standard letter of agreement (loa) between the …in 1998, the areas were previously granted a...

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គម្រោងមូលនិធិភាពជាដៃគូកាបូនដរពម្ ើ FOREST CARBON PARTNERSHIP FACILITY II

Project ID: No. 00096720 Morodok Techo Building, Lot No. 503, Sangkat Tonle Bassac, Khan Chamkar Morn, Phnom Penh, Cambodia

STANDARD LETTER OF AGREEMENT (LoA)

BETWEEN

THE FOREST CARBON PARTNERSHIP FACILITY REDD+ READINESS PROJECT (FCPF) AND THE FORESTRY ADMINISTRATION (FA) MINISTRY OF AGRICULTURE, FORESTRY AND FISHERIES (MAFF)

ON STRENGTHENING THE IMPLEMENTATION OF PARTNERSHIP FORESTRY (PF) IN SAMROANG COMMUNE

Dr. Khorn Saret 1. Reference is made to the consultations between the Forest Carbon Partnership Facility (FCPF) REDD+ Readiness Project (hereinafter referred to as “FCPF”) in Cambodia and the Forestry Administration (FA), Ministry of Agriculture, Forestry and Fisheries (MAFF) with respect to the realization of activities by the FA in the project implementation on strengthening the implementation of partnership forestry related to the FCPF REDD+ Readiness Project Award ID: 00096720, as specified in Attachment 1: FCPF Project Document, to which GDANCP/MoE has been selected as Implementing Partner (IP) for UNDP. 2. In accordance with the Project Document and with the following terms and conditions, we confirm our acceptance of the activities to be provided by the FA/MAFF towards the project, as specified in Attachment 2: Strengthening the implementation of the partnership forestry in Samroang Commune – Section C: Results framework. Close consultations will be held between FA/MAFF and FCPF Project Implementing Partner (FCPF-PIP) on all aspects of the Activities. 3. FA/MAFF shall be fully responsible for carrying out, with due diligence and efficiency, Activities in accordance with its own Financial Regulations and Rules and the UNDP revised Daily Subsistence Allowance (DSA) for Domestic Travel of Government counterparts dated 29 January 2015 as agreed by the Project Implementing Partner (PIP). 4. In carrying out the Activities under this Letter, FCPF- PIP and FCPF donors do not accept any liability for claims arising out of acts or omission of FA/MAFF or its personnel, or of its contractors or their personnel, in performing the Activities or any claims for death, bodily injury, disability, damage to property or other hazards that may be suffered by FA/MAFF, and its personnel as a result of their work pertaining to the Activities. 5. Any subcontractors, including NGOs and or contractor under contract with FA/MAFF, shall work under the supervision of FA/MAFF. These subcontractors shall remain accountable to FA/MAFF for the manner in which assigned functions are discharged. 6 The total cost to support the implementation of activities as specified in Attachment 2, section 4: Schedule of Activities, Facilities and Payments is USD 90,000 (US Dollar Ninety Thousand only). Upon signature of this LoA, FA/MAFF will issue a request to FCPF-PIP according to the schedule of payments for the amount of USD 90,000 in accordance with Attachment 2, Section 4: Schedule of Activities, Facilities and Payments.

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7. FA/MAFF shall not make any financial commitments or incur any expenses which would exceed the budget for the Activities as set forth in Attachment 2., section 4: Schedule of Activities, Facilities and Payments. FA/MAFF shall regularly consult with FCPF-PIP concerning the status and use of funds and shall promptly advise FCPF-PIP any time when FA/MAFF is aware that the budget to carry out these Activities is insufficient to fully implement the project in the manner set out in Attachment 2. FCPF-IP shall have no obligation to provide FA/MAFF with any funds or to make any reimbursement for expenses incurred by FA/MAFF in excess of the total budget as set forth in annex 2, section 4: Schedule of Activities, Facilities and Payments. 8. FA/MAFF shall submit a cumulative financial report attached with progress reports each quarter (30 September 2019); 31 December 2019); 31 March 2020; 30 June 2020; 30 September 2020 and final report (30 November 2020) to FCPF-PIP through the FCPF National Project Manager in accordance with the indicative schedule as indicated in attachment 3. The format will follow the standard FCPF expenditure report (a model copy of which is provided as Attachment 3) FCPF-PIP will include the financial report by FA/MAFF in the financial report for FCPF Project,” Award ID: 00096720. 9. FA/MAFF shall submit such progress reports relating to the Activities as may reasonably be required by the FCPF-PIP National Project Director in the exercise of his or her duties in according to the indicative schedule specified in Annex 3. 10. FA/MAFF shall furnish a final terminal report within 30 days after the completion or termination of the Activities, including a list of non-expendable equipment purchased by FA/MAFF and /or certified financial statements and records (if applicable) related to such Activities, as appropriate, pursuant to its Financial Regulations and Rules. 11. Equipment and supplies that may be furnished by FCPF-PIP or procured through FCPF funds will be disposed as agreed, in writing, between FCPF-PIP and FA/MAFF. 12. Any changes to the Project Document which would affect the work being performed by FA/MAFF in accordance with Attachment 2 shall be recommended only after consultation between the parties. 13. For any matters not specifically covered by this Letter, the Parties would ensure that those matters shall be resolved in accordance with the appropriate provisions of the FCPF project document and any revisions thereof and in accordance with the respective provisions of the Financial Regulations and Rules of the FA/MAFF, FCPF-PIP and UNDP. 14. The arrangements described in this Letter will remain in effect until the end of the project, or the completion of Activities of FA/MAFF according to Attachment 2, or until terminated in writing (with 30 days’ notice) by either party. The schedule of payments specified in annex 2, section 4: Schedule of Activities, Facilities and Payments remains in effect based on continued performance by FA/MAFF unless it receives written indication to the contrary from FCPF-PIP. 15. Any balance of funds that is undisbursed and uncommitted after the conclusion of the Activities shall be returned within 60 days to FCPF-PIP. 16. Any amendment to this Letter shall be effected by mutual agreement, in writing, 17. All further correspondence regarding this Letter, other than signed letters of agreement or amendments thereto should be addressed to Dr. Chea Sam Ang, Under-Secretary of State, MoE, FCPF National Project Director, Mordok Techor Buling, No.503, Tonle Basac, Chamkar Mon, Phnom Penh, Cambodia. 18. FA/MAFF shall keep FCPF-PIP fully informed of all actions undertaken by both parties in this Letter of Agreement. 19. FCPF-PIP may suspend this Agreement, in whole or in part, upon written notice, should circumstances arise which jeopardize successful completion of the Activities.

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Attachment 1: Forest Carbon Partnership Facility REDD+ Readiness Project (FCPF-II)

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Attachment 2: A proposal from the Forestry Administration (FA), Ministry of Agriculture, Forestry and

Fisheries (MAFF) to support strengthening the implementation of Partnership Forestry (PF) in Samraong Commune to be funded by the Forest Carbon Partnership Facility (FCPF) as part of REDD+ National Program

Project Title Strengthening implementation of Partnership Forestry (PF) in Samroang Commune

Project Site Samraong Commune, Kravanh District, Pursat Province

Starting date July 2019

Complete date October 2020

Project Manager / coordinator

Mr. Chea Nareth – REDD+ Focal Point, FA/MAFF Mr. Tong Sokunthea _ Department of Forest and Community Forestry, FA/MAFF

Project Director Dr. Khorn Saret – Deputy Director of Forestry Administration

Implementing Agency Forestry Administration (FA)

Funding agency Forest Carbon Partnership Facility (FCPF)

Budget USD 90,000

A. Development Challenges In 1998, the areas were previously granted a forest concession to PT Maharani Infiniti who was then transfer this concession rights to Yorisakor forest Concession Company. A total of 214,000 ha of forestland in Pursat and Battambang provinces was under this Forest Concessions. Forest Concession has been suspended by the Royal Government of Cambodia (RGC) in 2001 following the nationwide campaign based on forestry sector reform and best effort of RGC that required the Forest Concessionaires to prepare the forest strategic management plan and the report of environmental and social impact assessment (ESIA) in order to meet with the high standard for sustainable forest management. However, following forest concession suspension unauthorized forest logging still continue with difference forms. The clearance of forest areas for agricultural use in Samrong commune is the major cause of forest deforestation, according to commune land use planning of Samrong commune. The forest areas had been converted to agricultural use for large scale commercial production mainly for cassava and orange productions. The local and migrant encroachment causes the clearance of forest areas for agricultural expansion into the forest areas, especially outside of the PF areas. Other issues contributing to deforestation and forest degradation in the area including illegal logging, firewood and charcoal production by local community as well as migration who do not having access/own to agricultural land. Witnessing the trend of ongoing increase deforestation in the commune and impact having on local communities, in 2005-2015 with support from PACT, RECOFTC and the Forestry Administration Cantonment (FAC), local communities and authorities have started the process to establish community forestry in the commune. As a result, 3 community forestry has been legalized. In 2012, the inter sectorial district land use team with the support from a UNDP/GEF SFM project to support the commune to formulate commune land use planning (CLUP). As a result, a total of an additional 7,005 ha of forest land is being request for the establishment of community forest (1,585 ha) and Partnership Forestry (5,420ha) following the modality of Partnership Forest. In 2015-2017, with the support from REDD+ FCPF-I the partnership forestry (PF) has been established and recognized by MAFF, PF Agreement and 15-year PF management plan have also been established and officially legalized with DoAFF, and PF Management Committee. While these recent efforts have set out foundation and are conducive to the successful sustainable management and protection of the PF sites, there is an urgency to respond to eminent threats to deforestation of the PF and the remaining forest within the commune. B. Target Project Site The proposed project will be implemented in Samroang Partnership Forest (PF) is located in Samroang Commune, Kravanh district in Pursat Province, located in the western of Cambodia, approximately 180 km away from Phnom Penh and 50 km from Pursat city. This PF covers an area of approximately 5, 414 ha consisting of 2 villages, 1,016 HHs with total population of 4,268 (1,803 female). Majority of people of these two villages is Khmer, with only about 3.8% is Khmer Islam minority and 5.3 % is Poar Ethnic Minority. The

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commune and PF covered with different forest types, such as evergreen, semi-evergreen, deciduous forest and other forests. Local communities heavily rely on forest resources for their income and daily livelihood. C. Purpose and Strategy C-1 Overall objective The overall objective of the project is to contribute to reduce forest loss and degradation through strengthening implementation of sustainable forest management while promoting environmentally sustainable livelihoods and protection of forest resources in Samoang Commune. The objective fits into the National REDD+ Strategy (NRS) Strategic Objective SO2: Strengthen implementation of sustainable forest management plan that aims to contribute to national and global climate change mitigation through improving the management of its natural resources and forest lands, and biodiversity conservation and sustainable development. The specific objective of the project is to support PF, local FA, and local authorities to establish community woodlot and reduce forest land encroachment through implementation of sustainable integrated agriculture and or agroforestry practice in Samroang PF. As part of the woodlot activities, the project will reforest 20 hectares of fast-growing trees that will ensure sustainable wood and NTFP production, reduction of forest fragmentation and improving forest ecosystem. In addition, the project will support 20 famers to pilot integrated agroforestry system incorporating the installation of biodigesters for environmental, social and economic benefits of the PF members. This will contribute to livelihood enhancement of the PF members through income generation from sale of wood, NTFP and agriculture product and thereby contributing to sustainable management of PF. These activities are well in line with Cambodia Production Forest Strategic Plan 2018-2032. Cambodia Production Forest Strategic Plan 2018-2032 focus on supporting the implementation of NRS SO2 - Support the production of wood and NWFPs through reforestation, forest rehabilitation and planted forest management, action 14 (SO2.2) Plan and implement pilot projects in production forest areas focusing on the production of wood and NWFPs and strategic objective 3 (SO3): Promote the active participation of rural communities, action 20 (SO3.2) expand livelihood opportunities for local communities. The proposed interventions add value and link to previous and current activities on sustainable charcoal production that are implemented in several target CFs in Pursat Province. Over the last few years, the work on sustainable charcoal production that has been introduced and implemented in Pursat covered in 5 CFs. In Samroang PF, the PF management plan was developed and included management blocks for forest rehabilitation and reforestation was identified as main management options for this forest rehabilitation blocks. C-2 Outputs and activities Output 1: Woodlot establishment and maintenance is supported in PF priority sites 1.1 Project start up meeting with FA The project will discuss with key stakeholders –FA at central and cantonment levels – on process, results of the project, and expected roles and collaborations of the key stakeholders. Discussion with FA central and cantonment levels will lead to identified and agreed up on contributions of the project to the FA works as well as roles and contribution that FA at both levels will have with the project. 1.2 Awareness of local communities 10 boundary poles and two awareness billboards (1.2x0.8 m) at reforestation sites will be installed to alert CFMCs, CF member, and local authorities at the site and to understand about the importance of reforestation and avoid any destruction to the planting. A one-day dissemination meeting will be conducted at PF participated by CFMC, CF members, village chief, commune councilors, and FA triage officials. This meeting

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will serve as the introduction to project activities and get buy-in from Samroang commune and PF stakeholders. 1.3 Training on techniques of tree planting Two-days training will be conducted in Samroang PF and focus on site preparation, tree planting and site maintenance. There will be 30-40 participants in this training including PF members, PF Management Committee (PFMC), village chief, and commune councilor. Women and IP members will be given priority to participate in the training. After the training, participants will not only know how to reforest a site, but they will also be able to teach other PF members how to do so. They will directly apply the knowledge and skills acquired from the training through the reforestation of their respective community forest. 1.4 Field work for tree planting in community forest Intensive field work of tree planting will be conducted at the PF in Samroang with participation of training participants. These include site identification, seedling selection, site preparation, and tree planting.

(a) Site selection. The target area for reforestation will be determined based on approved CFMP options and discussion with CF members.

(b) Seedlings selection. Trees species to be planted in community forest will be selected based on local

species that fit with local condition in the site, market information (charcoal, and other forest products), and economic values of tree species. Only the best seedlings will be selected carefully to ensure the correct growth and quality of trees after planting.

(c) Site preparation. The site will be prepared based on the soil condition of the community forest (by

ploughing the soil with a tractor etc.).

(d) Tree planting. The CFMC and members who participated in training will then work together to make the planting holes. The holes that will be dug for planting the seedlings will differ by species, soil formation and situation. All the planting techniques will follow the best practices that the CF members learned during the training (see for example “Farmers’ Tree Planting Manual”, 2003, available on http://treeseedfa.org).

1.5 Replacement planting Replacement planting is very important in reforestation because normally some planted seedlings will die. It is estimated that no more than 250 seedlings per ha (10%) will be replaced. The end year audit will be conducted in December to review the number of tree survival and mortality rate and trees for replacement planting. Output 2. Livelihood opportunities for local community are expanded 2.1. Promote sustainable agroforestry system to reduce pressure from the PF Demand of land for agriculture is one of the main causes of deforestation. Due to low productivity, more lands are needed by a family for agriculture. Sustainable agriculture can address this driver. Therefore, field work on sustainable integrated agroforestry system will be conducted at the PF in Samroang with participation of PF committee, local FA, village and commune chief and local NGOs working in the commune. These include options for integrated/agroforestry system identification, target beneficiaries selection, training requirement, site preparation, implementation and monitoring.

(a) Options and target beneficiary selection. The option for agroforestry system will be discussed and agreed with PF members, particularly women and IP PF members. Options and target beneficiary selection will be determined based on participatory consultation with PF members. Priority beneficiary will be given to women and IP PF members in the selection process.

(b) Training on agroforestry farming techniques. Two-days training will be conducted in Samroang PF with the support from Pursat Provincial Department of Agriculture, Forestry and Fishery (PDAFF). The training will be focusing on site preparation, planting, site maintenance, construction and

http://treeseedfa.org/

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maintenance of biodigesters. Approximately 30-40 participants will be participating in this training. After the training, participants will not only know how to practice these integrated/agroforestry farming techniques, but they will also be able to teach other PF members how to do so. They will directly apply the knowledge and skills acquired from the training through farming support activities from the project.

(c) Implementation and backstopping. The forestry extension staff from the PDAFF will closely provide

day to day on farm support with the farmers. They will provide agriculture inputs and biodigester construction material and will coach farmers to implement the activities in a participatory manner. PDAFF extension staff will provide regular field backstopping and oversights to ensure active participation.

(d) Monitoring and oversights. PDAFF extension staff in cooperation with PF committee, village and

commune chief will provide regular field backstopping and oversights to ensure timely technical backstop and address issue that face by PF members. Monitoring and oversights will be part of the day to day function of the FAC staff after the project end.

2.2. Construct biodigester The project will facilitate the expansion of biogas technology to the target communities, which will diversify energy sources for cooking and reduce pressure on forests. The introduction of biogas drew many interests among the village members. An interview with the village members revealed that the biogas has totally substituted their fuelwood. One family reportedly consume 6 - 8 cu.m. of wood per month. According to some village members they no longer have problem of fuel for cooking even during rainy season. One beneficiary even shares his cooking stove to the family of his brother living nearby during rainy season. Dry woods for cooking usually became a problem. The biogas also provide lighting during night time. The project will support expansion of this activity combining with the support on integrated/agroforestry farming system. 2.3. Establish Women Saving Group The establishment of CF saving group is one of the financial source for CF members to invest on alternative livelihood options, as well as source of income to support implementation of CFMP. It incentivizes CF members to participate in protection and management of their CF, as they can access to credit from their CF saving group to support and expand their livelihood activities. This project will support piloting establishment of a Women CF Saving Group to strengthen CF institution and incentivise PF members to actively participate in the implementation of PFMP. Steps of establishment of saving group:

(a) Stakeholders consultation and awareness building on the concept of Saving Groups/ CF micro-finance and work planning

(b) Establish PF Women Saving Group (c) Establish PF Women Saving Group management rules and regulations (d) Train PF Women Saving Group Committee on PF Women Saving Group rules and regulation and work

planning (e) Transfer saving fund/credit into CF development fund and implement and monitor small scale PF

micro finance with members Output 3 Community participation in law enforcement/patrolling is enhanced For CF sites in Cambodia, patrolling is an essential part of management and is factored into all CFMPs. Patrolling is necessary since villagers from outside the CF sometimes enter the CF illegally to harvest timber, firewood and NTFPs and to encroach forestland for farming purpose. In Samroang PF, the members will counteract these illegal activities by creating patrol teams (CF members patrol in groups of 10 people) that take it in turns to patrol the community forest. Any illegal activity that they come across will be captured on camera for evidence and reported to the local FA. In addition, a mechanism that collate information from the field using SMART and geotagged photos will be established. The output of this activity will be used in

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strategic deployment of Patrol Teams. SMART has been proven to be effective and successfully implemented by conservation NGOs. Free programs are also available that compiles geotagged photos. The photos can be collated and converted to GIS for ease in analysis. Information can aid in analyzing hotspot areas. Refresher training on SMART tools will be provided to the patrolling team. Project will coordinate and seek support from the MRV team to ensure it synergy and alignment with the NFMS. The following activities activities will be undertaken for enhancing law enforcement/patrolling. 3.1. Designing patrolling and grievance-redress mechanism link to provincial CF network

• Design an organizational structure and define the roles of each unit.

• Establish a modality on how to collect (geotagged photos and SMART data) from Patrol Group.

• Assign personnel who will maintain the collected data.

• Train the patrol Team and the Subnational FA on the use and processing of SMART and geotagged photos. A training on SMART and geotagged photos has already been provided to the PFMC. What is needed is to conduct refresher course/coaching/mentoring to the PFMC/Patrol Team.

• Pilot the release and publication of the patrolling information on the NFMS web portal 3.2. Procure patrolling equipment

• Equip the Patrol Team with geotagged camera and GPS. 3.3. Engage/support local community in patrolling and monitoring using SMART and

geotagged photos

• Compile the geotagged photos and SMART data. The compilation may be conducted by the Staff at the national level.

• Process the collected information using GIS and disseminate to the stakeholders. The generation of data can be done on a temporal basis to assess the trend of degradation and encroachment. Make a monthly analysis on the incidence of transgressions observed from the field.

• Disseminate the information (GIS map of the community stakeholders for awareness raising)

3.4. Reporting and sharing the results

• Following the Monitoring and evaluation, create a monthly report with main results achieve form patrolling using the format established by MOE.

• Transfer the results of patrolling - pictures, GPS points and observations – to the MRV team.

• Create/update maps and statistics accordingly.

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D. Results framework

Programme Outputs/Activities Indicators/MoV Baseline (June

2019) Target (X 2020)

Responsible Lead (and support)

Output 1: Woodlot establishment and maintenance is supported in PF priority sites

1.1 Project start up meeting with FA Meeting report 0 1 Partnership Forestry Committee, DoAFF, SFA & TFA of Samroang with Technical support and oversights by CF office of FA

1.2 Awareness of local communities Awareness raising report 0 1 (30 Peoples)

1.3 Training on techniques of tree planting Training report 0 1 (30 peoples)

1.4 Field work for tree planting in community forest Number of ha reforested/restored 10 ha 20 ha

1.5 Replacement planting Survival rate assessment report 0 250 trees/Ha

1.6 Regular monitoring and maintenance Monitoring reports 0 3

Output 2: Livelihood opportunities for local communities are expanded

2.1 Promote sustainable agriculture/agroforestry to reduce pressure from the PF Partnership Forestry Committee, DoAFF, SFA & TFA of Samroang with Technical support and oversights by CF office of FA

• Options and target beneficiary selection Assessment report 0 1

• Training on integrated/agroforestry farming techniques Training report 0 1 (30 peoples)

• Implementation pilot options Number of households trained on sustainable agriculture/agroforestry/integrated farming systems

6 20

• Monitoring and oversights # of backstopping trips-reports 0 10-20

2.2 Expansion of biodigester/biogas Number of operational biodigesters 10 20

2.3 Establish women PF saving group/credit

• Stakeholders consultation and awareness building Consultation report 0 1 Partnership Forestry Committee, DoAFF, SFA & TFA of Samroang with Technical support and oversights by CF office of FA

• Establish PF Women Saving Group Number of women saving group established 0 1

• Management rules and regulations Rules and regulations document 0 1

• Training on Saving rules and regulations Training report 0 1

• Implementation and monitoring # of saving group members application for credits 0 # of credit loaned

Output 3.3: Community participation in law enforcement/patrolling is enhanced

3.1. Designing patrolling and grievance-redress mechanism link to provincial CF network

Patrolling and GRM mechanism developed and operationalized

0 1 Partnership Forestry Committee, DoAFF, SFA & TFA of Samroang with Technical support and oversights by CF office of FA

3.2. Training on SMART patrolling tools Training report 0 1

Proof of purchase 5 GPS; 5 Radio 5 GPS; 5 radios

3.2. Engage/support local community in patrolling and monitoring using SMART and geotagged photos

# of patrolling trips including patrolling reports posted in NFMS web portal

0 30

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2 Implementation Arrangements a) Implementation At national level, the project will be managed by FA of MAFF according to the UNDP National Implementation Modality (NIM), in line with FCPF project document where fund will be advanced and or transferred to FA bank account on a quarterly basis based on the approved work plan and budget and request to FCPF-PMU based on the letter of agreement (LoA) between FA/MAFF and the FCPF-PMU that is output/result based payment. FA/MAFF will be responsible for the overall management and delivery of project activities to achieve the expected outputs. Overall coordination and oversight of the project including technical support will be provided by the National REDD+ Focal Points of FA who will be responsible for the overall project implementation. They will conduct regularly field monitoring and oversight missions to the ground to ensure smooth operation. At the field level, the project will be implemented with the support from the directors and staff of the Department of Department of Agriculture, Forestry and Fishery (PDoAFF) and the Forestry Administration Cantonment. The project coordinators based in Pursat province will be recruited by the FA to work closely on a day to day basis with the PDoAFF and FA to ensure quality and effective project implementation and deliver project activities and results as well as ensure smooth coordination and active involvement from all key stakeholders including local people, local authorities, NGOs actively involved in the project implementation. He/she will be reported to FA through Director of PDoAFF/FAC b) Monitoring and Evaluation The quality of the project will regularly be monitored and assured by the FCPF-PMU staff such as the National Project Director and Manager, FCPF-UNDP project support and the RTS staff. In accordance with the UNDP NIM policies and procedures, the project will be results-based monitored against the project results framework (Table 1). Monitoring aims to identify progress towards results, precipitate decisions that would increase the likelihood of achieving results, enhance accountability and learning. Throughout the implementation of the project, FCPF-PMU will strive to build common visions among beneficiaries and stakeholders, to mitigate risks that would hinder the success of the project interventions. On a quarterly basis, quarterly progress reports towards the completion of key results based on the project results framework (table 1) including final expenditure will be prepared by FA submit to FCPF-PMU. The final quarterly report will be end of project report compiling all the progress made during the entire project period. RTS and FCPF-PMU staff will conduct periodic visits to project site to assess first hand project progress. Other members of the Project Board may also join these visits. A RTS and FCPF-PMU Field Visit Report/BTOR will be prepared by the RTS and FCPF-PMU staff and will be circulated no less than one month after the visit to the project team and Project Board members. End of project evaluation shall be conducted. The evaluation will be included in the FCPF project evaluation and will be carried out by FCPF-PMU. Independent National Evaluation Consultant will be recruited by the FCPF-PMU to undertake evaluation. c) Partnership Strategy The project will work with FA in partnership with DoAFF, FAC, Commune Council and the Samroang PF Committee members as well as NGOs working in the areas. d) Strategy to ensure gender equality

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The project fully considers and promotes the gender equality, women’s empowerment when applicable throughout the process of project implementation. As part of the support for implementation of forest restoration activities, to ensure sustainability of such efforts, equitable participation, involvement and support from indigenous and non-indigenous women, men and youth in local communities will be promoted. A stakeholder mapping will be carried out, so as to ensure the affected stakeholders of reforestation and restoration activities are appropriately identified and then are effectively consulted in a socially inclusive and gender-responsive manner. In addition to the stakeholder mapping, stakeholders disaggregated by gender, social and economic status will also be discussed/assessed to ensure the most dependent on forest resources including indigenous and non-indigenous women, men and youth to ensure equitable consultation and benefits to them from the implementation of livelihoods improvement, CF establishment and law enforcement interventions. Socially inclusive and gender-responsive approach will also be applied to promote the equitable and active engagement, capacity building and awareness of women, men and youth across stakeholder groups. e) Strategy to ensure safeguards The project will use the REDD+ Social and Environmental Management Framework (ESMF) that has been developed as part of the Safeguards Information System for Cambodia as a reference to ensure that social and environmental risks that may arise from the implementation of the project activities/actions will be adequately addressed and respected throughout the implementation process. In addition, to ensure transparency on how safeguards have been addressed and respected, FA/FAC as the lead agencies responsible for the project implementation with facilitation and guidance support from the REDD+ Safeguards Technical Team of the REDD+ Taskforce Secretariat will document and made available all information demonstrating how safeguards are being implemented. Where necessary and appropriate, the management plan for biodiversity, resettlement, indigenous people and gender will be prepared as outlined in the ESMF. The Safeguards Technical Team with the support from FCPF-PMU staff will support FA to develop safeguards mainstreaming check list for the project actions and will provide training on safeguards to FA project implementation team.

f) Communications and Visibility The contribution of the FCPF and UNDP will be acknowledged through display of logos of the FCPF and UNDP on publications produced, events organized, and equipment financed by the projects. The representative from the FCPF-PMU and UNDP will be informed about and invited to the project’s events as appropriate. The FCPF and UNDP support would be mentioned as an essential part of the sustainable management and protection of the parks and the awareness of the local population and local authorities. The signboards installed at the project support interventions i.e biodigester construction, integrated farming pilot areas etc. with the relevant logo, will also bring attention to the visitors on the FCPF and UNDP support to the Partnership Forest Sites.

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3 Activities workplan

# Description 2019 2020

7 8 9 10 11 12 1 2 3 4 5 6 7 8 9 10 11

Outcome Support and Expand Community Forestry development

Output 1 Support woodlot establishment/reforestation and maintenance in PF priority sites

1.1 Project start up meeting with FA

1.2 PF Dissemination and awareness raising on reforestation

1.3 Training on Techniques of Tree Planting

1.4 Field work for tree planting in community forest

1.5 Replacement planting

1.6 Conduct regular monitoring and replacement planting

Output 2 Expand livelihood opportunities for local community

2.1 Promote sustainable Agriculture/agroforestry to reduce pressure from the PF

(a) Conduct field mission to consult and prioritize agriculture/agroforestry and to select options and beneficiaries

(b) Conduct farmer trainings on agriculture/agroforestry prioritized options

(c) Support pilot testing of livelihood options with local community

(d) Regular backstopping and monitoring

2.2 Expansion of biodigester/biogas

(a) Conduct on the job training on biodigester installation, construction and use

2.3 Establish women PF saving group


(b) Form women saving group members

(c) Develop saving group operation and management rules and regulation

(d) Train PF Women Saving Group Committee on PF Women Saving Group rules and regulation and work planning

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# Description 2019 2020

7 8 9 10 11 12 1 2 3 4 5 6 7 8 9 10 11

(e) Transfer saving fund/credit into CF development fund, Implement and monitor small scale PF micro finance with members

Output 3 Enhance community participation to implement law enforcement

3.1 Designing patrolling and GRM mechanism link to provincial CF network

(a) Design an organizational structure and define the roles of each patrol group

(b) Establish a modality on how to collect (geotagged photos and SMART data) from Patrol Group.

(c) Assign personnel who will maintain the collected data.

(d) Train the patrol Team and the Subnational FA on the use and processing of SMART and geotagged photos.

3.2 Procure patrolling equipment’s

(a) Equip the Patrol Team with geotagged camera and GPS.

3.3 Engage/support local community in patrolling and monitoring using SMART and geotagged photos

(a) Conduct regular patrol activity

(b) Compile the geotagged photos and SMART data. The compilation may be conducted by the Staff at the national level.

(c) Process the collected information using GIS and disseminate to the stakeholders.

(d) Disseminate the information (GIS map of the community stakeholders for awareness raising)

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4 Schedule of Activities, Facilities and Payments.

2019 2020

Total Q2 Q3 Q4 Q1 Q2 Q3

Outcome Support and Expand Community Forestry development

Output 1 Support woodlot establishment/reforestation and maintenance in PF priority sites

1.1 Project start up meeting with FA 316 316

1.2 PF Dissemination and awareness raising on reforestation 666 666

1.3 Training on Techniques of Tree Planting 854 854

1.4 Field work for tree planting in community forest 364 12,800 12,000 25,164

1.5 Replacement planting 600 600 600 1,800

1.6 Conduct regular monitoring and replacement planting 300 300 300 900

2,200 12,800 12,000 900 900 900 29,700

Output 2 Expand livelihood opportunities for local community



696 696

(b) Conduct farmer trainings on agriculture/agroforestry prioritized options 1,256 1,256

(c) Support pilot testing of livelihood options with local community 3,000 3,000 6,000

(d) Regular backstopping and monitoring 300 300 300 900


(a) Conduct on the job training on biodigester installation, construction and use 4,000 4,000 4,000 12,000



696

696

(b) Form women saving group members 696 696

(c) Develop saving group operation and management rules and regulation 566

566

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2019 2020

Total Q2 Q3 Q4 Q1 Q2 Q3


566 566

(e) Transfer saving fund/credit into CF development fund, implementation and monitoring

1,000 1,000

1,392 10,084 8,300 4,300 300 - 24,376

Output 3 Enhance community participation to implement law enforcement

3.1 Designing patrolling and GRM mechanism link to provincial CF network 684 684 1,368

3.2 Training on SMART tools and equipped patrolling team with patrolling equipment’s 5,056 5,056


960 960 960 960 960 4,800

5,056 1,644 1,644 960 960 960 11,224

HR, Operation and oversights

1. Office operation and communications 200 300 300 300 300 300 1,700

2. 1 national officers + 1 Field project coordinators 2,000 3,000 3,000 3,000 3,000 3,000 17,000

3. Quarterly field monitoring and back stopping by FA 1,000 1,000 1,000 1,000 1,000 1,000 6,000

3,200 4,300 4,300 4,300 4,300 4,300 24,700

Total 11,848 28,828 26,244 10,460 6,460 6,160 90,000

5 Risks and mitigation strategies

Outputs

Potential Risks Risk Level Mitigation Strategies

H M L

1.Support woodlot establishment/ref

- Lack of accurate spatial information to help identify the areas

X - Collaborate with PF committee, local FA staff and NGOs working within the commune and use their spatial information plus ground verification to identify areas for woodlot establishment/

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orestation and maintenance in PF priority sites

- Lack of areas in the PF and in the commune for woodlot establishment/ reforestation Lack of budget required for reforestation and maintenance activities as it is a very costly activity - Low survival rates of reforested seedling

reforestation activities - In addition to government allocation budget, mobilize resources from development partner’s projects such as Adaptation Fund to ensure continuous support and scaling up. - Conduct soil analysis and relevance assessment to ensure survival rate and species suitability prior to reforestation - Ensure that native fast-growing species will be planted. In case, of non-native fast-growing species, ensure that species benefit to soil quality improvement.

2. Expand livelihood opportunities for local community

- Difficult in identifying options that are suitable for local area - Lack of buy-in from local communities in the new livelihood options especially poor households

x -Conduct relevance studies/assessment to identify options that are suitable and acceptable by local community particularly women and indigenous community - Provide training and testing sites for the new livelihood options

3. Enhance community participation to implement law enforcement

- Lack of technical knowledge to properly use modern equipment and SMART tool - Lack of supports from local communities - Poor collaboration between local authorities, rangers and local communities in conducting patrolling and law enforcement.

x - Ensure that all APAs and CPAs are demarcated and awareness raising campaigns should be conducted - PKNP Management Committee serves as the focal point to help address conflicts within the CPAs Management Committees

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ANNEX 3: MODEL PROJECT NARATIVE AND FINANCIAL PROGRES REPORT

Forest Carbon Partnership Facility REDD+ Readiness Project (FCPF-II)

NARRATIVE AND FINANCIAL PROGRESS REPORT

Strengthening the implementation of Partnership Forestry (PF) in Samraong Commune

Period: from d/m/y to d/m/y

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Contents I. NARATTIVE PROGRESS SUMMARY (MAXIMUM 2 PAGES) .................................................................... 21 II. IMPLEMENTATION PROGRESS .............................................................................................................. 22

2.1 PROGRESS TOWARDS PROJECT OUTPUTS ................................................................................................... 22 2.2 CAPACITY DEVELOPMENT ............................................................................................................................ 24 2.3 GENDER MAINSTREAMING .......................................................................................................................... 24 2.4 ENVIRONMENT AND SOCIAL SAFEGUARD ................................................................................................... 24

III. IMPLEMENTATION CHALLENGES .......................................................................................................... 24 A. KEY CHALLENGES AND ISSUES .............................................................................................................................. 24 B. LESSON LEARNS ................................................................................................................................................ 24

IV. NEXT WORK PLAN ................................................................................................................................ 24 V. FINANCIAL STATUS AND UTILIZATION .................................................................................................. 25 VI. ANNEXURE ........................................................................................................................................... 27

C. TECHNICAL AND FIELD REPORTS ........................................................................................................................... 27 D. CHARTS, TABLES, PICTURES ................................................................................................................................. 27 E. ETC. ............................................................................................................................................................... 27

21

I. NARATTIVE PROGRESS SUMMARY (Maximum 2 pages)

Guidance note: The narrative progress summary is not a background note. It is a summary of the progress achieved towards meeting project outputs and or outcomes during the reporting period.

22

II. IMPLEMENTATION PROGRESS

2.1 PROGRESS TOWARDS PROJECT OUTPUTS

Outputs / Activities Target Progress status (Quarter…) Cumulative progress %

Completed

Out. 1

1.1 Project start up meeting with FA 1

1.2 PF Dissemination and awareness raising on reforestation 1

1.3 Training on Techniques of Tree Planting 1

1.4 Field work for tree planting in community forest 20 ha

1.5 Replacement planting 250 trees/ha

1.6 Conduct regular monitoring and replacement planting 3

Out. 2

2.1 Promote agroforestry to reduce pressure from the PF


1

(b) Conduct farmer trainings on agroforestry 1

(c) Support pilot testing of agroforestry options with local community

20

(d) Regular backstopping and monitoring 10-20



20



1

(b) Form women saving group members 1


1


1

23

Outputs / Activities Target Progress status (Quarter…) Cumulative progress %

Completed

(e) Transfer saving fund/credit into CF development fund, Implement and monitor small scale PF micro finance with members

# of credit loaned

Out. 3 Enhance community participation to implement law enforcement


(a) Design an organizational structure and define the roles of each patrol group

1

(b) Establish a modality on how to collect (geotagged photos and SMART data) from Patrol Group.

1

(c) Assign personnel who will maintain the collected data. 1

(d) Train the patrol Team and the Subnational FA on the use and processing of SMART and geotagged photos.

1


(a) Equip the Patrol Team with geotagged camera and GPS. 5 GPS; 5

Radio


(a) Conduct regular patrol activity 30

(b) Compile the geotagged photos and SMART data. The compilation may be conducted by the Staff at th

(c) Process the collected information using GIS and disseminate to the stakeholders.

(d) Disseminate the information (GIS map of the community stakeholders for awareness raising)

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2.2 CAPACITY DEVELOPMENT 2.3 GENDER MAINSTREAMING 2.4 ENVIRONMENT AND SOCIAL SAFEGUARD

III. IMPLEMENTATION CHALLENGES

Guiding note: This section identifies, and analyses project implementation challenges and issues faced that had an impact on project deliverables/results (quality, schedule…etc.) of an activity during the reporting period and mitigation action taken or will be taken to overcome these challenges or issues.

a. Key Challenges and issues b. Lesson Learns

IV. NEXT WORK PLAN

Guiding note: This section provided an overview of key work plan and schedule for next quarter/advance.

No. Activity Proposed date Remarks

1

2

3

4

5

V. FINANCIAL STATUS AND UTILIZATION Period: day/month/year - day/month/year

Outputs / Activities Planned budget

(USD)

Payments and Expenditures

Payment received Expenditure Balance

1

1.1 Project start up meeting with FA

1.2 PF Dissemination and awareness raising on reforestation

1.3 Training on Techniques of Tree Planting

1.4 Field work for tree planting in community forest

1.5 Replacement planting

1.6 Conduct regular monitoring and replacement planting

2 Expand livelihood opportunities for local community



(b) Conduct farmer trainings on agriculture/agroforestry prioritized options

(c) Support pilot testing of livelihood options with local community

(d) Regular backstopping and monitoring





(b) Form women saving group members



(e) Transfer saving fund/credit into CF development fund, implementation and monitoring

3 Enhance community participation to implement law enforcement

26

Outputs / Activities Planned budget

(USD)

Payments and Expenditures

Payment received Expenditure Balance




HR, Operation and oversights

1. Office operation and communications

2. 1 national officers + 1 Field project coordinators

3. Quarterly field monitoring and back stopping by FA

Total

Approved by: Prepared by: Name:……………………………………………….. Name:…………………………………………………… Title:…………………………………………………… Title:………………………………………………………..

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VI. Annexure

c. Technical and field reports d. Charts, tables, pictures e. Etc.

standard letter of agreement (loa) between the …in 1998, the areas were previously granted a...

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