state of minnesota data sharing agreement between … · ohe is a state educational authority as...

STATE OF MINNESOTA DATA SHARING AGREEMENT BETWEEN

THE OFFICE OF HIGHER EDUCATION AND A MINNESOTA INSTITUTION

This Agreement is entered into by the Minnesota Office of Higher Education (OHE) and _____________________________________ (The Institution) to share data from the Minnesota Statewide Longitudinal Education Data System (SLEDS) via SLEDS Postsecondary Data Mart on the Secured Reports section of the Minnesota Department of Education’s website.

SLEDS is a linkable data repository that organizes and analyzes education and workforce data; facilitates creation of summary reports for use by stakeholders; and creates data analytic tools for education and workforce research and evaluation to provide timely and relevant information for policy and practice. SLEDS will help identify viable pathways for individuals in achieving successful outcomes in education and work; inform decisions to support and improve education and workforce policy and practice; and assist in creating a more seamless education and workforce system for all Minnesotans. SLEDS is populated with education and workforce data collected from the contributing state agencies OHE, the Minnesota Department of Education, and the Minnesota Department of Employment and Economic Development.

Parties

1. OHE is the state agency responsible for collecting data on students enrolling in and completing postsecondary education. OHE is a state educational authority and has corresponding authority and responsibility to evaluate postsecondary education in Minnesota.

2. OHE is the chair of the Minnesota P-20 Education Partnership SLEDS Governance Committee, governing body for SLEDS, which includes leadership representatives from the contributing state agencies and provides oversight and direction for SLEDS in accordance with Minn. Stat. § 127A.70, subd. 2, Minn. Stat. § 116J.401, and Minn. Stat. § 13.32, subds. 6 and 11. OHE receives state general funds for operation and management of SLEDS.

3. The Institution is a postsecondary institution subject to the Family Educational Rights and Privacy Act, 20 U.S.C. 1232g, and 34 C.F.R. 99 (FERPA) which provides data to the OHE for use in SLEDS.

Legal Authority for Data Sharing

4. State and federal data practices laws govern the data that will be shared pursuant to this Agreement, including but not limited to the Family Education Rights and Privacy Act (FERPA), 20 U.S.C 1232g, and implementing regulations at 34 C.F.R. Part 99; and the Minnesota Government Data Practices Act (MGDPA), Minnesota Statutes, Chapter 13.

SLEDS Postsecondary Data Mart Data Sharing Agreement (2019; updated 06/13/2019)

5. OHE is authorized under FERPA and Minn. Stat. § 13.32, subd. 3(e), to disclose otherwise private educational data regarding individual students to another entity in certain circumstances. OHE is a state educational authority as described in 34 C.F.R. § 99.31(a)(3). In accordance with 34 C.F.R. § 99.31(a)(6), FERPA permits state educational authorities to redisclose data received from local educational authorities and educational institutions without prior consent to an authorized representative, as defined by 34 C.F.R. § 99.3. Any such redisclosure must comply with the requirements of 34 C.F.R. § 99.35(a) and (b); this agreement and its provisions satisfy those requirements. Finally, this agreement complies with Minn. Stat. § 13.32, subd. 3(e), of the MGDPA, which permits disclosure of private student data pursuant to FERPA.

6. The Institution is hereby designated as OHE’s authorized representative for purposes of evaluating the impact of postsecondary educational programs and services on student achievement, college readiness and employment outcomes.

7. This data sharing agreement is also consistent with the SLEDS Data Access and Management Policy, which requires data sharing agreements for all access to SLEDS data.

Purpose and Scope

8. The purpose of this Agreement is to give The Institution access to de-identified individual student-level SLEDS data on students who are or have received educational services from the institution. Data in the SLEDS Postsecondary Data Mart will allow The Institution to evaluate its educational programs on a systems level. It will also help The Institution determine the pathways, progress, and predictors of pre- and post-college activity for its students, including but not limited to how students who enroll in and/or graduate from The Institution are prepared for post-secondary education, whether students enroll in, persist and complete post-secondary education; and employment after completion of a post-secondary program.

9. For purposes of this Agreement, Summary Data is defined as statistical records and reports aggregated from data on individuals in a way that individuals are not identified and from which neither their identities nor any other characteristic that could uniquely identify an individual is ascertainable.

10. Identification of institutions in summary data is limited under this Agreement to the following circumstances:

i. Summary data published pursuant to state or federal mandate, including but not limited to Minn. Stat. §136A.121 Subd. 20, and Workforce Innovation and Opportunity Act (WIOA);

ii. Summary data approved as part of SLEDS web-based data tools including, but not limited to SLEDS mobile analytics; Graduate Employment Outcomes, published reports (Getting Prepared 2016) or other SLEDS branded research products;

iii. Summary directory data, including enrollment counts, and awards conferred counts, and


iv. Summary data used by another institution for internal planning and management and not for publication created from data provided as part of the SLEDS Postsecondary Data Mart.

Duties

9. OHE responsibilities. OHE will:

A. Create and maintain a secure Postsecondary Data Mart from data elements in SLEDS, and make the Data Mart available to The Institution on the Secured Reports section of the Minnesota Department of Education’s website.

B. Populate the Postsecondary Data Mart with data on The Institution’s students on an ongoing, periodic basis consistent with this Agreement. Data elements to be shared are listed in Attachment 1 and Attachment 2. Data from all available years will be made available within a reasonable time after this Agreement is fully executed. Additional data will be added annually when it becomes available.

10. The Institution responsibilities. The Institution will:

A. Comply with the terms of this Agreement.

B. Through its authorized representative, approve staff access to Postsecondary Data Mart on the SLEDS Secured Reports website in a manner consistent with governing data practices laws, including FERPA and Minn. Stat. § 13.32. FERPA requires that a local educational agency must determine that school officials have a legitimate educational interest before those officials have access to a student’s educational records. The authorized representative will approve staff access on a case-by-case basis for each individual staff person who will have access to the Postsecondary Data Mart. By approving each individual staff person for access to the Postsecondary Data Mart, The Institution and its authorized representative assure that they have made a determination that each staff person to be granted access has a legitimate educational interest.

C. Notify OHE in a timely manner when a staff person’s access to the Postsecondary Data Mart should be revoked because they no longer have a legitimate educational interest for any reason, including but not limited to change of job responsibilities or departure or termination from employment with The Institution.

D. Not give others within or outside The Institution access to the Postsecondary Data Mart or individual-level information retrieved via the Postsecondary Data Mart. Summary data and summary analyses created from SLEDS data that do not potentially identify individual students can be used and shared.

E. Understand and comply with all of the Data Practices Provisions of this Agreement.


Data Practices Provisions

11. OHE and The Institution each agree to comply with all provisions of the Family Education Rights and Privacy Act (FERPA) and related federal regulations, the Minnesota Government Data Practices Act (MGDPA), and any and all other applicable state and federal laws governing the privacy, security, and dissemination of the SLEDS data shared pursuant to this Agreement and all data created, collected, received, stored, used, maintained, or disseminated by OHE under this Agreement. Each party is individually responsible for compliance with laws and regulations governing or affecting the collection, storage, use, sharing, disclosure and dissemination of private data. Nothing in this Agreement shall be construed to allow either party to maintain, use, disclose or disseminate student information in a manner not permitted by federal or state law.

12. The Institution understands that personally identifiable information or potentially personally identifiable information maintained by either party to this Agreement is subject to the privacy and confidentiality provisions of federal and state laws including, but not limited to, FERPA, the MGPDA, and the Individuals with Disabilities Education Act and implementing regulations (20 U.S.C. § 1417(c) and 34 C.F.R. Chapter 300).

13. Data shared pursuant to this Agreement will be made available to The Institution by OHE through secure means as required under the SLEDS Data Access and Management Policy. Specifically, OHE will share data with The Institution via the Postsecondary Data Mart that will be created and made available to The Institution on the Secured Reports section of the Minnesota Department of Education’s website, or other secure means.

14. The Institution agrees to use the SLEDS data it receives only to the extent necessary to evaluate its educational programs, student achievement and preparedness, post-secondary success, and employment outcomes and for any other use approved by the SLEDS Executive Committee. The Institution will not use the individual-level data for any other purpose.

15. The Institution and its contractors and agents will comply with the minimum necessary collection rule set forth in the MGDPA. The collection, creation, use, maintenance, and disclosure by The Institution of data on individuals will be limited to that necessary for the administration and management of programs specifically authorized by the legislature or mandated by the federal government. See Minn. Stat. § 13.05, subd. 3.

16. Data exchanged under this Agreement may not be duplicated, disseminated or used by The Institution for another purpose or program without the express written permission of SLEDS Executive Committee. All copies of data of any type, including any modifications or additions to data from any source that contains information regarding individuals, are subject to the provisions of this Agreement in the same manner as the original data. Summary data and summary analyses created from SLEDS data that do not potentially identify individual students are not subject to this requirement.


17. The Institution agrees that only those employees, contractors, and agents who need to have access to data provided under this Agreement because they are conducting work directly related to federal or state mandatory reporting will have access to the data. The Institution agrees to provide OHE with a list of staff members currently assigned to SLEDS upon request.

18. The Institution agrees that all employee, contractors, and agents who receive data provided pursuant to this Agreement will agree in writing to comply with all applicable data practices and data privacy laws and regulations, and will complete required data practice and security training consistent with the Data Access & Management Policy.

19. All employees, contractors, and agents of the Institution who have access to the data shared under this Agreement will comply with all applicable federal and state laws with respect to the data shared under this Agreement.

20. The Institution agrees that all individuals having access to data under this Agreement are subject to adequate supervision to ensure compliance with applicable federal and state data practices laws.

21. The Institution will only disclose summary data that does not potentially identify any individual in any public reporting of data shared under this Agreement.

22. If the Institution receives a data request for SLEDS data it will consult with OHE regarding how to respond to the data request.

23. The Institution will use reasonable efforts to store and process all data collected, created, used, maintained, or disclosed in such a way that unauthorized persons cannot retrieve the information by means of a computer, remote terminal, or any other means. The Institution will use appropriate safeguards to prevent use or disclosure of private data on individuals by its employees, contractors, and agents, including but not limited to implementation of administrative, physical, and technical safeguards to reasonably and appropriately protect the privacy and integrity of individual-level data that it creates, receives, maintains or transmits under this Agreement.

24. The Institution will report any known data security or data privacy incidents to OHE as soon as they become known. For purposes of this Agreement, security incident means the unauthorized access, use, disclosure, modification, or destruction of information or interference with system operations in SLEDS. Privacy incident means violation of the MGDPA or any other applicable state or federal data practices laws, including, but not limited to, improper and/or unauthorized use or disclosure of protected information and breach of security of information as defined by Minnesota Statutes, Section 13.055. This report must be made in writing and submitted to the authorized representatives after the security or privacy incident is discovered by The Institution.

25. The Institution will destroy data received pursuant to this Agreement when it is no longer needed for evaluation of its education programs or if this or subsequent Agreements are terminated.


26. The Institution will use a secure method of destruction that prevents inadvertent release of any data and protects the privacy and confidentiality of the data before, during, or after the destruction process. After The Institution has destroyed any data, The Institution will send a letter to OHE that confirms the method and date of the data destruction.

27. Summary data and summary analyses created from SLEDS data are not subject to the destruction requirements of paragraphs 25 and 26.

28. OHE retains the right to conduct audits or other monitoring of The Institution’s policies, procedures, and systems related to storage and analysis of SLEDS data. The Institution agrees to allow OHE reasonable access if OHE conducts any audit or monitoring.

29. If OHE determines that The Institution has violated this Agreement, OHE reserves the right to request that The Institution destroys all de-identified or anonymized data received under this Agreement.

30. Liability. No party will be liable for violations of any applicable laws, or the terms of this Agreement, indirectly or directly arising out of or resulting from, or in any manner attributable to the actions of the other party.

31. Transfer. No party may assign or transfer any rights or obligations under this Agreement without prior written consent of the other party.

32. Amendment. Any amendments to this Agreement shall be in writing and shall be executed as an amendment to the Agreement. Data Access Requests approved by the SLEDS Executive Committee will be amendments to this Agreement.

33. Termination. This Agreement may be canceled by any party at any time, with or without cause, upon thirty (30) days written notice to the other parties. Each party specifically reserves the right to immediately cancel this Agreement should a party, in its sole discretion, determine that private or confidential student information has been released in a manner inconsistent with this Agreement or has not been maintained in a secure manner.


34. Authorized Representatives.

OHE authorized representative:

Meredith Fergus Manager Financial Aid Research / SLEDS Coordinator Office of Higher Education 1450 Energy Park Drive St. Paul, Minnesota 55108 (651) 259-3963 [email protected]

The Institution authorized representative: [name] Title [address] [phone number] [email]

35. Effective Dates. The effective dates of the Amendment shall be upon the date of execution by the Institution to June 30, 2024.

The parties have caused this Agreement to be duly executed, intending to be bound by it.

Office of Higher Education:

_____________________________________ ______________________ Dennis Olson Date Commissioner Minnesota Office of Higher Education

The Institution:

_____________________________________ ______________________ [name] Date Title Institution Name

mailto:[email protected]

ATTACHMENT 1

DATA ELEMENTS TO BE SHARED

Enrolled Students

One record per Enrolled Student per Fiscal Year Selected as reported by The Institution to OHE

Row # Field Description Time Period Source 1 SLEDS Person ID Random ID assigned to student by SLEDS SLEDS 2 Registration Type Registration Type reported to OHE in this FY of Enrollment Fiscal Year Selected OHE PS Enrollment 3 Reported Fiscal Year Fiscal Year of Enrollment Selected (Fall 2013 = Fiscal Year 2014) Fiscal Year Selected OHE PS Enrollment 4 System System of Enrollment (e.g. MnSCU) Fiscal Year Selected OHE PS Enrollment 5 Status Enrolled or Completed Fiscal Year Selected OHE PS Enrollment 6 OHE Code OHE Code of College Fiscal Year Selected OHE PS Enrollment 7 College Name College Name Fiscal Year Selected OHE PS Enrollment 8 Student Level Student Level reported in this FY of Enrollment Fiscal Year Selected OHE PS Enrollment 9 Race/Ethnicity Race/Ethnicity reported in this FY of Enrollment Fiscal Year Selected OHE PS Enrollment 10 PS Gender Gender reported in this FY of Enrollment Fiscal Year Selected OHE PS Enrollment 11 Age Age as of this FY of Enrollment Fiscal Year Selected OHE PS Enrollment 12 Season Term of Enrollment this FY Fiscal Year Selected OHE PS Enrollment 13 K12 District Number District of High School Graduation or Last Reported Enrollment Last Reported in K12 MDE K12 Enrollment 14 K12 District Type District Type Last Reported in K12 MDE K12 Enrollment 15 K12 District Name District Name Last Reported in K12 MDE K12 Enrollment 16 K12 School Number School Number Last Reported in K12 MDE K12 Enrollment 17 K12 School Name School Name Last Reported in K12 MDE K12 Enrollment 18 HS Grad Year Year Last Reported in K12 MDE K12 Enrollment 19 K12 Status End Code Status at end of school year Last Reported in K12 MDE K12 Enrollment 20 K12 Gender Gender last reported in K12 Last Reported in K12 MDE K12 Enrollment

SLEDS Postsecondary Data Mart Data Sharing Agreement (2019; updated 06/13/2019) Page 2

Row # Field Description Time Period Source 21 K12 Ethnicity Race/Ethnicity last reported in K12 Last Reported in K12 MDE K12 Enrollment

22 LEP Flag An indicator of whether this student has been assessed as needing additional English language instruction. Last Reported in K12 MDE K12 Enrollment

23 SPE Flag Indicator if the student was ever identified as Special Education Last Reported in K12 MDE K12 Enrollment

24 FRP Flag 9th Grade Indicator if the student enrolled in Free or Reduced Price Lunch in 9th grade 9th grade MDE K12 Enrollment




28 MIG Flag

An indicator of whether the student has had a qualifying move within an eligible time period for temporary or seasonal agricultural or fishing work. Last Reported in K12 MDE K12 Enrollment

29 PSEO Options Indicator 9th Grade Indicator if the student participated in PSEO during 9th grade 9th grade MDE K12 Enrollment




33 PSEO Concurrent 9th Grade

Indicator if the student participated in Concurrent Enrollment during 9th grade 9th grade MDE K12 Enrollment






Row # Field Description Time Period Source



37 Homeless Flag Indicates if the student was determined to meet the federal definition of homeless at some time during the school year. Last Reported in K12 MDE K12 Enrollment

38 Gifted/Talented Flag Indicates if a student has participated in a program designed for gifted/talented students. Last Reported in K12 MDE K12 Enrollment

39 Home Primary Language

A code indicating the language the student first learned to speak, the language spoken most of the time, or the language usually spoken at home. Last Reported in K12 MDE K12 Enrollment

40 Primary Disability Code

The type of impairment or disability associated with a student as indicated in an IEP, IFSP, or IIIP. Last Reported in K12 MDE K12 Enrollment

41 Independent Study

An indicator of whether this student's membership hours include time the studentcompleted work independently off-site in a state-approved independent study program. Last Reported in K12 MDE K12 Enrollment

42

HS State Accountability Test Math Test Name Accountability Test Name Last Reported in K12 MDE K12 Assessment

43

HS State Accountability Test Math Year Participated Year Test Taken Last Reported in K12 MDE K12 Assessment

44

HS State Accountability Test Math Proficiency

Indicates whether or not a student was evaluated to be proficient in the subject matter measured by this assessment. Last Reported in K12 MDE K12 Assessment

45

HS State Accountability Test Math Achievement

Indicates if the student Does Not Meet/Partially Meets/Meets/Exceeds Standards specific to the particular assessment given. Last Reported in K12 MDE K12 Assessment

46

HS State Accountability Test Math Scale Score

Range for each score is 01-36. A score of (- -) means that test was omitted by student. If any score is (- -), the Composite Score is set to (- -). Last Reported in K12 MDE K12 Assessment



47

HS State Accountability Test Reading Test Name Accountability Test Name Last Reported in K12 MDE K12 Assessment

48

HS State Accountability Test Reading Year Participated Year Test Taken Last Reported in K12 MDE K12 Assessment

49

HS State Accountability Test Reading Proficiency


50

HS State Accountability Test Reading Achievement


51

HS State Accountability Test Reading Scale Score


52

HS State Accountability Test Science Test Name Accountability Test Name Last Reported in K12 MDE K12 Assessment

53

HS State Accountability Test Science Year Participated Year Test Taken Last Reported in K12 MDE K12 Assessment

54

HS State Accountability Test Science Proficiency


55

HS State Accountability Test Science Achievement




56

HS State Accountability Test Science Scale Score


57 ACT Composite Score Max composite score reported for this student to MDE Max Score reported to MDE ACT

58 ACT Date Test Taken Time associated with Max Composite Score Max Score reported to MDE ACT

59 ACT Math Scale Score Scale Score associated with Max Composite Score Max Score reported to MDE ACT

60 ACT Reading Scale Score Scale Score associated with Max Composite Score

Max Score reported to MDE ACT

61 ACT English Scale Score Scale Score associated with Max Composite Score


62 ACT Science Scale Score Scale Score associated with Max Composite Score


63 AP Biology Exam Grade Students who take the AP will get a score ranging from 1 to 5. Course Grade, if taken

64 AP Calculus AB Exam Grade Students who take the AP will get a score ranging from 1 to 5. Course Grade, if taken AP

65 AP Chemistry Exam Grade Students who take the AP will get a score ranging from 1 to 5. Course Grade, if taken AP

66

AP English Language and Composition Exam Grade Students who take the AP will get a score ranging from 1 to 5. Course Grade, if taken AP

67

AP English Literature and Composition Exam Grade Students who take the AP will get a score ranging from 1 to 5. Course Grade, if taken AP

68 AP Human Geography Exam Grade Students who take the AP will get a score ranging from 1 to 5. Course Grade, if taken AP



69 AP Music Theory Exam Grade Students who take the AP will get a score ranging from 1 to 5. Course Grade, if taken AP

70

AP Physics C Electricity and Magnetism Exam Grade Students who take the AP will get a score ranging from 1 to 5. Course Grade, if taken AP

71

AP Physics C Mechanics Exam Grade Students who take the AP will get a score ranging from 1 to 5. Course Grade, if taken AP

72 AP Psychology Exam Grade Students who take the AP will get a score ranging from 1 to 5. Course Grade, if taken AP

73 AP Statistics Exam Grade Students who take the AP will get a score ranging from 1 to 5. Course Grade, if taken AP

74

AP US Government and Politics Exam Grade Students who take the AP will get a score ranging from 1 to 5. Course Grade, if taken AP

75 AP United States History Exam Grade Students who take the AP will get a score ranging from 1 to 5. Course Grade, if taken AP

76 GED Record Indicates if the student has passed the GED Last reported GED 77 ABE Record Indicates if the student participated in ABE Last reported ABE

78 ABE Attendance Hours The number of attendance hours for an individual in an ABE program year. Last reported ABE

79 ABE Completion Code Indicates the nature of the ending of an individual's participation in an ABE program year. Last reported ABE

80

ABE Goal Obtained A Secondary School Diploma

Indicates whether or not a participant obtained a secondary school diploma during the given ABE program year. Last reported ABE

81 First Transfer OHE Code

If the student enrolled at an institution other the institution indicated in row 6 and after the FY indicated in row 3 , College of Enrollment

First instance of institution change

OHE PS Enrollment / NSC



82 First Transfer Season Term of Enrollment First instance of institution change


83 First Transfer Fiscal Year Fiscal Year of Enrollment



84 First Transfer Regular Credits Regular Credits reported in specified term



85 First Transfer Remedial Credits Remedial Credits reported in specified term



86 First Transfer Transfer Credits Transfer Credits reported in specified term



87 First Transfer Accumulated Credits Accumulated Credits reported in specified term



88 First Transfer Degree Seeking Degree Seeking status reported in specified term



89 First Transfer Award Level 1 Award Level reported in specified term



90 First Transfer Major 1 CIP Major CIP reported in specified term



91 First Transfer Award Level 2 2nd Award Level reported in specified term



92 First Transfer Major 2 CIP 2nd Major CIP reported in specified term



93 First Transfer Student Level Student Level reported in specified term



94 First Transfer Registration Type Registration Type reported in specified term



95 First Transfer Unit of Instructional Measure Unit of Instructional Measure reported in specified term



96 First Transfer Quarter Hour Equivalence Quarter Hour Equivalence reported in specified term





97 First Completion Organization ID OHE

First PS certificate or degree completion reported - OHE Code for College reporting the completion First Completion OHE PS Completer / NSC

98 First Completion Organization ID OPE OPE ID of College First Completion OHE PS Completer / NSC

99 First Completion Graduation Month Month of completion First Completion OHE PS Completer / NSC

100 First Completion Graduation Year Year of Completion First Completion OHE PS Completer / NSC

101 First Completion Award Type Award Type First Completion OHE PS Completer

102 First Completion Degree Title Degree Title First Completion NSC

103 First Completion Major 1 CIP CIP Code First Completion OHE PS Completer / NSC

104 First Completion Major 1 CIP Year CIP Year (2000,2010) First Completion OHE PS Completer / NSC



107 First Completion Age At Graduation Age at Completion First Completion OHE PS Completer / NSC

108 First Completion Record Source Source of Completion Information (OHE or NSC) First Completion OHE PS Completer / NSC

109 Second Completion Organization ID OHE

Second PS certificate or degree completion reported - OHE Code for College reporting the completion Second Completion OHE PS Completer / NSC

110 Second Completion Organization ID OPE OPE ID of College Second Completion OHE PS Completer / NSC

111 Second Completion Graduation Month Month of completion Second Completion OHE PS Completer / NSC



112 Second Completion Graduation Year Year of Completion Second Completion OHE PS Completer / NSC

113 Second Completion Award Type Award Type Second Completion OHE PS Completer / NSC

114 Second Completion Degree Title Degree Title Second Completion OHE PS Completer / NSC

115 Second Completion Major 1 CIP CIP Code Second Completion OHE PS Completer / NSC

116 Second Completion Major 1 CIP Year CIP Year (2000,2010) Second Completion OHE PS Completer / NSC



119 Second Completion Age At Graduation Age at Completion Second Completion OHE PS Completer / NSC

120 Second Completion Record Source Source of Completion Information (OHE or NSC) Second Completion OHE PS Completer / NSC

121 Third Completion Organization ID OHE

Third PS certificate or degree completion reported - OHE Code for College reporting the completion Third Completion OHE PS Completer / NSC

122 Third Completion Organization ID OPE OPE ID of College Third Completion OHE PS Completer / NSC

123 Third Completion Graduation Month Month of completion Third Completion OHE PS Completer / NSC

124 Third Completion Graduation Year Year of Completion Third Completion OHE PS Completer / NSC

125 Third Completion Award Type Award Type Third Completion OHE PS Completer / NSC

126 Third Completion Degree Title Degree Title Third Completion OHE PS Completer / NSC



127 Third Completion Major 1 CIP CIP Code Third Completion OHE PS Completer / NSC

128 Third Completion Major 1 CIP Year CIP Year (2000,2010) Third Completion OHE PS Completer / NSC



131 Third Completion Age At Graduation Age at Completion Third Completion OHE PS Completer / NSC

132 Third Completion Record Source Source of Completion Information (OHE or NSC) Third Completion OHE PS Completer / NSC

133 Fourth Completion Organization ID OHE

Fourth PS certificate or degree completion reported - OHE Code for College reporting the completion Fourth Completion OHE PS Completer / NSC

134 Fourth Completion Organization ID OPE OPE ID of College Fourth Completion OHE PS Completer / NSC

135 Fourth Completion Graduation Month Month of completion Fourth Completion OHE PS Completer / NSC

136 Fourth Completion Graduation Year Year of Completion Fourth Completion OHE PS Completer / NSC

137 Fourth Completion Award Type Award Type Fourth Completion OHE PS Completer / NSC

138 Fourth Completion Degree Title Degree Title Fourth Completion OHE PS Completer / NSC

139 Fourth Completion Major 1 CIP CIP Code Fourth Completion OHE PS Completer / NSC

140 Fourth Completion Major 1 CIP Year CIP Year (2000,2010) Fourth Completion OHE PS Completer / NSC





143 Fourth Completion Age At Graduation Age at Completion Fourth Completion OHE PS Completer / NSC

144 Fourth Completion Record Source Source of Completion Information (OHE or NSC) Fourth Completion OHE PS Completer / NSC


ATTACHMENT 2

DATA ELEMENTS TO BE SHARED

Students completing Postsecondary Education

One record per Graduate per Fiscal Year Selected as reported by The Institution to OHE

Row # Field Description Time Period Source 1 SLEDS Person ID Random ID assigned to student by SLEDS SLEDS 2 Reported Fiscal Year Fiscal Year of Enrollment Selected (Fall 2013 = Fiscal Year 2014) Fiscal Year Selected OHE PS Completer 3 System System of Enrollment (e.g. MnSCU) Fiscal Year Selected OHE PS Completer 4 Status Enrolled or Completed Fiscal Year Selected OHE PS Completer 5 OHE Code OHE Code of College Fiscal Year Selected OHE PS Completer 6 College Name College Name Fiscal Year Selected OHE PS Completer 7 Race/Ethnicity Race/Ethnicity reported in this FY of Enrollment Fiscal Year Selected OHE PS Completer 8 PS Gender Gender reported in this FY of Enrollment Fiscal Year Selected OHE PS Completer 9 Age Age as of this FY of Enrollment Fiscal Year Selected OHE PS Completer 10 K12 District Number District of High School Graduation or Last Reported Enrollment Last Reported in K12 MDE K12 Enrollment 11 K12 District Type District Type Last Reported in K12 MDE K12 Enrollment 12 K12 District Name District Name Last Reported in K12 MDE K12 Enrollment 13 K12 School Number School Number Last Reported in K12 MDE K12 Enrollment 14 K12 School Name School Name Last Reported in K12 MDE K12 Enrollment 15 HS Grad Year Year Last Reported in K12 MDE K12 Enrollment 16 K12 Status End Code Status at end of school year Last Reported in K12 MDE K12 Enrollment 17 K12 Gender Gender last reported in K12 Last Reported in K12 MDE K12 Enrollment 18 K12 Ethnicity Race/Ethnicity last reported in K12 Last Reported in K12 MDE K12 Enrollment

19 LEP Flag An indicator of whether this student has been assessed as needing additional English language instruction. Last Reported in K12 MDE K12 Enrollment



20 SPE Flag Indicator if the student was ever identified as Special Education Last Reported in K12 MDE K12 Enrollment





25 MIG Flag

An indicator of whether the student has had a qualifying move within an eligible time period for temporary or seasonal agricultural or fishing work. Last Reported in K12 MDE K12 Enrollment















34 Homeless Flag Indicates if the student was determined to meet the federal definition of homeless at some time during the school year. Last Reported in K12 MDE K12 Enrollment

35 Gifted/Talented Flag Indicates if a student has participated in a program designed for gifted/talented students. Last Reported in K12 MDE K12 Enrollment

36 Home Primary Language

A code indicating the language the student first learned to speak, the language spoken most of the time, or the language usually spoken at home. Last Reported in K12 MDE K12 Enrollment

37 Primary Disability Code The type of impairment or disability associated with a student as indicated in an IEP, IFSP, or IIIP. Last Reported in K12 MDE K12 Enrollment

38 Independent Study

An indicator of whether this student's membership hours include time the studentcompleted work independently off-site in a state-approved independent study program. Last Reported in K12 MDE K12 Enrollment

39 HS State Accountability Test Math Test Name Accountability Test Name Last Reported in K12 MDE K12 Assessment

40

HS State Accountability Test Math Year Participated Year Test Taken Last Reported in K12 MDE K12 Assessment

41 HS State Accountability Test Math Proficiency


42

HS State Accountability Test Math Achievement


43 HS State Accountability Test Math Scale Score


44

HS State Accountability Test Reading Test Name Accountability Test Name Last Reported in K12 MDE K12 Assessment



45

HS State Accountability Test Reading Year Participated Year Test Taken Last Reported in K12 MDE K12 Assessment

46

HS State Accountability Test Reading Proficiency


47

HS State Accountability Test Reading Achievement


48

HS State Accountability Test Reading Scale Score


49 HS State Accountability Test Science Test Name Accountability Test Name Last Reported in K12 MDE K12 Assessment

50

HS State Accountability Test Science Year Participated Year Test Taken Last Reported in K12 MDE K12 Assessment

51

HS State Accountability Test Science Proficiency


52

HS State Accountability Test Science Achievement


53

HS State Accountability Test Science Scale Score Range for each score is 01-99. Last Reported in K12 MDE K12 Assessment

54 ACT Composite Score Max composite score reported for this student to MDE Max Score reported to MDE ACT

55 ACT Date Test Taken Time associated with Max Composite Score Max Score reported to MDE ACT



56 ACT Math Scale Score Scale Score associated with Max Composite Score Max Score reported to MDE ACT

57 ACT Reading Scale Score Scale Score associated with Max Composite Score


58 ACT English Scale Score Scale Score associated with Max Composite Score Max Score reported to MDE ACT

59 ACT Science Scale Score Scale Score associated with Max Composite Score


60 AP Biology Exam Grade Students who take the AP will get a score ranging from 1 to 5. Course Grade, if taken

61 AP Calculus AB Exam Grade Students who take the AP will get a score ranging from 1 to 5. Course Grade, if taken AP

62 AP Chemistry Exam Grade Students who take the AP will get a score ranging from 1 to 5. Course Grade, if taken AP

63

AP English Language and Composition Exam Grade Students who take the AP will get a score ranging from 1 to 5. Course Grade, if taken AP

64

AP English Literature and Composition Exam Grade Students who take the AP will get a score ranging from 1 to 5. Course Grade, if taken AP

65 AP Human Geography Exam Grade Students who take the AP will get a score ranging from 1 to 5. Course Grade, if taken AP

66 AP Music Theory Exam Grade Students who take the AP will get a score ranging from 1 to 5. Course Grade, if taken AP

67

AP Physics C Electricity and Magnetism Exam Grade Students who take the AP will get a score ranging from 1 to 5. Course Grade, if taken AP

68 AP Physics C Mechanics Exam Grade Students who take the AP will get a score ranging from 1 to 5. Course Grade, if taken AP

69 AP Psychology Exam Grade Students who take the AP will get a score ranging from 1 to 5. Course Grade, if taken AP



70 AP Statistics Exam Grade Students who take the AP will get a score ranging from 1 to 5. Course Grade, if taken AP

71 AP US Government and Politics Exam Grade Students who take the AP will get a score ranging from 1 to 5. Course Grade, if taken AP

72 AP United States History Exam Grade Students who take the AP will get a score ranging from 1 to 5. Course Grade, if taken AP

73 GED Record Indicates if the student has passed the GED Last reported GED 74 ABE Record Indicates if the student participated in ABE Last reported ABE

75 ABE Attendance Hours The number of attendance hours for an individual in an ABE program year. Last reported ABE

76 ABE Completion Code Indicates the nature of the ending of an individual's participation in an ABE program year. Last reported ABE

77

ABE Goal Obtained A Secondary School Diploma

Indicates whether or not a participant obtained a secondary school diploma during the given ABE program year. Last reported ABE

78 First Transfer OHE Code

If the student enrolled at an institution other the institution indicated in row 6 and after the FY indicated in row 3 , College of Enrollment



79 First Transfer Season Term of Enrollment First instance of institution change


80 First Transfer Fiscal Year Fiscal Year of Enrollment



81 First Transfer Regular Credits Regular Credits reported in specified term



82 First Transfer Remedial Credits Remedial Credits reported in specified term



83 First Transfer Transfer Credits Transfer Credits reported in specified term





84 First Transfer Accumulated Credits Accumulated Credits reported in specified term



85 First Transfer Degree Seeking Degree Seeking status reported in specified term



86 First Transfer Award Level 1 Award Level reported in specified term



87 First Transfer Major 1 CIP Major CIP reported in specified term



88 First Transfer Award Level 2 2nd Award Level reported in specified term



89 First Transfer Major 2 CIP 2nd Major CIP reported in specified term



90 First Transfer Student Level Student Level reported in specified term



91 First Transfer Registration Type Registration Type reported in specified term



92 First Transfer Unit of Instructional Measure Unit of Instructional Measure reported in specified term



93 First Transfer Quarter Hour Equivalence Quarter Hour Equivalence reported in specified term



94 First Completion Organization ID OHE

First PS certificate or degree completion reported - OHE Code for College reporting the completion First Completion OHE PS Completer / NSC

95 First Completion Organization ID OPE OPE ID of College First Completion OHE PS Completer / NSC

96 First Completion Graduation Month Month of completion First Completion OHE PS Completer / NSC

97 First Completion Graduation Year Year of Completion First Completion OHE PS Completer / NSC

98 First Completion Award Type Award Type First Completion OHE PS Completer



99 First Completion Degree Title Degree Title First Completion NSC





104 First Completion Age At Graduation Age at Completion First Completion OHE PS Completer / NSC

105 First Completion Record Source Source of Completion Information (OHE or NSC) First Completion OHE PS Completer / NSC

106 Second Completion Organization ID OHE

Second PS certificate or degree completion reported - OHE Code for College reporting the completion Second Completion OHE PS Completer / NSC

107 Second Completion Organization ID OPE OPE ID of College Second Completion OHE PS Completer / NSC

108 Second Completion Graduation Month Month of completion Second Completion OHE PS Completer / NSC

109 Second Completion Graduation Year Year of Completion Second Completion OHE PS Completer / NSC

110 Second Completion Award Type Award Type Second Completion OHE PS Completer / NSC

111 Second Completion Degree Title Degree Title Second Completion OHE PS Completer / NSC







116 Second Completion Age At Graduation Age at Completion Second Completion OHE PS Completer / NSC

117 Second Completion Record Source Source of Completion Information (OHE or NSC) Second Completion OHE PS Completer / NSC

118 Third Completion Organization ID OHE

Third PS certificate or degree completion reported - OHE Code for College reporting the completion Third Completion OHE PS Completer / NSC

119 Third Completion Organization ID OPE OPE ID of College Third Completion OHE PS Completer / NSC

120 Third Completion Graduation Month Month of completion Third Completion OHE PS Completer / NSC

121 Third Completion Graduation Year Year of Completion Third Completion OHE PS Completer / NSC

122 Third Completion Award Type Award Type Third Completion OHE PS Completer / NSC

123 Third Completion Degree Title Degree Title Third Completion OHE PS Completer / NSC





128 Third Completion Age At Graduation Age at Completion Third Completion OHE PS Completer / NSC



129 Third Completion Record Source Source of Completion Information (OHE or NSC) Third Completion OHE PS Completer / NSC

130 Fourth Completion Organization ID OHE

Fourth PS certificate or degree completion reported - OHE Code for College reporting the completion Fourth Completion OHE PS Completer / NSC

131 Fourth Completion Organization ID OPE OPE ID of College Fourth Completion OHE PS Completer / NSC

132 Fourth Completion Graduation Month Month of completion Fourth Completion OHE PS Completer / NSC

133 Fourth Completion Graduation Year Year of Completion Fourth Completion OHE PS Completer / NSC

134 Fourth Completion Award Type Award Type Fourth Completion OHE PS Completer / NSC

135 Fourth Completion Degree Title Degree Title Fourth Completion OHE PS Completer / NSC





140 Fourth Completion Age At Graduation Age at Completion Fourth Completion OHE PS Completer / NSC

141 Fourth Completion Record Source Source of Completion Information (OHE or NSC) Fourth Completion OHE PS Completer / NSC

142 WDQI Academic Year Year of Completion grouped per GEO display at Completion DEED 143 WDQI Institution Code OHE Code at Completion DEED 144 WDQI Institution Name College Name at Completion DEED


Row # Field Description Time Period Source 145 WDQI CIP Code CIP Code at Completion DEED 146 WDQI CIP Title CIP Name at Completion DEED 147 WDQI Award Code Award Level grouped per GEO display at Completion DEED 148 WDQI Valid SSN Indicates if the student has a valid SSN at Completion DEED

149 WDQI Wage Record 1 Indicates if the graduate has wage records during the quarter beginning approximately 12 months after graduation

Quarter 5 after graduation DEED

150 WDQI H Wage 12 Month

Median hourly wage during the quarter beginning approximately 12 months after graduation








153 WDQI H Wage Record 2

Indicates if the graduate has wage records during the second year following graduation

Quarters 5-8 after graduation DEED

154 WDQI A Wage Year 2

Median annual wage for graduates employed at any point during the year, beginning approximately 12 months after graduation (year 2)


155 WDQI Emp Ft Year 2 Indicates if the graduate was employed full-time during the year, beginning approximately 12 months after graduation (year 2)


156 WDQI A Wage Ft Year 2

Median annual wage for graduates employed full-time at any point during the year, beginning approximately 12 months after graduation (year 2)







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