star union dai ---ichi life insurance co. ltd. tender ... - tender proposal for lan.pdf · proposal...

STAR UNION DAISTAR UNION DAISTAR UNION DAISTAR UNION DAI----ICHI LIFE INSURANCE CO. LTD.ICHI LIFE INSURANCE CO. LTD.ICHI LIFE INSURANCE CO. LTD.ICHI LIFE INSURANCE CO. LTD.

Tender Document Request For Proposal

Tender Ref. No. SUD/

Inviting tender from reputed Maintenance of

This document and the information contained herein are confidential to and the property of Unauthorized access, copying and replication are prohibited. This document must not be copied in whole or in part by any means, without the written authorizatiointended purpose purported by the nonorganization.

Last date of submission of Tender : Star Union Dai

11th Floor, Raghuleela Arcade,

Vashi Navi Mumbai 400703 Tele : 022 39546230/6231

Email :

Website :

ICHI LIFE INSURANCE CO. LTD.ICHI LIFE INSURANCE CO. LTD.ICHI LIFE INSURANCE CO. LTD.ICHI LIFE INSURANCE CO. LTD.


No. SUD/IT/LAN/001 Dated 29.10

om reputed Vendors for Supply of Material

aintenance of LAN at SUD Offices

This document and the information contained herein are confidential to and the property of Unauthorized access, copying and replication are prohibited. This document must not be copied in whole or in part by any means, without the written authorization of SUD. This document should be used only for intended purpose purported by the non-disclosure agreement signed by you or your representative

date of submission of Tender : 06.11.2009 , 1.0Star Union Dai-ichi Life Insurance Company Limited

11th Floor, Raghuleela Arcade, IT Park, Sector 30A, Opp. Vashi Rly. Stn.,

Vashi Navi Mumbai 400703 Tele : 022 39546230/6231

Email : [email protected] [email protected] Website : www.sudlife.in


10.2009

of Material, Cabling &

This document and the information contained herein are confidential to and the property of SUD. Unauthorized access, copying and replication are prohibited. This document must not be copied in whole

. This document should be used only for disclosure agreement signed by you or your representative

00 PM ichi Life Insurance Company Limited


From

Supply

Star Union Dai-ichi Life Insurance Company Ltd. (SUD) is a joint venture between Bank Of India &

Union Bank India, India's leading public sector banks and Dai

top ten world leaders in insurance which has been incorporated with the primary objective of

carrying out life insurance business in India

SUD intends to set-up LAN for its Office

quotes for the same as per the BOM

SUD reserves the right to 1) delete one or more items from the list of items specified in tender

place the order to different vendors

The prices shall remain valid for all orde

from the date of first such purchase order duly accepted by the vendor.

1. The bidding document may be obtained from our website

Conditions for submitting the tender offer a

Annexure C. Tenders not submitted as per format are liable for rejection.

of accepting / rejecting any / all offers without assigning any reason whatsoever.

decision in this regard shall be final and binding.

2. In this regard, a two-envelope bidding Procedure (Technical Bid and Price Bid) in separate

envelopes will be adopted. The Technical Proposal envelope should not contain any financial

terms like cost of LAN Equipments

contain both the cost of the

charges as mentioned in the enclosures.

requirements and the bidders may choos

given by SUD in case the exact match is not in their product line

3. You are requested to send your proposals in two separate sealed envelopes, Part I covering the

technical aspects referred to as “Techn

referred to as “Price Proposal”. The methodology for submission of the proposals is enumerated

in Annexure B. Terms and Conditions of Contract (TCC) are given in


TENDER NOTICE

Notice for Inviting tender

From Reputed OEM vendors for

of Material, Cabling & Maintenance of

LAN at SUD offices

ichi Life Insurance Company Ltd. (SUD) is a joint venture between Bank Of India &

Union Bank India, India's leading public sector banks and Dai-ichi Mutual Life Insurance, one of the

insurance which has been incorporated with the primary objective of

carrying out life insurance business in India.

for its Offices in India (refer to Annexure D) and for this purpose invites

BOM as indicated in Form 3.

delete one or more items from the list of items specified in tender

place the order to different vendors for different location as per evaluation criteria

The prices shall remain valid for all orders placed with the selected vendor for a period of one year

from the date of first such purchase order duly accepted by the vendor.

The bidding document may be obtained from our website www.sudlife.in.

Conditions for submitting the tender offer are described in the tender document and

. Tenders not submitted as per format are liable for rejection. SUD reserves the right

of accepting / rejecting any / all offers without assigning any reason whatsoever.

shall be final and binding.

envelope bidding Procedure (Technical Bid and Price Bid) in separate

The Technical Proposal envelope should not contain any financial

LAN Equipments or any of its components. The financial bid envelope should

contain both the cost of the LAN Equipments as well as the Warranty / AMC /Maintenance

charges as mentioned in the enclosures. The specifications given are the minimum

requirements and the bidders may choose any specification equivalent or superior to the one

given by SUD in case the exact match is not in their product line.

You are requested to send your proposals in two separate sealed envelopes, Part I covering the

technical aspects referred to as “Technical Proposal” And Part II covering the Price Schedules


. Terms and Conditions of Contract (TCC) are given in Annexure C.

ichi Life Insurance Company Ltd. (SUD) is a joint venture between Bank Of India &

ichi Mutual Life Insurance, one of the

insurance which has been incorporated with the primary objective of

d for this purpose invites

delete one or more items from the list of items specified in tender; 2)

for different location as per evaluation criteria

rs placed with the selected vendor for a period of one year

www.sudlife.in. Terms and

re described in the tender document and it’s

SUD reserves the right

of accepting / rejecting any / all offers without assigning any reason whatsoever. SUD’s

envelope bidding Procedure (Technical Bid and Price Bid) in separate

The Technical Proposal envelope should not contain any financial

. The financial bid envelope should

as well as the Warranty / AMC /Maintenance

The specifications given are the minimum

e any specification equivalent or superior to the one

You are requested to send your proposals in two separate sealed envelopes, Part I covering the

ical Proposal” And Part II covering the Price Schedules


.


4. The technical qualification cut

(75 marks out of 100). Bidders scoring below the same would not be considered for commercial

bid opening. In the event only one bidder qualifies, SUD will have the right to place the order

with the single qualified bidder. In the event no bidder technically

75%) then SUD may choose to select the bidder with the highest score.

than one bidder qualifies the cut

Techno-commercial scoring

The commercial bid of the technically shortlisted bidders will be opened and the bidders will be ranked

as L1, L2, L3, etc on the basis of their prices offered (final offered price will be c

weighted average of prices for various items mentioned in BOM).

There would be a weight-age of 70% to the Technical score and 30% for the Commercial price. The

maximum marks (Total score) for Technical and Commercial proposals wo

normalized as under for each bidder:

Total Score = 0.7 x T (s) + 0.3 x F(s)

Where;

F(s) = (LP / BP) x 100

Acronyms:

� T(s) stands for technical score out of 100 for the bidder

� F(s) stands for percentage of a bidder’s commercial pric

among the bidders whose commercial bids are opened

� BP stands for Bidder’s price

� LP stands for lowest price among all the bidders

The proposals will be ranked in terms of Total Scores arrived at as above. The

Total Score will be considered first for award of contract and will be invited for price and contract

negotiation.

The bidders are requested to note the following:

(i) Total unit cost to SUD will be decided on the basis of unit cost

of maintenance support for 3

(ii) The vendors should have Service


on cut – off for opening of the commercial bid opening would be

5 marks out of 100). Bidders scoring below the same would not be considered for commercial

In the event only one bidder qualifies, SUD will have the right to place the order

with the single qualified bidder. In the event no bidder technically qualifies (i.e. all are below

5%) then SUD may choose to select the bidder with the highest score. In the event that more

idder qualifies the cut-off of 75%, the techno commercial scoring is arrived as below:


as L1, L2, L3, etc on the basis of their prices offered (final offered price will be calculated on the basis of

weighted average of prices for various items mentioned in BOM).

age of 70% to the Technical score and 30% for the Commercial price. The

maximum marks (Total score) for Technical and Commercial proposals would be 100. It would be

normalized as under for each bidder:-

T(s) stands for technical score out of 100 for the bidder.

F(s) stands for percentage of a bidder’s commercial price compared to the lowest

among the bidders whose commercial bids are opened.

BP stands for Bidder’s price.

price among all the bidders.

The proposals will be ranked in terms of Total Scores arrived at as above. The proposal with the highest


The bidders are requested to note the following:

Total unit cost to SUD will be decided on the basis of unit cost of the LAN Equipments

years taken together.

The vendors should have Service Centers in all the major cities across India.

off for opening of the commercial bid opening would be 75%

5 marks out of 100). Bidders scoring below the same would not be considered for commercial

In the event only one bidder qualifies, SUD will have the right to place the order

qualifies (i.e. all are below

In the event that more

commercial scoring is arrived as below:


alculated on the basis of

age of 70% to the Technical score and 30% for the Commercial price. The

uld be 100. It would be

the lowest quoted price

proposal with the highest


LAN Equipments inclusive


(iii) All standard (default) items / components and optional items / components, if any, should b

separately and clearly mentioned. Detailed cost breakup should be furnished in the Price

Schedule as per the format prescribed.

(iv) Technical specifications of the equipment offered (against the requirements specified) as well

as the Technical Details (in the prescribed format) should be furnished along with the Bid, for all

the standard and optional items if any offered. Otherwise the offer would be treated as Non

responsive.

(v) Detailed product brochures, catalogues, technical literature, system/reference ma

instruction booklets and all supporting documentation (in the English language)

make/model(s) of the equipment (whether standard or optional) offered

along with the offer. Otherwise the offer would be treated as N

(vi) Hard copies (in original) of as many

system/reference manuals, instruction booklets, supporting documentation, installation and

user manuals for all the components should be included

(vii) Any deviation from the specifications in the products offered should be separately brought out

explicitly, in the column provided for this purpose.

(viii) SUD reserves the right to accept or reject in part or full, any or a

assigning any reasons thereof.

5. The proposal shall remain valid for

of items finally selected shall remain valid for

The last date for submission of the proposal is

Executive Officer, Star Union Dai

Arcade, IT Park, Sector 30A, Opp

that day.


All standard (default) items / components and optional items / components, if any, should b


Schedule as per the format prescribed.

Technical specifications of the equipment offered (against the requirements specified) as well

he prescribed format) should be furnished along with the Bid, for all

the standard and optional items if any offered. Otherwise the offer would be treated as Non

Detailed product brochures, catalogues, technical literature, system/reference ma

instruction booklets and all supporting documentation (in the English language)

make/model(s) of the equipment (whether standard or optional) offered should be submitted

along with the offer. Otherwise the offer would be treated as Non-responsive.

Hard copies (in original) of as many – product brochures, catalogues, technical literature,


user manuals for all the components should be included in the offer.

Any deviation from the specifications in the products offered should be separately brought out

explicitly, in the column provided for this purpose.

SUD reserves the right to accept or reject in part or full, any or all the offers without

any reasons thereof.

The proposal shall remain valid for 120 days from the date of opening of Proposal and the rates

of items finally selected shall remain valid for one year from the date of award of contract. 6.

The last date for submission of the proposal is 06.11.2009 and the same should reach

Star Union Dai-ichi Life Insurance Company Limited, 11th Floor, Raghuleela

, Opp. Vashi Rly. Stn., Vashi Navi Mumbai 400703

All standard (default) items / components and optional items / components, if any, should be


Technical specifications of the equipment offered (against the requirements specified) as well

he prescribed format) should be furnished along with the Bid, for all

the standard and optional items if any offered. Otherwise the offer would be treated as Non-

Detailed product brochures, catalogues, technical literature, system/reference manuals,

instruction booklets and all supporting documentation (in the English language) specific to the

should be submitted

responsive.

product brochures, catalogues, technical literature,


Any deviation from the specifications in the products offered should be separately brought out

ll the offers without

from the date of opening of Proposal and the rates

from the date of award of contract. 6.

.2009 and the same should reach The Chief

ichi Life Insurance Company Limited, 11th Floor, Raghuleela

Stn., Vashi Navi Mumbai 400703 by 1.00 p.m. on


TECHNICAL SPECIFICATIONS (Minimum)

Sr. No. Specifications

1. No. of years of experience in LAN setup

2. Total number of locations where

done (for Insurance & Banking clients in India).

3. Details of Clientele/ References

sheet having details of the references in India

(Insurance & Banking clients).

4. Total number of service &

Provide a separate sheet having details of support

locations in India.

5. Service Levels – Details of the turnaround time to

replace consumables and provide

6. Other details – Any other service / support

7. Turnover of the Company in the FY 2008

8. Certifications – Provide details.


Minimum)

Specifications Details

No. of years of experience in LAN setup.

Total number of locations where LAN setup has been

done (for Insurance & Banking clients in India).

/ References – Provide a separate

of the references in India

(Insurance & Banking clients).

Total number of service & support centers in India –

Provide a separate sheet having details of support

Details of the turnaround time to

replace consumables and provide onsite support.

Any other service / support features.

Turnover of the Company in the FY 2008-09.

Provide details.

(Annexure A)

Weightage

10

20

15

20

20

5

5

5


Instructions to Vendors

Submission of Proposals (Methodology)

The Proposal shall be submitted in two separate envelopes

Masked Commercial (except equipment price and AMC/Maintenance charges) and Qualification

aspects hereinafter referred to as “

schedules hereinafter referred to as the

separate covers each super scribed

well as “Technical Proposal” and

Documents comprising the Technical Proposal Envelope,

(a) Comply with the TCC (Annexure

(b) Comply with the Technical Specifications of each item (Annexure

(c) Provide details of with respect to the Service and

(d) Be accompanied by duly filled in Proposal Form (FORM

the vendor.

(e) Masked price – Form 3 (containing

Any Technical Proposal not containing the

Any Technical Proposal containing any price information will be rejected.

Price Proposal Envelope should be accompanied by duly filled in Proposal Forms

(FORM 3). The vendor must duly sign the forms.

The vendors shall seal the “Technical Proposal

shall:

(i) be addressed to SUD at the address given; and

(ii) bear the Name “PROPOSAL FOR

Proposals must be received by SUD at the address specified, not later than the d

in Request for Proposal.


Submission of Proposals (Methodology)

The Proposal shall be submitted in two separate envelopes – Part I covering the Technical, and


“Technical Proposal” and Part II covering only the price

schedules hereinafter referred to as the “Price Proposal”. The two parts should be in two super scribed with the name of the Project “Proposal for set-

and “Price Proposal” as the case may be.

Documents comprising the Technical Proposal Envelope, should:

(a) Comply with the TCC (Annexure-C)

(b) Comply with the Technical Specifications of each item (Annexure-A)

rovide details of with respect to the Service and Support details (Annexure-A).

) Be accompanied by duly filled in Proposal Form (FORM-1). The form must be duly signed by

(containing all the information except the prices)

Any Technical Proposal not containing the above will be rejected.

Any Technical Proposal containing any price information will be rejected.

should be accompanied by duly filled in Proposal Forms

The vendor must duly sign the forms.

Technical Proposal” and “Price Proposal” separately and the same

be addressed to SUD at the address given; and

PROPOSAL FOR SET-UP OF LAN”

Proposals must be received by SUD at the address specified, not later than the date & time specified

(Annexure B)

Part I covering the Technical, and


ering only the price

The two parts should be in two

-up of LAN” as

1). The form must be duly signed by

should be accompanied by duly filled in Proposal Forms (FORM 2) AND

” separately and the same

ate & time specified


Terms and Conditions of Contract (TCC)

1. Definitions

1.1. In this Contract, the following terms shall be interpreted as indicated:

(a) “The Goods” means all of the equipment, machinery, and/or other materials, which the Supplier

is required to supply to SUD;

(b) “SUD” means the Star Union Dai

(c) “The Services” means those services ancillary to the s

and insurance, and any other incidental services, such as installation, commissioning, provision of

technical assistance, training and other such obligations of the Supplier covered under the Purchase

Contract;

(d) “TCC” means the Terms and Conditions of Contract contained in this section;

(e) “The Supplier” or “the Vendor” means the individual or firm supplying or intending to supply the

Goods and Services under this Contract; and

(f) “The Project Site” means corporate office/Head Office/various administrative offices of SUD.

2. Country of Origin

2.1 All goods and related services to be supplied under the Contract shall have their origin in eligible

source countries, as per the prevailing Import Trade Control Reg

2.2 For purposes of this clause, “origin” means the place where the goods are produced, or the place from

which the related services are supplied. Goods are produced when, through manufacturing, processing or

substantial and major assembly of components, a commercially recognized product results that is

substantially different in basic characteristics or in purpose or utility from its components.

3. Standards 3.1 The Goods supplied under this Contract shall conform to the standards

Specifications, and, when no applicable standard is mentioned, to the authoritative standards appropriate

to the Goods‟ country of origin. Such standards shall be the latest issued by the institution concerned.

4. Use of Contract Documents and Information

4.1 The Supplier shall not, without SUD

thereof, or any specification, plan, drawing, pattern, sample or information furnished by or on behalf of

SUD in connection therewith, to any person other than a person employed by the Supplier in the

performance of the Contract. Disclosure to any such employed person shall be made in confidence and

shall extend only as far as may be necessary for purposes of such performance.

4.2 The Supplier shall not, without SUD

information enumerated in this document except for purposes of performing the Contract.

4.3 Any document, other than the Contract itself, shall remain the property of SUD and shall be returned

(in all copies) to SUD on completion of the

SUD.


Contract (TCC)

In this Contract, the following terms shall be interpreted as indicated:


(b) “SUD” means the Star Union Dai-ichi Life Insurance Company Ltd.

(c) “The Services” means those services ancillary to the supply of the Goods, such as transportation



d) “TCC” means the Terms and Conditions of Contract contained in this section;


Goods and Services under this Contract; and

orporate office/Head Office/various administrative offices of SUD.


source countries, as per the prevailing Import Trade Control Regulations in India.



ly of components, a commercially recognized product results that is


3.1 The Goods supplied under this Contract shall conform to the standards mentioned in the Technical


country of origin. Such standards shall be the latest issued by the institution concerned.

ocuments and Information

4.1 The Supplier shall not, without SUD‟s prior written consent, discloses the Contract, or any provision thereof, or any specification, plan, drawing, pattern, sample or information furnished by or on behalf of


ract. Disclosure to any such employed person shall be made in confidence and

far as may be necessary for purposes of such performance.

4.2 The Supplier shall not, without SUD‟s prior written consent, make use of any document or ation enumerated in this document except for purposes of performing the Contract.


(in all copies) to SUD on completion of the Supplier’s performance under the Contract, if so required by

(Annexure C)


upply of the Goods, such as transportation




orporate office/Head Office/various administrative offices of SUD.




ly of components, a commercially recognized product results that is


mentioned in the Technical


country of origin. Such standards shall be the latest issued by the institution concerned.

the Contract, or any provision

thereof, or any specification, plan, drawing, pattern, sample or information furnished by or on behalf of


ract. Disclosure to any such employed person shall be made in confidence and

s prior written consent, make use of any document or

ation enumerated in this document except for purposes of performing the Contract.


under the Contract, if so required by


5. Patent Rights

5.1 The Supplier shall indemnify SUD against all third

patent, trademark, or industrial design, intellectual property or copy rights etc. aris

Goods or any part thereof in India.

6. Inspection and Quality Control Tests

6.1

(i) SUD will test the equipment after completion of the installation and commissioning at the site of the installation (for site preparation, the Supplier s

so as to get the works completed before receipt of the equipment). Complete equipment and software

should be supplied, installed and commissioned properly by the Supplier prior to commencement of

performance tests;

(ii) The acceptance test will be conducted by SUD / SUD

by SUD, at its option. The acceptance will involve trouble

by SUD, but not exceeding seven consecutiv

carrying out acceptance tests. No malfunction, partial or complete failure of any part of equipment or

excessive heating of motors attached to desktops/laptop

occur. All the software should be complete and no missing modules / sections will be allowed. The

Supplier shall maintain necessary log in respect of the results of the tests to establish to the entire

satisfaction of SUD, the successful completion

98% for the duration of test period shall be considered as satisfactory;

(iii) Provided that SUD may, at its discretion, require the Supplier to devise and conduct the acceptance

test, at his own cost, in the presence of SUD

that the configuration/performance of the goods supplied are in conformity with the specifications

laid down in the purchase contract

(iv) In the event of the equipment and softwartwo weeks will be given to rectify the defects and clear the acceptance test, failing which, SUD

reserves the right to get the equipment replaced by the Supplier at no extra cost to SUD; and

(v) Successful conduct and conclusion of the acceptance tests for the installed goods and equipment shall also be the sole responsibility and at the cost of the Supplier.

6.2 Should any inspected or tested Goods fail to conform to the Specifications, SUD may

Goods, and the Supplier shall either replace the rejected Goods or make alterations necessary to meet

specification requirements, free of cost, to SUD.

6.3 Nothing stated hereinabove shall in any way release the Supplier from any warranty or

obligations under this Contract.

6.4 Manuals and Drawings


5.1 The Supplier shall indemnify SUD against all third-party claims of infringement of license agreement,

patent, trademark, or industrial design, intellectual property or copy rights etc. arising from use of the

. Inspection and Quality Control Tests

SUD will test the equipment after completion of the installation and commissioning at the site of the

installation (for site preparation, the Supplier should furnish all details to SUD sufficiently in advance



The acceptance test will be conducted by SUD / SUD‟s Consultants or any other person nominated by SUD, at its option. The acceptance will involve trouble-free operation for a period to be decided

by SUD, but not exceeding seven consecutive days. There shall not be any additional charges for


ng of motors attached to desktops/laptops, drivers etc. or bugs in the software



satisfaction of SUD, the successful completion of the test specified. An average uptime efficiency of

98% for the duration of test period shall be considered as satisfactory;

Provided that SUD may, at its discretion, require the Supplier to devise and conduct the acceptance

he presence of SUD‟s representative(s) to establish to the satisfaction of SUD that the configuration/performance of the goods supplied are in conformity with the specifications

laid down in the purchase contract.

In the event of the equipment and software failing to pass the acceptance test, a period not exceeding

two weeks will be given to rectify the defects and clear the acceptance test, failing which, SUD


Successful conduct and conclusion of the acceptance tests for the installed goods and equipment shall

also be the sole responsibility and at the cost of the Supplier.

.2 Should any inspected or tested Goods fail to conform to the Specifications, SUD may


specification requirements, free of cost, to SUD.

.3 Nothing stated hereinabove shall in any way release the Supplier from any warranty or

party claims of infringement of license agreement,

ing from use of the

SUD will test the equipment after completion of the installation and commissioning at the site of the

hould furnish all details to SUD sufficiently in advance



s Consultants or any other person nominated

free operation for a period to be decided

e days. There shall not be any additional charges for


s, drivers etc. or bugs in the software should



of the test specified. An average uptime efficiency of

Provided that SUD may, at its discretion, require the Supplier to devise and conduct the acceptance

s representative(s) to establish to the satisfaction of SUD

that the configuration/performance of the goods supplied are in conformity with the specifications

e failing to pass the acceptance test, a period not exceeding

two weeks will be given to rectify the defects and clear the acceptance test, failing which, SUD


Successful conduct and conclusion of the acceptance tests for the installed goods and equipment shall

.2 Should any inspected or tested Goods fail to conform to the Specifications, SUD may reject the


.3 Nothing stated hereinabove shall in any way release the Supplier from any warranty or other


6.4.1 Before the goods and equipment are taken over by SUD, the Supplier shall supply operation

and maintenance manuals together with drawings, wherever applicable, of the goods. The

manuals and drawings shall be in English.

6.4.2 Unless and otherwise agreed, the goods and equipment shall not be considered to be

completed for the purpose of taking over, until such manuals and drawings have been supplied to

SUD.

6.5 For the System & Other Software, the following will apply:

The Supplier shall provide complete and legal documentation of equipment, all subsystems, operating

systems, compiler, system software and the other software. The Supplier shall also provide licensed

software for all software products, whether developed by it or acquired from others. The Supplier shall

also indemnify SUD against any levies/penalties on account of any default in this regard.

6.6 Acceptance Certificates:

6.6.1 On successful completion of acceptability

satisfied with the working on the system, the acceptance certificate signed by the Supplier and the

representative of SUD will be issued. The date on which such certificate is signed (unless

otherwise provided for) shall be deemed to be the date of successful commissioning of the

systems.

Training shall be conducted on the dates mutually agreed up on and within two months from the date of

acceptance of supply.

7. Delivery and Documents

7.1 Delivery of the Goods shall be made by the Supplier

Order. The following documents are required

(i) 2 copies of Supplier’s invoice showing contract number, goods description, quantity, price and total amount;

(ii) Delivery note or acknowledgement of receipt of goods from the Consignee or in case of goods

from abroad, original and two copies of the negotiable, clean, on

prepaid and two copies of non-ne

(iii) Packing list identifying contents of each package;

The above documents shall be received by SUD before arrival of Goods (except where it is handed

over to the Consignee with all documents) and, if not received, the Supplier

any consequent expenses.

8. Insurance

8.1 The insurance shall be in an amount equal to 100 percent of the value of the Goods from “Warehouse

to final destination” on “All Risks” valid for a period not less than 1 month after insta

commissioning and issue of acceptance certificate by SUD.

Should any loss or damage occur, the Supplier shall

(a) Initiate and pursue claim till settlement, and

(b) Promptly make arrangements for repair and/or replacement of any damaged it

irrespective of settlement of claim by the underwriters.


.4.1 Before the goods and equipment are taken over by SUD, the Supplier shall supply operation


ls and drawings shall be in English.

.4.2 Unless and otherwise agreed, the goods and equipment shall not be considered to be


r Software, the following will apply:



software products, whether developed by it or acquired from others. The Supplier shall


.6.1 On successful completion of acceptability test, receipt of deliverables, etc., and after SUD is



rovided for) shall be deemed to be the date of successful commissioning of the


.1 Delivery of the Goods shall be made by the Supplier within 2 weeks from the date of purchase

The following documents are required

invoice showing contract number, goods description, quantity,


from abroad, original and two copies of the negotiable, clean, on-board bill of lading marked freight

negotiable bill of lading;

acking list identifying contents of each package;


over to the Consignee with all documents) and, if not received, the Supplier will be responsible for

.1 The insurance shall be in an amount equal to 100 percent of the value of the Goods from “Warehouse

to final destination” on “All Risks” valid for a period not less than 1 month after insta

commissioning and issue of acceptance certificate by SUD.

Should any loss or damage occur, the Supplier shall –

and pursue claim till settlement, and

make arrangements for repair and/or replacement of any damaged it

irrespective of settlement of claim by the underwriters.

.4.1 Before the goods and equipment are taken over by SUD, the Supplier shall supply operation


.4.2 Unless and otherwise agreed, the goods and equipment shall not be considered to be




software products, whether developed by it or acquired from others. The Supplier shall


test, receipt of deliverables, etc., and after SUD is



rovided for) shall be deemed to be the date of successful commissioning of the


within 2 weeks from the date of purchase

invoice showing contract number, goods description, quantity, and unit


board bill of lading marked freight


will be responsible for

.1 The insurance shall be in an amount equal to 100 percent of the value of the Goods from “Warehouse

to final destination” on “All Risks” valid for a period not less than 1 month after installation and

make arrangements for repair and/or replacement of any damaged item/s


9. Transportation

9.1 Where the Supplier is required under the Contract to transport the Goods to a specified place of

destination within India, transport to such place of destination in

as shall be specified in the Contract, shall be arranged by the Supplier, and the related costs shall be

included in the Contract Price.

10. Incidental Services 10.1 The incidental services to be provided are as u

(a) Performance of on-site assembly and start

system and other software packages;

(b) Furnishing of appropriate equipment, device drivers, system design and programming services

required for development and/or maintenance of the supplied Goods; Even if the equipment is

initially purchased for use with particular Operating System(s), SUD

the equipment with any other operating system and in such cases, the Supplier shall provide the

device drivers required for the equipment components in order for them to function satisfactorily

in the new operating environment

Supplier should substitute the equipment component with another with comparable performance

and having a device driver software for the proposed operating system.

(c) Furnishing of a detailed

supplied goods and equipment;

(d) Maintenance, repair and software updates of the supplied Goods for a period of five years

including warranty period, provided, that this service shall n

Warranty obligations under this Contract; and

(e) Training of SUD‟s personnel at the operation of the desktops/laptops

6.

11. Spare Parts

11.1 As specified in the TCC, the Supplier may be required to provide any or all of the following

materials, notifications, and information pertaining to spare parts manufactured or distributed by the

Supplier:

(a) Such spare parts as SUD may elect to purchase from the Supplier, provided, that this election

shall not relieve the Supplier of any warranty obligations under the Contract; and

(b) In the event of termination of production of the spare parts:

(i) Advance notification to SUD of the pending termination, in sufficient time to permit SUD to

procure needed requirements; and


.1 Where the Supplier is required under the Contract to transport the Goods to a specified place of

destination within India, transport to such place of destination in India, including insurance and storage,


.1 The incidental services to be provided are as under:

site assembly and start-up of the supplied desktops/laptop

system and other software packages;



initially purchased for use with particular Operating System(s), SUD may, at any future date, use



in the new operating environment. In the event of such device drivers not being available, the


and having a device driver software for the proposed operating system.

(c) Furnishing of a detailed operations and maintenance manual for each appropriate unit of the

supplied goods and equipment;


including warranty period, provided, that this service shall not relieve the Supplier of any

Warranty obligations under this Contract; and

s personnel at the Supplier’s office or other facility, in the installation and /laptops, utilities and all contracted software, as specified in TCC Clause

.1 As specified in the TCC, the Supplier may be required to provide any or all of the following



shall not relieve the Supplier of any warranty obligations under the Contract; and

(b) In the event of termination of production of the spare parts:

notification to SUD of the pending termination, in sufficient time to permit SUD to

.1 Where the Supplier is required under the Contract to transport the Goods to a specified place of

India, including insurance and storage,


desktops/laptops, operating



may, at any future date, use



. In the event of such device drivers not being available, the


operations and maintenance manual for each appropriate unit of the


ot relieve the Supplier of any

office or other facility, in the installation and

specified in TCC Clause

.1 As specified in the TCC, the Supplier may be required to provide any or all of the following



notification to SUD of the pending termination, in sufficient time to permit SUD to


(ii) Following such termination, furnishing at no cost to SUD, the blueprints, drawings, and

specifications of the spare parts, if requested.

(iii) The vendor shall stock adequate spares as indented by SUD at their respecti

ensure a better uptime, at no cost SUD.

12. Warranty

12.1 The Supplier warrants that the Goods supplied under the Contract are new, unused,

recent or current models and that they incorporate all recent improvements in design and materials. The

Supplier further warrants that all Goods supplied under this Contract shall have no defect, arising from

design, materials or workmanship or

normal use of the supplied Goods in the conditions prevailing in India.

12.2 The warranty period shall be minimum 12 months from date of acceptance of the Goods. If, for

reasons attributable to the Supplier, these guarantees are not attained in whole or in part, the Supplier

shall, make such changes, modifications, and/or additions to the Goods or any part thereof as may be

necessary in order to attain the contractual guarantees specified in

expense and to carry out further performance tests

12.3 SUD shall promptly notify the Supplier in writing of any claims arising under this warranty.

12.4 In case an equipment, periphera

etc. are taken away for repairs, the vendor shall provide a similar standby equipment so that the

equipments can be put to use in the absence of the originals/replacements without disruptin

regular work.

12.5 Upon receipt of such notice, the Supplier shall, with all reasonable speed, in any case not later than 2

days, repair or replace the defective goods or parts thereof, without cost to SUD.

12.6 If the Supplier having been notified, fails to remedy the defect(s) within 2 days from the of receipt of

such notice , SUD may proceed to take such remedial action as may be necessary, at the

and expense and without prejudice to any othe

the Contract.

12.7 If during operation, the real Mean Time

component thereof does not prove to be within 70% (seventy percent) of the specified MT

Supplier shall replace the unit of component with another of at least the same performance and quality, at

no cost to SUD.

12.8 Maintenance Service:

12.8.1 Free on-site maintenance services shall be provided by the Supplier during the period of

The vendor will enter into AMC/Maintenance agreement with SUD after the expiry of the warranty

period of equipments for such a period that support of vendor is available for a period of

warranty period. SUD may at its discretio

AMC/Maintenance charges should be quoted separately in the commercial bid. The rate for Annual


such termination, furnishing at no cost to SUD, the blueprints, drawings, and

if requested.

(iii) The vendor shall stock adequate spares as indented by SUD at their respecti

ensure a better uptime, at no cost SUD.

.1 The Supplier warrants that the Goods supplied under the Contract are new, unused,



design, materials or workmanship or from any act or omission of the Supplier that may develop under

normal use of the supplied Goods in the conditions prevailing in India.

.2 The warranty period shall be minimum 12 months from date of acceptance of the Goods. If, for

to the Supplier, these guarantees are not attained in whole or in part, the Supplier


necessary in order to attain the contractual guarantees specified in the Contract at its own cost and

expense and to carry out further performance tests in accordance with TCC Clause 6.

.3 SUD shall promptly notify the Supplier in writing of any claims arising under this warranty.

.4 In case an equipment, peripheral or components (such as CPU, monitors, desktops/laptop


equipments can be put to use in the absence of the originals/replacements without disruptin

.5 Upon receipt of such notice, the Supplier shall, with all reasonable speed, in any case not later than 2

days, repair or replace the defective goods or parts thereof, without cost to SUD.

.6 If the Supplier having been notified, fails to remedy the defect(s) within 2 days from the of receipt of

such notice , SUD may proceed to take such remedial action as may be necessary, at the

and expense and without prejudice to any other rights which SUD may have against the Supplier under

.7 If during operation, the real Mean Time between Failures (MTBF) of any piece of equipment or

component thereof does not prove to be within 70% (seventy percent) of the specified MT


site maintenance services shall be provided by the Supplier during the period of


period of equipments for such a period that support of vendor is available for a period of

warranty period. SUD may at its discretion enter into AMC / Maintenance contract with the supplier. The


such termination, furnishing at no cost to SUD, the blueprints, drawings, and

(iii) The vendor shall stock adequate spares as indented by SUD at their respective Offices to

.1 The Supplier warrants that the Goods supplied under the Contract are new, unused, of the most



from any act or omission of the Supplier that may develop under

.2 The warranty period shall be minimum 12 months from date of acceptance of the Goods. If, for

to the Supplier, these guarantees are not attained in whole or in part, the Supplier


the Contract at its own cost and

.3 SUD shall promptly notify the Supplier in writing of any claims arising under this warranty.

desktops/laptops, switches


equipments can be put to use in the absence of the originals/replacements without disrupting SUD‟s

.5 Upon receipt of such notice, the Supplier shall, with all reasonable speed, in any case not later than 2

.6 If the Supplier having been notified, fails to remedy the defect(s) within 2 days from the of receipt of

such notice , SUD may proceed to take such remedial action as may be necessary, at the Supplier’s risk r rights which SUD may have against the Supplier under

Failures (MTBF) of any piece of equipment or

component thereof does not prove to be within 70% (seventy percent) of the specified MTBF, the


site maintenance services shall be provided by the Supplier during the period of warranty.


period of equipments for such a period that support of vendor is available for a period of 3 years including

n enter into AMC / Maintenance contract with the supplier. The



Maintenance Contract/Maintenance for the hardware & peripherals supplied is to be quoted in the

commercials.

12.8.2 The maximum response time for a maintenance complaint (i.e. time required for

maintenance engineers to report to the installations after a request call / telegram / fax /e

letter is written) shall not exceed 2

service centre is situated at the same location where the equipment/software are installed and 1 (one) day

in other cases.

12.8.3 It is expected that the average downtime of an item will be

(i.e. defined as number of days for which an item of equipment is not usable because of inability of the

Supplier to repair it). In case an item is not usable beyond the stipulated maximum downtime the Supplier

will be required to arrange for an immediate replacement of the same till it is repaired. Failure to arrange

for the immediate repair / replacement will be liable for penalty of Rs.500/

of penalty will be recovered from the balance pay

annual maintenance charges and/or by lodging a claim against the Supplier, as the case may be. In the

event of Balance Payable amount not sufficient to set off the liability of the Supplier under this

SUD shall be at liberty to proceed against the Supplier for recovery of the balance as may be advised.

13. Payment

13.1 Payment shall be made in Indian Rupees, in the following manner:

(i) On Delivery: Ninety (90) % of the order value on

of the Equipment ordered. Wherever installation could not be carried out by the vendor due to the site not

being ready even after 30 days after the last date for delivery mentioned in the purchase order, the

payment would be released upon Vendor

signed (with the office-seal affixed) by SUD

the Vendor has to give an undertaking to com

site is ready. As already stated, for reasons of delays in installation not attributable to SUD and/or in the

absence of vendor submitting the certificate within the stipulated period as mentioned

liquidated damages would be levied as stated above.

(iii) Balance payment: Ten (10)%

successful & satisfactory services by the vendor for the equipments supplied.

14. Prices Prices payable to the Supplier as stated in the Contract shall be firm and not subject to adjustment during

performance of the Contract, irrespective of reasons whatsoever, including exchange rate fluctuations,

changes in taxes, duties, levies, charges etc

15. Change Orders

15.1 SUD may, at any time, by a written order given to the Supplier, make changes within the general

scope of the Contract in any one or more of the

(a) Specifications;

(b) The method of shipment or packing;



.8.2 The maximum response time for a maintenance complaint (i.e. time required for

maintenance engineers to report to the installations after a request call / telegram / fax /e

letter is written) shall not exceed 2 (Two) hours from the receipt of such communication in case the


.8.3 It is expected that the average downtime of an item will be less than half the maximum downtime



equired to arrange for an immediate replacement of the same till it is repaired. Failure to arrange

for the immediate repair / replacement will be liable for penalty of Rs.500/- per day per item. The amount

from the balance payable amount for goods supplied, during warranty and/or


amount not sufficient to set off the liability of the Supplier under this


.1 Payment shall be made in Indian Rupees, in the following manner:

of the order value on installation, commissioning and SUD

of the Equipment ordered. Wherever installation could not be carried out by the vendor due to the site not


Vendor’s submission of a certificate from the location concerned, duly

seal affixed) by SUD‟s authorities concerned that site is not ready. In such a case, the Vendor has to give an undertaking to complete installation within a week of being informed that the


absence of vendor submitting the certificate within the stipulated period as mentioned

liquidated damages would be levied as stated above.

% will be paid after the expiry of 1 year Warranty/AMC period

successful & satisfactory services by the vendor for the equipments supplied.

Prices payable to the Supplier as stated in the Contract shall be firm and not subject to adjustment during


changes in taxes, duties, levies, charges etc.

.1 SUD may, at any time, by a written order given to the Supplier, make changes within the general

scope of the Contract in any one or more of the following:

method of shipment or packing;


.8.2 The maximum response time for a maintenance complaint (i.e. time required for Supplier’s maintenance engineers to report to the installations after a request call / telegram / fax /e-mail is made or

(Two) hours from the receipt of such communication in case the


less than half the maximum downtime



equired to arrange for an immediate replacement of the same till it is repaired. Failure to arrange

per day per item. The amount

, during warranty and/or


amount not sufficient to set off the liability of the Supplier under this head


installation, commissioning and SUD‟s acceptance of the Equipment ordered. Wherever installation could not be carried out by the vendor due to the site not


submission of a certificate from the location concerned, duly

s authorities concerned that site is not ready. In such a case,

plete installation within a week of being informed that the


absence of vendor submitting the certificate within the stipulated period as mentioned herein, the

after the expiry of 1 year Warranty/AMC period &

Prices payable to the Supplier as stated in the Contract shall be firm and not subject to adjustment during


.1 SUD may, at any time, by a written order given to the Supplier, make changes within the general


(c) The place of delivery; and/or

(d) The Services to be provided by the Supplier.

15.2 If any such change causes an increase or decrease in the cost of, or the time required for the

Supplier’s performance of any provisions under the Contract, an equitable adjustment shall be made in the Contract Price or delivery schedule, or both, and the Contract shall accordingly be amended. Any

claims by the Supplier for adjustment under this clause must be

Supplier’s receipt of SUD‟s changed order.

16. Delays in the Supplier’s Performance

16.1 Delivery of the Goods and performance of Services shall be made by the Supplier in accordance with

the time schedule prescribed by SUD.

16.2 If at any time during performance of the Contract, the Supplier or its subcontractor(s) should

encounter conditions impeding timely delivery of the Goods and performance of Services, the Supplier

shall promptly notify SUD in writing of

as practicable after receipt of the Supplier

discretion, extend the Suppliers‟ time for performance, with or without liquidatecase, the extension shall be ratified by the parties by amendment of the Contract.

16.3 Except as provided in the above clause, a delay by the Supplier in the performance of its delivery

obligations shall render the Supplier liable to

time is agreed upon without the application of liquidated damages.

17. Liquidated Damages

17.1 If the Supplier fails to deliver any or all of the Goods or perform the Services within the tim

period(s) specified in the Contract, SUD shall, without prejudice to its other remedies under the Contract,

deduct from the Contract Price, as liquidated damages, a sum equivalent to 1.00 percent per week or part

thereof of contract price subject to maxi

Goods or unperformed services for each week or part thereof of delay, until actual delivery or

performance. Once the maximum is reached, SUD may consider termination of the Contract.

18. Taxes and Duties

18.1 The Supplier will be entirely responsible for all applicable taxes, duties, levies, charges, license fees,

road permits, etc. in connection with delivery of products/equipments at site including incidental services

and commissioning. However Sales Tax /

applicable, will be made at actual, on production of suitable evidence of payment by the Supplier.

18.2 Tax deduction at Source: Wherever the laws and regulations require deduction of such

source of payment, SUD shall effect such deductions from the payment due to the Supplier. The

remittance of amounts so deducted and issuance of certificate for such deductions shall be made by SUD

as per the laws and regulations in force. Noth

responsibility to pay any tax that may be levied in India on income and profits made by the Supplier in

respect of this contract.


Services to be provided by the Supplier.

.2 If any such change causes an increase or decrease in the cost of, or the time required for the

performance of any provisions under the Contract, an equitable adjustment shall be made in

the Contract Price or delivery schedule, or both, and the Contract shall accordingly be amended. Any

claims by the Supplier for adjustment under this clause must be asserted within 7 days from the date of

s changed order.

. Delays in the Supplier’s Performance

.1 Delivery of the Goods and performance of Services shall be made by the Supplier in accordance with

SUD.

.2 If at any time during performance of the Contract, the Supplier or its subcontractor(s) should


shall promptly notify SUD in writing of the fact of the delay, it’s likely duration and its cause(s). As soon

Supplier’s notice, SUD shall evaluate the situation and may, at its

time for performance, with or without liquidated damages, in which

case, the extension shall be ratified by the parties by amendment of the Contract.

.3 Except as provided in the above clause, a delay by the Supplier in the performance of its delivery

obligations shall render the Supplier liable to the imposition of liquidated damages, unless an extension of

time is agreed upon without the application of liquidated damages.

.1 If the Supplier fails to deliver any or all of the Goods or perform the Services within the tim



thereof of contract price subject to maximum deduction of 10% of the delivered price of the delayed



.1 The Supplier will be entirely responsible for all applicable taxes, duties, levies, charges, license fees,


and commissioning. However Sales Tax / VAT will be paid extra. Payment of Octroi, entry

, on production of suitable evidence of payment by the Supplier.

.2 Tax deduction at Source: Wherever the laws and regulations require deduction of such



as per the laws and regulations in force. Nothing in the Contract shall relieve the Supplier from his


.2 If any such change causes an increase or decrease in the cost of, or the time required for the

performance of any provisions under the Contract, an equitable adjustment shall be made in

the Contract Price or delivery schedule, or both, and the Contract shall accordingly be amended. Any

asserted within 7 days from the date of

.1 Delivery of the Goods and performance of Services shall be made by the Supplier in accordance with

.2 If at any time during performance of the Contract, the Supplier or its subcontractor(s) should


likely duration and its cause(s). As soon

notice, SUD shall evaluate the situation and may, at its

d damages, in which

.3 Except as provided in the above clause, a delay by the Supplier in the performance of its delivery

the imposition of liquidated damages, unless an extension of

.1 If the Supplier fails to deliver any or all of the Goods or perform the Services within the time



mum deduction of 10% of the delivered price of the delayed



.1 The Supplier will be entirely responsible for all applicable taxes, duties, levies, charges, license fees,


VAT will be paid extra. Payment of Octroi, entry-tax, alone, if

, on production of suitable evidence of payment by the Supplier.

.2 Tax deduction at Source: Wherever the laws and regulations require deduction of such taxes at the



ing in the Contract shall relieve the Supplier from his



19. Supplier Integrity:

19.1 The Supplier is responsible for and

contract using state-of-the-art methods and economic principles and exercising all means available to

achieve the performance specified in the Contract.

20. Equipment & System Software The Supplier will accomplish preventive and breakdown maintenance activities to ensure that all

equipment execute without defect or interruption for at least 98% uptime for 24 hours a day, 7 days a

week of operation of the machine, worked on

configuration is out of service for more than a day, the Supplier shall either repair the defective unit

within 24 hours or immediately replace the defective unit or replace the same immediately at

The Supplier will respond to a site visit and commence repair work on the equipment within two (2)

hours of being notified of equipment malfunction. During warranty and later during AMC period, the

Supplier will, in addition to attending th

Maintenance once a quarter on a mutually convenient day. At the time of entering into AMC, Supplier

will be required to sign an AMC contract as per the format decided by SUD.

21. Award Criteria The SUD will award the Contract to the successful Bidder, out of the Bidders who have responded to SUD's Invitation for Quotation, who has been determined to qualify to perform the

Contract satisfactorily, and whose Bid has been determined to be substantia

lowest evaluated Bid.

22. Repeat Orders After a Purchase Contract is awarded to a Supplier, SUD may, at his discretion, award further Purchase Contracts to the same Supplier for all/some of the goods originally quoted by him

at the same/reduced prices up to a period of one year from the date of the first Purchase Contract without

calling for fresh quotations

23 .SUD’s Right to Reject Any or All Bids to annul the Bidding process and reject all Bids at any time, without thereby incurring any liability to the

affected Bidder or Bidders or any obligation to inform the affected Bidder or Bidders of the grounds for

SUD‟s action.


.1 The Supplier is responsible for and obliged to conduct all contracted activities in accordance with the

art methods and economic principles and exercising all means available to

achieve the performance specified in the Contract.

. Equipment & System Software Maintenance: The Supplier will accomplish preventive and breakdown maintenance activities to ensure that all


week of operation of the machine, worked on a quarterly basis. If any critical component of the entire


within 24 hours or immediately replace the defective unit or replace the same immediately at



Supplier will, in addition to attending the service calls as provided above, perform Preventive


will be required to sign an AMC contract as per the format decided by SUD.

The SUD will award the Contract to the successful Bidder, out of the Bidders who

have responded to SUD's Invitation for Quotation, who has been determined to qualify to perform the

Contract satisfactorily, and whose Bid has been determined to be substantially responsive, and is the

After a Purchase Contract is awarded to a Supplier, SUD may, at his discretion,

award further Purchase Contracts to the same Supplier for all/some of the goods originally quoted by him

the same/reduced prices up to a period of one year from the date of the first Purchase Contract without

SUD’s Right to Reject Any or All Bids SUD reserves the right to accept or reject any Bid, and rocess and reject all Bids at any time, without thereby incurring any liability to the


obliged to conduct all contracted activities in accordance with the

art methods and economic principles and exercising all means available to

The Supplier will accomplish preventive and breakdown maintenance activities to ensure that all


a quarterly basis. If any critical component of the entire


within 24 hours or immediately replace the defective unit or replace the same immediately at its own cost.



e service calls as provided above, perform Preventive


The SUD will award the Contract to the successful Bidder, out of the Bidders who

have responded to SUD's Invitation for Quotation, who has been determined to qualify to perform the

lly responsive, and is the

After a Purchase Contract is awarded to a Supplier, SUD may, at his discretion,

award further Purchase Contracts to the same Supplier for all/some of the goods originally quoted by him

the same/reduced prices up to a period of one year from the date of the first Purchase Contract without

SUD reserves the right to accept or reject any Bid, and

rocess and reject all Bids at any time, without thereby incurring any liability to the



List of SUD Life Offices Location

Sr. No. Location / City

1. Kolkata

2. Pune

3. Patna

4. Ludhiana

5. Bangalore

6. Ahmedabad

7. Bhopal

8. Lucknow

9. Hyderabad

10. Varanasi

11. Jaipur

12. Ernakulam

13. Guwahati

14. Ranchi

15. Chandigarh

16. Nagpur

17. Bhubaneswar


Location

Location / City

Ahmedabad

Chandigarh

Bhubaneswar

(Annexure D)


PROPOSAL FORM (TECHNICAL PROPOSAL)

(To be kept in the Technical Proposal Envelope)

Date: ..............................

To:

The Chief Executive Officer, Star Union Dai-ichi Life Insurance Company Limited


IT Park, Sector 30A,

Opp Vashi Rly Stn., Vashi

Navi Mumbai 400703

Gentlemen,

Re: Request for Proposal for set

Having examined the Proposal Documents, the receipt of which is hereby duly acknowledged, we,

the undersigned, offer to supply and

Proposal documents.

We undertake, if our Proposal is accepted, to deliver, install and commission the system in

accordance with the delivery schedule specified in

We agree to abide by the Proposal and the rates quoted therein.

Until a formal contract is prepared and executed, this Proposal, together with your written acceptance

thereof and your notification of award, shall constitute a binding Contract between us.

We undertake that, in competing for (and, if the award is made to us, in executing) the above

contract, we will strictly observe the laws against fraud and corruption in force in India namely

“Prevention of Corruption Act 1988”. We understand that you are no

any Proposal you may receive.

Dated this ....... day of ............................ 20…..

_________________________________

(signature)

Duly authorized to sign Proposal for and on behalf of

_________________________________


PROPOSAL FORM (TECHNICAL PROPOSAL)

be kept in the Technical Proposal Envelope)

ichi Life Insurance Company Limited

set-up of LAN


the undersigned, offer to supply and deliver Equipment/Software, in conformity with the said


accordance with the delivery schedule specified in clause 7.1 of Annexure C.

ree to abide by the Proposal and the rates quoted therein.



undertake that, in competing for (and, if the award is made to us, in executing) the above


“Prevention of Corruption Act 1988”. We understand that you are not bound to accept the lowest or

Dated this ....... day of ............................ 20…..

_________________________________ ________________________________

(in the capacity of)


_________________________________*****

FORM 1


deliver Equipment/Software, in conformity with the said




undertake that, in competing for (and, if the award is made to us, in executing) the above


t bound to accept the lowest or

________________________________



PROPOSAL FORM (PRICE PROPOSAL)

(To be kept in the Price Proposal Envelope)

To:

The Chief Executive Officer, Star Union Dai-ichi Life Insurance Company Limited


IT Park, Sector 30A,

Opp Vashi Rly Stn., Vashi

Navi Mumbai 400703

Gentlemen,

Re: Request for Proposal for

Having examined the Proposal Documents, the r


Proposal documents for the sum of .....................

such other sums as may be ascertained in accordance with the Schedule of Prices attached herewith

and made part of this Proposal.


accordance with the delivery schedule spec

We agree to abide by the Proposal and the rates quoted therein for the orders awarded by SUD.



We undertake that, in competing for (and, if the award is made


“Prevention of Corruption Act 1988”.

We understand that you are not bound to accept the lowest or any Proposal you may receiv

Dated this ....... day of ............................ 20….

_________________________________ ________________________________

(signature)


_________________________________


PROPOSAL FORM (PRICE PROPOSAL)

be kept in the Price Proposal Envelope)

Date: …………….....

ichi Life Insurance Company Limited

Re: Request for Proposal for set-up of LAN



Proposal documents for the sum of ..................... (Total Proposal amount in words and figures)

sums as may be ascertained in accordance with the Schedule of Prices attached herewith


accordance with the delivery schedule specified in clause 7.1 of Annexure C.




We undertake that, in competing for (and, if the award is made to us, in executing) the above


“Prevention of Corruption Act 1988”.

We understand that you are not bound to accept the lowest or any Proposal you may receiv

Dated this ....... day of ............................ 20….

_________________________________ ________________________________



_______****

FORM 2

Date: …………….....

eceipt of which is hereby duly acknowledged, we,


(Total Proposal amount in words and figures) or

sums as may be ascertained in accordance with the Schedule of Prices attached herewith





to us, in executing) the above


We understand that you are not bound to accept the lowest or any Proposal you may receive.


Price Schedule

Sr. No. Particulars

LAN Components

1 CAT 6 Cable Box (305 m)

2 CAT 6, 24 Port Patch Panel with Velcro

3 Cat6 Keystone Jack I/O

4 CAT 6 Patch Cords -1mtr

5 CAT 6 Patch Cords - 2mtr

6 Single Face Plate

7 Duplex Face plate

8 Blank Insert

9 25MM PVC Pipe/Casing

10 50MM PVC Casing/PVC Pipe

11 Flexible Pipe

12 Floor Raceway

13 Celing Raceway

14 Cable Tie

15 50 Pair Krone with Mounting Box

Rack Components

1 19 Inch 12 U Wall Rack

2 Horizontal 1 U Cable Manager

3 6 Socket Power Distribution Unit

4 Fixed Self Trey

5 Sliding Trey

6 Hardware for Mounting

Service Cost (New Office)

1 Cabling, Numbering & Labeling

2 Cabling, Numbering & Labeling

3 Documentation & Design Charges

4 Rack Dressing

5 Krone Box Mounting and Termination Charges

6 Installation and configuration of Managed Switch

7 Warranty & Maintenance for 1 year

8 Cable Ties for Field Cable (Bunching)


UOM

CAT 6 Cable Box (305 m) Box

CAT 6, 24 Port Patch Panel with Velcro Per No.

Per No.

1mtr Per No.

2mtr Per No.

Per No.

Per No.

Per No.

25MM PVC Pipe/Casing Capping Supply Per Mtr

50MM PVC Casing/PVC Pipe Per Mtr

Per Mtr

Per Mtr

Per Mtr

Per No.

50 Pair Krone with Mounting Box Per No.

Per No.

Horizontal 1 U Cable Manager Per No.

Socket Power Distribution Unit Per No.

Per No.

Per No.

Hardware for Mounting Patch Panel and Switch (Pack of 10) Per No.

Service Cost (New Office)

Labeling Charges for data Points Per Point

Labeling Charges for voice Points Per Point

Documentation & Design Charges per Site

per no.

Krone Box Mounting and Termination Charges per no.

Installation and configuration of Managed Switch per no.

Warranty & Maintenance for 1 year Per year

Cable Ties for Field Cable (Bunching) Packet

Form 3

Rate Weightage

30

10

10

Per Point

Per Point


Service Cost (Furnished Office with LAN available. Repairing

work to be done)

1

Testing, Fault Resolution, Numbering &

data Points

2

Testing, Fault Resolution, Numbering &

voice Points

3 Documentation Charges

4 Rack Dressing

5 Krone Box Mounting and Termination Charges

6 Installation and configuration of Managed Switch

7 Warranty & Maintenance for 1 year

8 Cable Ties for Field Cable (Bunching)

Switch

1

48 Port Managed Switch 10/100/1000 (Cisco/HP/Juniper) with

3 Yrs warranty

2


3 Yrs warranty

* Please provide separate prices for CISCO, HP & Juniper


Service Cost (Furnished Office with LAN available. Repairing

Testing, Fault Resolution, Numbering & Labeling Charges for

Per Point

Testing, Fault Resolution, Numbering & Labeling Charges for

Per Point

Documentation Charges per Site

per no.

Mounting and Termination Charges per no.

Installation and configuration of Managed Switch per no.

Warranty & Maintenance for 1 year Per Year

Cable Ties for Field Cable (Bunching) Packet

Switch 10/100/1000 (Cisco/HP/Juniper) with

Per No.


Per No.

Please provide separate prices for CISCO, HP & Juniper separately.

10

Per Point

Per Point

40


THIS AGREEMENT made the ___ day of ________ ____ between

Insurance Company Ltd. ( (hereinafter called “the Purchaser”) of the one part and ___________________ (name of the supplier

______________________________________________________ (hereinafter called "the

Supplier") of the other part: WHEREAS

services viz. _______________________________

Goods and ancillary services) and has accepted a Bid by the Supplier for the supply of those goods

and services at a sum of __________________ (

called “the Contract Price”). NOW THIS AGREEMENT WITNESSETH AS FOLLOWS:

1. In this Agreement words and expressions shall have the same meaning as are respectively assigned

to them in the Conditions of Contract referred to.

2. The following documents of bid

and be read and construed as part of this Agreement, viz.:

(a) Price Schedule submitted by the Bidder;

(b) The Schedule of Requirements;

(c) The Technical Specifications;

(d) The Terms and Conditions of Contract;

(e) The Purchaser’s Notification of Award.

3. In consideration of the payments to be made by the Purchaser to the Supplier as hereinafter

mentioned, the Supplier hereby covenants with the Purchaser to provide the goods

to remedy defects therein, in conformity in all respects with the provisions of the Contract.

4. The Purchaser hereby covenants to pay the Supplier in consideration of the provision of the goods

and services and the remedying of defects

become payable under the provisions of the Contract at the times and in the manner prescribed by the

Contract.

5. Neither party shall disclose the confidential information to a third party. The parties wtimes, maintain confidentiality regarding the contents of this Agreement and proprietary

information including any business, technical or financial information.


CONTRACT FORM

made the ___ day of ________ ____ between Star Union Dai(hereinafter called “the Purchaser”) of the one part and

name of the supplier) having its Registered Office at


WHEREAS the Purchaser invited Bids for certain Goods and ancillary

services viz. ______________________________________________________ (brief description of

) and has accepted a Bid by the Supplier for the supply of those goods

and services at a sum of __________________ (Contract Price in words and figures)

NOW THIS AGREEMENT WITNESSETH AS FOLLOWS:


to them in the Conditions of Contract referred to.

2. The following documents of bid no. SUD/IT/LAN/001 dated 29/10/2009 shall be deemed to form

and be read and construed as part of this Agreement, viz.:

(a) Price Schedule submitted by the Bidder;

Schedule of Requirements;

Technical Specifications;

Terms and Conditions of Contract;

Notification of Award.


mentioned, the Supplier hereby covenants with the Purchaser to provide the goods and services and



and services and the remedying of defects therein, the Contract Price or such other sum as may


Neither party shall disclose the confidential information to a third party. The parties w

times, maintain confidentiality regarding the contents of this Agreement and proprietary

information including any business, technical or financial information.

Union Dai-ichi Life


the Purchaser invited Bids for certain Goods and ancillary

brief description of

) and has accepted a Bid by the Supplier for the supply of those goods

Contract Price in words and figures) (hereinafter

NOW THIS AGREEMENT WITNESSETH AS FOLLOWS:


shall be deemed to form


and services and



therein, the Contract Price or such other sum as may


Neither party shall disclose the confidential information to a third party. The parties will, at all

times, maintain confidentiality regarding the contents of this Agreement and proprietary

…2/-


Brief particulars of the goods and services, which shall be supplied

under:

Sr. No. Brief Description of Goods &

Services

TOTAL VALUE: (Rs.) ________________

DELIVERY SCHEDULE: As per purchase order.

IN WITNESS whereof the parties hereto have caused this Agreement to be executed in accordance

with their respective laws the day and year first above written.

Signed, Sealed and Delivered by the

Said........................................ (For the Purchaser)

In the presence of ……………………..

Signed, Sealed and Delivered by the said



Brief particulars of the goods and services, which shall be supplied / provided by the Supplier, are as

Brief Description of Goods & Unit Price (Rs.) Quantity to be supplied

TOTAL VALUE: (Rs.) ________________

As per purchase order.

whereof the parties hereto have caused this Agreement to be executed in accordance

with their respective laws the day and year first above written.

Signed, Sealed and Delivered by the

(For the Purchaser)

of ……………………..

Signed, Sealed and Delivered by the said........................................... (For the Supplier)


rovided by the Supplier, are as

Total Price (Rs.)

whereof the parties hereto have caused this Agreement to be executed in accordance

For the Supplier)