staffing dr s c pathak + eva

STAFFING

Prepared by:KVS Delhi Region

IN A COMPANY,AT PRESENT 52

PERSONNEL ARE WORKING, 3 ARE

ON LONG LEAVE AND 5 POSTS WILL

GET VACATED IN NEXT 2 MONTHS.

WHAT IS THE SOLUTION???

HOW CAN THIS SITUATION BE

HANDLED????Prepared by:KVS Delhi Region

• “Finding the right person for the right job having the right

qualification doing the right job at the right time.”

• Staffing Consist of Manpower Planning, Recruitment,

Selection, Training & development Compensation,

Promotion and maintenance of managerial personnel.

Staffing


In any organisation, there is a need for people to perform

work. The staffing function of management fulfills this

requirement and finds the right people for the right job.

Basically, staffing fills the different levels of employees

working in an organisation. Staffing provides the human

element or instinct while selecting a person. The attitude,

aptitude, commitment, loyalty, are important qualities

perceived by the organisation. It is also considered to be a

specialised area and theory of knowledge available on the

subject is vast.

Need and importance of staffing


IMPORTANCEIMPORTANCEHuman resources are the foundation of any business. The right

people can help you take your business to the top; the wrong people break your business. Hence, staffing is the most fundamental and critical drive of organisational performance. The staffing function has assumed greater importance these days because of rapid advancement of technology, increasing size of organisation and complicated behaviour of human beings. Human resources are the most important asset of an organisation. The ability of an organisation to achieve its goal depends up on the quality of its human resources. Therefore, staffing is a very important managerial function. No organisation can be successful unless it can fill and keep filled the various positions provided for in the structure with the right kind of people.


It is the function which all managers need to perform.

It is a separate and specialised function and there are

many aspects of human relations to be considered. It is

the of managers to fill positions in their organisation

and to make sure that they remain occupied with

qualified people.

The staffing function deals with the human element of

management .


Staffing as part of human Resource Management

Steps in staffing process

Estimating manpower requirement

Training and development of staff

Recruitment & selection

Promotion and transfer

Remuneration

Orientation of staff

Performance evaluation

(in NARROW SENSE OR BRIEF)

•ESTIMATING MAN POWER REQUIREMENTS

•RECRUITMENT

•SELECTING FROM AMONG THE APPLICANTS

•PLACEMENT AND ORIENTATION

•TRAINING AND DEVELOPMENT


Staffing Processes

Human Resource Planning

•Estimated no. of manpower needed, Keeping in

view its all branches for present as well as

future

•Quality of manpower on the basis of job

analysis

•Job analysis means the careful and systematic

study of each job to determine

•To obtain the right no. of people at the right

time Prepared by:KVS Delhi Region

Recruitment & Selection

•Recruitment (+)

•Establishing the contact between employer &

employee.

•Identifying the sources required for personnel.

•Selection (-)

•Process of choosing and appointing the right

candidates for various job positions.

•Selecting the right people for the right job is selection

(IN DETAIL)Prepared by:KVS Delhi Region

Placement and Orientation

Placement•Putting the selected candidates on the right job .•An appropriate job is assigned to each selected person and they are placed on appropriate jobs•Process of matching the candidates in the organisation Orientation •Process of introducing and familiarising newly appointed candidates with their jobs,work groups and the organisation•To make them comfortable and provide necessary information•To develop the feeling of belongingness •To ensure that the new employees does not form a false opinion about organisation about the organisation ,because “First impression is the last impression “


Training and Development

• Training & Development

• Improving job knowledge,skills and attitude of

employees on a regular basis, so that they can perform

their jobs effectively and efficiently.


Performance Appraisal

Periodic measurement and assessment of the

behaviour and performance of employees at

work to determine how far they are meeting the

demands of their jobs.


Remuneration•Fixing the compensation made to employees for

their contribution .

•It should be fair.

•There should be scope for incentives.


SOURCES OF RECRUITMENT

INTERNALSOURCES

EXTERNALSOURCES


Recruitment


Internal sources

INTERNALSOURCES

TRANSFERS PROMOTIONS

DIRECT RECRUITMENTCASUAL CALLERSADVERTISEMENTEMPLOYMENT EXCHANGEPLACEMENT AGENCIESCAMPUS RECRUITMENTLABOUR CONTRACTORSADVERTISING ON TELEVISIONWEB PUBLISHINGRECOMMENDATIONS OF EMPLOYEES


External Sources

Selection is the process of choosing from among the candidates from within the organisation or from the outside, the most suitable person for the current position or for the future position.


selection

PRELIMINARY SCREENING

SELECTION TESTS

EMPLOYMENT INTERVIEW

REFERENCE AND BACKGROUND CHECKS

SELECTION DECISION

MEDICAL EXAMINATION

JOB OFFER

CONTRACT OF EMPLOYMENTPrepared by:KVS Delhi Region

Process of selection

TRAINING METHODS

ON THE JOB METHODS

OFF THE JOB METHODS


Training methods

ON THE JOB METHODS

APPRENTICESHIP PROGRAMME

COACHING

INTERNSHIP TRAINING

JOB ROTATION


OFF THE JOB METHODS

CLASS ROOM LECTURES

FILMS

CASE STUDY

COMPUTER MODELLING

VESTIBULE TRAINING

PROGRAMMED INSTRUCTION


Now lets check… what we learned??? (Answer the following questions)

•Qs. Why is recruitment called a positive process?

•Qs. Name the process by which the most suitable

candidate is placed to fill the vacant job position.

•Qs. Name the concept which involve growth of an

individual in all respects.

•Qs. "Our assets walk out of the door each evening. We

have to make sure that they come back the next morning."

This statement relates to which function of management.


• Qs. Write three points of distinction between training and

development.

• Qs. State any three benefits of training to an

organization.

• Qs. Differentiate between internal and external sources

of recruitment on the basis of

1. Purpose 2. Economy 3. Quality 4. Time

• Qs. Write four differences between recruitment and

selection.Prepared by:KVS Delhi Region

• Qs. Explain in brief the steps involved in the selection

process of the employees.

• Qs. Explain in brief three merits and three limitations of

external sources of recruitment.

• Qs. Explain briefly any three ‘off the job methods’ of

training.

• Qs. Explain briefly any three ‘on the job methods’ of

training.


By:

DR. S. C. PATHAK

(PGT Commerce)

K.V., Pragati Vihar

Delhi.


staffing dr s c pathak + eva

Business

kvs delhi

human resources

human element

external sources

staffing function

job methods

explain briefly

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