staff induction policy · staff induction is an important aspect of ljbc’s strategic plan and...
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©Lake Joondalup Baptist College 1 Staff Induction Policy
February 2019
Staff Induction Policy
Title of Policy/Procedure
Staff Induction Policy
Endorsed by College Principal
Responsibility Secondary Manager Staff Development/Executive Business Manager
Reviewed date February 2019
Next review date November 2019
To whom issued New or returning staff
118
Policy Number
©Lake Joondalup Baptist College 3 Staff Induction Policy
February 2019
Rationale The College plays an influential role in establishing and supporting new staff to the College as a process of continuous improvement. The Lake Joondalup Baptist College Induction Program contains checklists and resources which are to be used for up to the first twelve months after commencement or return to a position. It delivers key information about the College Vision and Mission, culture, values and policy settings to guide responsible and appropriate behaviour and decision making. In addition, induction provides staff with support, direction and feedback about their work.
Purpose An employee who has participated in an induction program will:
understand their role and the work required of them
develop effective work practices
feel valued, supported and involved in the College community
work within the bounds of College policies and the College Strategic Plan
understand and know how to access relevant policies, guidelines and procedures
understand the professional standards and behaviours expected of them
receive feedback through the formal feedback process
successfully use the necessary facilities and resources needed to carry out their work
establish productive and harmonious working relationships with colleagues
develop clear work goals
complete a development plan that addresses individual development needs and the College needs
participate in professional development activities and programs consistent with their development plan
know whom to approach for support and guidance. Work in relation to these outcomes is however an ongoing and a developmental process which continues after the formal induction program has been completed.
Participants The policy applies to all staff whose employment is based on the:
Lake Joondalup Baptist College Inc. Operational School Staff Agreement
the Lake Joondalup Baptist College Inc. Education Assistants Enterprise Agreement
the Lake Joondalup Baptist College Inc. Teachers Collective Agreement.
Alignment with the College’s Strategic and Annual Implementation Plans Staff induction is part of the broader framework of Lake Joondalup Baptist College’s Strategic Plan. It aims to provide feedback and direction both to the College and the individual by providing opportunities for reflection, measurement and goal setting. It further aims to support staff as they adapt to the external environment bringing about changes in roles. This will also improve job satisfaction, personal and career development and College outcomes.
©Lake Joondalup Baptist College 4 Staff Induction Policy
February 2019
Responsibility Line Manager Staff Induction is the responsibility of the Secondary Manager Staff Development and Executive Business Manager, Dean of Primary PK-2 and Dean of Primary 3-6. These staff are therefore responsible for enabling employees to complete the induction process and support the staff member as they work towards goals that have been set. Individual Staff induction is a shared task between the staff mentioned in 1.1 and the individual staff member. Ultimately, each individual is responsible for their own development and is expected to manage their own personal and professional development, as well as contribute to the development of their colleagues by sharing their expertise. Equal Opportunity Staff induction is an important aspect of LJBC’s strategic plan and Culture. All staff are eligible for induction, and equal opportunity applies to access and participation by all staff. Timing Staff are required to take part in the Induction process for at least the first twelve months of their appointment. Process The Induction Process includes all activities and meetings required to successfully complete the process. It will involve a variety of staff depending on the role/position held by the employee. Specific details of the process may vary according to the needs of the role/position.
©Lake Joondalup Baptist College 5 Staff Induction Policy
February 2019
Guiding Principles of Induction
• Responds to individual staff needs in developing work practices
• Supports staff to develop their sense of self (identity)
• Builds on and extends the employee's moral purpose
Induction is focussed on outcomes
• Is immediate and responsive to the core work where learning is transferred to practice
Induction is focussed on and embedded in
work practices
• Deepens employee's knowledge about work practices
Induction is informed by the best available research on effective
work practices
• Enables a professional dialogue within the learning area
• Promotes self reflection and resilliance, enabling growth as an educator
Induction is collaborative involving
reflection and feedback
• Is monitored and evaluated to ensure needs are met (students, teacher and College)
Induction is evidence-based and data driven to guide improvement and to measure impact
• Is a sustained Professional Development process with three key phases: Pre commencement, Mentoring process and continued professional development
Induction is ongoing, supported and fully integrated into the
culture and operations of the College
©Lake Joondalup Baptist College 6 Staff Induction Policy
February 2019
Review and Evaluation This policy and associated procedures will be reviewed annually.
Related policies
#75b Staff Development and Review Policy
©Lake Joondalup Baptist College 7 Staff Induction Policy
February 2019
Appendix 1
Pre-Employment Induction Checklist (HR)
Name ______________________________________________________________ Learning Area _______________________________________________________ Probation/Leave Replacement __________________________________________ % FTE _____________________________________________________________ Start of Employment Date ______________________________________________ The purpose of the Pre-employment Induction Checklist is to assist the College to prepare for the arrival of new employees, and to help them to settle in as quickly as possible.
Date Completed
Comments
Line Manager
new employee name
mentor assigned
Human Resource Manager
badge ordered
payroll set up
disability requirements (if relevant)
diversity requirements (if relevant)
employee file prepared
induction meetings booked
commendation stamp ordered
ICT
login organised
Laptop/other organised
HR
Print Name
Signature
Date
Lake Joondalup Baptist College
©Lake Joondalup Baptist College 8 Staff Induction Policy
February 2019
The employee has been made aware of, introduced to, and given appropriate documentation on the following (if applicable)
Policies and Procedures
Date Completed
Bullying In The Workplace (#086)
Child Abduction Response Plan (#041c)
Child Protection Policy (Including Mandatory Reporting) (#041a, 041b)
Children Of Staff – Out Of Hours Supervision (#063)
Digital Images And Photographs Of Students – Use And Privacy (#010)
Duty Of Care To Students (#056)
Emergency And Critical Incident Policy K-12 (#135a, 135b)
Evacuation Emergency Procedures (#135a, 135b)
Lockdown Policy And Procedures (#135a, 135b)
Use Of College Data Management Systems (#037)
Use Of Electronic Facilities By Staff (#040)
Social Media Policy (#034)
Staff Code Of Conduct And Ethics (#120)
Staff Grievance Policy And Procedures (#087)
Staff Induction Manual And Policy (#118)
Staff Laptop Program (#039)
Staff Professional Dress Code (#119)
Strategic Plan Staff
Support Services Reference Guide
Assembly Protocols (#100) T
Attendance At Teachers Meetings And PD Days (#053) T
Attendance Marking And Follow Up Procedures Secondary (#047)
T
Co-Curricular Policy (#084) T
Co-Curricular And After Hours Supervision Of Students (#051) T
Contact With Parents On Student Progress (#102) T
Countering Bullying Policy (#038) T
Excursions Policy K-12 (#113) T
Homework Policy (#131) T
Responsible Behaviour Policy T
©Lake Joondalup Baptist College 9 Staff Induction Policy
February 2019
Secondary Assessment Policy Lower (#015) Senior (#128) T
Secondary Cap Policy (#110) T
Secondary Student Management And Care Handbook T
Student Health Care Policy K-12 (#059) T
Sun Safe Policy (#018) T
Teaching Staff Handbook T
Yard Duty Instructions (#055) T
T – policies specific to teaching staff only
©Lake Joondalup Baptist College 10 Staff Induction Policy
February 2019
Three month Induction Checklist Performance and accountability
Provide new employee with (if applicable) Date
Completed Comments
Staff induction checklist (Appendix 2)
Staff Review (Policy #75b)
Complispace new staff PD
Code of Conduct PD
Teacher induction checklist (Appendix 3)
Written feedback on first classroom observation
Written feedback on second and subsequent classroom observation(s)
To be signed at the end of initial three month period Statement that the induction process has been completed I wish to confirm that I have received an Induction as set out above.
Line Manager
Print Name
Signature
Date
Employee
Print Name
Signature Date
HR
Print Name
Signature Date
©Lake Joondalup Baptist College 11 Staff Induction Policy
February 2019
Appendix 2
Staff Induction Checklist (Line Manager) Name ______________________________________________________________ Area _______________________________________________________________ Start of Employment Date ______________________________________________ Staff Mentor _________________________________________________________
The purpose of the Induction Booklet is to provide information to new employees, and to help them to settle in as quickly as possible.
Preparation in Advance
Provide new employee with Date
Completed Comments
Contact new employee before start date
Choose mentor and inform HR
Prepare workspace for the new employee
Organise keys required
Organise provision of laptop/other
Obtain timetable from Dean of Administration/Primary
Inform the LEC of the new staff members’ classes for IEP/CAP purposes
Lake Joondalup Baptist College
©Lake Joondalup Baptist College 12 Staff Induction Policy
February 2019
Staff Induction Checklist
Introduction
Provide new employee with Date
Completed Comments
Introduction to other members of staff, briefly explaining responsibilities
Access to College Directory containing list of staff and contact details
Details of frequency of meetings
Details of how information is communicated through the College
Laptop
Keys
Photocopy code
Information about copyright regulations
Work hours and entitlements
Provide new employee with Date
Completed Comments
Details of hours of work, start, breaks, finish.
Procedure for applying for leave
Details on how to report absences/late arrivals, including who and when to notify
Access to relief template/SEQTA
Co-curricular opportunities
©Lake Joondalup Baptist College 13 Staff Induction Policy
February 2019
Familiarise with environment
Make new employee familiar with Date
Completed Comments
Entrances/exits and facilities
Car parking facilities and/or public transport
Disabled access and/or swipe card for lift (if applicable)
Workspace location
Phone/email/internet/intranet procedures and etiquette
Access to grounds tracker for any furniture/maintenance issues
Tea and coffee-making and canteen facilities
Staff room and staff notice-boards
Toilets
Staff changing facilities
Information on after-hours procedures, eg: times of locking
Health and Safety
Provide new employee with Date
Completed Comments
Procedures if you injure yourself or become unwell while at the College
Contact details for College First Aid
Contact details for Employee Assistance Service:
Lockdown procedures
Information regarding location of fire equipment, map of fire assembly points, and details of evacuation procedure
Information about who is in charge of first aid and safety, where to find the nearest first-aid box, and what to do if an accident or emergency occurs
Details of incident/near-miss reporting procedure
©Lake Joondalup Baptist College 14 Staff Induction Policy
February 2019
Performance and accountability (teachers)
Provide new employee with (if applicable) Date
Completed Comments
Written feedback on first classroom observation
Written feedback on second and subsequent classroom observation(s)
Academic report procedures
Plan for ongoing contact with new staff member
Access to appropriate PD and College PD form/procedures
Opportunities to observe other teacher’s lessons
First Aid Training List specific training and date(s) completed
Mandatory Reporting Date Completed _____________________________________________________
©Lake Joondalup Baptist College 15 Staff Induction Policy
February 2019
Appendix 3
Teacher Induction Checklist – (Mentor)
College
Provide new employee with Date
Completed Comments
What time to arrive on student free days and program set for those days
Location of resources
Information regarding the locking of offices and classrooms
Information on how to enter a notice into the Student Notices
Details about yard duties
Information regarding the location and content of the College Calendar
Procedures for College Assemblies
Information regarding attendance at out of school hours events (parent nights etc)
Information regarding whole College events
Planning with a Purpose
Provide new employee with Date
Completed Comments
Access to syllabus documents, course and assessment outlines
Expectations in regards to programming and lesson planning – use of SEQTA
Clarify planning expectations when setting reliefs
Introduction to support and administration staff
Procedure for using volunteers in the classroom
Access to SCSA/AISWA website
Lesson times and use of bells/music
Details regarding how to organise an excursion if applicable
Instructions on how to book the library for classes
Procedures to borrow resources and/or access equipment
Lake Joondalup Baptist College
©Lake Joondalup Baptist College 16 Staff Induction Policy
February 2019
Cultivating a Positive Learning Environment
Provide new employee with Date
Completed Comments
Use of commendation stamp and merits
College procedure for students entering and leaving the classroom during class time
Access to IEP/CAP information and discuss classroom implications
Procedures for emergency/incident in classroom
Details of how to record student behaviour and pastoral care notes
Procedure for communicating with parents
Instructing with Intention
Provide new employee with Date
Completed Comments
Procedures regarding Connect time
Procedures for recording attendance
Location of daily notices on SEQTA/email and procedures for reading to students
Information regarding stacking of chairs for cleaning
Assessing with a System
Provide new employee with Date
Completed Comments
Assessment and reporting processes
Procedures on returning/storing student assessments