stakeholder register and analysis 1

8/7/2019 Stakeholder register and analysis 1

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Stakeholder Register/Analysis

Stakeholder Name: Dr. Lipsett (Project Owner/client)Key Stakeholder

(Y/N): YES

Interests: Dr. Lipsett (the client) needs a smooth transition to the new laboratory. He needs the

complete plan for the new laboratory to be finished by the end of the winter term. He expects no

disruption to existing research projects.

Stakeholder Communications Strategy:

Communication Needs: Meeting Preferences:Communication

Limitations:

Updates upon completion of

milestones and consultations

regarding any major problems

or difficulties

Meetings are to be scheduled

well in advance and should,

preferably, take place at the

University of Alberta

Stakeholder has a busy

schedule limiting availability

for meeting.

Avenues For Communication:

Meeting (Y/N): YES Telephone (Y/N): YES E-mail (Y/N) : YES

SWOT Analysis

Strengths:Valuable knowledge regarding laboratory and researcher needs as well as

experience dealing with the University of Alberta and its administrations.

Weakness

es: Has a busy schedule and requires advanced notice.

Opportuni

ties:

Stands to benefit from project primarily through the reusability of the plan slated

for development

Threats:Missing the relocation deadline could hinder other University research programs as

well as Dr. Lipsetts own research.

Stakeholder Influence On Project:

The stakeholder, being the project teams client, has the greatest influence on this project.

Schedule, cost, objectives, requirements and virtually all other project aspects have and continueto be developed around the clients needs.

Stakeholder Expectations Management (Key Stakeholders only):

The stakeholder requires a relocation plan and laboratory layout plan. These requirements put

major emphasis on scheduling. Scheduling must be completed precisely and with significant time

Notes: DNA represents does not apply, where information is limited, beyond the required scope and or deemed

inconsequential.


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allocated for last minute changes, unforeseen stakeholder needs, and relocation time slot

flexibility. The project scope needs to be wide enough to accommodate a potential large amount

of needs from Dr. Lipsetts researchers.

Detailed Interests/Priorities Analysis (Key Stakeholders only) :

Key Stakeholder

Interests:Efficiency, safety, functionality, organization and schedule adherence.

Key Stakeholder

Priorities:

A well devised plan that meets the needs of himself, his researches

and colleagues.

Principal Objective: To relocate and setup a new laboratory with the use of the teams plan

and strategies.

Consequences Resulting From Missed Principal Objective: Interruption to research,

colleagues and the daily activities at the University of Alberta.

Stakeholder Name: Shannon MacDonald (Project Manager)Key Stakeholder

(Y/N): NO

Interests: Project manager needs timely achievement of project goals within the approved

budget. She expects improvement in her professional growth as well as to gain project

management experience.



Limitations:


tasks and advanced notice of

difficulties and prompt

circulation in new information.

Team Meetings take place

every Monday at 5:00 pm. Any

additional meeting must

scheduled well in advance and

take place at the University of

Alberta (ETLC).



for meeting making efficiency

a priority.


In Person Meeting (Y/N):

YESTelephone (Y/N): YES E-mail (Y/N) : YES

SWOT Analysis


inconsequential.


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(DNA

(DNA


Strengths: Experience with project management, efficient, and has great organizational skills

Weakness

es:

Has a busy schedule and requires advanced notice to address issues.

Opportuni

ties:

Stands to benefit from project primarily through the gaining experience and

expanding her references.

Threats: Failure to accomplish goals will lead to loss or reputation and academic standing.


The stakeholder, being the project manager, has the final say on project direction as well as

facilitates communication between the client (Dr. Lipsett) and the teams Supervisor (Dr. Sami

Fahmy ). The stakeholder defines the teams culture and takes responsibility for the projectsdeliverables.


inconsequential.



Key Stakeholder

Interests:

Key Stakeholder

Priorities:

Principal Objective:

Consequences Resulting From Missed Principal Objective


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(DNA


Stakeholder Name: The University of Alberta andAdministration

Key Stakeholder

(Y/N): YES

Interests: The University of Albertas interests lay in the commissioning a fully functional

laboratory compliant to relevant technological and safety standards. It expects introduction of a

new laboratory to provide more experimentation options to the professors, students and

researchers. Thus, the University is interested in a well developed laboratory relocation and

layout plan.



Limitations:

No communication initiation

from the project team isrequired. In the event the

university is needed it can be

contacted through its

representatives

Stakeholders representatives

have a busy schedule limitingavailability for meeting

making.




SWOT Analysis

Strengths:

Stakeholder represents a great deal of knowledge and experience. The stakeholder

will also provide infrastructure, personnel, furnishings, supplies and various other

pieces of equipment.

Weakness

es:Contact and consultation will be difficult.

Opportuni

ties:

The University will benefit from as a result of the research yielded from students

who have benefited for the laboratory design.

Threats: Failure to accomplish goals could lead to loss of research time and quality.


The University of Alberta will provide many of the resources needed for the project to be

completed and will, in some areas, control the scope of the project. The project must also meet

and adhere to all of the Universities policies, rules, and regulations.


inconsequential.


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Stakeholder Name: The Project Team Key Stakeholder(Y/N): NO

Interests: Project team is interested in completing this project to the satisfaction of the client

(Dr. Lipsett) and the teams supervisor (Sami Fahmy). The team is also looking to gain

experience in the field of project management and to further develop each members skills.



Limitations:


tasks and advanced notice of

difficulties and prompt

circulation in new information.

Team Meetings take place

every Monday at 5:00 pm. Any

additional meeting must

scheduled well in advance and

take place at the University of

Alberta (ETLC).

Stakeholders have a busy



a priority.


inconsequential.


The stateholder requires a plan that does not affect operations of its other research projects,

departments, and personnel. The University has allocated laboratory space currently being

occupied by Dr. Lipsetts researchers to another research team. In order for the other research

team to move forward Dr. Lipsetts must vacate his current laboratory. University students must

not be affected by the move ether.


Key Stakeholder

Interests:Laboratory is vacated and a new one is setup.

Key Stakeholder

Priorities:Safety is a priority and also scheduled deadlines are met.

Principal Objective: The lab Space is available and new research can begin while Dr. Lipsetts

research continues.

Consequences Resulting From Missed Principal Objective: Loss of research time and

potential losses in research due to experimentation alterations and or delays.


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(DNA

(DNA





SWOT Analysis

Strengths:Together, the teams represents a great deal of knowledge and experience and are

proficient communicators and problems solvers

Weakness

es:Varying schedules make holding additional meetings difficult.

Opportuni

ties:

The team stands to benefit from this project primarily through the acquiring

experience and expanding our references.

Threats: Failure to accomplish goals will lead to loss or reputation and academic standing.


The stakeholders, being the project team, collectively control the quality of work that is done.

Our experiences, thoughts, and ideas will shape every aspect of this project in an attempt to

provide a high quality finished product. The project team members are all held accountable to

each other and the project manager to meet the needs of the team and client.


inconsequential.



Key Stakeholder

Interests:

Key Stakeholder

Priorities:




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(DNA


Stakeholder Name: Undergraduate Mechanical

Engineering Students

Key Stakeholder

(Y/N): NO

Interests:The undergraduate mechanical engineering students interest in this project revolves

around their productivity remaining unencumbered. The students are to be minimally affected by

the move and in no way is their safety to be compromised. The new laboratory must not create

any noise that may affect students learning in class room or study areas.



Limitations:

None of the undergraduate

students have expressed any

need or desire to be informed

of the about planning progress

or direction

This stakeholder group

represents a large number of

individuals, it is nearly

impossible to all of them..



YESTelephone (Y/N): NO E-mail (Y/N) : NO

SWOT Analysis

Strengths:Students represent a great deal of knowledge and can be polled for ideas,

concerns, and constraints.

Weakness

es:Their numbers will make them difficult to survey.

Opportuni

ties:Future labs in which they can utilize for their research.

Threats: Disruption to the students can hinder their productivity.


The stakeholder group must be affected as little as possible. The arrangement of the lab must

ensure that the limited study and classroom space in the Mechanical Engineering building is not

affected by laboratory noise. Students must also be able to access the laboratory in the event


inconsequential.


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(DNA

(DNA


teachers or researchers are T.As for their respective courses.

Stakeholder Name: Researchers and Individuals Using theLaboratory

Key Stakeholder

(Y/N): YES

Interests: This stakeholder group requires a well equipped laboratory which allows them to

experiment and conduct analysis in a comfortable atmosphere. They expect that the new

laboratory will not be unfamiliar to them and that it is a safe place to work and study. This

stakeholder group must also not be greatly affected by the migration. The plan must

accommodate their schedules and experiments.



Limitations:

They require no updates or

communications on a regular

basis. They need only to be

This stakeholder group is

extremely busy and do not

require meetings.

Stakeholders have a busy

schedule.


inconsequential.



Key Stakeholder

Interests:

Key Stakeholder

Priorities:




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given specifics.


In Person Meeting (Y/N):YES

Telephone (Y/N): NO E-mail (Y/N) : YES

SWOT Analysis

Strengths:

Stakeholder group represents a great deal of knowledge and experience. The

stakeholder will also provide details regarding their needs to help successfully plan

the move and laboratory.

Weakness

es:Contact and consultation will be difficult.

Opportuni

ties:

A laboratory and migration which accommodates their schedule and research

needs.

Threats: Failure to accomplish goals could lead to loss of research time and quality.


This stakeholder groups requirements must be met as they work for the project teams client Dr.

Lipsett. Their needs will help to define the true project scope as well as every aspect of both the

laboratory layout plan and migration plan.


inconsequential.


The stakeholder group requires a plan that does not affect their research projects or education.

Their equipment must be moved safely and securely during a research phase that allows for it to

be moved.


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Stakeholder Name: Mechanical Engineering TechniciansKey Stakeholder

(Y/N): NO

Interests:The provide the team with an idea of what assistance and resources will be made

available and can be used during both the planning and actual moving portions of this project.



Limitations:

No communication is needed.

Details regarding the schedule

and plan will need to be

communicated.

In person during working hours

at the University of Alberta.




a priority.



YESTelephone (Y/N): NO E-mail (Y/N) : YES

SWOT Analysis

Strengths: Experience with similar laboratory relocation will allows for better planning.


inconsequential.


Key Stakeholder

Interests:A smooth transition into the new laboratory

Key StakeholderPriorities:

A fictional ergonomic laboratory

Principal Objective: Plan a functional laboratory and migration that meets the needs of the

researchers

Consequences Resulting From Missed Principal Objective: Loss of research time and

potential losses in research due to experimentation alterations and or delays. Long term

research inefficiency.


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(DNA

(DNA


Weakness

es:

Stakeholder group has a busy schedule and requires advanced notice to address

questions/concerns.

Opportuni

ties:Stands to benefit from project primarily through the gaining experience.

Threats: (DNA)


This stakeholder group will affect the scheduling of the project. They will, from a technical and

equipment perspective, inform the project team of what can and cant be done with the

resources available to them.

Stakeholder Name: Dr. Glen Thomas Key Stakeholder


inconsequential.



Key Stakeholder

Interests:





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(DNA


(Y/N): NO

Interests: Dr. Glen Thomas is interested in minimizing the impact of the laboratory and

migration and the individuals that us the Mechanical Engineering building. He also interested in

what is required from him so he can find time to assist the team in the planning process. Dr.

Thomas would be interested in dealing with any discovered deficiencies with respect toinfrastructure to meet the needs of the researchers and professors.



Limitations:



and plan will not to becommunicated.

In person Thursdays during

working hours at the

University of Alberta.



for meeting making efficiencya priority.




SWOT Analysis

Strengths:Experience with similar laboratory relocation and with administration at the

University of Alberta.

Weakness

es:Bust Schedule.

Opportuni

ties:(DNA)

Threats: (DNA)


This stakeholder will have a minimal effect on the project provided that the rules and regulationsoutlined in the University Calendar are adhered to. He is willing to address any infrastructure

deficiencies that the project team encounters to provide researchers with the best possible lab.


inconsequential.



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(DNA


Stakeholder Name: Roger MarchandKey Stakeholder

(Y/N): NO

Interests: Roger Marchand interests include knowing well in advance specifics relating to the

logistics and scheduling of the movement of the large mill. He expects the scheduling will not

affect his ongoing commitments and activities.



Limitations:


Some Details regarding the

schedule and be

communicated.

In person during working hours

at the University of Alberta.




a priority.Avenues For Communication:


YESTelephone (Y/N): NO E-mail (Y/N) : YES

SWOT Analysis


inconsequential.


Key Stakeholder

Interests:

Key Stakeholder

Priorities:




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(DNA

(DNA


Strengths:

A great Deal of experience with similar laboratory relocation and with

administration at the University of Alberta. Roger Marchand will also be able to

provide attritional resources in the form of advice, personnel and equipment.

Weakness

es:Bust Schedule.

Opportuni

ties:(DNA)

Threats: (DNA)


This stakeholder will not affect the scheduling of the project. The scope of the project may

deviate somewhat based on the experience and recommendations of Roger Marchand. His

advice will determine some specific details regarding the organization of the new laboratory.


inconsequential.


Detailed Interests/Priorities Analysis (Key Stakeholders only) :Key Stakeholder

Interests:

Key Stakeholder

Priorities:




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(DNA(DNA

(DNA


Stakeholder Name: Professors Allocated Dr. Lipsetts OldLaboratory

Key Stakeholder

(Y/N): YES

Interests:The professors which need Dr. Lipsetts old laboratory space are primarily concerned

with scheduling. The space is to be provided according to the date agreed upon. The lab space is

also to be usable; it should retain its entire infrastructure and be ready to move.



Limitations:

No communication for the

stakeholder has been

requested.

Avenues For Communication:Meeting (Y/N): NO Telephone (Y/N): NO E-mail (Y/N) : YES

SWOT Analysis

Strengths: (DNA)

Weakness

es:(DNA)

Opportunities: Stands to benefit from project by being provided with a clean ready to use lab.

Threats:Missing the relocation deadline could hinder other University research programs as

well as the stakeholders


The stakeholder influence on the project is minimal. The only affect is the state the old

laboratory must be left in as well as the delivery date of the old laboratory.



inconsequential.



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(DNA (DNA


Key Stakeholder

Interests:The old lab space is clean and has all preexisting infrastructure

Key Stakeholder

Priorities: Schedule adherence.

Principal Objective: To relocate and setup a new laboratory according to the agreed upon

schedule

Consequences Resulting From Missed Principal Objective: Interruption to research, loss of

research time, and possible experimentation damage.

Stakeholder Name: Guests/Visitors To The MechanicalEngineering Building

Key Stakeholder

(Y/N): NO

Interests:This stakeholder group represents future students and their families as well as

potential investors and alumni. They are interested in viewing the building without being

hindered by the move. Visitor safety is paramount and will not be comprimesed.



Limitations:



and plan will not need to be

communicated.



YESTelephone (Y/N): NO E-mail (Y/N) : NO

SWOT Analysis

Strengths: (DNA)


inconsequential.


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(DNA

(DNA


Weakness

es:Stakeholder group may slowdown or interfere with migration.

Opportuni

ties:(DNA)

Threats:The migration involves heavy equipment and Guests/Visitors present a liability

when in the vicinity.


This stakeholder group will affect the scheduling of the project. I there is a major open night or

alumni function the move will need to be conducted around those events.

Stakeholder Name: Vendors and Suppliers Key Stakeholder


inconsequential.



Key Stakeholder

Interests:





18/19(DNA

(DNA

(DNA

(DNA


(Y/N): NO

Interests:This stakeholder group will be provide various materials and services and will need to

be informed of the schedule well in at advance to provide them with organizational time.



Limitations:



and plan will be

communicated.



NOTelephone (Y/N): YES E-mail (Y/N) : YES

SWOT Analysis

Strengths:They will be able to provide suggestions and estimates for certain aspects of the

project.

Weakness

es:Associated cost may be outside of our working budget.

Opportuni

ties:To provide the mechanical engineering staff with future services

Threats: Schedule threatens this stakeholder group, advanced notice is required by them.


This stakeholder group will affect the scheduling of the project. Some of the services and

materials needed during the migration and lab setup may affect laboratory commissioning. The

scope may also be affected as their services may provide many of the new labs requirements.


inconsequential.



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inconsequential


Key Stakeholder

Interests:




stakeholder register and analysis 1

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