starting/sustaining universal team milt mckenna, co-coordinator, pbis md maryland state department...
TRANSCRIPT
Starting/Sustaining Universal Team
Milt McKenna, Co-Coordinator, PBIS MDMaryland State Department of [email protected]
Susan Barrett, Co-Coordinator, PBIS MD Sheppard Pratt Health [email protected]
Roundtable Session
40 minutes Overview of MD Model 15 minutes Q & A 15 minutes Small Group Dialogue 10 Group Sharing Closing Comments
Questions What are the structures/ procedures/
features that allow school teams to be prepared for the training ?
What are the structures/ procedures/ features that school teams need to sustain?
Advanced Organizer
Critical FeaturesPreparing Teams For SuccessTeam TrainingTeam Sustaining
Training Materials
Sample Training ManualTeri Palmer and Anne Todd
Sample Agenda Content Powerpoints Activities Examples
Preparing Teams
District Support ID Coach Stipends Staff Development
Administrator Active Role Representative Team- (shared vision,
common experience) Data guiding action planning Establish Meeting Cycle
Training Day
Seating Arrangement Agenda allows for time for action
planning, networking and sharing Clarifying next steps and expectations
Sustaining Teams/Follow-up
Continuous training opportunities Coach as cheerleader/positive nag Accountability Exemplar Program
The Maryland Model
Pennsylvania
Delaw
are
D.C.
Virginia
West Virginia
BIG IDEA
How to set school teams up for success!
Maryland Model
Preparing Teams For Success
Team TrainingTeam Sustaining
Coordination/ Collaboration
M S D E S h ep p ard P ra tt Jo h n s H o p k in s U n ive rs ity L o ca l S ch oo l S ys te m s
P B IS
1999 2000 2001 2002 2003 2004
MD Implementation Model
State Leadership Team Local School System (LSS)
Contact/PBIS County Coordinator/Coach Facilitator
Behavior Support Coaches School Teams and Team Leaders
State Leadership Team:Diversified
MSDE Division of Special Education/ Early Intervention Services
MSDE Division of Student and School Services
Sheppard Pratt Health System Johns Hopkins University LSS Behavior Support Coaches
Behavior Support Coaches 94 Behavior Support Coaches
Itinerant positions/funded by LSS Meet 5 times/year
Networking Regional Meetings Workgroups
July Institute Dinner Coaches Newsletter/Calendar Coach as Recruiter Coach Facilitator
School Teams
Volunteer !!! Principal endorsement/participation 3 year commitment Representative of Staff Collect data/use for decision making
Meeting Cycle
Spring Forum (March 16th – 400) July Institute Coaches Meetings (5/year) Regional Team Leader/Coach
Meetings (2/year) Schools serving students with
special needs - MANSEF (2/year) High Schools – (2/year)
Spring Forum
Purpose: Recruitment (March 16 – 400) Date set one year in advance Participants:
Administrators from interested schools (160) Potential coaches
School presentations
Planning Phase I Begins
Planning Phase I (March-July)Task Completion date
Principal agrees to actively support and participate March 16
Allocate time during staff meetings for PBIS April 15
Identify team members and team leader April 15
Submit Summer Institute application April 15
Complete Team Implementation Checklist May 1
Establish 80% staff commitment May 1
Identify Behavior Support Coach (appointed by LSS) May 1
Allocate resources for PBIS in school budget June 1
Complete PBIS Staff Survey June 1
Complete School Profile June 1
PBIS Leadership Team visit: completion of SET June 1
Revise/Update Office Referral Form July 22
Entire team attends MD Institute 2004 July 22 & 23
Schedule at least 2 full day Aug team meetings for team planning July 23
Maryland ModelPreparing Teams For Success
Team TrainingTeam Sustaining
July Institute
Trainers: George, Teri, MD Team Day 1: Coaches Day 2 & 3: Returning Team Training Day 4 & 5: New Team Training Exemplar Exhibits
ReceptionRaffles
Planning Phase II Begins
Training Day Issues
Organization by School Team Organization by Level
ElementaryMiddleHighSpecial
Exemplar Displays (Reception)
Maryland ModelPreparing Teams For SuccessTeam Training
Team Sustaining
Planning Phase II
July 16- September 30 (Year 1)
Task Completion DateComplete Annual Action Plan (Form H) September 1, submit to coach
Complete PBIS Team Implementation Checklist (Form A)
September 1, submit to coach
Conduct at least 2 full day team meetings in August. The following critical features should be finalized and presented to staff before the start of school: (refer to the Form A) ID 3-5 positively stated rules/expectations Design rules matrix Design lesson plans for teaching behavioral
expectations Design teacher expectations for all settings Design school-wide system for positively rewarding staff and students
September 1
Present Overview of PBIS to school staff September 16
Present results of PBIS staff survey (Form F) September 16
Provide Coach with:Updated roster of team membersTeam Meeting Schedule
September 16
Planning Phase III
November-January (Year 1)
Task Completion Date
Collect discipline data (office referrals) byInfraction, time, location, student, frequency)
Ongoing
Meet with PBIS team weekly Ongoing
Schedule feedback to staff (data generated reports and PBIS updates are given regularly to staff)
Ongoing
Complete Documentation-refer to Maryland Matrix
Ongoing
Conduct meeting with PBIS state Leadership Team (Team will arrange with team leader and coach)
December 20
Establish regular contact with behavior support coach
Ongoing
Maryland Matrix Form Name Who Fills It Out To Whom
Form Is Sent Frequency Coach Submits
Items to Leadership 1 Form A: Positive Behavior
Support Team Implementation Checklist
Team Chairperson Team Coach Monthly Send to Susan Barrett by 10th of each month
2 Form B: School Team (#2)
– On-Going Activity Monitoring
Team Chairperson Team Coach Monthly Send to Susan Barrett by 10th of each month
3 Form C: Coach’s
Implementation Checklist Team Coach Susan Barrett Monthly Send to Susan Barrett by
10th of each month 4 Form D: Coach’s Activity
Log Team Coach Susan Barrett Monthly Send to Susan Barrett by
10th of each month 5 Form E: School Profile Team Chairperson Team Coach 1. Spring, prior to Summer
Institute 2. Update Annually
Send to Susan Barrett by June 30th
6 Form F: PBS (Staff)
Survey: Self Assessment Team Chairperson (School Staff completes and summarizes data)
Team Coach 1. Spring, prior to Summer Institute 2. Spring Annually
Send to Susan Barrett by June 30th
7 Form G: Committee/
Workgroup Review Team Chairperson Team Coach 1. Fall of Start-up Year
2. Spring Annually Send to Susan Barrett by October 15th
8 Form H: Annual Action
Plan Team Chairperson Team Coach Fall of Start-up Year
Reviewed/Updated Annually Send to Susan Barrett by October 15th
DATA
School by School Data- SET Establish Local Exemplars Showcase efforts and successes
throughout year State and Local Conferences
SWIS Cost/Benefit Analysis
Group Cost Benefit
Office Referral Reduction Across
12 PBIS schools= 5,606 If one Office Referral=15 minutes of
administrator time, then 5,606 x 15=84,090 minutes
1401.15 hours or
233 days of administrator time recovered and reinvested.
Group Cost Benefit
Office Referral Reduction
Across 12 PBIS Schools =5,606 If students miss 45 minutes of instruction for each
Office Referral, 5,606 X 45=252,270 minutes4204.50 hours or
700 days of instructional time recovered!!!!!
Sustaining PBIS Exemplar Program Regular State-Wide & Regional Meetings
CoachesTeam Leaders
Ongoing Training Ongoing Support:
Behavior Support Coaches District Level Team and State Leadership Team
Q & A Small Group Dialogue-similarities/
differences in approach/content;other examples of activities used in training/coaching
Group Sharing-one idea/example from each group
Closing Comments