st. benedict’s catholic high school – covid-19 risk assessment

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VERSION 26.AUGUST , VERSION 30.AUGUST, VERSION 31.AUGUST, VERSION 7TH SEPTEMBER , VERSION 16TH SEPTEMBER , VERSION 29 SEPTEMBER, VERSION 30TH

OCTOBER VERSION 06TH NOVEMBER VERSION 12TH NOVEMBER VERSION 6TH JANUARY 21 VERSION 29TH JANUARY 21,

This risk assessment has been developed on best available scientific guidance and information and should be read in conjunction with the government guidance document, this document cannot be considered to cover every risk and control possible . The changes from the previous version are in yellow.

Links to related published guidance notes to be referred to alongside the Model Risk Assessment

1. Links to DfE Guidance

As new guidance is produced weekly, please refer to www.gov.uk for updates

Note from DFE: Schools are not required to use these guides, and may choose to follow alternative approaches to preparing for wider opening, or to use some sections of this guidance alongside other approaches

https://assets.publishing.service.gov.uk/government/uploads/system/uploads/attachment_data/file/964351/Schools_coronavirus_operational_guidance.pdf

https://www.gov.uk/government/publications/covid-19-stay-at-home-guidance/stay-at-home-guidance-for-households-with-possible-coronavirus-covid-19-infection

https://www.gov.uk/guidance/nhs-test-and-trace-how-it-works

https://www.gov.uk/government/publications/safe-working-in-education-studentcare-and-studentrens-social-care

https://www.gov.uk/government/collections/coronavirus-covid-19-guidance-for-schools-and-other-educational-settings

https://www.gov.uk/guidance/ofsted-coronavirus-covid-19-rolling-update

https://www.gov.uk/government/publications/safe-working-in-education-studentcare-and-studentrens-social-care/safe-working-in-education-studentcare-and-studentrens-social-care-settings-including-the-use-of-personal-protective-equipment-ppe

https://www.gov.uk/government/publications/closure-of-educational-settings-information-for-parents-and-carers

https://www.gov.uk/government/publications/covid-19-decontamination-in-non-healthcare-settings

https://www.gov.uk/government/publications/coronavirus-covid-19-advice-for-pregnant-employees/coronavirus-covid-19-advice-for-pregnant-employees

2. Adherence - System of controls for Schools

Prevention

School must:

1) Minimise contact with individuals who are unwell by ensuring that those who are required to stay at home do not attend school.

2) Ensure face coverings are used in recommended circumstances. (Face visors or shields should not be worn as an alternative to face coverings)

3) Ensure everyone is advised to clean their hands thoroughly and more often than usual.

4) Ensure good respiratory hygiene by promoting the ‘catch it, bin it, kill it’ approach.

5) Maintain enhanced cleaning, including cleaning frequently touched surfaces often, using standard products such as detergents.

6) Consider how to minimise contact across the site and maintain social distancing wherever possible.

7) Keeping occupied spaces well ventilated.

In specific Circumstances:

8) Where necessary, wear appropriate personal protective equipment (PPE).

9) Promote and engage in asymptomatic testing, where available.

Response to any infection.You must always:

10) Engage with the NHS Test and Trace process.

11) Manage confirmed cases of coronavirus (COVID-19) amongst the school community.

12) Contain any outbreak by following local health protection team advice.

St. Benedict’s Catholic High School – COVID-19 Risk Assessment

Activity being

assessed:

Secondary school – Full school re-opening

after Lockdown in January and February

2021

Location(s) affected: St. Benedict’s Catholic

High School, Alcester

Person(s) completing

assessment:

Robert Terefenko

Andrew Madden

Date original Covid Risk

assessment completed

and other key dates :

11th June 2020 - partial

opening for Secondary

Schools

26th August 2020 - full

opening for Schools

06th January 2021 –

restricting attendance

during National Lockdown

8th March 2021 – Full

school reopening

Date of review: Ongoing Review completed by:

http://www.gov.uk/



https://www.gov.uk/guidance/nhs-test-and-trace-how-it-works

https://www.gov.uk/government/publications/safe-working-in-education-childcare-and-childrens-social-care

https://www.gov.uk/government/collections/coronavirus-covid-19-guidance-for-schools-and-other-educational-settings

https://www.gov.uk/guidance/ofsted-coronavirus-covid-19-rolling-update

https://www.gov.uk/government/publications/safe-working-in-education-childcare-and-childrens-social-care/safe-working-in-education-childcare-and-childrens-social-care-settings-including-the-use-of-personal-protective-equipment-ppe


https://www.gov.uk/government/publications/closure-of-educational-settings-information-for-parents-and-carers


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What are the hazards? Who might be harmed and

how?

What are you already doing? Do you need to do anything else to manage

this risk?

Action by whom and when?

Completed

3. Contracting COVID-19 from being in the school environment by contact with an infected person

(Parents/carers/staff/ students

are not fully informed

of the health and safety requirements for the reopening of the school)

Students, staff, visitors, and the general public becoming infected with COVID-19:

1. Staff, students or visitors who have tested positive for COVID-19 are not allowed into the school premises until they have self-isolated for the recommended government period of 10 days; After 10 days, if the individual still have a temperature, or feeling unwell, that person should continue to self-isolate and seek medical advice.

2. Staff, students of visitors living in the same household (including someone in their support bubble or childcare bubble if they have one) as a person who have tested positive for COVID-19 are not allowed into the school premises until they have self-isolated for the government period of 10 days.

3. Staff, students, and visitors exhibiting classing signs of COVID-19 as detailed (high temperature, a new continuous cough and a loss of, or change to, sense of smell or taste) they must self-isolate for at least 10 days from when the symptoms started. They should arrange to have a test to see if they have COVID-19 – go to testing to arrange.

4. Any person arriving at school exhibiting symptoms will be required to return home.

5. Procedure to isolate students that appear symptomatic on site until collected is in place, further in the document.

6. If an individual has symptoms, undertakes a PCR COVID-19 test. If this is negative, on evidence of the negative test they will be able to return to school.

7. If an individual develops symptoms, that person may wish to alert the people that have had close contact with him/her over the last 48 hours to let them know that the person might have coronavirus (COVID-19), but is waiting for a test result. At this stage, those people should not self-isolate. Alerting those that the person has been in contact with means they can take extra care in practising social distancing and good hand and respiratory hygiene. They can also be more alert to any symptoms they might develop.

8. Always up to date Government guidance is found on the link below.‘stay at home: guidance for households with possible or confirmed coronavirus (COVID-19) infection

Re-send clear guidance to all staff and parents/carers of students The school will Engage with the NHS Test and Trace process - See in Appendix 1.

Test and trace information is collected from all visitors, incorporated to Inventry system.

AM by W/C 5th March 21

4. Contracting COVID-19 from using Public or Dedicated transport

Students, staff, visitors, and the general public becoming infected with COVID-19

1.Students should be encouraged to walk, cycle or scoot where possible. 2. If our students need to use public transport or dedicated school transport - The school will request Risk assessment from the transport provider. 3. Face coverings will be required for pupils on departure and arrival at school and movement within school indoors. This does not apply to people who are exempt from wearing a face covering on public transport. 4. Students over 11 years are required to wear face coverings in or out of school on public transport and county transport, unless exempt. 5. Hand sanitising will need to take place on arrival to the school after using the transport and entrance to the year group bubble. 6. Transport companies will be requested to provide the school with their Covid-19 risk assessments to confirm that they have developed the appropriate control measures and arrangements. 7. The process of students loading will be under school staff supervision. Students will be wearing face masks. End of the Day procedure are described in Appendix 2.

5. Congestion or inability to adequately socially distance (mixing bubbles) when accessing or leaving school grounds

Students, staff, visitors, and the general public becoming infected with

1. The use of available entrances and exits is maximised. Arrival times the same but naturally staggered due to bus arrival times (see appendix 3) 6 different entry points for year groups.

2. Staff presence at the school exits at the beginning and end of school will discourage congregating and

Times and entrance and exit plans to be clearly communicated to all stakeholders.

AM By 5th March 2021

Done

testing

https://www.gov.uk/government/publications/covid-19-stay-at-home-guidance



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COVID-19:

included in letter to parents. 3. Inform parents /carers that advice is for students not

to use public transport and alternative arrangements should be within current Government guidance.

4. Year groups are given clear information about times for drop off and collection. Clear information about what route should the students walk once on school site according to their year group.

5. Parents/carers should be not coming on school car park and advised to drop off / pick up a reasonable distance from school and with prompt pick-up

6. Social distancing - 2 metres apart, is marked on the ground - at the drop off/pick up area, leading all the way towards relevant students’ entrances.

7. On arrival students will walk keeping social distancing from each other, which will be supervised by a member of staff. Students must put the face masks on before entering to the designated building entrances.

8. When leaving the site, students wear facemasks and depart by exit according to method of travel

9. Students waiting to return home via coaches will wait on the playground (outdoors) with face masks as there may be some contact between bubbles. In case of poor weather, an indoor space will be allocated (Sports Hall) while waiting for departure

10. The students will walk under staff supervision with staff wearing red safeguarding coats

11. Staff advised to arrive by designated time prior to student’s arrival (contract dependent) and to ensure that they maintain appropriate social distancing within the car park and on pathways.

12. Inside the communal areas face covering is required.

.

6. Congestion or inability to adequately socially distance when students accessing or leaving school building


1. All students to be reminded of the importance of following contingency measures in place in tutor briefing. Reminders and updates to follow.

2. At the entrances there will be hand sanitisers available on

the wall, which must be used before entering the

school buildings. 3. The movement and the zones are described in Appendix 4. 4. When leaving the buildings, the students will go via

designated route.

Letter to Parents /Carers about Covid19 measures. Regular reminders at 8.40 staff briefing Hand sanitisers will be available in entrance point. And in the classrooms.

AM communication to parents. SLT AH

Ongoing Ongoing Ongoing

7. Possible contamination due to not minimising contact and mixing


1. Minimising numbers of people coming to school and mixing. Only members of staff who are required will be on site. Visitors discouraged to come. Staff members will have designated department bases to go to.

2. Face coverings must be worn by all students, staff and visitors (unless medically exempt) in all indoor communal areas outside the classroom.

3. Work-places to be spaced. Screens in between work places where 2 meters is not possible.

4. Minimising physical contact. (No shaking hands ,…). No physical contact sports allowed.

5. Classrooms must be kept ventilated as appropriate, open windows and prop door open (only when doors are not strategic from Fire safety point of view and only when people in the classroom.)

6. Students lockers will be not used due to set zones for the year groups.

7. Staff working room will be used only for using a photocopier purposes. The room has not adequate ventilation. - Only one person at a time can use it - The door will be open ( used automatic devise to close

the door if/when Fire alarm goes off)

Ventilation system in the

Staff work room , which is

not working at the

moment, is being quoted

for repairs.

RT ASAP

Students, 1. Classcharts Behaviour structure amended to include Clear guidance issued in SLT

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8. Pupils’ behaviour on return to school does not comply with school’s Covid safety rules

staff, visitors, and the general public becoming infected with COVID-19:

COVID-specific sanctions. Regular review in place and reminders for staff and pupils.

2. Staff model social distancing consistently and use of facemasks.

parent pack and reinforced through Heads of Year Behaviour policy - revised and added COVID 19 section. Communicated to parents, pupils and staff including exclusion.

KW

Ongoing

9. Ineffective personal hygiene measures


1. Robust handwashing promoted. 2. Staff and students are requested to wash hands prior

to leaving home in the morning. 3. All staff and students must wash their hands for a

minimum of 20 seconds with liquid soap and warm water - on arrival at school - following use of toilet facilities - before eating - after a bout of coughing/sneezing - when they change rooms ( in this case use hand sanitiser as it is not practical to wash hands) - after break.

Where hand washing is not available , use hand sanitisers. 4. Staff and students encouraged to follow the Catch it,

Kill it, Bin it protocol – disposable tissues or toilet tissue is available in classrooms and staff areas and to be immediately placed in a lidded bin or flushed down a toilet following use – used tissues must not be left on desks or other surfaces.

5. NHS Posters are displayed by sinks to show how to effectively wash hands.

6. Catch it, Kill it, Bin it posters displayed around the school.

7. Hand sanitiser on the walls outside the entrance points 8. Hand sanitiser is available for both staff and students

but should only be used whereby handwashing is not accessible rather than a general alternative to handwashing.

9. Letting the parents know, about the use of alcohol based hand sanitisers in the school. It may cause allergic reaction.

Posters and stickers to be placed around site promoting hand wash. . Ensure sufficient disposable tissues are available in school. Display handwashing posters by all sinks around the school Display Catch it Kill it Bin it Posters around school Ensure sufficient hand sanitiser is available. Include information about hand sanitisers and use for students in letter

AH And CAH Make sure there are posters. AH AH AH AH

Done Ongoing Ongoing Ongoing Ongoing

10. Possible contamination in

reception areas and offices


1. Parents/carers/visitors advised to contact school by phone, if they need to speak to a teacher or member of SLT . If it is necessary to have face to face meeting, Parents/Carers/Visitors meetings will be arranged and accommodated either outside or in a planned manner within the building. Parents/Carers/Visitors will receive Covid safety instructions on arrival.

2. Library will be used if the meetings are inside. 3. Main School Library will be used also for the internal

meetings. 4. Pre-planned arranged meetings will be taking place in

the main school Library. One to one meetings between student and a specialist (e.g safe lives… ) , will be managed accordingly to eliminate the spread of Covid19.

5. Parents/carers/visitors arrive to the school to the reception waiting area. The receptionist will open the glass window only for a minimal distance, in order, to be able to hear the person on the other side of the glass. Keep safe distance tape will be placed in the waiting reception area. Parents/Carers/Visitors will receive Covid safety instructions on arrival.

6. Staff to pass through reception one at a time (unless residing in same house).

7. Office staff to work at their designated desks to avoid shared equipment and to be responsible for regular cleaning of IT and phone equipment using disinfectant

Arrangements for one to one meetings student and specialist l are described in Appendix.4 Covid-19 safety instructions leaflet, poster will be made. It will be communicated to staff to avoid sharing of workstations. But if

RT and CAH By 8th March21 RT, AM – communication to all staff

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cleaning materials. This will enhanced by standard daily clean by regular cleaners.

8. Staff work rooms and offices have been reviewed and appropriate configurations of furniture and workstations have been put in place to allow for social distancing. Face masks will be worn at all time were 2 metres are not possible to achieve.

9. Staff departmental bases with possibility to make hot

Drinks (Milk, tea and coffee supplied to staff as

temporary measure. Paper cups or travel mugs and

taken home/disposed of. Dishwasher not in use), will

be introduced where Covid19 safety rules about

distancing, hand washing, cleaning of shared

equipment need to be adhered to.

Department Bases

- Hist, Geog and Psy – A block room 16 - English – Sixth Form staff room · Maths – Maths office / classroom · ADT – ADT office · Science – staff room and main staff room · RE – HoD office and staff workroom · PE- PE office · MFL – G5 in Sixth Form · SEN – Scolastica - ICT – ICT office off Rm 6A - Pastoral – Pastoral Office - Finance – F6

10. Contractors should be asked to share their Covid19

Risk Assessment and Method Statement with the

school prior to entry.

sharing is necessary, a cleaning regime will be introduced to disinfect desks keyboards, mouse, telephones . There will be disinfectant wipes available on each desk and staff using shared equipment ( Printers) will be asked to clean it before and after use. As well as enhanced cleaning regime during day. All soft furnishings that cannot be removed will be cleaned regularly with fabric sanitizing spray. There will be email send out to the contractors who might be coming to the school. In order to provide RA and method statement in connection to Covid 19.

Before reopening. AH AH and CAH Daily cleaning regime managed. ongoing DG and AG RT

Ongoing Ongoing Ongoing Ongoing

11. Possible contamination within classroom/teaching and learning spaces


1. Classrooms with external door direct to the outside to be used where possible.

2. Classrooms and learning space back to normal occupancy, social distancing (SFAIRP).

3. It is Strongly Advised that all students ( apart from those with exemptions) should wear face masks in the classrooms.

4. School must instruct pupils to: • not touch the front of their face covering during use or when removing it • dispose of temporary face coverings in a ‘black bag’ waste bin (not recycling bin) • place reusable face coverings in a plastic bag they can take home with them • wash their hands again before heading to their classroom - Staff and students were shown how to put on a face

mask. Link https://www.who.int/docs/default-

source/epi-win/how-to-use-mask-v0-1-

print.pdf?sfvrsn=64ba1493_2

5. Staff to maintain distance from their pupils, staying at the front of the class, and away from their colleagues where possible. Ideally, adults should maintain 2 metre distance from each other, and from pupils. If adults have to move into the class and outside their designated area, they should put on a facemask.

6. In particular, staff should avoid close face to face contact and minimise time spent within 1 metre of anyone even with the face mask on.

7. Pupils will be seated side by side and facing forwards. 8. Soft furnishing, excess furniture will be removed from all

classroom and learning areas as much as possible. 9. Use wipeable chairs as much as possible. For furnished

ones use the disinfectant for fabric materials. 10. Students will bring and use their own pack with pen, pencil,

calculator, ruler, and any other essential equipment to learning.

11. Minimise to and from for sheets from pupils and back to staff.

Make classrooms suitable for teaching with keeping the social distancing as much as possible. There will be a designated area marked by tape at the classroom, where it is safe for a teacher to stand – 2 metres away from students’ seats. If there will be any shared resources, equipment used for teaching – teachers will be responsible for cleaning those. Before and after use. There will be provided disinfectants wipes and sprays, and paper towels in each designated area.

DS , AH By 8th March 21 AH Before 8th March 2021

https://www.who.int/docs/default-source/epi-win/how-to-use-mask-v0-1-print.pdf?sfvrsn=64ba1493_2



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12. Peer-assessment within bubbles where possible, but where teacher assessment is necessary in line with the Curriculum, Teaching and Assessment Policy, staff must wash their hands with soap well / or use hand sanitiser before and after handling books or papers from pupils. No touching face during handling papers and clean any pen/pencil which staff used for marking after handling.

13. Prioritise electronic completion of homework /assessment tasks where possible, but marking and feedback in line with the Curriculum, Teaching and Assessment Policy.

14. Borrowing of personal equipment is NOT allowed. Staff will have limited supply of stationary. Logging of pupils without equipment. Tutors to check each morning that pupils have equipment for learning for the day and due interventions in place.

15. Use of communal equipment will be avoided where possible, any shared equipment used will be cleanable and disinfected prior and after use.

16. Resources available will be limited to what is essential for use of a daily basis and planned in advance.

17. Computer keyboard/mouse, touch screens/interactive whiteboards only to be used by a lead teacher/staff member in a classroom and wiped before and after use.

18. Computers in the IT classrooms used by the same students .

19. Keeping occupied spaces well ventilated 20. Important to ensure the teaching space is well ventilated

and a comfortable teaching environment is maintained. This can be achieved by a variety of measures including: - mechanical ventilation systems – these should be

adjusted to increase the ventilation rate wherever possible, and checked to confirm that normal operation meets current guidance (if possible, systems should be adjusted to full fresh air or, if not, then systems should be operated as normal as long as they are within a single room and supplemented by an outdoor air supply)

- natural ventilation – opening windows (in cooler weather windows should be opened just enough to provide constant background ventilation, and opened more fully during breaks to purge the air in the space). Opening internal doors can also assist with creating a throughput of air

- natural ventilation – if necessary external opening doors may also be used (as long as they are not fire doors and where safe to do so)

Further advice on this can be found in Health and Safety Executive guidance on air conditioning and ventilation during the coronavirus outbreak and CIBSE coronavirus (COVID-19) advice.

To balance the need for increased ventilation while maintaining a comfortable temperature, the following measures should also be used as appropriate:

opening high level windows in preference to low level to reduce draughts 21. Increasing the ventilation while spaces are unoccupied (e.g.

between classes, during break and lunch, when a room is unused)

22. providing flexibility to allow additional, suitable indoor clothing. For more information see School uniform

23. rearranging furniture where possible to avoid direct drafts 24. Heating should be used as necessary to ensure comfort

levels are maintained particularly in occupied spaces. 25. Light switches, windows, and blinds only to be operated by

lead teacher/staff member in the classroom. Using disinfectant wipe.

26. CLEAPSE guidance GL343 – Guide to do practical work in partially reopened School - http://science.cleapss.org.uk/Resource/GL343-Guide-to-doing-practical-work-during-the-COVID-19-Pandemic-Science.pdf for science subjects to be implemented and followed but only if an essential requirement for practical lessons.

27. St. Paul’s Room – (PRU) will be moved to the large Room 34, to allow at least two meters apart distancing with

The areas of teaching, must be checked on regular basis and enable good ventoiliation as far as reasonably practicable. Inform the staff to open high level windows, especially. Review correct operation of the Air handling units in the school.

AH and RT

Ongoing

https://www.hse.gov.uk/coronavirus/equipment-and-machinery/air-conditioning-and-ventilation.htm

https://www.hse.gov.uk/coronavirus/equipment-and-machinery/air-conditioning-and-ventilation.htm

https://www.cibse.org/coronavirus-covid-19/coronavirus,-sars-cov-2,-covid-19-and-hvac-systems

https://www.cibse.org/coronavirus-covid-19/coronavirus,-sars-cov-2,-covid-19-and-hvac-systems

http://science.cleapss.org.uk/Resource/GL343-Guide-to-doing-practical-work-during-the-COVID-19-Pandemic-Science.pdf



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additional measures : - good circulation throughout the school day. - face coverings need to be worn when moving around the classroom, but no need to be worn when students seated at the allocated desks (same for teacher)

28. SEND Scholastica – Separate arrangements will apply for these students and staff in the area. 29. Music – teaching music should be continued as part of the school curriculum, especially as this builds pupils’ confidence and supports their wellbeing. There is additional risk of infection in environments where singing, chanting, playing wind or brass instruments takes place –

a.) reduce the number of contacts amongst pupils, and between pupils and staff, including for rehearsal and performance. As set out in the system of controls .

b.) keep social distancing among students as much as possible and 2 metres from adults

c.) keep any background or accompanying music to levels which do not encourage teachers or other performers to raise their voices unduly. If possible, use microphones to reduce the need for shouting. d.) not host any performances with an audience e.) Singing and playing instruments takes place only in

larger well-ventilated spaces, or outdoors. f.) Schools can continue to engage peripatetic teachers

during this period g.) Use government guidance for safer singing h.) There is additional Risk Assessment for Music Tuition

2020-2021 30. Science CLEAPSE guidance GL343 – Guide to do practical work in re-opened School - http://science.cleapss.org.uk/Resource/GL343-Guide-to-doing-practical-work-during-the-COVID-19-Pandemic-Science.pdf for science subjects to be implemented and followed but only if an essential requirement for practical lessons. 31. ADT and Food Technology department will follow on relevant departmental Guidance 32. Physical education:

a.) following system of control as much as possible b.) Pupils should be kept in consistent groups, sports equipment thoroughly cleaned between each use by different individual groups. c.) For sport provision, outdoor sports should be prioritised where possible, and large indoor spaces used where it is not, maximising natural ventilation flows d.) departmental Covid Safety guide should be

followed apfe , grassroot sports for public and sport providers, safe provision and facilities, and guidance from Sport England.

12. Possible contamination

from use of toilet/welfare facilities


1. Staff toilets – These toilets can be used : Main school – Foyer toilets with multiple cubicles. In order to accommodate the return of full capacity of staff. Staff can use the toilets as normal with these extra control measures: - Enhanced cleaning regime,( toilets cleaned at least

three times a day ) and extra cleaner employed for during the school day

- using hand towels only , (air hand dryer switched off,)

- only lidded bin with pedal toilet to be used for hand towels

- social distance as much as possible - spend less than 15 minutes in the area - staff will wear face coverings when moving within

zones 6th form building: Ground floor toilets for disabled and all top floor toilets. Staff toilets outside of PE Office

2. Student classes will have set toilets designated for their use as per drawn plan.

Ensure that there are sufficient stocks of liquid soap available. Confirm that a sufficient amount of hot water is readily available.

DG and AG daily DG and AG

Ongoing Ongoing

safer%20singing




apfe

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3. If using toilets during lessons, the teacher of the group will make sure only one person at the time is sent. Keep record. Toilet passes one per group, personalised to teacher and wiped on return.

4. Students may be sent during lesson to reduce traffic during break times into the toilets in their designated zones. If designated toilets are shared as it is the case in Y9 and Y10 - Those year groups will send the students to use the toilets during lessons into : Y9 – Disabled toilet in Humanities block – which is in their zone Y10 – Send to the PE corridor Toilets.

5. Staff and students must wash hands thoroughly after using toilet facilities (see handwashing).

6. Sufficient liquid soap will be available at all times in all toilets, this will be checked daily by cleaners and will be topped up in between if required.

7. Only liquid soap is permitted in school. 8. Hand drying will be done by using disposable towels if

possible, use of air hand driers is less preferred option. 9. Lidded bins in toilets will be emptied daily and this will

be reviewed with emptying increased more frequently if required.

13. Possible contamination

from inadequate social distancing or cross contamination of equipment at Break times or during external learning activities


1. Students spend break time outdoors, weather permitting.

2. Main hall Area used for eating to be set up to maintain social distancing eating (SFAIRP).

3. Students supervised to break/lunch area. 4. All ball games i.e. football to be prohibited. (Unless

used balls is wipeable and it is made sure that supervisors will clean the ball with disinfectants before and after the use. No soft textured balls.)

5. If students are eating, hands to be washed (see handwashing).

6. After external activities – staff and students to wash hands (see handwashing).

7. Adequate levels of supervision maintained to ensure

that social distancing guidance is adhered to at all

times with revised duty rota to reflect this.

8. All the litter must be put into the bins or taken home

Appoint responsibility of cleaning of equipment and resources used and what cleaning products will be used i.e. Spray disinfectants, diluted Milton solution etc.

AH W/C 8th March21

14. Possible contamination from inadequate social distancing or cross contamination of equipment at Break times or during external learning activities


1. Break times staggered with staff and students allocated specific break times and areas to be accessed.

X group: Y7,Y10, Y12,13 Y group: Y8, Y9, Y11

2. Allowed only Max size 3 Football balls and Basketball balls. These must be wipeable and it is made sure that supervisors will clean the ball with disinfectants before and after the use.

3. Staffing ratios assessed and determined – see plan 4. Three dining areas have been identified (Main/dining

hall, Sports hall, Sixth form centre) which will be used throughout the school day to ensure no two year groups mix during lunchtime

5. If students are eating, hands to be washed (see handwashing).

6. After external activities – staff and students to wash hands (see handwashing).

7. All students to be placed in the zones according to the year groups. Students should be supported to maintain distance and not touch staff and their peers where possible.

8. Adequate levels of supervision maintained to ensure that social distancing guidance is adhered to at all times with revised duty rota to reflect this.

Consider and develop plan depending on number and size of playgrounds, fields etc. Designate/zones/times and supervisions ratio’s Appendix 3. Designated person to lead on who will be responsible for the cleaning of equipment and resources used and what cleaning products will be used i.e. Spray disinfectants, diluted Milton solution etc.

SLT W/C 22nd Feb 21 CH and AH By 8th March

15. Provision of Free school Meals

1. Continue to provide free school meal support to pupils who areneligible for benefits-related free school meals and who are learning at home duringterm time.

2 Follow government guide https://www.gov.uk/government/publications/covid-19-free-school-meals-guidance/covid-19-free-school-meals-guidance-for-schools

https://www.gov.uk/government/publications/covid-19-free-school-meals-guidance/covid-19-free-school-meals-guidance-for-schools



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16. School kitchens may not be able to serve whole school return/ Non safe running of the schools’ kitchen

1. Government advice confirms that school kitchens can continue to operate, the kitchen will comply with guidance for food businesses on coronavirus (COVID-19)

2. Biometric Finger scanners can be used, but they will be disinfected after each use by a member of staff at the till.

3. Biometric Finger scanner device in the foyer for students to check the amount on the account will not be in use.

4. Tills serving food will have sneeze guard installed. 5. All the food in the canteen will be served in the safe

manner with additional sneeze guards installed. 6. Kitchen staff will wear Face masks when 2 metres is

not possible to achieve.

17. Possible contamination from inadequate social distancing or cross contamination of equipment at lunch break.


1. Lunch times staggered with staff and students allocated specific lunch times and areas to be accessed.

X group: Y7,Y10, Y12,13 Y group: Y8, Y9, Y11

2. Areas used for eating to be set up for each year group

separate. 3. Students supervised to lunch areas. 4. Students must wash their hands prior eating according

to the plan shared among staff. (see handwashing) .

5. If the same tables are being used by different students over lunchtime these will be cleaned with disposable tissue and disinfectant hard surface cleaner in between sittings. There will be time allocated for cleaning.

6. Only hard equipment that can be sanitised prior and

after use to be available to students - food prioritise as

‘grab and go’ and parents encouraged to bring packed

lunches.

7. All the litter must be put into the bins or taken home.

Plan depending on number and size of eating areas, playgrounds, fields etc. designate/zones/times and supervisions ratio’s. See appendix 3. Any Litter on the playground must be picked up by a designated staff in safe manner. Enhanced regime of outdoor bins emptying.

SLT By 5th March 21 and communicated to parents RT and CAH Management of waste to be reviewed. By 8th March 21

18. Possible contamination from inadequate social distancing in other communal gatherings - assembly

Students, staff, visitors, and the general public becoming infected with

COVID-19:

1. Assemblies take place only within a group bubble . Shared spaces, chairs, equipment must be cleaned in between assemblies.

2. *Holy masses waiting for the newest guidance for now online.

19. Insufficient access to first aid.

Students, staff, visitors, and the general public may sustain greater injury through inadequate support and treatment

1. Sufficient first aid provisions are in place in line with the school’s first aid risk assessment.

2. Students will be encouraged to clean their own cuts with the guidance of the school’s first aider.

3. First Aid will be administered in the meeting room by the Reception office.

20. Possible contamination by close contact when providing first aid or care to students


Where it is considered necessary due to the close proximity of care required, disposable fluid resistant surgical face masks and disposable aprons are available and should be worn by staff delivering first aid or providing care.

Make sure all PPE in place

CAH Ongoing

21. Possible contamination from a symptomatic

Students, staff, visitors,

1. Symptomatic person should not be on site – see first section.

School will have thermometer available on

RT

Done

https://www.gov.uk/government/publications/covid-19-guidance-for-food-businesses/guidance-for-food-businesses-on-coronavirus-covid-19

https://www.gov.uk/government/publications/covid-19-guidance-for-food-businesses/guidance-for-food-businesses-on-coronavirus-covid-19

10



person on site and the general public becoming infected with COVID-19:

2. Should a staff member arrive at school or become symptomatic whilst at school they will be required to leave site immediately

3. If they need collecting, they will preferably wait outdoors in the courtyard outside of Room 34, weather permitting. If it the weather is not good wait in or in the Meeting room next to the reception.

4. Should a pupil become symptomatic the students will be taken to the the isolation area preferably outdoors in the courtyard outside of room 34, weather permitting, waiting for collection from a parent/carer

5. If it the weather is not good, wait in in the Meeting

room next to the reception .

6. A symptomatic student will be supervised by a staff member who will be required to wear a fluid resistant surgical face mask, disposable gloves and apron (if the social distance at least 2 meters is not possible to achieve) for the duration of the supervision, parent/carer will be contacted and required to collect pupil asap.

7. When waiting for collection, If a symptomatic person needs to use toilet , use disabled toilet in the corridor between main foyer and the English corridor.

8. PPE will be stored in the front reception office. 9. Staff member supervising will then remove all PPE and

dispose on into a plastic bag for immediate disposal outside and will wash hands thoroughly – staff member will be given the option to go home and thoroughly shower/change clothes.

10. A member of staff who helped the symptomatic person and who has therefore worn the required PPE, does not need to self isolate unless or until he develops symptoms or when a student tested positive.

11. Investigation of what areas was a symptomatic person present in, will be conducted.

12. Government guidance will then be followed. 13. A thorough clean of the area of isolation and other

areas where the symptomatic person will be undertaken, using school anti-viral fogging machine following the collection of a symptomatic person. Where possible the areas will be isolated for 72 hours with good ventilation prior to the thorough clean. https://www.gov.uk/government/publications/covid-19-decontamination-in-non-healthcare-settings

14. All members of cleaning staff will have up to date training ie COSHH and infection control training. If Covid19 case was confirmed – professional deep clean company will be contacted to undertake deep clean of the area. https://www.clean-genie-midlands.co.uk/ - Schools’ prearranged contractor.

15. Alternatively school use antiviral fogging machine to disinfect the area where the area confirmed case was.

16. The school will engage with the NHS Test and Trace

process. See Appendix 1.

site. A dynamic Risk assessment of the situation (what areas was person in, what other people in contact) will be conducted. In event when Deep Clean is required. RT will organise them coming in. Make sure new cleaners have COSHH and Infection Control Training Instruction and Risk assesment for the safe use of the anti-viral fogging machine will given to the nominated people.

SLT, RT As required RT,CAH By 8thth March 21

As required

22. Possible contamination from a asymptomatic person on site


1. Secondary schools should offer pupils testing at an on-site ATS from 8 March.

2. There will be 3 tests for all students who will give a consent (3-5 days apart) .

3. Pupils should return to face-to-face education following their first negative test result.

4. Individuals with a positive LFD test result will need to self-isolate in line with stay-at-home-guidance-for-households-with-possible-coronavirus-covid-19-infection

5. If Positive result: Student, pupil or staff member is notified of the result. They will have to return home and self-isolate.

Asymptomatic testing arrangements and procedures and Covid-19 testing Risk Assessment will be documented separately.

CAH and RT By 8th March 2021

23. Possible contamination from not correctly Managing confirmed

tudents, staff, visitors, and the general

1. School must take swift action when you become aware that someone who has attended has tested positive for coronavirus (COVID-19) having developed

https://www.gov.uk/government/publications/guidance-to-educational-settings-about-covid-19/guidance-to-educational-settings-about-covid-19#what-to-do-if-someone-develops-symptoms-of-coronavirus-covid-19-whilst-at-an-educational-setting



https://www.clean-genie-midlands.co.uk/

https://www.clean-genie-midlands.co.uk/




11



cases of coronavirus (COVID-19) amongst the school community

public becoming infected with COVID-19:

symptoms and taken a PCR test outside of school. (or LFD when asymptomatic testing)

2. The advice how to respond would be via DfE Helpline

on 0800 046 8687 and selecting option 1 for advice on the action to take in response to a positive case.

3. The procedures What to do if a pupil tests positive for coronavirus and the protocol how to respond is in Appendix. 2

24. Insufficient or

inappropriate PPE available or misuse of PPE


1. Disposable gloves and aprons and masks, and aprons available for use as identified required. PPE equipment is to be stored in Front reception office room.

2. Where PPE is identified as required for a task it must be worn. – - Wear Face mask at all times indoor staff, visitors

and students. Only if is possible to keep at least 2 metres appart Face masks are required.

- In communal areas wear Face masks at all times. - When cleaning follow the guidance - When administering first aid - When waiting with a symptomatic pupil

3. Staff and students were shown how to put on a face

mask. Link https://www.who.int/docs/default-source/epi-win/how-to-use-mask-v0-1-print.pdf?sfvrsn=64ba1493_2

4. Staff will be shown how to safely remove apron and gloves. https://www.nursingtimes.net/clinical-archive/infection-control/infection-control-3-use-of-disposable-gloves-and-aprons-24-06-2019/

All PPE should be single use and disposed of appropriately.

Make sure all PPE in place and Monitor thestock. In case of running out order new.

CAH and AH Ongoing Done

25. Inadequate management of circulation areas


1. The movement of staff and students around the school planned and managed through use of zones with unnecessary movement around the school restricted.

2. All Fire doors need to be kept closed. Majority of doors in corridors are on automatic release when Fire alarm goes off. Classroom doors to be considered opened and only when these are being used.

3. All doors to be closed when students leave site or at the end of each working day.

Review Fire marshal rota, Fire Safety addendum.

RT by 5th March 21

26. Possible contamination from inadequate social distancing/equipment contamination in staff areas i.e. work staffroom, staff office bases etc.


1. Social distancing measures of 2 metres apart, as far as is reasonably practicable, must be observed at all times among staff.

2. Staff not to enter specific offices without invite/prior planning.

3. Staff to wash hands prior to entering staff shared areas or designated areas, and before preparing/eating food or making drinks.

4. Notice on staff working room with maximum staff members at one time - will be displayed. If 2 metre not achievable. Protective screens will be put in place..

5. Liquid soap, hot water, disinfectant wipes, paper towels and Hand sanitiser to be available in the staff rooms and designated department bases and used before touching any communal equipment such as hot water leaver, fridge, cupboards dishwasher.

6. Sharing of equipment is discouraged. But where shared of equipment is necessary, ( printers, sign in and out tablet, shared computers, telephones) these to be cleaned using disinfectant cleaning materials prior to and after use.

7. Windows to be opened to enable circulation of fresh air when occupied, windows to be opened/closed using disposable tissue.

8. There are offices where 2 metre distance between people sitting is not possible to achieve, therefore safety screen s will be placed.

2 metres floor markers (yellow tape and yellow spray outside) will be used across the site in areas where students and staff will be lining up. Staff office bases rules will be displayed in the rooms and shared via direct communication. Disinfectant wipes will be always available by the equipment.

AH, DG W/c 1st March 21

27. Insufficient or ineffective

cleaning (Cleaning and caretaking

Students, staff, visitors, and the general

1. Standard cleaning regimes have been adapted and

updated to ensure all areas being used are cleaned

daily with all hard surfaces and contact points

disinfected with suitable disinfectant cleaning

Cleaning staff to be briefed and regularly reminded about the special control measures

AH W/C 1st March 21




https://www.nursingtimes.net/clinical-archive/infection-control/infection-control-3-use-of-disposable-gloves-and-aprons-24-06-2019/



12



staff) public becoming infected with COVID-19

products. Use products Screen, Zoflora, Milton (where

appropriate, disposable cloths/tissue to be used for

hard surfaces) Items like telephones, computers

keyboards, printers should be cleaned daily. Fabric

materials cleaned with fabric disinfectant spray.

2. Enhanced cleaning during day of frequently touched

places, toilets in addition to standard cleaning regimes

– extra daytime cleaner employed to this effect. Toilet

and washroom areas, food preparation areas and

staffrooms are cleaned daily.

3. As a minimum, frequently touched surfaces should be

wiped down twice a day, and one of these should be at

the beginning or the end of the working day. Cleaning

should be more frequent depending on the number of

people using the space, whether they are entering and

exiting the setting and access to handwashing and

hand-sanitising facilities. Cleaning of frequently

touched surfaces is particularly important in Toilets

and Staff rooms.

4. Cleaners - When using cleaning cupboards do not

enter inside, if there is another person in. Leave

opened door when you are in, so it is obvious you are

inside, and you are able to adhere to the social

distancing of 2 meters.

5. When cleaning – Cleaners should continue to wear

disposable gloves determined as normal, by the

cleaners and caretakers existing risk assessments.

6. Students and teachers’ desks and chairs disinfected

daily.

7. Areas not in use are closed and locked down so

cleaning can be concentrated where required.

8. Where non disposable cloths/mops are used, cross

contamination must be carefully considered, and these

must be disinfected daily after use.

9. All internal lidded bins will be emptied daily to external

bins.

10. In the event of suspected case the government

cleaning in guidelines will be followed.

https://www.gov.uk/government/publications/covid-

19-decontamination-in-non-healthcare-settings/covid-

19-decontamination-in-non-healthcare-settings

11. In the event of a confirmed COVID-19 case in the

school, government guidelines of additional cleaning

will be followed. Area will be isolated and Outside

professional DEEP CLEAN company will be called to

disinfect the area.

12. Standard waste will continue to be managed in line

with existing arrangements

13. waste that is considered to be potentially

infected/contaminated will be double bagged and let

be before stored safe out of normal reach for 72 hours

, before placing in the external bins; this will include

any used PPE and any used tissues by persons who are

unwell and awaiting collection.

whilst cleaning and about the procedures, after symptomatic person left the site. Frequently touched points to be cleaned and all toilets on in rota system. Plan put in place.

AH and CAH Create enhanced cleaning schedule 4th January 2021

Done

28. School fixtures and educational visits


1. All school sports fixtures to be cancelled until further notice.

2. Continuation of advice against educational visits.

29. Ineffective safeguarding measures

Students may be more

1. School has robust safeguarding measures in place with a Designated Safeguarding Lead who is available.

Make sure there is a DSL on school site at any point

KW

https://www.gov.uk/government/publications/covid-19-decontamination-in-non-healthcare-settings/covid-19-decontamination-in-non-healthcare-settings



13



vulnerable during times of uncertainty, stress, or financial strain

2. All staff have had safeguarding training with refresher training planned

3. Staff have been reminded of the importance to look out and not changes to “normal” behaviours of students and report any concerns immediately

during school day. Safeguarding addendum reflecting Covid19 is updated.

KW By 8th March 21

30. Stress and anxiety of staff due to uncertainty, changes to working arrangements, changes to home arrangements and concern about contracting COVID-19

Staff may experience higher levels of stress and anxiety

1. School have stress and wellbeing procedures in place with staff able to access resources to gain support both via school and externally.

2. Mental health and wellbeing information has been shared with staff.

3. SLT regularly checking on staff and have an open door to discuss concerns.

4. SLT reassuring staff and communicating thoroughly and opening all measures, controls, and arrangements in place to maintain safety (SFAIRP).

Review School stress and wellbeing procedures in place with staff Display Mental Health Week Poster

HR department. / SLT ongoing

31. BAME Students, staff becoming infected with COVID-19

BAME - to consider the risks when planning the rota, as

evidence from the Office for National Statistics shows a greater

impact of Covid 19.

There is a separate RA for BAME staff and Students.

32. Covid19 – effect on clinically vulnerable and clinically extremely students and staff And pregnant women.

Students, staff becoming infected with COVID-19

1. Clinically vulnerable and clinically extremely students

and staff and employer following government

guidance . The advice for pupils who have been

confirmed as clinically extremely vulnerable is to shield

and stay at home as much as possible until further

notice. They are advised not to attend school while

shielding advice applies nationally.

2. Staff who are clinically extremely vulnerable CEV are

advised not to attend the workplace, even if they

receive Covid vaccination . Staff who are CEV will

previously have received a letter from the NHS or their

GP telling them this (no new letter is equired), and

there is guidance

https://www.gov.uk/government/publications/guidan

ce-on-shielding-and-protecting-extremely-vulnerable-

persons-from-covid-19/guidance-on-shielding-and-

protecting-extremely-vulnerable-persons-from-covid-

19 for everyone in this group. It provides advice on

what additional measures individuals in this group can

take.

3. Those living with someone who is CEV can still attend

work where home-working is not possible and should

ensure they maintain good prevention practice in the

workplace and home settings

4. Staff who are clinically vulnerable CV staff can

continue to attend school. While in school they

must follow the system of controls to minimise

the risks of transmission.

5. School needs to follow the specific guidance for

pregnant employees because pregnant women

are considered CV. In some cases pregnant

women may also have other health conditions

that mean they are considered CEV, where the

advice for clinically extremely vulnerable staff will

apply.

Work Risk Assesment for pregnant women should be

taken place.

https://www.gov.uk/government/publications/guidance-on-shielding-and-protecting-extremely-vulnerable-persons-from-covid-19/guidance-on-shielding-and-protecting-extremely-vulnerable-persons-from-covid-19







14



Appendix 1.

Test and Trace Schools must ensure they understand the NHS Test and Trace process. Schools must also ensure that staff members and parents/carers understand that they will need to be ready and willing to:

Staff members, parents and carers will need to: • book a test or via NHS 119 if they or their child has symptoms - the main symptoms are:

- a high temperature - a new continuous cough - a loss or change to your sense of smell or taste

• stay-at-home-guidance-for-households-with-possible-coronavirus-covid-19-infection immediately and not come to school if: - they develop symptoms - they have been in close contact with someone who tests positive for coronavirus (COVID-19) - anyone in their household or support or childcare bubble develops symptoms of coronavirus (COVID-19) - they are required to do so having recently traveleld from certain other countries - they have been advised to isolate by NHS test and trace or the PHE local health protection team, which is a legal obligation

• provide details of anyone they have been in close contact with, if they test positive for coronavirus (COVID-19) or if asked by NHS Test and Trace Close contacts means: • anyone who lives in the same household as someone with coronavirus (COVID-19) symptoms or who has tested positive for coronavirus (COVID-19) • anyone who has had any of the following types of contact with someone who has tested positive for coronavirus (COVID-19) with a PCR or LFD test:

- face-to-face contact including being coughed on or having a face-toface conversation within 1 metre - been within 1 metre for 1 minute or longer without face-to-face contact - been within 2 metres of someone for more than 15 minutes (either as a one-off contact, or added up together over one day) - travelled in the same vehicle

• There is a contingency supply of PCR test for schools - These have been sent to schools in the Autumn and can replenish these kits when they run out by making an order through the online portal. The PCR test kits sent to schools are provided to be used in the exceptional circumstance that an individual becomes symptomatic and schools believe they may have barriers to accessing testing elsewhere. It is for schools to determine how to prioritise the distribution of their test kits in order to minimise the impact of the virus on the education of their pupils. These kits can be given directly to staff or parents and carers collecting a child who has developed symptoms at school. Further information is provided in our guidance. Coronavirus (COVID-19) test kits for schools and FE providers. Schools should ask parents of children attending school and staff to inform them immediately of the results of any tests taken outside school and follow this guidance!

Signature of Senior Leadership Team: A Madden

Date: 24.02.2021 Updated :

https://www.nhs.uk/conditions/coronavirus-covid-19/testing-and-tracing/


https://www.gov.uk/uk-border-control/self-isolating-when-you-arrive

https://www.gov.uk/government/publications/coronavirus-covid-19-home-test-kits-for-schools-and-fe-providers/coronavirus-covid-19-home-test-kits-for-schools-and-fe-providers

15



Appendix 2.

What to do if a pupil is displaying symptoms of coronavirus (COVID-19) If anyone in your school becomes unwell with a new, continuous cough or a high temperature, or has a loss of, or change in, their normal sense of taste or smell (anosmia),

they must be sent home and be advised to follow the guidance for households with possible or confirmed coronavirus (COVID-19) infection. This sets out that they must:

• self-isolate for at least 10 days

• arrange to have a test to see if they have coronavirus (COVID-19)

Action list

1. In an emergency, call 999 if they are seriously ill or injured or their life is at risk. Do not visit the GP, pharmacy, urgent care centre or a hospital except in an

emergency.

2. Call parents/legal guardian to collect pupil and take them home. Advise them that all household members will need to isolate and refer them to the guidance for

households with possible or confirmed coronavirus (COVID-19) infection.

3. While the pupil or staff is awaiting collection, move them to an isolated room and open a window for ventilation. If it is not possible to isolate them, move them to

an area which is at least 2 metres away from other people.

4. Staff caring for a student while they are awaiting collection should maintain 2 metre distancing, Students should be wearing suitable PPE1:

Situation PPE

Supervision, keep 2 metres away as much

as possible

A face mask should be worn at all times

Contact is necessary Gloves, an apron and a face mask should be

worn

Risk of fluids entering the eye (e.g. from

coughing, spitting or vomiting)

Eye protection should also be worn

5. If the pupil or the staff member needs to go to the bathroom while waiting to be collected, they should use a separate bathroom if possible. The bathroom should

be cleaned and disinfected using standard cleaning products before being used by anyone else.

6. From 26 August, all schools and FE providers will receive an initial supply of 10 home test kits. Home test kits should only be offered to individuals in the

exceptional circumstance that you believe an individual may have barriers to accessing testing elsewhere.

7. Staff/other pupils who have had contact with the symptomatic pupil must wash their hands thoroughly for 20 seconds.

8. When parents/legal guardian pick up the pupil, advise them to get the pupil tested and notify you of the results.

9. Once the pupil has left the premises, thoroughly disinfect/clean all surfaces and contact points they came into contact with (including the bathroom if used).

1 More information on PPE use can be found in the Safe working in education, childcare and children’s social care settings, including the use of personal

protective equipment (PPE) guidance.





https://www.gov.uk/guidance/coronavirus-covid-19-getting-tested

https://www.gov.uk/guidance/coronavirus-covid-19-getting-tested











16



What to do if a pupil tests positive for coronavirus (COVID-19)

1. You must take swift action when you become aware that someone who has attended your setting has tested positive for coronavirus (COVID-19).

2. You can contact the dedicated advice service, introduced by Public Health England and delivered by the NHS Business Services Authority. This can be reached by

calling the DfE Helpline on 0800 046 8687 and selecting option 1 for advice on the action to take in response to a positive case

3. If, following triage, further expert advice is required the adviser will escalate your call to the PHE local health protection team (HPT) .

4. The advice service (or HPT if escalated) will work with you to carry out a rapid risk assessment and identify appropriate next steps.

5. With support from the advice service or HPT, identify close contacts of the symptomatic individual. Contact tracers will inform contacts that they need to

selfisolate for self isolate for 10 days from the day after contact with the individual tested positive, in line with guidance for households with possible or confirmed

coronavirus (COVID-19) infection

6. You should report all confirmed, positive cases, using the online attendance form daily return. You should also inform your local authority of confirmed cases of

coronavirus (COVID-19).

7. For pupils who are isolating, ensure access to remove provision so that they can continue to learn remotely.

8. A template letter will be provided to schools, by the advice service or the health protection team, to send to parents and staff if needed

9. Schools must not share the names of people with coronavirus (COVID-19) unless essential to protect others.

St Benedict’s Confirmed Coronavirus Protocol

23 October 2020

Scenario 1 – report of a confirmed case while school in session (alongside RA appendix)

Core Team AJM, CE, CAH, KW, RT and HoY / DM (according to year group of student),

For First Meeting

1. Speak to parent:

• confirm student is indeed positive

• identify when they first showed any symptoms

• confirm backstory with family – others who might be showing symptoms, siblings at St Benedict’s or other schools, buses, recent encounters with friends outside of school (briefly)

2. Print out attendance record:

• Attendance for pupil over last month

• Today's attendance list for the year group

• Timetable for pupil 3. For Department of Education:

• the number of positive cases in your setting, whether the person who tested positive is displaying symptoms and if so, the date of the onset of the symptoms (if known)

• the dates that the person who tested positive was in attendance at the setting so that we can identify if the person was infections whilst on site

• for key stage 2, 3, 4 and 5, the seating plan for all lessons, and (where relevant) the timetable, for the person who has tested positive. This will help to support identification of close contacts with that person

• for key stage 2, 3, 4 and 5, if the person who has tested positive is a member of staff, records of any instance of close contact with other members of staff or students

• if the person who has tested positive is a pupil, records of any definite face to face contact with the individual and details of their friendship group within the setting

KW/DM/HoY

KW all delegated to TG

AJM/RT

KW/TG

CE

CE

17



KW/HoY

First Core meeting AJM Office – is this a confirmed case?

4. Call Leann Brookes 07807 979175 and dedicated PHE service via DfE Helpline on 0800 046 8687 and selecting option 1.

Depending on response. Actions below assume whole year

group removed but could be:

• No action

• Partial year group removed (short or long-term)

• Whole year group removed (short or long-term)

• Track and trace 5. Email Chair of Govs/Directors/AQ with proposed course

of action 6. Arrange cover:

• key core team are covered including HoY 7. Inform catering 8. Email staff:

• Brief details

• Reminder of RA including keeping 2m and staying at front of class, especially in bubble concerned

• At risk staff to identify so can be taken out of teaching duties in bubble concerned

9. Draft message to parents for year group concerned and whole school and agree response for phone calls to school

10. Delegate staff to ensure

• a calm removal of studentren concerned and collection from front of school

• use of walkie talkies from staffroom 11. Inform other local schools 12. HoY to use printout of year group register to cross off as

collected 13. Ensure all studentren have received a message to be

collected 14. Make arrangements for online work to be activated 15. Arrange refreshments for key staff 16. Ensure all pupils concerned are collected 17. Complete Warks return

https://forms.office.com/Pages/ResponsePage.aspx?id=BqqwiCdZu0uok4nMJxOsgpeluvab2VBPrs3QTlafSHFUOURLUVpKOVpYNjkyU0NTRlhVMUpQOVhXMi4u

AJM

AJM

CE delegated to DS

CAH

AJM

AJM/CAH (Confirmed

Coronavirus Letters)

RT / CAH / CE / KW / HoY

AJM

HoY (KW oversee)

CAH

CE

CAH delegated to AH

KW/HoY

Scenario 2 – report of a confirmed case while school not in session (alongside RA appendix)

[email protected] email on school website.





https://stba-my.sharepoint.com/:f:/g/personal/madden_a1_st-benedicts_org/EhvLsVdZeHVMnbAopb2VxzgBx7VZYZk9Syd57S_9JAflCQ?e=b810x0

https://stba-my.sharepoint.com/:f:/g/personal/madden_a1_st-benedicts_org/EhvLsVdZeHVMnbAopb2VxzgBx7VZYZk9Syd57S_9JAflCQ?e=b810x0

mailto:[email protected]

18



From first report

1. Contact parent: o confirm student is indeed positive o identify when they first showed any symptoms o confirm backstory with family – others who

might be showing symptoms, siblings at St Benedict’s or other schools, recent encounters with friends outside of school (briefly)

2. Call Leann Brookes 07807 979175 and PHE dedicated

service via DfE Helpline on 0800 046 8687 and selecting

option 1.

3. Email Chair of Govs/Directors/AQ with proposed course of action but presumption that as a confirmed case we send home year group to give time in school to gather information and engage in track and trace

4. Letter to year group concerned with year group off next day only, to give time to ascertain situation on the ground.

5. Email staff to activate online learning

KW/DM/AJM

AJM

AJM (in consultation as

necessary)

AJM

AJM

Next day in school

1. Print out attendance record for pupil (or confirm verbally with parent)

2. Print out timetable for pupil

KW/TG

KW/

Meeting in school: AJM, CE, CAH, KW, RT and HoY / DM (according to year group of student)

Depending on advice received, what is the appropriate next course of action:

• Year group remain out?

• Track and trace?

3. Consider if track and trace appropriate given scale and information received from authorities and parents previous day

4. Email Chair of Govs/Directors/AQ with proposed course of action

5. Engage in track and trace alongside pupil. 6. Email staff 7. Draft message to parents of year group concerned and

whole school 8. Send message to parents 9. Activate online learning if necessary

Core Team

AJM

HoY/KW/DM

AJM

AJM

CAH

CE

Appendix 2.

END OF SCHOOL DAY PROCEDURES – March 2021

Once a pupil has left the school site, they may not re-enter. Students will no longer be able to go to the shops and then return for the bus/or for collection. This is due to

both health & safety guidance as well as Covid 19 restrictions. (It will therefore remain in place for the whole of the academic year and is not subject to any new guidance

related to Covid 19). Parents of any student who contravenes this arrangement will be contacted and the student will be placed in detention.

Students who walk from or are collected from school:

• Exit via the main entrance and leave the school site immediately.

• Staff will be on duty to supervise the safe exit of students. Students who are walking home or being collected will leave on the first bell at 3.30pm to ensure they move

sensibly and swiftly through the main entrance and then clear the school site. They will wear face coverings as the leave they classrooms and walk through the

corridors.

• Students must use the crossing and they have a responsibility to do so. Parents will be informed if student showing signs of unsafe or irresponsible behaviors which

place themselves or others in danger.

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• There should be limited waiting time wherever possible to avoid ‘gatherings’ or groups of pupils waiting to be collected. Parents will be informed of the necessity for a

prompt departure. Clearly the school understands that circumstances can sometimes dictate and delays occur.

• If a student has to wait to be collected they should remain in a pre-arranged safe place, off site. No student will be allowed to remain on the school site.

• No parents will be allowed on site to collect students at the end of the day – this includes the car park. This is related to health and safety guidance – we should not

have ‘public’ access whilst we have school buses on site as this increases the risk of accidents/injury to the whole school community. This arrangement will remain

through the whole of the academic year. Arrangements for pick up points to be made between parent and student.

• Only those students with pre-arranged taxi collections will be allowed to leave from the school car park.

Students who travel from school by bus.

• All students in Years 7 - 11 who leave school by bus (whether public or school) will make their way onto the playground at the end of the day. They must wear face

coverings as the leave they classrooms and walk through the corridors.

• If wet – students will gather in the Sports Hall and Main Hall based on which bus route home is taken. (Separate details will be given to students as and when

appropriate).

• As soon as students exit the school building to make their way to the designated areas, they MUST wear a face mask. This in preparation for travel by bus, but also as

the cohorts are now mixed.

• Information about the arrival of buses will be communicated between staff by walkie talkie and a loud hailer used to inform students which buses have arrived. When

instructed to do so, students will leave through the technology block and make their way sensibly to the bus queue area. It is the responsibility of students to be aware

of which buses have been called for and ensure they are ready to leave.

• Students always have a responsibility to make their way safely to the buses. This includes:

o Respecting social distancing guidance.

o Stay on designated walk ways and not stray onto the car park

o Queue sensibly and wait patiently to get onto the bus in the designated area

• Staff will be on duty to ensure the safety and well being of students. Parents will be informed of any student showing signs of unsafe or irresponsible behaviours which

place themselves or others in danger. A lunchtime detention will be given if staff feel this is the case.

• Neither staff or bus drivers will tolerate verbal or physical abuse, disruptive or inappropriate behaviours towards themselves or passengers. Students have a

responsibility to know which bus they can use and have their bus passes/tickets/money ready. Bus companies can and will reserve the right to refuse a student the

opportunity to travel if their behaviour is unacceptable. As a school we liaise with all bus companies to ensure safe passage not only for our own students but all

passengers whether they be students from other schools or members of the public. The school will act in line with and apply the schools behaviour policy should an

incident occur.

On the rare occasion a student misses their bus they should inform a member of staff on duty and then go to reception to make alternative arrangements for collection or

travel home.

Appendix 3.

St Benedict’s Year Group Bubbles (from March 2021)

24 February 2021

Nos Teaching Toilets Entrance Play area Break / Lunch eating

X or Y lunch/break

Y7 <120 Maths 6A, 6, 7, 8, 9

Maths toilets Main foyer entrance then up emergency exit

Court 1 (by room

17)

Main hall

12.45 to 1.05

X

Y8 143 English corridor 1A, 1, 2, 3, 4

English toilets

Main foyer entrance Playground Main hall

1.45 to 2.05

Y

Y9 123 A Block 15, 17, 18, 19 and 5 (13 on rare occasions)

A block disabled toilet if needed in lessons. PE toilets at break

Sixth form and walk round Court 1 (by room

17)

Main hall

2.05 to 2.30

Y

Y10 118 Science 20, 21, 22, 23, 24 + and ADT on occasion

PE corridor

ADT entrance Court 2 (by Sixth

Form

Main hall

1.05 to 1.30

X

20



Y11 118 F10, F9 (with F8), F2 (with F3),

25, 32, 33

Library as bookable Y11 space

(through AA) access externally

via entrance courtyard.

First floor sixth floor with partition. And disabled toilets by 32

Sixth Form side entrance and Digital Studio for 25/32

Court 2 (by Sixth Form)

Sixth Form Y

Y12 34 Ground floor and second floor sixth form

Ground floor and second

Sixth Form entrance and main staircase in sixth form. Partition for access to toilets

Sixth Form Sixth Form. Cannot leave site or access main building

X

Y13 58

Student X Schedule:

Reg P1 Break P2 P3 Lunch P4 P5

08:55 – 09:25 09:25 – 10:25 10:25 – 10:45 10:45 – 11:45 11:45 – 12:45 12:45 – 13:30 13:30 – 14:30 14:30 – 15:30

Student Y Schedule:

Reg P1 P2 Break P3 P4 Lunch P5

08:55 – 09:25 09:25 – 10:25 10:25 – 11:25 11:25 – 11:45 11:45 – 12:45 12:45 – 13:45 13:45 – 14:30 14:30 – 15:30

Department Bases

• Hist, Geog and Psy – A block room 16

• English – Sixth Form staff room

• Maths – Maths office

• ADT – ADT office

• Science – staff room and main staff room

• RE – HoD office

• PE- PE office

• MFL – G5 in Sixth Form

• Computing/business - IT Office

• SEN – Scolastica

• Pastoral – pastoral

• Head of Y11 – Office on first floor in Sixth Form

Milk, tea and coffee supplied to staff as temporary measure. Paper cups or travel mugs and taken home/disposed of. Dishwasher not in use.

Core expectations for every lesson

• Line up

• Prayer at start and end of day

• Uniform correct

• Facemasks

• Cleanse hands for whoever has changed room

Appendix 4:

Arrangements for Reducing risk of contamination and spread before/during/after one to one consultation

One to one consultation (Student and Specialist ) arrangements

1. Main school library will be used for the meetings. It will be cleaned and disinfected before meetings at the beginning of the day. Especially desks chairs and touch points in the area where meetings will happen.

2. The windows will be opened to allow air to circulate. 3. Seating will be at least two metres apart. 4. The students will be coming in order according to the year groups. 5. Hand sanitiser, disinfectant wipes and tissues will be provided. Anyone who will enter the room will need to use hand sanitiser and will wipe

the desk area before sitting down. Used wipe will be thrown into the lidded bin. After the meeting the chair used will be taken to the side.

Student coming after will use a different chair supplied. After the year group bubble, the day cleaner will be called to clean the desks and

chairs ready for another year group.

6. The visitor can use staff toilet and will wipe touch points before and after use .

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VERSION 26.AUGUST , VERSION 30.AUGUST, VERSION 31.AUGUST, VERSION 7TH SEPTEMBER , VERSION 16TH SEPTEMBER , VERSION 29 SEPTEMBER,

VERSION 30TH OCTOBER VERSION 06TH NOVEMBER VERSION 12TH NOVEMBER VERSION 6TH JANUARY 21 VERSION 29TH JANUARY 21,

st. benedict’s catholic high school – covid-19 risk assessment

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