st john’s lutheran church, unley

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St John’s Lutheran Church,

Unley Sharing Jesus’ Love

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Half Yearly Meeting Sunday 17 November 2019 Commencing 12.45 am

St John’s Ministry Centre

Agenda

1. Welcome and Prayer Neil Lutz and Andrew Brook

2. Attendance and Apologies Neil Lutz

3. Adoption of Minutes Neil Lutz

Annual General Meeting, 19 May 2019 (Attachment 1)

4. Business Arising from Minutes Neil Lutz

Cleaning Rosters update Rob Fitzgerald

5. Correspondence Neil Lutz

Nil

6. Reports

St John’s Lutheran Church Update Andrew Brook and Nigel Rosenzweig

Treasurer’s Report – Year to date John Sadler

St John’s Campus Concordia College Michael Paech, Co-Principal

7. New Business

Update on current staff arrangements Andrew Brook

Adoption of revised St John’s Vision and Mission Statements Pam Mickan (Attachment 2)

SP3 Training and Background Clearances Bronwyn Borgas

Key prioritys for St John Pam Mickan, Adrew Brook, Nigel Rosenzweig

Change of the St Paul Benevolence Inc Deed Neil Lutz

Information about the review of Role of Child Youth and Family Pastor Andrew Brook

Budget 2020 John Sadler

Malcolm Jaensch Bequest Neil Lutz

Establishment of a Mission Team Andrew Brook

Change of Worship Times Andrew Brook

Concordia College Master Plan implications for St John’s Neil Lutz

Refurbishment St John’s Ministry Centre

7.12.1 Report on Refurbishment of St John’s Ministry Centre Tony Materne 7.12.2 Budget Implications John Sadler

Elections Neil Lutz (Attachment 3)

7.13.1 Church Council Members 7.13.2 Appointments to Concordia College Board 7.13.3 Property Committee 7.13.4 Synod Delegates

St John’s Lutheran Church Unley Incorporated ~ Agenda Half Yearly Meeting 17 November 2019

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8. Recognition of Volunteers Andrew Brook (Attachment 4)

9. Next General Meetings Neil Lutz

AGM 31st May 2020 (Fifth Sunday of the Month, shared lunch followed by meeting)

Half Yearly Meeting 29th November 2020 (Fifth Sunday of the Month, shared lunch followed by meeting)

A Special General Meeting will be called early in the year to approve the Refurbishment Plan once all details have been approved by Church Council

10. Close Andrew Brook

Prayer Andrew Brook

Blessing Nigel Rosenzweig

Please note: There will be more papers to be circulated prior to the Meeting that will provide details on many of the items.


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Attachment 1

St John’s Lutheran Church,

Unley Sharing Jesus’ Love

Annual General Meeting

Minutes

Sunday 19 May 2019 Commenced 12.40 pm St John’s Ministry Centre

1. Welcome

The Chairperson welcomed everyone attending the meeting

2. Opening Prayer

Pastor Andrew Brook opened the meeting with prayer.

3. Attendance

Members attending the meeting entered their name in the Attendance Book.

The number of members attending was 64.

4. Apologies

Members tendering their apologies were recorded in the Attendance Book

The number of apologies was 35.

5. Adoption of Minutes

The minutes for the Half Yearly Meeting, held 18 November 2018 were circulated as Attachment 1 to the Agenda.

5.1.1 Two amendments proposed by Karen Tromans were tabled:

5.1.1.1 Paragraph 7f currently reads:

‘A question was raised as to why the Rules concerning Pastoral Assistants (formerly

elders) were not included.’

To be amended to as shown in bold red and not in italics:

“A question was raised as to why the Rules from the LCA SA-NT District model

constitution for congregations concerning Pastoral Assistants (formerly elders) were

not included”

The amendment was adopted by the members.

5.1.1.2 Paragraph 7h currently reads:

‘St John’s proposal concerning Infant Communion was not approved. General Church


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Council put their own proposal prior to the St John’s proposal which resulted in the St

John’s proposal becoming redundant and lapsed.’

To be amended to as shown in bold red and not in italics:

‘St John’s proposal concerning infant communion was not approved:

General Church Council put their own proposal prior to the St John’s proposal which

resulted in the St John’s proposal becoming redundant and it lapsed. The most

important outcome was that the discussion helped to make the people of the LCA

aware that the LCA encouraged and permitted very young children to attend Holy

Communion.”

The amendment was not adopted by the members Paragraph 7h remained as originally

stated.

5.1.2 The members resolved that: The minutes with the amendment set down in paragraph 5.1.1.1 be adopted.

6. Business Arising from Minutes

Refurbishment to the Ministry Centre – listed for discussion later on the agenda.

7. Correspondence

Letter from Consumer and Business Services advising that our request for alterations to our constitution met the requirements of the Act and has been registered.

There was no discussion on the correspondence.

8. Book of Reports

Annual Book of Reports

8.1.1 The Chairperson advised the meeting that the Annual Book of Reports was to be taken as read and asked for any questions.

8.1.2 There were no questions.

Pastors’ Reports

8.2.1 An update of St John’s Lutheran Church presented by Pastors Andrew Brook and Nigel Rosenzweig.

8.2.2 Pastor Andrew referred to key Milestones, and successful outcomes of the year. He spoke about St John’s vision (refer to Book of Reports pages 5&6). He was interested in how the wider congregation: - would rate the vibrancy of St Johns; - what would prevent people from remaining engaged in this community; - potential barriers to being active in the congregation; and - what are the most pressing priority to address. He welcomes any feedback from the congregation in relation to these points. In closing he quoted Ephesians 5:1,2: “Be imitators of God, therefore, as dearly loved children, and live a life of love, and gave himself up for us as a fragrant offering and sacrifice to God.”

8.2.3 Pastor Nigel recapped some highlights of the year and noted that his time with St John’s has been an exciting journey over the past 12 months. He raised the need for consideration of technical fixes vesus adaptive fixes required for the future, which were introduced at the Growing Young Conference. He also highlighted the importance of volunteers to support the mission of this congregation and also the importance of SP3 training. He is currently enjoying the Mastery in Christian Coaching course and looking forward to using these skills in his work.

Treasurer’s Report

8.3.1 The Treasurer presented a summary of Financial Performance that included:


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8.3.1.1 Summary of Financial Reports for the Year 2018

8.3.1.1.1 Giving to the end of the year 2018 was $27,647 (approximately 8%) below

budget.

8.3.1.1.2 Revenue inclusive of fundraising, hall rentals, salary contributions from

Concordia for Spiritual Life Coordinator was $11,682, approximately 4% below

budget.

8.3.1.1.3 Expenses in 2018 were below budget by $42,631.42 or 12.6% due to the

Ministry Centre loan not being drawn down and the Spiritual Life Coordinator

position not commencing until September 2018.

8.3.1.1.4 The End of Year Operating Surplus is $47,938.55.

8.3.1.2 Reivew of Budget for 2019

8.3.1.2.1 Highlights to the budget:

8.3.1.2.2 Income is $356,240.

8.3.1.2.3 The employment, administration and property operating expenses are

increased by 3%.

8.3.1.2.4 There is no change to the offering budget from 2018 to 2019, however an 8%

increase in actual giving is required from the current 2018 giving to meet the

2019 budget.

8.3.1.2.5 Concerns raised were:

8.3.1.2.6 The 2019 budget included additional salary that will be offset by rent from

Winchester St Manse.

8.3.1.2.7 Proposed a Stewardship Sunday during which the congregation to be asked if

they could think about small amount extra per week to make a concrete

amount to target.

8.3.1.2.8 Comparison of attendance numbers compared to the 2018 year.

From Book of Reports page 14

Average weekly attendance Sunday mornings:

- 2016 ~ 236

- 2017 ~ 253

- 2018 ~ 243

8.3.1.2.9 Members who are on holidays should be encouraged to not let their giving

lapse.

8.3.2 Adoption of Financial Statements and Audit Report

The members resolved that: The Financial Statement and Audit Report as circulated be adopted.

Grow Ministries Team Report Presented by Ann Greiger. Ann highlighted the following:

8.4.1 Key focus is the establishment of intentional intergenerational small groups. 8.4.2 Need for more members to undertake Professional Standards Training.

Pastoral Care Team Report presented by Rina van Schalkwyk. Rina highlighted the following

8.5.1 The team is developing a growing understanding of the needs and circumstance of members of the Congregation.

8.5.2 Card Ministry has grown to acknowledge a greater range of special events. 8.5.3 The team works closely with Helping Hands Coordinator.


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Worship Team Report presented by Pastor Andrew Brook on behalf of Mark Borgas

8.6.1 Acknowledged the work by Mark Borgas and Marie Fitzgerald last year. 8.6.2 Evening worship has moved from Friday to a Sunday worship service called Reconnect. 8.6.3 Comments on the Worship Survey:

8.6.3.1 Strong and passionate responses were received, some anonymously.

8.6.3.2 A plea was issued for the anonymous authors to come forward so the issues raised can

be appropriately addressed.

8.6.3.3 Comments on worship times and length of service with an overall preference for 10 am,

and an hour to one 15 minutes in length.

8.6.3.4 Communion will occur almost every week except special services and looking to

streamline the distribution.

8.6.3.5 Overall will be working through the actions to be taken on the basis of results of the

survey.

Social Committee Report presented by Kathryn Materne

8.7.1 Kathryn thanked members for the support of social acitivities and those members involved in planning, organising and running events.

8.7.2 Kathryn requested that if congregation members should advise her if they have any ideas for future events.

Women’s Fellowship Report presented by Maxine Bird. Highlights for the year were:

8.8.1 Bible Studies 8.8.2 Volunteering at Fullarton Lutheran Homes ‘Freudentag’ 8.8.3 Celebrated 75th Anniversary of Women’s Fellowship on 25th March 8.8.4 Packed 48 birthing kits for PNG 8.8.5 Donations to LWA Projects and support to ALC Student.

Concordia College ~ St John’s Campus presented by Michael Paech, Co-Principal

8.9.1 Concordia College St John’s Campus advised there is strong interest in the future strategic Plan and new Master Plan;

8.9.2 He welcomed Dale Gosden as School Pastor and Paul Weinert as Co-Principal Concordia Campus;

8.9.3 He was encouraged by the partnership with the St John’s Congregation including the link with Paula Meyer as Spiritual Life Coordinator as an exciting new initiative and working well;

8.9.4 Michael thanked Pastors Andrew & Nigel for their continuing presence at the school; and 8.9.5 Noted that the Concordia College St John’s Campus and PNG partnership had offered some

challenges.

Property Report presented by Everard Noack on behalf of Rob Fitzgerald. Highlights were:

8.10.1 Fixing the fence at rear of Marlbourgh St Manse; and 8.10.2 Need to to refurbish St John’s Ministry Centre is a priority.

Refurbishment of St John’s Ministry Centre presented by Neil Lutz. His comment included:

8.11.1 This project has been going on for a long time. Church Council looked at a significant refurbishment of the Ministry Centre, unfortunately the estimated costs was in the order of $800,000 which was above the budget of $220,000. A revised list of key items was created with a focus on the immediate renovations required.

8.11.2 Comments made by members:


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8.11.2.1 rather than replacing the doors on the front of the church why not instead make the

main entrance of the church through the hall;

8.11.2.2 paving of the car park area needs to be considered;

8.11.2.3 further consultation re the plans is to occur;

8.11.2.4 there are a growing number of children are attending at the Ministry Centre and

consideration of a child safe fence at the paved area and a review of the current gate

which is often locked open is required to reduce the risk of children moving onto the

street; and

8.11.2.5 the difficulties in relation to the reburbishment are acknowledged could a summary of

what has been considered, the pros and cons and the costs and decisions made available

to members. Neil advised he will presenting the decisions once they have been made.

Chairperson Neil Lutz acknowledged and thanked people who had prepared reports

9. New Business

The Focus for 2019 was presented by Pastor Andrew Brook (Attachment 2 of the Agenda)

9.1.1 Pastor Andrew provided the members a review of Key Objectives for 2019. He highlighted successful outcomes of objectives that are already underway. He advised that Verto Group has been engaged to create an integrated comminication strategy

9.1.2 A Pastoral Care Coordinator will be implemented 9.1.3 There will be a focus on Stewardship and the importance of giving. 9.1.4 Intergenerational approach to small groups. 9.1.5 Small groups such as Womens Group ‘Flourish’ and the new Men’s Group have begun. 9.1.6 Shimron House continues to be an important mission and a blessing. 9.1.7 Evening Services – Reconnect has started and considering possible modifications to the format. 9.1.8 Raised the potential to support of the refurbishment of the hospital in PNG.

Concordia College Master Plan presented by Ray Soekov on behalf of Mark Borgas.

9.2.1 Concordia College have engaged Nick Tridente Architect to prepare a Master Plan He has spoken to a range of stakeholders about the needs of the campus with the intention of preparing a Master Plan for the next 5 to 10 years. Included in his deliberations are:

9.2.1.1 Use of the Concordia Chapel, St Johns Ministry Centre. Is it fit for purpose?

9.2.1.2 Consideration being given to what it means for the use and location of facilites?

9.2.2 The consultation process is almost complete and now moving to the design phase. Ideas will be shared with the Church Council.

Future Directions for St John’s incorporating information from:

9.3.1 Future Directions Discussion Saturday 30th March 2019 Pastor Andrew Brook provided highlights from the Future Directions Discussions and advised that a further discussion session is proposed.

9.3.2 To gain an understanding about the health of our ministry and how our congregation can better reach out into the community. A survey was emailed to members that posed the four questions:

9.3.2.1 What is going on?

9.3.2.2 Why is this going on?

9.3.2.3 What ought to be going on?

9.3.2.4 How might we respond?

Based on what has been learnt, the Church Council will consider what issues need immediate attention and work through the implementation of them.

9.3.3 Comments from member(s): After the Future Directions workshop the member immediately felt that St John’s has became a more welcoming community.


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9.3.4 Comments from members who attended VIP Lunch held Friday 22nd March presented by Neil Lutz on behalf of Pam Mickan.

9.3.4.1 Comments:

9.3.4.1.1 A member who attended noted there was a very nice atmosphere at the lunch.

9.3.4.1.2 Patricia and Neil Lutz were thanked for their work in catering for the lunch.

9.3.5 A question regarding the cleaning rosters was raised and if there were potentially any students that could be paid for the work. Neil advised was being considered by the Church Council.

10. Next Meetings dates were advised as follows: Neil Lutz

10.1.1 2019 Half Yearly Meeting ~ Sunday 17 November 2019 10.1.2 2020 Annual General Meeting ~ Sunday 17 May 2020

11. Close

Prayer Pastor Andew Brook concluded proceedings with prayer.

Blessing Pastor Nigel Rosenzweig offered a blessing on the members present.

Meeting closed 2:32pm


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Attachment 2 ~ Adoption of revised St John’s Vision and Mission Statements

With the input from the Future Directions Discussion held on March and 10 August the following revised Vision

and Mission Statements are submitted for your adoption:

Our Vision: “We are a Christ-centred, welcoming, vibrant, intergenerational community empowered and equipped by God to serve and share Jesus’ love.”

Our Mission: “We exist to share Jesus’ love by:

Celebrating in worship;

Growing in faith;

Caring for people; and

Telling others about Jesus so that the Kingdom of God might grow in and through us.”


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Attachment 3 ~ Elections

1. Church Council – two-year terms

Due for election to vacant roles in November 2019 (for a two year term)) Chairperson: Neil Lutz Neil Lutz is prepared to stand for another term Secretary: Nomination required Marie Fitzgerald is not standing for re-election. Member: Nomination required Kathryn Materne is not standing for re-election. Member: Nomination required Maxine Bird has resigned from 31 December 2019 Continuing members (due for re- election in November 2020) Vice Chair: Pam Mickan Treasurer: John Sadler Member: Michael Seeliger

2. Property Committee a Standing Committee of Church Council

Rob Fitzgerald (chair) to be re-appointed November 2020 for two years Everard Noack to be re-appointed November 2020 for two years

3. St John’s Congregation representatives elected to the Concordia College Board Two-year terms, half being elected each alternate year

Due for election in November 2019 for a two-year term Kelly Schulze Ray Soekov Due for re-election in November 2020 Mark Borgas

4. SA/NT District Synod delegates to be held 4th - 6th May 2018 at Tatachilla Lutheran College (re-election November 2018) – One per 100 communicant members or part thereof:

2019

Elected Delegates

1. Roger Brauer

2. Kathryn Materne

3. Ben Schubert

4. Karen Tromans

2020 (four are required)

Nominations

1. Pam Mickan 2. Michael Seeliger 3. XX 4. XX

Please note the following members of St John’s are also delegates:

1. Neil Lutz is a delegate by virtue of his role as Chairperson LCA SA-NT District Constitutions Committee;

2. Marie Fitzgerald is a delegate by virtue of her role on District Church Council; and

3. Ben Schubert is a delegate by virtue of his role on District Church Council.


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Attachment 4 ~ Recognition of Volunteers

We recognise the following Volunteers in various leadership roles during 2018

SP3 Coordinator Bronny Borgas Neil Lutz Karen Tromans

LCA Synod Delegates 2018 - 2020 Neil Lutz Karen Tromans

SA/NT District Synod Delegates 2018 Roger Brauer Kathryn Materne Ben Schubert Karen Tromans

Council Members Neil Lutz (Chair) Pam Mickan (Vice Chair) John Sadler (Treasurer) Marie Fitzgerald (Secretary) Maxine Bird Kathryn Materne Michael Seeliger

Finance Committee Brink Van Schalkwyk Nichola Heppner Michael Schulze Mark Schwarz John Schwerdt John Temme

Pastoral Care Team Rina van Schalkwyk (Chair) Coral Boesch Ann Fitzgerald Andrew Friebel Liz Huckel Carol Hudson Rosalie Loeffler Kellie Leske Patricia Lutz Myra Materne June Modra Bethany Schalk Lené van Schalkywyk Glenn Schultz Wendy Schultz Karen Tromans Paul White Bruce Williams

Helping Hands Kellie Leske Kelly Schulze

Highgate Park Marcia Hyde (Convenor) Bev Edmonds Graham Edmonds Ian Krischock Malcolm Leske June Modra

Grow Ministry Team Ann Grieger (Chair) Jodi Brook Audrey Burger Chris Cook Jane Graham Janet Haby Rachel Harrip Jayne Hartwig Rosa Hoff David Jaensch Neil Lutz Paula Meyer Anna Schubert Michael Schulze Meagan Schwarz

Little Lambs Leadership Team Janet Haby Meagan Schwarz

Bible Detectives and 36’s

Chris Cook

Jayne Hartwig

Youth Leadership Team

Annie Ferguson

Rosa Hoff

Jacob Long

Young Adult Leadership Team

Kim Crawford

Marie Fitzgerald

Anna Schubert

Glenn Schultz

Wendy Schultz


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Milestone Ministry Team Rachel Harrip (Chair) Jodi Brook Jane Graham Meagan Schwarz GIFT Team Jodi Brook (Chair) Jane Graham Ann Grieger Leanne Jaensch Kellie Leske Helen Sherriff Lené van Schalkwyk Bruce Williams Worship Team Marie Fitzgerald (Chair) Mark Borgas Geoff Burger Pam Mickan David Modra Jacquie Paech Helen Sherriff Tick Zweck-Behrndt Organists and Pianists 8.45am Mark Borgas Coral Boesch Cynthia Rosenblatt Irma Schirmer Marie Schumacher Karen Tromans Band Leaders 10.30am Mark Borgas Morgan Brookes Julian Leske Kathie Renner Jacinda Rethus Leah Zanker Property Committee Rob Fitzgerald Everard Noack

Social Committee Malcolm Haynes (Convener) Audrey Burger Marie Fitzgerald David Jaensch Patricia Lutz Gill Materne Kathryn Materne John Schwerdt Debbie Venz

Women’s Fellowship Executive Maxine Bird (Convener) Coral Boesch Audrey Burger Liz Huckel Irene Leske Lelene Schwerdt Bethany Schalk Friendship Groups John Schwerdt Michael Schulze (Men’s) Anna Schubert (YA) Susan Cannon

Disclaimer: The difficulty with listing people in this way is that some people may be left off the list. If you have been inadvertently left off the list, please contact Bronwyn Office Administrator so that our records can

be corrected.

Please accept our apologies for your omission.


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We also affirm people involved in the following areas of ministry

1. Little Lambs Volunteers; 2. Helping Hands volunteers; 3. Band Members; 4. Wardens; 5. Grow Ministry Team; 6. Sanctuary Committee; 7. Women’s Fellowship members Also 1. People who read the lessons; 2. Distribute Holy Communion; 3. Operate the sound desk or multi-media projector; 4. Help with welcoming and ushering; 5. Serve tea and coffee or cook the BBQ; 6. Cook and serve soup 7. Count the offering; 8. Clean the Church and care for the garden; and

Those who serve in all sorts of other ways and share Jesus’ love within and

st john’s lutheran church, unley

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