st. clair county board of educationimages.pcmac.org/uploads/stclaircountysd/stclair... · 6/30/2008...

ST. CLAIR COUNTY BOARD OF EDUCATION CENTRAL OFFICE

Board Meeting June 30, 2008 ~ 6:00 PM

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The regular meeting of the St. Clair County Board of Education was held on Monday, June 30, 2008. The meeting began at 6:00 pm at the central office with the following board members in attendance:

Scott Suttle Terry Green Angie Cobb Pat Noah Randy Thompson

The following individuals were also in attendance: Debra Allred John Moore Melinda Splawn Lana Cornelius Debra Carroll Laura Slezak Christy Moore Judy Sampley David Nicely Gina Wilson Gary Hanner

1. President Scott Suttle called the meeting to order. 2. A quorum of the board was present. John DeGaris and Terry Brasher were absent. All other board

members were in attendance. 3. Mrs. Seals recommended approval of the agenda with the addition of item 7,B, the Personnel Addendum. Mrs. Noah made the motion to accept the agenda as recommended and Mrs. Cobb gave the second. All members voted YES. 4. Mrs. Seals recommended the approval of the Consent Agenda. Mr. Thompson made the motion and Mr. Green gave the second. All members voted in favor. A. Minutes-May 19, 2008, June 16, 2008 B. June 2008-Fixed Assets-Disposition Request

Control # Item Description School 3880 Computer OES 5010 IBM Computer OES 4187 Computer Tower OES 5008 IBM Computer OES

C. AMS-Contract Services for Dr. Lawrence Volk @ $2,000.00 per day. Expenses will be paid from funds allocated for professional development. D. Travel 1. Central Office-selected personnel to travel to Atlanta, GA on September 25, 2008 to attend the 2008 Title IX Conference. Expenses will be paid from the general fund. 5. No audience members wished to address the board. 6. Laura Nance gave the financial report for May 2008. 7. Mrs. Seals recommended the approval of the Personnel Agenda. Mrs. Noah made the motion to approve the recommendation and Mr. Green gave the second. All members voted in favor of the Personnel Agenda. 7.A. PERSONNEL AGENDA 1. EMPLOYMENT - All new hires (certified and support) are contingent upon completed, satisfactory background check and completed personnel file. Employee Worksite Position Terms of Employment Funding Effective Date A Wendy Williamson SES Speech Pathologist 187 Days Foundation August 5, 2008 B Jenna Garrett OES CNP Worker 182 days/7 hour CNP August 5, 2008 C Kim Wesson OMS Special Education Teacher 187 days Foundation August 5, 2008 D Kimberly Milwood SHS Science Teacher 187 days Foundation August 5, 2008 E Pam Burttram SES Custodian 9 month/1/2 time August 5, 2008 F Nissa Williams SMS CNP Worker 182 days/6 hours CNP August 5, 2008 G Jeri Albrets OIS Elementary Teacher 187 days August 5, 2008



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2. CHANGE OF CONTRACT Employee Previous Contract New Contract Funding Effective Date A Constance

Seymour OIS – Assistant Principal 187 Days

OIS – Assistant Principal 202 Days

Foundation Correction: Listed on May-19-08 agenda as May-23-08 correct effective date July-1-08

B Gary Barron Transportation Dept Transportation Dept Correction: Listed on June-16-08 as effective date June-23-08 correct effective date July-1-08

C Lamar Vann Agri Science Teacher MHS/187days

Agri Science Teacher SHS/187 days

Foundation August 5, 2008

D Christy Moore SMS-Assistant Principal-202 days

ECTC-Principal-240 days Effective July 1, 2008 through June 30, 2010 Probationary Contract

3. RESIGNATIONS Employee Worksite Position Effective Date A Sondra Leatherwood AHS Counselor July 20, 2008 B Jayson England SJHS Resigning bus route for SCCHS due to transferring to SJHS as a teacher June 30, 2008 C Debbie Skellet SHS Child Nutrition Program Manager June 30, 2008 D Steven Hunter SES Teacher June 23, 2008 E Jennifer Walls AMS Teacher June 23, 2008 F Darren Anglin RHS Assistant Principal July 17, 2008 G Brenda Hyatt MHS CNP Worker June 25, 2008

4. RETIREMENTS Employee Worksite Position Effective Date A Donald W. McLaughlin SHS Agri-Science Teacher – Correction – listed on 6-16-08 addendum as resignation September 1, 2008

5. SUPPLEMENTS and ADDITIONAL PROGRAMS (Temporary) Employee Worksite Position Funding Supplement A Pauline Anderson OMS Teacher – completed duties as scholars bowl coach for

2007-2008 Foundation $699.84

B Tammy Williams OMS Teacher – completed duties as Jr. Drama coach Foundation $1049.76 C Danny Wise SJHS Field Trip Bus Driver for Migrant Program Migrant $100 per trip/ up to

2

6. CONTRACTS Employee Worksite Position Terms of Employment Funding Effective Date A Corinne Garrett Central Office Federal Programs

Consultant July 1, 2008-September 30, 2009 not to exceed 25 days @ $375 per day and $75 per day per diem

Title I and Title II July 1, 2008

B Beverly Lavender

Career Technical

Career Technical Consultant

July 1, 2008-September 30, 2009 not to exceed 30 days @ $375 per day and $75 per day per diem

Perkins Federal Funds July 1, 2008

7.B. Mrs. Seals recommended the approval of the Personnel Addendum. Mr. Thompson made the motion to approve the recommendation and Mrs. Noah gave the second. All members voted in favor of the Personnel Addendum. 7.B. PERSONNEL ADDENDUM 1. EMPLOYMENT - All new hires (certified and support) are contingent upon completed, satisfactory background check and completed personnel file. Employee Worksite Position Terms of Employment Funding Effective Date A Amy W. Fannon OES Early Childhood Teacher 187 days Title August 5, 2008 B Nikole Posey SES Preschool Assistant 182 days Preschool Grant August 5, 2008 C Patricia Simmons SCCHS CNP Worker 182 day/6 hours CNP August 5, 2008 D Brandy Surles Peoples SCCHS CNP Worker 182 days/6 hours CNP August 5, 2008 E Lori Young SMS Elementary Teacher 187 days Foundation August 5, 2008



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2. CHANGE OF CONTRACT Employee Previous Contract New Contract Funding Effective Date A Anita Wilson System wide Psycometrist 202 days AES Counselor 187 days Foundation August 5, 2008 B Janet Bloomston Preschool Teacher SES/187 days Preschool Teacher OES/187 days OSR Grant August 5, 2008 3. SUPPLEMENTS and ADDITIONAL PROGRAMS (Temporary) Employee Worksite Position Terms of Employment Funding Effective Date A Charles G. Jones AES Adult Aide 21st Century Summer

Program As needed to substitute 21st Century Grant Summer 08

8. Mrs. Seals recommended approval of the lowest bidder for Bid #861, Gym Floor Replacement at RHS. Mrs. Noah made the motion and Mrs. Cobb gave the second. All members voted YES.

8.A. TAB SHEET – BID # 861 RAGLAND HIGH SCHOOL

GYM FLOOR REPLACEMENT Vendor Bid Amount

Covington Floor Company $70,413.00 Gym Service and Installation $70,841.00 Ram Enterprises $69,460.00

8.B. Mrs. Seals recommended approval of the lowest bidder for the CNP Bread Bid. Mrs. Noah made the motion and Mr. Green gave the second. All members voted YES.

CNP BREAD AND BREAD PRODUCTS BID

JUNE 30, 2008

FLOWERS BAKING

COMPANY

INTERSTATE BRANDS

COPORATION

SARA LEE BAKERY GROUP

Total Bottom Line Price

$21,458.80

$22,594.00

$22,045.20

9. Mrs. Seals asked the board to consider the following proposed policy changes for the next regular board meeting. No board action taken.

A. Policy DG-Depository of Funds B. Policy DJ-Expenditure of Funds C. Policy EBJA-Inventory Procedure D. Policy DQ-Reconciliations E. Policy DR-Reserve Funds F. Policy GD-Support Employees Shall Hold One Full Time Position

G. Policy GBEE-Salary Supplements to Certified Personnel (A copy of these proposed policy changes will follow these minutes) 10. Mrs. Seals recommended approval of Budget Amendment #2 for the FY 2007-2008. Mr. Green made the motion and Mr. Thompson gave the second. All members voted in favor. (A copy of this amendment will follow these minutes) 11. Mrs. Seals recommended approval of the 2008-2009 Salary Schedule. Mrs. Noah moved to accept the recommendation and Mrs. Cobb gave the second. All members voted in favor. (A copy of the salary schedule will follow these minutes)



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12. Mrs. Seals recommended approval to declare the roof repair at OMS a Public Works project. Mr. Thompson made the motion and Mr. Green gave the second. All members voted in favor.

13. Board members offered the following comments:

A. Mrs. Cobb and Mrs. Noah asked that everyone keep Brandon Hicks and his family in their prayers.

14. Mrs. Seals offered the following comments: Mrs. Seals said that Mr. DeGaris was in Europe and Mr. Brasher had a new grandchild. She said that we were very grateful to Senator Del Marsh for sending a check for $40,000.00 that was for a community service grant. She also said that Emily Davis had written and received a $350,000.00 PE grant to be used throughout our system. She announced that the next board meeting was scheduled for July 21 and a called meeting is scheduled for August 4 to handle last minute personnel. She said that the board office would be closed on July 3 and 4 and hopefully the new web site would be up by the start of school.

15. Announce next Board Meeting-Regular Board Meeting-Monday, July 21, 2008 at 6:00 p.m. at the Central Office and the next called meeting is scheduled for Monday, August 4, 2008 at 7:00 a.m. 16. President Scott Suttle recommended approval to adjourn. Mr. Thompson moved to approve the recommendation.

Approved the 21st day of July 2008

Board President

Board Secretary



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Proposed Policy Changes DEPOSITORY OF FUNDS FILE: DG The St. Clair County Board of Education requires that all funds of the Board, whether federal, state or

local, be deposited in a bank or trust company designated as the depository of the Board, and to the account

only of the Board. All accounts shall be properly insured.

Funds received for school purposes by school board officials and employees shall be promptly deposited in

the proper bank account. A financial institution used for the deposit and safekeeping of funds shall be

approved as a qualified public depository by the Security for Alabama Funds Enhancement (SAFE Program)

administered by the Alabama State Treasurer.



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EXPENDITURE OF FUNDS FILE: DJ Any and all funds of the St. Clair County School System, whether received from federal, state, local or

other sources, shall be distributed only on the written order of the Superintendent or his designee. Any

contract entered into by any employee of the St. Clair County School System or any designee for duration of

twelve (12) months or longer shall be approved by the Board.

The superintendent shall have monthly reports of revenues and expenditures prepared for review by the St.

Clair County Board of Education. The monthly financial reports and annual budget shall be made available to

the public on the local internet site.

The St. Clair County Board of Education grants authority to the Superintendent, subject to applicable laws,

policies, and Board approved budget limitations, to expend funds for budgeted operating expenditures,

without advance Board approval of specific expenditures. All such expenditures shall be included in monthly

expenditure report to the board.



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INVENTORY PROCEDURE FILE: EBJA DI The St. Clair County Board of Education considers any items with a value of $5,000.00 or more as a

“fixed asset”.

Items with a value of $500.00 to $4,999.00 will be maintained on a central inventory at the St. Clair

County Board of Education. Items with a value of less than $500.00 will be “bulk inventoried” annually.

Disposal of any item valued at $500.00 or above must be done in accordance with approved procedures of

the St. Clair County Board of Education.

The St. Clair County Board of Education directs that all assets or capital assets shall be inventoried

annually. Inventory records of fixed capital assets shall be maintained in the school board’s central office. A

supplemental inventory of equipment items not classified as fixed or capital assets shall be maintained.



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RECONCILIATIONS FILE: DQ All bank accounts of the St. Clair County Board of Education and the schools shall be reconciled to the financial records. The chief school financial officer shall be responsible for verifying that monthly bank statements are reconciled to the financial records on a timely basis that ensures accurate monthly financial statements.



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RESERVE FUNDS FILE: DR The St. Clair County Board of Education recognizes that the establishment and maintenance of adequate

fund reserves is necessary to avoid disruption in the educational programs in the schools. The superintendent

or chief school financial officer will inform the board, before the Board votes on a budget amendment, if the

approval of the budget or budget amendment will prevent the established or maintenance of a one-month’s

operating balance. A one-month’s operating balance shall be determined by dividing the General Fund

expenditures and fund transfers out by 12. In determining the General Fund expenditures and fund transfers

out, the proposed budget or budget amendment, shall be used.



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SUPPORT EMPLOYEES SHALL HOLD ONE FULL TIME POSITION

FILE: GD

It shall be the policy of the St. Clair County Board of Education to hire support employees in only one full

time support position. This includes bus driver positions. Notwithstanding, the support employees who

currently hold two jobs shall not be affected by this policy.



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SALARY SUPPLEMENTS TO CERTIFIED PERSONNEL

--BY APPROVED ORGANIZATIONS FILE: GBEE Pursuant to the Alabama Ethics Law, certificated personnel are permitted to receive salary supplements

from local booster clubs or other approved organizations, but only in accordance with the following

guidelines:

Teachers, coaches, band directors and other certificated employees of the St. Clair County Schools may

receive a salary supplement paid by a booster club or other organization only if the employee has first entered

an employment contract with the Board that expressly authorizes receipt of such supplements. Only officially

recognized, school-affiliated booster clubs, or similar organizations as approved by the Superintendent, may

provide salary supplements to employees of St. Clair County Schools under this policy.

At least thirty (30) days prior to the payment of any supplement, an organization must submit notice to the

Superintendent of the organization's intent to pay a supplement and the amount of the proposed supplement.

All supplements are subject to the Superintendent's approval based upon the criteria stated in this policy. For

the supplement to be approved, the following determinations must be made: (1) that the organization

proposing to pay the supplement is a qualified, school-affiliated organization as required under this provision;

(2) that the employee is employed under a contract authorizing receipt of such supplements; (3) that the

supplement does not exceed the limits set forth below; and (4) that the supplement is otherwise consistent with

the law and Board policy and practice. Upon approval by the Superintendent, the supplement shall be

forwarded to the central office for payment to the employee.

All supplements under this policy are subject to the following limitations. No school employee may

receive supplement(s) from a booster club or other organization that, when added to the salary and other

compensation paid to the employee by the Board of Education, would cause the employee to receive an

amount equal to or in excess of the compensation received by the school principal for the contract year. Stated

differently, total supplements received by a school employee during a contract year from booster clubs and/or

other approved organizations shall be less than the difference between the total compensation paid to the

school principal and the compensation paid to the employee by the Board of Education.

Neither this policy nor the employment contract permitting the employee to receive a supplement from a booster

club or other organization should be construed as an agreement, promise, commitment, or guarantee by the Board

regarding the payment of any such supplement. Salary supplements by booster clubs and other groups are paid from

the funds of the organization(s) and solely at the discretion of the organization(s). The St. Clair County Board of



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Education and its schools are in no way responsible, obligated, or liable for any such supplemental payment(s) to

school employees. Supplements paid hereunder shall not be construed as earnable compensation for purposes of

determining contributions to the retirement system and shall not be counted in determining the average annual

compensation of an employee for retirement purposes or for otherwise determining the retirement benefits to which

an employee is entitled.



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