standards for the electronic posting of house and committee documents & data

8/3/2019 Standards for the Electronic Posting of House and Committee Documents & Data

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COMMITTEE ON HOUSE ADMINISTRATION

COMMITTEE RESOLUTION 112-

Adopted on December ___, 2011

Standards for the Electronic Posting of House and Committee Documents & Data

Resolved, that the following regulations, collectively referred to as the Standards for the

Electronic Posting of House and Committee Documents & Data, are hereby adopted, as

follows:


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Standards for the

Electronic Posting o

House and Committe

Documents & Data

Committee on House Administration

1309 Longworth HOB

202-225-8281


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Dc D Cv by STe ollowing House and committee documents and data les are covered under these standards:

H DcTe Committee on House Administration directs the Clerk o the House to establish a centralizedwebsite where Members and the public can access all House documents in a downloadable, open

ormat3 within the time rames established by House Rules. Tis centralized location shall beestablished or House Documents no later than January 1, 2012.

H Dc:

Bills to be considered by the House

Resolutions to be considered by the House

Amendments to be considered by the House Conerence Reports to be considered by the

House

C Dc:

Committee rules

Bills to be considered by committees

Resolutions to be considered by committees Prints or other legislative text intended to

serve as the base text or urther amendment

Meeting Notices

Witness Lists

Witness testimony

ruth in estimony disclosure orms2

Public notices

Amendments adopted by committees

Committee record votes

Although not required by House rules, committees are encouraged to post additional committeedocuments online, including oversight plans, committee transcripts, committee prints, and committeeactivity reports.

1 Rule X, clause 4 (d)(1), states that the Committee on House Administration shall establish and maintain standards or makingdocuments publicly available in electronic orm by the House and its committees.

2 Due to signature requirements ruth in estimony orms will be scanned with an original signature. Forms will be OCRed tomaximize searchability.

3For this purpose, open ormats are dened as ormats that are widely available and permit data indexing. Te House uses XML ormost legislative documents. Te documents are draed using standards documented at http://xml.house.gov/.

C o m m i t t e e o n H o u s e A d m i n i s t r a t i o n


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XML SCommittees are encouraged to post documents in XML when possible and should expect XMLormats to become mandatory in the uture. Te Ofce o the Clerk will update XML standards asrequired to support these documents. Te XML standards will be publically available athttp://xml.house.gov.

Fl N STe Ofce o the Clerk will publish and maintain naming standards or each document to be posted.Tese standards will acilitate automated searching and uploading o such documents. Files will beposted using permanent URL links. Tese links will acilitate outside and committee usage o theseles. In addition, permanent URL links will allow each archived committee website to maintainunctionality.

C DcTe Committee on House Administration urther directs that the Clerk provide additional

unctionality on the centralized website or House documents to support committee documents;until the completion o such unctionality, House committees are responsible or posting committeedocuments in a searchable PDF ormat in an appropriate location on the committee majorityswebsite. XML versions o documents, when available, should be posted at the same location.

V RqCommittee video o hearings and markups will be stored by the House to meet requirements orarchiving, access, searchability, and authenticity.

Al Rv Rco ensure documents are made available in user-riendly ormats that preserve their integrity,these standards will be subject to periodic review and reissuance by the Committee on HouseAdministration. It is the intent o the Committee to implement standards that require documents tobe electronically published in open data ormats that are machine readable to enable transparencyand public review.

C o m m i t t e e o n H o u s e A d m i n i s t r a t i o n