, hardware management, routing and switching, network management, customer orientation, dealing with difficult customers etc.

Minimum Job Entry Age 18 years

Experience

0-1 years of work experience/internship in a relevent area

Occupational Standards (OS)

Compulsory: 1. SSC/N3022 (Undertake data entry services) 2. SSC/N9001 (Manage your work to meet requirements) 3. SSC/N9003 (Maintain a healthy, safe and secure working

environment) Optional: Not Applicable

Performance Criteria As described in the relevant OS units


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Glossary of Key Terms

Keywords /Terms Description

Sector

Sector is a conglomeration of different business operations having similar businesses and interests. It may also be defined as a distinct subset of the economy whose components share similar characteristics and interests.

Sub-sector Sub-sector is derived from a further breakdown based on the characteristics and interests of its components.

Vertical

Vertical may exist within a sub-sector representing different domain areas or the client industries served by the industry.

Occupation

Occupation is a set of job roles, which perform similar/related set of functions in an industry.

Function

Function is an activity necessary for achieving the key purpose of the sector, occupation, or area of work, which can be carried out by a person or a group of persons. Functions are identified through functional analysis and form the basis of OS.

Sub-functions

Sub-functions are sub-activities essential to fulfill the achieving the objectives of the function.

Job role

Job role defines a unique set of functions that together form a unique employment opportunity in an organization.

Occupational Standards (OS)

OS specify the standards of performance an individual must achieve when carrying out a function in the workplace, together with the knowledge and understanding they need to meet that standard consistently. Occupational Standards are applicable both in the Indian and global contexts.

Performance Criteria

Performance Criteria are statements that together specify the standard of performance required when carrying out a task.

National Occupational Standards (NOS)

NOS are Occupational Standards which apply uniquely in the Indian context.

Qualifications Pack Code

Qualifications Pack Code is a unique reference code that identifies a qualifications pack.

Qualifications Pack(QP)

Qualifications Pack comprises the set of OS, together with the educational, training and other criteria required to perform a job role. A Qualifications Pack is assigned a unique qualification pack code.

Unit Code

Unit Code is a unique identifier for an OS unit, which can be denoted with either an ‘O’ or an ‘N’.

Unit Title

Unit Title gives a clear overall statement about what the incumbent should be able to do.

Def

init

ions


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Description Description gives a short summary of the unit content. This would be helpful to anyone searching on a database to verify that this is the appropriate OS they are looking for.

Scope

Scope is the set of statements specifying the range of variables that an individual may have to deal with in carrying out the function which have a critical impact on the quality of performance required.

Knowledge and Understanding

Knowledge and Understanding are statements which together specify the technical, generic, professional and organizational specific knowledge that an individual needs in order to perform to the required standard.

Organizational Context

Organizational Context includes the way the organization is structured and how it operates, including the extent of operative knowledge managers have of their relevant areas of responsibility.

Technical Knowledge

Technical Knowledge is the specific knowledge needed to accomplish specific designated responsibilities.

Core Skills/Generic Skills

Core Skills or Generic Skills are a group of skills that are key to learning and working in today's world. These skills are typically needed in any work environment. In the context of the OS , these include communication related skills that are applicable to most job roles.

Helpdesk Helpdesk is an entity to which the customers will report their IT problems. IT Service Helpdesk Attendant is responsible for managing the helpdesk.

Keywords /Terms Description

IT-ITeS Information Technology - Information Technology enabled Services

BPM Business Process Management

BPO Business Process Outsourcing

KPO Knowledge Process Outsourcing

LPO Legal Process Outsourcing

IPO Information Process Outsourcing

BCA Bachelor of Computer Applications

B.Sc. Bachelor of Science

OS Occupational Standard(s)

NOS National Occupational Standard(s)

QP Qualifications Pack

UGC University Grants Commission

MHRD Ministry of Human Resource Development

MoLE Ministry of Labour and Employment

NVEQF National Vocational Education Qualifications Framework

NVQF National Vocational Qualifications Framework

NSQF National Skill Qualification Framework

Acr

onym

s


Overview This unit is about dealing with basic IT services in the form of data entry services.

National Occupational Standard


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Unit Code SSC/N3022 Unit Title (Task)

Undertake data entry services

Description This unit is responsible for performing data entry work using a personal computer and appropriate software, entering, updating, researching, verifying and/or retrieving data into/from various systems, and ensuring the accuracy and confidentiality of information recorded..

Scope This unit/task covers the following: Incidents may involve: • storage • databases • applications • security

Problems about: • networking/connectivity • operating system/software • installation/configuration • computer hardware

data entry errors may include: • database error management • database access management • application installation • security hardening

Appropriate people: • line manager • supervisor • subject matter experts

Performance Criteria (PC) w.r.t. the Scope To be competent, you must be able to:

PC1. obtain sufficient information from the customer /client to understand the need and perform initial task

PC2. assist the customer in providing right information to be entered PC3. provide the customer with a reasonable estimate time of entering data PC4. prioritize service requests according to organizational guidelines PC5. refer the problem to a competent technical support team if it cannot be

resolved by the operator PC6. record and perform the service request accurately as per organizational

processes and policies PC7. transcribes, enters, and verifies data from a variety of source material

including financial, personnel, police and other records or reports PC8. receives source documents from various departments, public, agencies, etc.

and verifies accuracy of material, prior to input PC9. transcribes selected data into a computer and scans source documents in

accordance with specific program instructions

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PC10. compares transcribed data, as displayed on a visual screen, with the source document and corrects any errors

PC11. obtain help or advice from specialist if the problem is outside his/her area of competence or experience

PC12. determines the cause of error message while entering data and makes appropriate corrections

PC13. maintains files of source documents or other information relative to data entered;

PC14. performs various related functions to insure that the computer is maintained in a neat and orderly manner

PC15. assists in (or performs) the filing and storage of security and back up data files PC16. may perform various back-up or relief clerical duties as needed (i.e.,

switchboard, receptionist, fingerprinting, etc ) PC17. monitor the problem and keep the customer informed about progress or any

delays in the process Knowledge and Understanding (K) A. Organizational

Context (Knowledge of the company/ organization and its processes)

The user/individual on the job needs to know and understand: KA1. relevant legislation, standards, policies, and procedures followed in the

company KA2. how to engage with both internal and external specialists for support in order

to perform the desired task. KA3. data entry procedures, tools, and techniques KA4. potential helpdesk customers and their typical requirements KA5. role and importance of the data entry operator in supporting business

operations KA6. evaluate the adequacy of existing helpdesk feedback systems and suggest

improvements. B. Technical

knowledge The user/individual on the job needs to know and understand:

KB1. basic understanding of computer and its terminology KB2. different software needed for report writing including MS office suit or open

source office KB3. basic and advance pc workstation configuration, maintenance, networking as

well as trouble shooting KB4. good knowledge of the operation and use of a standard alphanumeric

keyboard KB5. how to compile simple reports from data entered and ability to make

comparisons between them through use of various database management softwares

KB6. how to make error free data entry with the help of various software, devices, equipment

KB7. typical problems raised by customers and their solutions, including workaround (alternate/situational) solutions

KB8. typical response times and service times for problems KB9. the importance of documenting, classifying, prioritizing service requests,

crowd management and others. KB10. helpdesk systems, policies, and procedures


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KB11. maintain a knowledge-base of the known problems Skills (S) A. Core Skills/

Generic Skills Writing Skills You need to know and understand how to:

SA1. document call logs, reports, task lists, and schedules with co-workers SA2. prepare status and progress reports SA3. write in at least one language

Reading Skills

You need to know and understand how to: SA4. read about the software and the documents, products and services with

reference to the organization . SA5. keep abreast with the latest knowledge by reading newspaper , pamphlets,

and product information sheets SA6. read comments, suggestions, and responses to frequently asked questions

(FAQs) posted on the helpdesk portal Oral Communication (Listening and Speaking skills)

You need to know and understand how to: SA7. discuss task lists, schedules, and work-loads with co-workers SA8. question customers appropriately in order to understand the nature of the

problem and make a diagnosis SA9. give clear instructions to customers and perform the task SA10. keep customers informed about progress SA11. avoid using jargon, slang or acronyms when communicating with a customer,

unless it is required B. Professional Skills

Decision Making You need to know and understand how to:

SB1. follow rule-based decision-making processes SB2. identify anomalies in data SB3. make a decision on a suitable course of action or response

Plan and Organize

You need to know and understand how to: SB4. plan and organize your work to achieve targets and deadlines

Customer Centricity

You need to know and understand how to: SB5. work effectively in a customer facing environment SB6. carry out rule-based transactions in line with customer-specific

guidelines/procedures/rules and service level agreements SB7. check that your own and/or your peers work meets customer requirements

Problem Solving

You need to know and understand how to: SB8. apply problem-solving approaches in different situations SB9. refer anomalies to the supervisor SB10. seek clarification on problems from others

Analytical Thinking


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You need to know and understand how to: SB11. analyze data and activities SB12. configure data and disseminate relevant information to others SB13. pass on relevant information to others

Critical Thinking

You need to know and understand how to: SB14. provide opinions on work in a detailed and constructive way SB15. apply balance judgments to different situations

Attention to Detail

You need to know and understand how to: SB16. apply good attention to detail SB17. check your work is complete and free from errors SB18. get your work checked by others

Team Working

You need to know and understand how to: SB19. contribute to the quality of team working SB20. work independently in a team environment SB21. work independently and collaboratively

C. Technical Skills You need to know and understand how to: SC1. source and use coding standards, ticketing tools and utilities/tools SC2. use information technology effectively to input and/or extract data accurately SC3. identify and refer anomalies in data SC4. store and retrieve information SC5. agree objectives and work requirements SC6. keep up to date with changes, procedures and practices in your field of

expertise


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NOS Version Control

NOS Code SSC/N3022

Credits(NVEQF/NVQF/NSQF) [OPTIONAL]

TBD Version number 1.0


Industry Sub-sector Business Process Management



SSC/N9001 Manage your work to meet requirements.

Overview

This unit is about planning and organizing your work in order to complete it to the required standards on time


SSC/N9001 Manage your work to meet requirements

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Unit Code SSC/N9001

Unit Title (Task)

Manage your work to meet requirements

Description This unit is about planning and organizing your work in order to complete it to the required standards on time.

Scope This unit/task covers the following: Work requirements: • activities (what you are required to do) • deliverables (the outputs of your work) • quantity (the volume of work you are expected to complete) • standards (what is acceptable performance, including compliance with Service

Level Agreements) • timing (when your work needs to be completed)

Appropriate people: • line manager • the person requesting the work • members of the team/department • members from other teams/departments

Resources: • equipment • materials • information

Performance Criteria (PC) w.r.t. the Scope To be competent on the job, you must be able to:

PC1. establish and agree your work requirements with appropriate people PC2. keep your immediate work area clean and tidy PC3. utilize your time effectively PC4. use resources correctly and efficiently PC5. treat confidential information correctly PC6. work in line with your organization’s policies and procedures PC7. work within the limits of your job role PC8. obtain guidance from appropriate people, where necessary PC9. ensure your work meets the agreed requirements

Knowledge and Understanding (K)

A. Organizational Context (Knowledge of the company/ organization and its processes)

You need to know and understand: KA1. your organization’s policies, procedures and priorities for your area of work

and your role and responsibilities in carrying out your work KA2. limits of your responsibilities and when to involve others KA3. your specific work requirements and who these must be agreed with KA4. the importance of having a tidy work area and how to do this KA5. how to prioritize your workload according to urgency and importance and the

benefits of this

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KA6. your organization’s policies and procedures for dealing with confidential information and the importance of complying with these

KA7. the purpose of keeping others updated with the progress of your work KA8. who to obtain guidance from and the typical circumstances when this may be

required KA9. the purpose and value of being flexible and adapting work plans to reflect

change

B. Technical Knowledge

You need to know and understand: KB1. the importance of completing work accurately and how to do this KB2. appropriate timescales for completing your work and the implications of not

meeting these for you and the organization KB3. resources needed for your work and how to obtain and use these

Skills (S)

A. Core Skills/ Generic Skills

Writing Skills

You need to know and understand how to: SA1. complete accurate work with attention to detail

Reading Skills

You need to know and understand how to: SA2. read instructions, guidelines, procedures, rules and service level agreements

Oral Communication (Listening and Speaking skills)

You need to know and understand how to: SA3. ask for clarification and advice from line managers SA4. communicate orally with colleagues

B. Professional Skills

Decision Making

You need to know and understand how to: SB1. make a decision on a suitable course of action

Plan and Organize

You need to know and understand how to: SB2. plan and organize your work to achieve targets and deadlines SB3. agree objectives and work requirements

Customer Centricity

You need to know and understand how to: SB4. deliver consistent and reliable service to customers SB5. check that your own work meets customer requirements

Problem Solving

You need to know and understand how to: SB6. refer anomalies to the line manager SB7. seek clarification on problems from others

Analytical Thinking


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You need to know and understand how to: SB8. provide relevant information to others SB9. analyze needs, requirements and dependencies in order to meet your work

requirements

Critical Thinking

You need to know and understand how to: SB10. apply judgments to different situations

Attention to Detail

You need to know and understand how to: SB11. check your work is complete and free from errors SB12. get your work checked by peers

Team Working

You need to know and understand how to: SB13. work effectively in a team environment

C. Technical Skills You need to know and understand how to: SC1. use information technology effectively, to input and/or extract data

accurately SC2. identify and refer anomalies in data SC3. store and retrieve information SC4. keep up to date with changes, procedures and practices in your role


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NOS Version Control

NOS Code SSC/N9001







SSC/N9003 Maintain a healthy, safe and secure working environment.

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Overview

This unit is about monitoring the working environment and making sure it meets requirements for

health, safety and security.



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Unit Code SSC/N9003

Unit Title (Task)

Maintain a healthy, safe and secure working environment

Description This unit is about monitoring your working environment and making sure it meets requirements for health, safety and security.

Scope This unit/task covers the following: Emergency procedures: • illness • accidents • fires • other reasons to evacuate the premises • breaches of security

Performance Criteria (PC) w.r.t. the Scope To be competent, you must be able to:

PC1. comply with your organization’s current health, safety and security policies and procedures

PC2. report any identified breaches in health, safety, and security policies and procedures to the designated person

PC3. identify and correct any hazards that you can deal with safely, competently and within the limits of your authority

PC4. report any hazards that you are not competent to deal with to the relevant person in line with organizational procedures and warn other people who may be affected

PC5. follow your organization’s emergency procedures promptly, calmly, and efficiently

PC6. identify and recommend opportunities for improving health, safety, and security to the designated person

PC7. complete any health and safety records legibly and accurately

Knowledge and Understanding (K)

A. Organizational Context (Knowledge of the company/ organization and its processes)

You need to know and understand: KA1. legislative requirements and organization’s procedures for health,

safety and security and your role and responsibilities in relation to this KA2. what is meant by a hazard, including the different types of health and safety

hazards that can be found in the workplace KA3. how and when to report hazards KA4. limits of your responsibility for dealing with hazards KA5. your organization’s emergency procedures for different emergency

situations and the importance of following these KA6. the importance of maintaining high standards of health, safety and security KA7. implications that any non-compliance with health, safety and security may

have on individuals and the organization

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B. Technical Knowledge

You need to know and understand: KB1. different types of breaches in health, safety and security and how and when

to report these KB2. evacuation procedures for workers and visitors KB3. how to summon medical assistance and the emergency services, where

necessary KB4. how to use the health, safety and accident reporting procedures and the

importance of these KB5. government agencies in the areas of safety, health and security and their

norms and services

Skills (S)

A. Core Skills/ Generic Skills

Writing Skills

You need to know and understand how to: SA1. complete accurate, well written work with attention to detail

Reading Skills

You need to know and understand how to: SA2. read instructions, guidelines, procedures, rules and service level agreements

Oral Communication (Listening and Speaking skills)

You need to know and understand how to: SA3. listen effectively and orally communicate information accurately

B. Professional Skills

Decision Making

You need to know and understand how to: SB1. make a decision on a suitable course of action

Plan and Organize

You need to know and understand how to: SB2. plan and organize your work to meet health, safety and security requirements

Customer Centricity

You need to know and understand how to: SB3. build and maintain positive and effective relationships with colleagues and

customers

Problem Solving

You need to know and understand how to: SB4. apply problem solving approaches in different situations

Analytical Thinking

You need to know and understand how to: SB5. analyze data and activities

Critical Thinking

You need to know and understand how to: SB6. apply balanced judgments to different situations


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Attention to Detail

You need to know and understand how to: SB7. check your work is complete and free from errors SB8. get your work checked by peers

Team Working

You need to know and understand how to: SB9. work effectively in a team environment

C. Technical Skills You need to know and understand how to: SC1. identify and refer anomalies SC2. help reach agreements with colleagues SC3. keep up to date with changes, procedures and practices in your role


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NOS Version Control

NOS Code SSC/N9003







Nomenclature for QP and NOS Units

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_____________________________________________________________________________

Qualifications Pack

9 characters SSC/Q0101

National Occupational Standard 9 characters SSC/N0101

Occupational Standard 9 characters SSC/N0101

It is important to note that an OS unit can be denoted with either an ‘O’ or an ‘N’.

• If an OS unit denotes ‘O’, it is an OS unit that is an international standard. An example of OS unit denoting ‘O’ is SSC/O0101.

• If an OS unit denotes ‘N’, it is an OS unit that is a national standard and is applicable only for the Indian IT-ITeS industry. An example of OS unit denoting ‘N’ is SSC/N0101

SSC denoting Software & Services Companies (IT-ITeS industry) Q denoting Qualifications Pack

QP number (2 numbers) Occupation (2 numbers)

SSC denoting Software & Services Companies (IT-ITeS industry) N denoting National Occupational Standard

NOS number (2 numbers) Occupation (2 numbers)

SSC denoting Software & Services Companies (IT-ITeS industry) O denoting Occupational Standard

OS number (2 numbers) Occupation (2 numbers)

Nomenclature for QP and NOS Units

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The following acronyms/codes have been used in the nomenclature above:

Sub-Sector Range of Occupation numbers

IT Service (ITS) 01-20

Business Process Management (BPM) 21-40

Engg. and R&D (ERD) 41-60

Software Products (SPD) 61-80

Sequence Description Example

Three letters Industry name

(Software & Service Companies )

SSC

Slash / /

Next letter Whether QP or NOS N

Next two numbers Occupation Code 01

Next two numbers OS number 01

Criteria for Assessment of Trainees


Qualification Pack SSC/Q2212

Sector Skill Council IT-ITeS

Assessable Outcomes Assessment criteria for the outcome Total Mark Out of Theory

Skills Practical

1. SSC/N3022 (Undertake data entry services)

PC1. obtain sufficient information from the customer /client to understand the need and perform initial task

120

12.5 0 12.5 PC2. assist the customer in providing right information to be entered 12.5 0 12.5 PC3. provide the customer with a reasonable estimate time of entering data 5 0 5 PC4. prioritize service requests according to organizational guidelines 2.5 0 2.5 PC5. refer the problem to a competent technical support team if it cannot be resolved by the operator 2.5 0 2.5 PC6. record and perform the service request accurately as per organizational processes and policies 2.5 0 2.5 PC7. transcribes, enters, and verifies data from a variety of source material including financial, personnel, police and other records or reports 10 0 10 PC8. receives source documents from various departments, public, agencies, etc. and verifies accuracy of material, prior to input 2.5 0 2.5 PC9. transcribes selected data into a computer and scans source documents in accordance with specific program instructions 10 0 10

Marks Allocation

Guidelines for Assessment: 1. Criteria for assessment for each Qualification Pack (QP) will be created by the Sector Skill Council (SSC). Each

performance criteria (PC) will be assigned Theory and Skill/Practical marks proportional to its importance in NOS.

2. The assessment will be conducted online through assessment providers authorised by SSC. 3. Format of questions will include a variety of styles suitable to the PC being tested such as multiple choice

questions, fill in the blanks, situational judgment test, simulation and programming test. 4. To pass a QP, a trainee should get 70% aggregate marks in QP assessment. 5. For latest details on the assessment criteria, please visit www.sscnasscom.com.

http://www.sscnasscom.com/


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PC10. compares transcribed data, as displayed on a visual screen, document and corrects any errors with the source 15 5 10 PC11. obtain help or advice from specialist if the problem is outside his/her area of competence or experience 5 0 5 PC12. determines the cause of error message while entering data and makes appropriate corrections 5 5 0 PC13. maintains files of source documents or other information relative to data entered; 5 5 0 PC14. performs various related functions to insure that the computer is maintained in a neat and orderly manner 10 10 0 PC15. assists in (or performs) the filing and storage of security and back up data files 10 10 0 PC16. may perform various back-up or relief clerical duties as needed (i.e., switchboard, receptionist, fingerprinting, etc. ) 5 0 5 PC17. monitor the problem and keep the customer informed about progress or any delays in the process 5 0 5

Total 120 35 85 2.SSC/N9001 (Manage your work to meet requirements)

PC1. establish and agree your work requirements with appropriate people

40

10 5 5 PC2. keep your immediate work area clean and tidy 5 0 5 PC3. utilize your time effectively 5 5 0 PC4. use resources correctly and efficiently 5 2.5 2.5 PC5. treat confidential information correctly 5 0 5 PC6. work in line with your organization’s policies and procedures 2.5 0 2.5 PC7. work within the limits of your job role 2.5 0 2.5 PC8. obtain guidance from appropriate people, where necessary 2.5 0 2.5 PC9. ensure your work meets the agreed requirements 2.5 0 2.5

Total 40 12.5 27.5 4.SSC/N9003 (Maintain a healthy, safe and secure working environment)

PC1. comply with your organization’s current health, safety and security policies and procedures

40

10 5 5 PC2. report any identified breaches in health, safety, and security policies and procedures to the designated person 5 0 5 PC3. identify and correct any hazards that you can deal with safely, competently and within the limits of your authority 10 5 5


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PC4. report any hazards that you are not competent to deal with to the relevant person in line with organizational procedures and warn other people who may be affected 5 0 5 PC5. follow your organization’s emergency procedures promptly, calmly, and efficiently 5 0 5 PC6. identify and recommend opportunities for improving health, safety, and security to the designated person 2.5 0 2.5 PC7. complete any health and safety records legibly and accurately 2.5 0 2.5 Total 40 10 30

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