PUBLIC

ST. ANSELM – ACCOMMODATION STRATEGY

AND COMMUNITY CONCERNS

“For I know the plans I have for you, declares the LORD, plans

to prosper you and not to harm you, plans to give you hope and a

future” ,Jeremiah 29:11

Vision:

At Toronto Catholic we transform the world

through witness, faith, innovation and action.

Mission:

The Toronto Catholic District School Board is an

inclusive learning community rooted in the love of

Christ. We educate students to grow in grace and

knowledge and to lead lives of faith, hope and

charity

G. Poole

Associate Director of Academic Affairs

A. Sangiorgio

Associate Director of Planning and Facilities

S. Pessione

Associate Director of Business Services,

Chief Financial Officer and Treasurer

Angela Gauthier

Director of Education

Created, Draft First Tabling Review

November 4, 2014 December 4, 2014 Click here to enter a date.

John Volek, Sr. Coordinator Planning, Accountability and Admissions

Maia Puccetti, Superintendent of Facilities

INFORMATION REPORT

REPORT TO

CORPORATE AFFAIRS, STRATEGIC

PLANNING AND PROPERTY

COMMITTEE

Page 60 of 134

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A. EXECUTIVE SUMMARY

St. Anselm Catholic Elementary School has a current enrolment of

approximately 369 students and a Ministry of Education rated capacity of

337 pupil places. This equates to a school utilization rate of approximately

109% or 32 students over capacity. Currently, there are approximately 63

students who reside outside of the St. Anselm’s Board approved fixed

attendance boundary (17% of student body), of which 42 students reside to

the west of the school boundary in an area that forms the western limit of St.

Anselm’s Parish boundary. The western limit of St. Anselm’s Parish

boundary is part of St. Monica’s Board approved fixed attendance boundary,

an area long associated with St. Monica, but is also an “optional attendance

area” for St. Anselm (as approved by Board in 1996). This unique boundary

arrangement has led to some confusion on the part of school staff and

parents. A student may be admitted to St. Anselm from this optional

attendance area, but only where space permits.

It is the conclusion of staff that enforcing the Board approved fixed

attendance boundary at St. Anselm will, over time, manage enrolment in an

effective and efficient manner, and ultimately right-size the school without

the need for portable classrooms or off-site accommodation. Planning staff

have committed to regular dialogue with St. Anselm staff in order to ensure

that the school is fully aware of their space availability at any given time.

In an immediate response to oversubscription, however, Facilities staff

recently completed a retrofit/partition of the St. Anselm library in an effort

to create an additional classroom space. This has had the effect of

significantly reducing the size of the school library. Staff propose that the St.

Anselm library be restored back to its original size once enrolment declines

to below the Ministry rated capacity of the facility. Lastly, staff recommend

the temporary placement of a portable classroom for the 2015-16 school year

to help accommodate the additional students at St. Anselm.

B. PURPOSE

To identify practical solutions to address both short and long-term enrolment

pressures at St. Anselm.

Page 61 of 134

Page 3 of 8

C. BACKGROUND

1. Arising from a Trustee matter regarding enrolment pressures at St. Anselm

at the meeting of Corporate Affairs, Strategic Planning and Property

Committee on October 16, 2014, the following was approved:

“That staff write a comprehensive report outlining the current enrolment

pressures at St. Anselm Catholic Elementary School. Please include some

recommendations for solutions for short term accommodation and long term

accommodation relief.”

2. At its meeting of October 15, 2014, the St. Anselm CSAC considered

ongoing accommodation pressures at the school. Staff from the Board’s

Facilities and Planning Departments were present to answer parent

questions, and to provide an update on area demographics, projections, and

facility issues. A letter dated October 29, 2014 was subsequently submitted

by the CSAC to the school Superintendent, which provided feedback from

the parents at the October 15, 2014 meeting (Appendix ‘A’).

3. In 1999, a 5600 square foot addition was constructed at St. Anselm help to

alleviate enrolment pressures at the school.

4. At is meeting of May 9, 1996, the Board approved the following resolution

in connection with the report: Boundary Change – St. Anselm:

“1. That the eastern boundary for St. Anselm be moved so that new

registrants without siblings in the school for buildings #35-49

Thorncliffe Park Drive be redirected to St. Aloysius School.

2. That the western boundary at Bayview Avenue be retained at

this time but that the applicants from that area who are within

the St. Anselm parish boundary and south of Eglinton be

accepted for September 1996. This will be reviewed annually

and a decision made as to new applicants for the following

September.

3. That changes be made to the busing pattern for St. Anselm and

St. Aloysius to provide for more convenient times and pick-up

stop for students living in Thorncliffe Park and attending, or

wishing to attend, St. Aloysius, and to eliminate the stops for St.

Anselm beyond #49 Thorncliffe Park Drive.

Page 62 of 134

Page 4 of 8

4. That, where families move outside of the current school

boundaries, the child(ren) be permitted only to complete their

current year at St. Anselm.

5. That the parents of new registrants must have their primary

residence within the boundaries of St. Anselm.

6. That new registrants for the area north of Eglinton and west of

Bayview only be admitted if they have siblings currently

attending the school.

7. The Planning and Facilities continue to pursue a long-term

Capital solution.”

5. At its meeting of March 25, 1993, the Board approved the following

resolution in connection with the report St. Anselm Catholic School

Attendance Area Review:

“That after consultation with the surrounding schools the Director of

Education or his delegate be permitted to admit pupils to St. Anselm

Catholic School residing outside of the following catchment area:

NORTH: Glenvale Avenue

WEST: Bayview Avenue

SOUTH: Red Oaks Cr/CN railway/Thorncliffe Park Drive #1-49

EAST: Parklands/Industrial Area SE of Bayview Avenue &

Brentcliffe Road.”

6. At its meeting of April 17, 1984, the Board approved the following

resolution in connection with the report regarding St. Anselm Catholic

School – Solution for Overcrowding:

“a) That a north-south boundary be established so that #50 to #85

Thorncliffe Park Drive become part of St. Aloysius Catholic School

catchment area.

b) That busing to St. Aloysius Catholic School be provided to students

residing at #50 to #85 Thorncliffe Park Drive.

c) That students now attending St. Anselm Catholic School who reside at

#50 to #85 Thorncliffe Park Drive may continue to attend St. Anselm

Catholic School if so desired by parents.

d) That siblings in the future of students now attending St. Anselm

Catholic School who reside at #50 to #85 Thorncliffe Park Drive may

continue to attend St. Anselm Catholic School if so desired by their

parents.

e) That busing continue to be provided to St. Anselm School for the

students outlined in conclusion (c) and (d).”

Page 63 of 134

Page 5 of 8

D. EVIDENCE/RESEARCH/ANALYSIS

1. St. Anselm Catholic Elementary School has a current enrolment of

approximately 369 students and a Ministry of Education rated capacity of

337 pupil places. This equates to a school utilization rate of approximately

109% or 32 students over capacity.

2. There are currently 14 standard size teaching spaces in the school, as well as

2 smaller rooms used for Special Education instruction. The teacher

allocation based on the Board approved 2014-15 projected enrolment of 351

students, as assessed in May of 2014, was 15 teachers. Based on this

assessment, there was no need for additional classroom space in the school.

3. When reassessed in September of 2014, the teacher allocation required to

serve the 369 registered students had increased to 16, which resulted in the

need for an additional teaching space. It was suggested by school staff and

the CSAC that the Board explore the option of utilizing the nearby Parish

Hall for additional instructional space.

4. It was determined by Facilities staff, that the use of the Parish Hall would

require a significant amount of renovation work to make it suitable for

classroom use. This includes new ventilation systems, installation of

windows, new PA/IT/telephone systems, and data connectivity. The

installation of a suitable ventilation system alone would be a significant

expenditure to the Board. In addition to the renovation costs, there would be

on-going lease costs to the Board.

5. Two on-site temporary accommodation options were explored to add

additional classroom space: the addition of a portable classroom, which

unfortunately, requires removal of the play structure, and the temporary

partitioning the school library to create an additional classroom space.

6. It was determined that partitioning the library could be completed in a timely

manner, while complications with portable placement would unduly delay a

resolution to the immediate pressures at the school. Placement of a portable

on-site further displaces the very limited outdoor play space at this location.

A report was prepared recommending partitioning of the library for an

additional teaching space to solve the immediate space concern. Work

Page 64 of 134

Page 6 of 8

began on November 21, 2014 with occupancy anticipated during the week of

November 24, 2014. This work has been fully completed.

7. Portable classroom needs for all TCDSB schools are assessed in the spring

of each year, immediately following Board approval of enrolment

projections for the next school year. Based on current enrolment, a portable

will be required at St. Anselm for the 2015-16 school year.

8. There are 42 St. Anselm students who reside to the west of St. Anselm’s

fixed attendance boundary. This is an area that happens to form the western

limit of St. Anselm’s Parish boundary. The western limit of St. Anselm’s

Parish boundary is part of St. Monica’s Board approved fixed attendance

boundary, an area long associated with St. Monica, but is also an “optional

attendance area” for St. Anselm (as approved by Board in 1996). This

unique boundary arrangement has led to some confusion on the part of

school staff and parents. A student may be admitted to St. Anselm from this

optional attendance area, but only where space permits. Refer to Appendix

‘B’ for a map of pupil distribution patterns and a clear demarcation of St.

Anselm’s fixed attendance boundary and optional attendance area. A similar

map has been provided to school staff.

St. Anselm – Student Count by Geographic Zone (as of November 22, 2014)

Geographic Area With Sibling Sub-

Total

Without

Sibling Sub-

Total Total

JK SK 1-8 JK SK 1-8

St.

An

selm

Pari

sh B

ou

nd

ary

Optional Attendance Area (part of St. Monica boundary)

1 4 17 22 2 3 15 20 42

St. Anselm Fixed

Attendance Boundary (excluding Thorncliffe area)

10 14 125 149 9 10 63 82 231

Thorncliffe Community

Area (part of St. Anselm boundary)

2 2 13 17 6 8 44 58 75

East of Attendance

Boundary 0 0 0 0 0 0 1 1 1

Rest of City – outside of St.

Anselm Parish boundary 0 1 6 7 1 1 11 13 20

Totals: 13 21 161 195 18 22 134 174 369

Page 65 of 134

Page 7 of 8

9. New requests for admission from St. Anselm’s optional attendance area will

be placed on a waitlist as per Board policy, and once the registration period

has closed, these applicants will be given priority consideration for

admission where space permits. Priority will be established on a time and

date stamp basis. Part of the motion from the Board meeting of May 9, 1996

regarding the report Boundary Change – St. Anselm was that the admission

of students residing in the optional attendance area be reviewed on an annual

basis. The Board’s Admissions department is fully committed to this annual

review, and will ensure that the waitlist process is handled in accordance

with Board policy.

10. St. Anselm’s projected enrolment for the next five years, based on a JK

intake of 30 students per year, is provided in the table below. The enrolment

is forecasted to peak in 2018 at approximately 372 students. The classroom

space requirement will not exceed 16 teaching spaces.

Projected Enrolment for St. Anselm – Intake of 30 Students

2015 2016 2017 2018 2019

364 365 359 352 332

11. If JK intake continues at current trends, with no capping of enrolment, an

additional teaching space will be required every second year to

accommodate the needs of the students. This would be unsustainable. Staff

recommend a hard cap of 30 JK students per year.

12. The admission of students from outside of St. Anselm’s Board approved

fixed attendance boundary has had a negative enrolment impact at

neighbouring St. Monica. St. Monica has shared a portion of the St. Anselm

Parish boundary for many years. As noted above, 42 students attend St.

Anslem while 4 students attend St. Monica from within this same area.

While St. Monica remains fairly well utilized at 89%, the projected

enrolment for the school is dependent, in part, on intake from the St. Anselm

Parish boundary area described above. Continued loss of students from this

area to St. Anselm will result in a gradually reduced utilization rate at St.

Monica over time, which could impact staffing and program delivery at the

school. Given St. Monica’s current utilization rate, it can accommodate all

students residing within its fixed attendance boundary.

Page 66 of 134

Page 8 of 8

13. Appendix ‘C’ provides a detailed calculation of washroom fixtures and the

maximum number students that can be accommodated. In short, there are

adequate washroom fixtures to service the needs of the St. Anselm student

population.

14. Appendix ‘C’ also provides exit capacity (fire code) calculations as per

Ontario Building Code. Based on the staff analysis, St. Anselm does not

exceed fire code capacity, and is in fact, well below the maximum allowable

threshold.

15. Appendix ‘D’ provides a floor plan of the St. Anselm library subdivision that

was recently completed, as noted in comment #6 above.

16. It is believed that strict adherence to St. Anselm’s Board approved fixed

attendance boundary will help to right-size the school over time. Once

enrolment declines below the Ministry rated capacity of the facility, students

may be admitted from within the optional attendance area, on a time and

date stamp basis.

E. CONCLUSION

This report is for the consideration of the Board.

Page 67 of 134

APPENDIX A

Page 68 of 134

APPENDIX A

Page 69 of 134

APPENDIX A

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St Monica2013 Enr: 2622013 OTG: 2822013 Util: 93%Portables: 0

St Anselm2013 Enr: 3452013 OTG: 3252013 Util: 106%Portables: 0

Holy Cross2013 Enr: 3792013 OTG: 4472013 Util: 85%Portables: 0

St Bonaventure2013 Enr: 4452013 OTG: 5122013 Util: 87%Portables: 0

Canadian Martyrs2013 Enr: 2912013 OTG: 3892013 Util: 75%Portables: 0

Blessed John XXIII2013 Enr: 4382013 OTG: 4702013 Util: 93%Portables: 0

Our Lady of Perpetual Help2013 Enr: 3912013 OTG: 2452013 Util: 160%Portables: 0

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October 31, 2013 Enrolment(Within and Outside FDK Catchment)

St Anselm

Prepared by: TCDSB Planning ServicesDate: January 30, 2014 

Note(s): 1) Enrolment data extracted from Trillium, October 31, 2013. Data has not been approved byOnSis and may differ slightly from official counts produced in 2014.2) OTG, utilization and portable data is current as of January 30, 2014 and is subject to change.3) Students with an incomplete address, no address or an address outside of the GTA entered inTrillium cannot be geocoded, as a result the students are omitted from the in/out catchment analysis totals.4) Where there is more than one student living at a residential address, there will be an overlap of symbols since there is only one address point that matches multiple student's home address.

\ Elementary

!( Secondary#* Gr 1 to Gr 8 Students

") JK Students

!( SK Students

Student with Sibling ^̀ Extended French

French Immersion

Extended French &French Immersion^̀

^̀

CATCHMENT SUMMARY

Grades # % # %JK 26 79% 7 21%SK 20 95% 1 5%

Grade 1 to 8 238 82% 53 18%

Total 284 82% 61 18% St. Anselm Enr: 345St. Anselm

# % # %Out of Catchment JKs 4 57% 3 43%Out of Catchment SKs 1 100% 0 0%

Out of Catchment Total (JK ‐ 8) 34 56% 27 44%

JKs SKs Gr. 1 to 8

Total JKs SKs Gr. 1 to 8

Total

Totals: 33 21 291 345 16 12 158 186St Anselm 26 20 238 284 12 11 129 152St Monica 7 1 48 56 4 1 27 32Annunciation 0 0 2 2 0 0 2 2St Brigid 0 0 1 1 0 0 0 0Canadian Martyrs 0 0 1 1 0 0 0 0Our Lady of Fatima 0 0 1 1 0 0 0 0

0 0 0 0 0 0 0 0Other Catchments

FDK Catchment

Total Students Total Students with Sibling

St. Anselm Pupil Distribution ‐  Year 5, 2014‐15

In Catchment

Out of Catchment

OUT OF CATCHMENT  SIBLING SUMMARY

With Sibling Without Sibling

In, 284, 82%

Out, 61, 18%

Sib‐No 44%

Sib‐Yes 56%

0 0 0 0 0 000

Board Approved Boundary

St Anselm Parish Area Outside of School Boundary

APPENDIX 'B'

Page 71 of 134

APPENDIX C‐ St. Anslem Washroom and Exit Calculations

Plumbing Fixture CalculationFinal WR Count

LocationNumber of Fixtures

Maximum number of 

Female Change Room 0 0Male Change Room  0 0Multi fixture WR ‐ Girls 11 286

Multi fixture WR ‐ Boys  14 286420 based on fixture 

countBF WR  1 28KG Washroom 2 60Staff (female) 1 not incl.Staff (male) 1 not incl.

28 660

1. The floor plans show only one barrier ‐ free washroom on the ground floor

Exist Capacity CalculationSecond floorStairs (8mm/ person) A 166

C 184B 191

Total permitted occupant load 541

Doors (6.1mm/person)Total load for 3 pairs @ 840mm 826

2. Technically speaking the  Girls WR count dictates because you split the count 50/50 by gendre. In other words you assume equal population of girls and boys.

3. OTG is 337. The current required breakdown is 169 girls requiring 7 fixtures, and 169 boys requiring 6 fixtures. Therefore we have 150% of the required WR for girls and 230% of required WR for boys

Note: More restrictive applies therefore 541 is the permitted 2nd floor load

St. Anslem WR Count12/1/2014

H:\Milka's Desktop folders and documents\Renewal Spreadsheets\Misc report attachments\141105 St. Anslem WR count + Exit CapacityPage 72 of 134

Ground FloorDoors (6.1mm/person)Total load for 6 pairs @ 840mm 1652 See note below

Note: Clear corridor width through Stairs B reduces the exit capacity by 25, therefore the total permitted load on the ground is 1652‐25=  1627

St. Anslem WR Count12/1/2014

H:\Milka's Desktop folders and documents\Renewal Spreadsheets\Misc report attachments\141105 St. Anslem WR count + Exit CapacityPage 73 of 134

APPENDIX D - St. Anselm Library Subdivision

Page 74 of 134