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STAFF REPORT NO. 016-15 TO: Mayor and City Council DATE: 2/2/2015 FROM: Eric Holmes, City Manager Subject: Purchase of replacement Street Sweeper for the Storm Water Department. Objective: To approve the purchase of one (1) 2015 Peterbilt Schwarze A7000 Sweeper through the National Joint Powers Alliance contract #022014-AMI from Atlantic Machinery Inc. exceeding the $200,000 threshold. This contract is good until March 18, 2018 and has the consideration of a fifth year renewal option at NJPA’s discretion. Key Points: Equipment Services proposed to purchase a replacement sweeper vehicle through a national

contract. Purchase cost of the vehicle is above the $200,000 threshold, requiring Council approval. Present Situation: The City wishes to purchase this replacement vehicle through the National Joint Powers Alliance NJPA Contract. The purchase is going to exceed the $200,000 threshold requiring approval of Council. Prior to bringing the request to Council, Equipment Services reviewed the alternate purchase options through other State Contract vendors to ensure the City is pursuing the best pricing. Council approval will enable Equipment Services to utilize the NJPA Contract’s competitive pricing and replace this vehicle within the fleet at a contract price of $208,500 plus sales tax. This particular sweeper purchase provides the opportunity to purchase one of the last sweepers available with the tier 3 auxiliary engine technology while benefiting from the same pricing as the last sweeper purchased. The tier 4 technology will increase sweeper costs by $15,851. Advantage(s): 1. By utilizing existing replacement reserves staff can replace the 2009 sweeper with a very

similar sweeper to the other sweepers in the fleet, saving the City repair costs through standardization of the fleet.

2. The City can also avoid the increased maintenance cost associated with the later years on this sweeper, while ensuring uninterrupted service to the community.

Disadvantage(s): None Budget Impact: Funds are available for this replacement in the Equipment Services ER&R Fund, and is currently appropriated in the 2015 Equipment Services Capital Budget. Action Requested: On February 2, 2015, authorize the purchase of Peterbilt Schwarze Air Sweeper, for a purchase price of $208,500 plus sales tax from Atlantic Machinery Inc. through their contract with National Joint Powers Alliance. Attachment: NJPA Contract materials To request other formats, please contact:

City Manager’s Office (360) 487-8600 | WA Relay: 711 Amanda.Delapena@cityofvancouver.us

Overview

Contract Docum entation

Pricing

Marketing Materials

NJPA Contact Inform ation

Vendor Contact InfoM.J. DuBoisDirect Phone: 301-585-0800m jdubois@ atlanticm achineryinc.com www.atlanticm achineryinc.com

Vac­Con

Contract#: 022014­AMI

Category: Public Utility & Airport Equipment

Description: Sewer, Catch Basin Cleaners & Hydro­Excavators

Maturity Date: 03/18/2018

Presented by Atlantic Machinery. Vac-Con, Inc. was established in 1986 to develop a truck-mounted combination sewer and catch basin cleaning machine to compete in the government and private contractor market segments. The founding philosophy was to provide powerful and efficient equipment that was easier to use, easier to maintain and to “…identify and meet the needs of its customers NOW.” By adhering to that philosophy, Vac-Con has grown to become a leader in its industry, has expanded its product line to include industrial vacuum loaders and vacuum excavators, and has manufactured and distributed more than 5500 machines through its worldwide network of dealers. We are pleased to offer our products and experience to NJPA members through this contract. In addition to its quality products, Vac-Con brings the best in after-sale service and training, and can provide expert consultation in finding and fitting the right machine for your special applications.

www.vac-con.com

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