State Steering Team MeetingMay 3, 2011

NASDME ConferenceNew Orleans, LA

WELCOME AND INTRODUCTIONS

Norma Cregan, KansasLead State

AGENDA

Welcome and Introductions Norma Cregan, KS Lead State

Data Collection and Evaluation

Susan Durón

SOSY Data Base John Farrell

Technical Support Team Work and Update

Tracie Kalic

Product Development Brenda Pessin and Bob Lynch

Planning for Year 2 Tracie Kalic

Budget Discussion and Planning Norma Cregan

Planning for the Future Tracie Kalic

Communication Future Meeting Dates

DATA COLLECTION AND EVALUATION

1. Update on FII activities

2. Data collection expectations

3. Interim Annual Performance Report (APR)

FIDELITY OF IMPLEMENTATION INDEX (FII) FOR THE SOSY MEP CIG(YEAR 1: 10/1/2010 THROUGH 9/30/2012)

ActivitiesPerson(s)

Responsible Timeline Progress

Implementation Level

1 2 3 4 5

Objective 1 – Increased number of services for SOSY

1.1 Share State systems for working with OSY (Note: TK will contact States around their systems for working with OSY, CNA, and SDP; what they are doing, what their needs are to build State profiles—also see 1.12 and 1.1.6)

SST, C Ongoing O       √  

1.2 Analyze State resources and assist each State to develop an OSY plan (Tracie visited WA State to discuss State participation and resources on 3/10/11 and will be visiting MN on 3/29/11. State webinars on 2/28/11 and 3/3/11 for MT, MS, FL, IN, MA, WA, ID, MD, AR, IL, KS, NY, MN, VT)

C Ongoing O       √  

1.3 Hire a project coordinator with experience with OSY/migrant education KS,SST 12/10 C         √

1.4 Collaborate with HEP/CAMP, NPC, NCFH, and ALRC on the identification process to recover OSY (Note: BL met with Bobbi Ryder in Jan. NCFH is identifying States collaborating on MEP and migrant health and will be writing a white paper. ALRC is preparing audio enhancements and preparing guidelines for those States preparing their own audio enhancements. Also, they are scheduling a meeting with HEP/CAMP to create a literacy curriculum.) Bob Lynch and TC met with Javier Gonzales to create a pre-GED series of reading lessons. HEP/CAMP will pilot and National PASS Center will develop materials. BL wrote a white paper on Reading on the Move.

SST,C Ongoing O     √    

1.5 Contract project evaluator KS 10/10 C         √

1.6 Identify members of the State Steering Support Team (Note: This will be updated on the website)

D 10/10 C         √

1.7 Identify members of the Technical Support Team and content experts D 11/10 C         √

1.8 Adapt/disseminate SOSY needs assessment tools (Done through the SOSY profile. Developed an instruction sheet to go with it. Also, a Service Delivery Plan was developed. This is posted on the SOSY website).

E,C,SST 3/11 C         √

1.9 Develop tools for data reporting E 12/10 C         √

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FII HIGHLIGHTS

As of 4/18/11, SOSY is on target to accomplish its activitiesObjective 1 – Increased number of services for SOSYObjective 2 – Larger number of migrant OSY servedObjective 3 – Increased number of OSY who met performance standards on State-identified achievement assessments and/or identified education or career goals

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FORMS AND SURVEYS FOR THE EVALUATION

State MEP Director Survey - This online form is required and is due September 20, 2011

SOSY Tracking Form / OSY Tracking Form – This optional tracking Form is for state data collection efforts. It is not an online form and must be printed out before using.

Student Profile (English and Spanish) – Each state is required to complete the OSY Student Profile sheet on as many OSY students as possible. Minimum data elements are included but states may add additional data elements.

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YEAR 1 INTERIM ANNUAL PERFORMANCE REPORT (APR)

APR COVER SHEETSOSY PROGRAM EVALUATION

Submit signed Cover Sheetsvia overnight (or 2nd day) delivery to:

Susan DurónMETA Associates

518 Old Santa Fe TrailSuite 1-208

Santa Fe, NM 87505(303) 550-3333

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The APR is due to OME on a date to be determined (May or June 2011)

It will be submitted by Kansas (Lead State)

The only requirement for states is a signed Grant Performance Cover Sheet with items 3, 4, 5, 6, 7, 11, and 12 completed

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SOSY Year 1 Interim APR

META will complete and email each State’s cover sheet as soon as the OME request for the APR is sent to states

A draft report will be emailed to states 3-4 weeks prior to the APR due date

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Year 1 Interim APRSOSY Consortium

SOSY DATABASE

Update from John Farrell

STRUCTURE OF TECHNICAL SUPPORT TEAM

SOSY Technical Support Team

ID & RCurriculum &

Material Development

Training Technical Assistance

TST UPDATE

Work groups have produced the following Successful Practices for Website

Submission SOSY Educational Resource Rubric ID&R Strategies Curriculum Updates and Mini-Lessons OSY Profile Data Analysis OSY Blog

IDENTIFICATION AND RECRUITMENT Members: John Farrell (KS), Barbie Patch (NH),

Ray Melecio (FL), Bruce Wright (SC), Sarah Mullin (IN), Kathleen Bibus (MN)and Kiowa Rogers (NE)

Address indicators 1.4 Collaborate with HEP/CAMP, NPC, NCFH and ALRC on the

identification process to recover OSY 1.10 Develop SOSY ID&R Strategies and materials

For your review: SOSY ID&R Strategies document In the works: 3 other documents Agricultural Trends Newsletter – published 6 times per year

CURRICULUM AND MATERIAL DEVELOPMENT

Team Members: Brenda Pessin (IL), Bob Lynch (NPC), Lupe Ledesma (WA), Kelsey Williams (ID), and Dee Condon (NE)

Overview of Curriculum Materials- Bob and Brenda

Mini lessons SOSY Audio index Audio Enhancements from ALRC

SOSY BLOG Purpose: Increase networking and collaboration opportunities

How to sign up as members

Expectations Monthly topics: Need

states to sign up

TRAINING WORK GROUP

Team members: Sonja Williams (NC), TJ Sparling (NY), Sarah Mullin (IN), Emily Hoffman (MA) Jessie McKenzie (MS), Mike Rea (MT) Kiowa Rogers (NE), Lysandra Lopez-Medina (PA), Jessica Castandea (TN)

Address FII indicators: 1.11 Train 2 staff per state on SOSY using a TOT model 3.7 Prepare a state Training of Trainers guide on OSY

TOT Manual Description

TECHNICAL ASSISTANCE WORK GROUP

Members: Erin Shea (VT), Jorge Echargary (FL), Andrea Carter (KY), and Margarita Colindres (CO)

Address FII Indicators: 1.14 Provide TA to SEAs on building services to OSY 1.15 Devise strategies and tools for including OSY in State CNAs and

SDPs 2.4 Provide TA to Consortium states through the TST (3x per year)

Assist in development of and participate in SOSY Webinars Analyze OSY profile data from 6 member states Working on developing Services Matrix tool

PLANNING FOR NEXT YEAR

Discussion of Dissemination event Combination of TOT and

Dissemination event Other needs Planning Committee

SOSY BUDGET

2011-2012 SOSY budget Consortium fees Combining Training of Trainers with the

Dissemination event 2 versions of Dissemination event budget

for your consideration MOUs

PLANNING FOR THE FUTURE

What would you like the Consortium to focus on in the future to best meet your state’s needs in providing support to OSY?

MOST PRESSING NEEDS FOR THE FUTURE INPUT FROM TST

All states define OSY consistently for CSPR and MSIX (child count, service) [19]

Develop general tracking and assessment methods (ESL levels, etc.) [17]

Implement a method of documenting and replicating inter and intra state coordination [11]

Search function on OSY website, continue enhancing site – add rubric – beginner level, etc. [9]

Track recovery youth (former OSYs) [8]

Continue collection and dissemination of materials and strategies [7]

Address the needs of indigenous groups, i.e. Oaxacan, Haition [7]

Define ELL profile (low, medium, high) [4]

PLAZAS/Mexican diploma [3]

COMMUNICATION

SOSY Quarterly Newsletter Monthly Communication with SST Monthly Conference Calls with TST Schedule of meetings for next year

THANK YOU

Please contact me with any questions or if your state would like technical assistance.

tkalic@embarqmail.com

For other information: www.osymigrant.org http://osymigrant.blogspot.com/