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Staff Orientation 2014 Press F5 to start slideshow

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To provide all new staff with an awareness of: Who we are as an organization Where to go for information NLC policies and procedures

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Review of NLC as an Organization Mission and Vision Departmental Roles & Responsibilities Human Resources What I need to know to be successful Where will I find the information I need Other Important Sessions (To Be Scheduled) Payroll/Benefits Finance

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President & CEO Board of Governors Executive Assistant to the President & Board

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Educational Programming Educational Services Accreditation Admissions Registration Student Records Operational Physical Buildings & Equipment Information Technology Financial Services Staffing Recruitment Advertising

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Physical Assets Buildings Equipment Financial Services Accounts Rec. Accounts Payable IT Services

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Physical Assets Payroll Services Buildings Human Resources Equipment Staff Recruitment Financial Services Training Accounts Rec. Development Accounts Payable Conflict Resolution IT Services

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Physical Assets Payroll Services Recruitment Buildings Human Resources Marketing Equipment Staff Recruitment Advertising Financial Services Training NLC Website Accounts Rec. Development Promotions Accounts Payable Conflict Resolution Communications IT Services Public Relations

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Program Delivery Curriculum Development Delivery of Programming Provision of Training Labs Educational Services to Students Instructional Support Vice President Academic & Research Registrar

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Program Delivery Curriculum Development Delivery of Programming Provision of Training Labs Educational Services to Students Instructional Support Credentialing & Records Accreditation Admissions Registration Granting Certificates & Diplomas Student Records Vice President Academic & Research Registrar

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Administer and direct the affairs of the institution. Board of Governors Positions 8 Ministry Appointed Members 1 Chair 1 Vice Chair 6 Members 4 Elected members 2 Student Board Members 1 Faculty Staff Member 1 Support Staff Member More information about the Board Members and their responsibilities can be found at: http://www.nlc.bc.ca/AboutNLC/BoardofGovernors.aspx http://www.nlc.bc.ca/AboutNLC/BoardofGovernors.aspx

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Our Mission Northern Lights College provides the educational means for the continued growth and prosperity of our students, and the communities and businesses across northern British Columbia.

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Our Vision Northern Lights College is seen as the post-secondary education provider-of-choice by our students, staff, communities and businesses.

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Staff Only Web Site Please take the time to orientate yourself to the various links on this web page. Particularly under Benefits, Forms, and IT. http://nlc-staff.nlc.bc.ca/login.aspx?ReturnUrl=%2f

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Staff Only Web Site Please type in your user ID and then your password - these are the ID and PW that you use to sign on to your system

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Scroll down for more options!

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In order to fill out and submit any forms on the system you must create a digital signature. Click on Forms/How to:

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Please take a moment to review some of these helpful links There will be other sessions to cover Payroll and Finance FORMS and LINKS Scroll down for more options!

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Creating a Digital Signature Click on How to create a digital signature and follow the instructions. If you are having difficulty with the process please send and email to the IT Helpdesk and they will assist you. helpdesk@nlc.bc.ca helpdesk@nlc.bc.ca

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Telecommunications Guide Follow the link to learn how to use all the functions on your telephone.

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Click on the telephone that is like the one on your desk. Please note the model #

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Voice Mail Guides

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Temporary Greetings Benefits of Using Temporary Greetings: You can customize your message You set it for a specific number of days You dont have to remember to deactivate it once you are back Information Needed Before Activating: Dates you will be away Number of days youll be away Draft of your message

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Temporary Greetings 1.Pick up your phone 2.Dial the voicemail server for your location 1080 Dawson Creek & Regional 2080 Fort St. John 3080 Fort Nelson 4080 Chetwynd 5080 Tumbler Ridge 3.Enter your password 4.Press 8 for User Option 5.Press T for Temporary Greeting 6.Enter the number of days 7.Record your greeting

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Temporary Greetings 1.Pick up your phone

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Temporary Greetings 1.Pick up your phone 2.Dial the voicemail server for your location 1080 Dawson Creek & Regional 2080 Fort St. John 3080 Fort Nelson 4080 Chetwynd 5080 Tumbler Ridge

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Temporary Greetings 1.Pick up your phone 2.Dial the voicemail server for your location 3.Enter your password

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Temporary Greetings 1.Pick up your phone 2.Dial the voicemail server for your location 3.Enter your password 4.Press 8 for User Option

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Temporary Greetings 1.Pick up your phone 2.Dial the voicemail server for your location 3.Enter your password 4.Press 8 for User Option 5.Press T for Temporary Greeting

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Temporary Greetings 1.Pick up your phone 2.Dial the voicemail server for your location 3.Enter your password 4.Press 8 for User Option 5.Press T for Temporary Greeting 6.Enter the number of days

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Temporary Greetings 1.Pick up your phone 2.Dial the voicemail server for your location 3.Enter your password 4.Press 8 for User Option 5.Press T for Temporary Greeting 6.Enter the number of days 7.Record your greeting

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Cancelling a Temporary Greeting 1.Pick up your phone 2.Dial the voicemail server for your location 1080 Dawson Creek & Regional 2080 Fort St. John 3080 Fort Nelson 4080 Chetwynd 5080 Tumbler Ridge 3.Enter your password 4.Press 8 for User Option 5.Press T for Temporary Greeting 6.Enter the number of days = 0 7.Hang up

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Accessing your Email Over the Web Click on this Line Outlook Web Application

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Sign in with your regular User name /PW

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Once you sign in you will be in your inbox All off your emails will appear here. Please note that you have access to your calendar, contacts, and task list via the Outlook Web App, too.

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Once a new email is opened, click on To. The global address book will appear. Please use proper email etiquette in your correspondence and follow NLC policies. Your NLC Email Account

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Examples of etiquette: Action = To Information = Cc Careful use of Reply to All Your NLC Email Account

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http://fightspam.gc.ca

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NLC Policies and Procedures These important documents can also be found on the Staff Only section of our web page

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Mandatory Training within the first 30 days of employment

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nlctraining Harassment Awareness Training respect12

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Harassment Awareness Training

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When is my paperwork due? How often do we get paid? What are NLCs pay dates?

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http://mc-001.north.nlc.bc.ca/mc_web/onsite/default.htm

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Awareness Preparation Education Prevention Maintenance

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http://www.youtube.com/watch?feature=player_embedded&v=OKSRczKtefc

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Direct Supervisor Human Resources Jessie Drew, Interim Executive Director of Organizational Dev. Sharon Napier, Human Resources Advisor Becky Needham, Human Resources Advisor Payroll Charmaine Moeller, Payroll & Benefits Administrator (Positon Vacant), Payroll Assistant (Employees with last names starting with A K) Candace Sipe, Payroll Assistant (Employees with last names starting with L Z)

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That links to the Faculty and Support Collective Agreements can be found on the Staff Only Web Site If you are a Unionized staff member, you are encouraged to be familiar with the agreement(s) NLC has fleet vehicles for NLC Staff Members to use for official College business The process for booking vehicles varies by campus Your supervisor can advise you of the process that is applicable for you The Vehicle Use policy is posted on the website

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Teleconference bridge bookings are done through the FSJ Switchboard Please contact FSJ-Switch@nlc.bc.ca or local 2000 for more informationFSJ-Switch@nlc.bc.ca Joint Occupational Heath and Safety meetings are held regularly Please check with your supervisor for details regarding the committee Please contact HR if you are interested in becoming a first aid attendant

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You can book a room (classroom, computer lab, etc.) by contacting Student Services Bookings for Video Conference rooms are completed by the FSJ Switchboard As an NLC employee, you are entitled to the BC Government rate for hotels when travelling on College business NLC has two student residences. One is in Dawson Creek and one is in Fort St. John

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That our toll-free numbers spells out INFO NLC ? 1-866-463-6652 = 1-866-INFO-NLC The DC Campus sits on 60 acres that had been developed in 1955 as part of the Mid-Canada Line defence system The first community outside of DC that the College offered programs in was Fort Nelson NLC officially opened in September 1975

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Thank you for reviewing the Staff Orientation 2014 presentation.