statement of work for baggage handling system … · airport - ronald reagan washington national...

STATEMENT OF WORK FOR

BAGGAGE HANDLING SYSTEM DRIVE UNIT REPLACEMENT SERVICES AT

RONALD REAGAN WASHINGTON NATIONAL AIRPORT

PREPARED BY: Metropolitan Washington Airports Authority (MWAA)

Ronald Reagan Washington National Airport Engineering and Maintenance Department (MA-120) Maintenance Engineering Division (MA-126)

June 25, 2012

Metropolitan Washington Airports Authority 1-12-C180

Attachment 01 – Statement of Work Section I-1

SECTION I - TABLE OF CONTENTS

SECTION I - TABLE OF CONTENTS I-1�

SECTION II - INTRODUCTION II-1�

SECTION III - DEFINITIONS III-1�

SECTION IV - SCOPE OF WORK IV-1�

01� DESCRIPTION OF SERVICES IV-1�

02� DOCUMENTATION AND REPORTING IV-1�

03� WARRANTY IV-2�

SECTION V - GENERAL REQUIREMENTS V-1�

01� CONTRACTOR QUALIFICATIONS V-1�

02� PROJECT MANAGER V-1�

03� CONTRACTOR PERSONNEL V-1�

04� WORK AREA PROTECTION V-2�

05� WORK HOURS V-2�

06� PROJECT DURATION V-2�

07� PUNCH LIST V-2�

08� REPLACEMENT PARTS V-2�

09� CONVEYOR BELT SPEEDS V-2�

10� CONVEYOR BELT TRACKING V-2�

11� PARTS SALVAGE RIGHTS V-2�

12� CONTRACTOR CHECK-IN/CHECK-OUT PROCEDURE V-3�

13� COMMUNICATION AND COORDINATION V-3�

14� ONSITE PARKING SPACE V-3�

15� SECURITY BADGING V-3�

16� CONTRACTOR PROVIDED RESOURCES V-4�

17� AUTHORITY PROVIDED RESOURCES V-4�



18� QUALITY CONTROL PROGRAM V-4�

19� AUTHORITY’S QUALITY ASSURANCE SURVEILLANCE PROGRAM (QASP) V-4�

20� ACCIDENTS V-5�

21� DELIVERY OF SUPPLIES V-5�

22� SECURITY REQUIREMENTS V-5�

23� SAFETY V-5�

24� FIRE PREVENTION AND PROTECTION V-6�

25� SMOKE FREE ENVIRONMENT V-6�

26� LOST AND FOUND PROPERTY V-7�

SECTION VI - SPECIAL REQUIREMENTS VI-1�

01� PERMITS AND RESPONSIBILITIES VI-1�

02� REGULATION REQUIREMENTS VI-1�

03� ASBESTOS CONTAINING MATERIALS/LEAD BASED PAINT VI-1�

04� HAZARDOUS/CARCINOGENIC MATERIALS VI-2�

05� VOC REQUIREMENT VI-2�

06� HAZARDOUS WASTE VI-2�

SECTION VII - DELIVERABLES VII-1�

01� FIFTEEN (15) DAYS PRIOR TO CONTRACT START DATE VII-1�

02� TEN (10) DAYS AFTER CONTRACT AWARD DATE VII-1�

03� DAILY VII-1�

04� AS REQUIRED VII-1�

05� TEN (10) DAYS AFTER THE FINAL UNIT REPLACEMENT VII-1�

SECTION VIII - METHOD OF PAYMENT VIII-1�

SECTION IX - APPENDICES IX-1�

APPENDIX A - SITE PLAN

APPENDIX B - BHS DRAWINGS



APPENDIX C - EQUIPMENT INVENTORY

APPENDIX D - FINAL REPORT SAMPLE PAGES


Section II-1

SECTION II - INTRODUCTION

The Metropolitan Washington Airports Authority (the Authority) is responsible for the operation, maintenance and repair of bagbelt systems at Ronald Reagan Washington National Airport (referred to herein as “DCA”), see Appendix A.

The purpose of this project is to replace forty three (43) motor gearbox drive units along with associated mounting hardware, shafts, rollers, bushings, bearings and electrical connections on the outbound baggage handling system as defined in Appendix B at DCA. The existing motor gearbox units were manufactured by Sumitomo. The replacement units shall be manufactured by SEW-Eurodrive Phone Number 856-939-2535.

The contractor shall provide all labor, materials, tools, parts, supplies, lubricants, equipment, transportation and supervision necessary to fulfill all the requirements of the contract.


Section III-1

SECTION III - DEFINITIONS

AIRPORT - Ronald Reagan Washington National Airport, aka, “DCA”.

AOA - Aircraft Operation Area - The portion of the Airport used or intended to be used for landing, takeoff or surface maneuvering of aircraft. This is a security area requiring security badging. Workers in this area are required to obtain and display an AOA photo ID credential. Drivers in this area are required to obtain an Aerodrome Vehicle Operator's Permit.

AUTHORITY - The Metropolitan Washington Airports Authority

AUTHORITY BUSINESS OFFICE HOURS - The hours of 6:00 AM through 4:30 PM EST/DST, Monday through Friday, excluding weekends and Federal holidays.

BAGGAGE HANDLING SYSTEM (BHS) - Shall mean all BHS related structures, mechanical and electrical equipment and components that are associated with the specified conveyor lines of the facility, including all types of collection conveyors, load/unload conveyors, transport conveyor segments, power turns, merges, claim devices, fire/security doors, with associated Motor Control Panels, field control devices (e.g., photoeyes, limit switches, control stations/devices, audio/visual alarms, etc.), motors, motor starters, disconnects, push buttons, etc., including related BHS computers/PLCs, controls and control hardware and software.

CLEAN - The absence of dirt, litter, debris, dust, surface marks, fingerprints, spills, oils, gum, grime, film, stains, streaks, spots, bag tags, blemishes, chemical residue, and/or any other foreign matter or chemical residue that cannot be removed without permanently damaging the underlying surface.

COTR - Contracting Officers Technical Representative.

CORRECTION - The elimination of a deficiency.

HCS - Hazardous Communication Standard also known as “HAZCON”.

JOB SITE - The area within the Authority’s property lines or portions of such area, which are defined within the Statement of Work.

LITTER - Debris, waste paper, beverage containers, dead birds, dead animals etc.

MA-126 - DCA, Engineering and Maintenance Department, Maintenance Engineering Division

MCP - Motor Control Panel. The MCP contains the electrical control and power circuit devices for the control of the baggage system(s).

METROPOLITAN WASHINGTON AIRPORTS AUTHORITY (the Authority) - The public body responsible for the operation and management of both Ronald Reagan Washington National Airport (DCA) and Washington Dulles International Airport (IAD).

MSDS - Material Safety Data Sheet

OSHA - U. S. Occupational Safety and Health Administration. The Federal Government agency responsible for providing the rules and regulations on safety and health requirements in the work place.

PRIMARY TERMINAL OPERATING HOURS - The hours of 6:00 AM through 11:00 PM EST/DST, daily 365 days a year (includes weekend and holidays)


Section III-2

QUALITY CONTROL PROGRAM (QC) - A method used by the contractor to assure that quality services are provided to satisfy the contract requirements.

QUALITY ASSURANCE (QA) - A means by which the Authority is able to confirm that the quantity and quality of services received conformed to contract requirements. These methods/procedures are not intended to aid the Contractor in the performance of the contract requirements and shall not be a substitute for Contract quality control.

RIGHT OF WAY – Catwalks and floors that provide access to the baggage handling systems.

SERVICES - Includes services performed, workmanship, and material furnished or utilized in the performance of services.

STATE - The Commonwealth of Virginia

SUPERVISOR - Supervises individuals and/or groups/teams of employees/subcontractors.

WORK CONTROL DESK - Unit where contractor shall check-in and check-out when arriving or departing the job site at DCA. (703) 417-8572

WORK ORDER DESK - Unit that is primarily responsible for receiving, dispatching and tracking service requests. (703) 417-8063


Section IV-1

SECTION IV - SCOPE OF WORK

The contract requires the contractor to replace motor/gearbox drive unit assemblies along with associated mounting hardware, drive shafts, TorqLOCs, bushings, bearings and drip pans on the outbound baggage handling system as defined in Appendix B at DCA.

It is incumbent upon the contractor to field measure and verify all parts for accuracy; including gearbox nomenclature, motor HP, belt feet per minute, gear ratios, shaft diameters, electrical characteristics, proximity of motor gearbox assemblies to existing structural framing/conditions, and all other characteristics prior to performance of work.

01 DESCRIPTION OF SERVICES

A. The contractor shall be responsible for performing all services in a manner consistent with the original equipment manufacturer’s recommended guidelines. In addition, the contractor shall ensure that all work is performed in compliance with all applicable local, state, federal and airport laws, codes and safety standards. The contractor shall follow all requirements found within the 2004 Building Codes Manual and the 2005 Authority Design Manual . Copies of both documents can be found on the Authorities web page under Publications, General Interest.

B. Work shall include:

1. Removal of existing motor gearbox unit and shaft 2. Removal of existing torque arm, mounting bracket and hardware 3. Repair/strengthening of conveyor skirt at location of mounting bracket 4. Replacement of conveyor belt drive shaft and TorqLOC assemblies 5. Replacement of bearings, bushings and connectors 6. Installation of new motor gearbox assembly 7. Connecting new motor/gearbox to existing electrical supply. If the existing electrical supply

cable is found to be damaged or too short to be used with the new motor/gearbox installations or if the cable is not watertight flexible conduit the contractor shall replace type that meets the requirements of the Authority’s Design Manual at no additional cost to the Authority.

8. Installation of new torque arm, mounting bracket and hardware 9. Alignment and adjustment of conveyor belt tracking and speed 10. Replacement of new drip pan assembly and absorption pad, sized to fit the new motor/gearbox

assemblies 11. Touch-up paint to match existing paint surfaces 12. New stainless steel bolts, washers and self locking nuts shall be used to reconnect all metal

parts

02 DOCUMENTATION AND REPORTING

The contractor shall provide the COTR with daily email reports documenting, along with time and date stamped digital photographs, all work performed during the previous night. Contractor shall include all relevant information in the email report that relates to work performed by the contractor. This information shall include the equipment number, name of mechanic(s), date of service, duration of work performance, specific repairs accomplished, part numbers, date completed, confirmation that unit was observed operating correctly for 45 minutes prior to contractor leaving the work site daily, conveyor belt speed prior to work commencement and work completion, name and identification of the airline on-site maintenance shift supervisor, lost and found property and all comments necessary to explain work performed.


Section IV-2

At the completion of the installation all the motor/gearbox drive units on the outbound baggage handling system, the contractor shall submit a bound final report documenting all the drive units that were replaced under this contract. This report shall include:

1. SEW Euro Drive Check/data List 2. Equipment product data sheets 3. Photos of each unit replaced - shall include one before and after photos with Identification

labeling

Samples of the report material are in Appendix D

03 WARRANTY

The contractor shall warranty, for a period of 150 calendar days, all work, materials, parts and labor provided as part of this contract. The warranty period shall commence upon acceptance of work by the COTR. The system shall operate as intended for 16 consecutive hours to be considered acceptable. The contractor shall respond to the job site and initiate repairs within 4 hours of notification of a problem 24hrs per day, 7 days a week.


Section V-1

SECTION V - GENERAL REQUIREMENTS

01 CONTRACTOR QUALIFICATIONS

The contractor shall have at least ten (10) years experience in the business of installing, troubleshooting, diagnosing, repairing and maintaining all types of baggage handling systems. If the contractor subcontracts any work, the sub-contractor and all employees who will respond to service calls and perform repair services shall have at least ten (10) years experience in the business of installing, troubleshooting, repairing and maintaining all types of baggage handling systems.

02 PROJECT MANAGER

A. The contractor shall provide a fully qualified project manager. The project manager shall have full authority to act for the contractor and serve at all times to carry out all the provisions of the contract.

B. The project manager shall have a minimum of three (3) years experience in successfully managing contracts of the size and scope described in this statement of work

C. The project manager shall be available for calls 24 hours a day, seven (7) days a week. The project manager shall meet as promptly as possible with the COTR at the COTR’s request to discuss the performance of the work or other provisions of the contract.

D. The project manager shall, as necessary, attend meetings with the COTR. The purpose of the meetings is to perform inspections, discuss contract issues, coordinate work, and/or review performance of services under this contract.

03 CONTRACTOR PERSONNEL

A. The contractor’s personnel shall be fully qualified and trained in the business of installing, troubleshooting, diagnosing, repairing, adjusting and maintaining all types of baggage handling systems.

B. Contract employees shall, at all times while on the job site, be attired in a distinctive company uniform that is acceptable to the Authority. Uniforms shall consist of shirts and full-length trousers or coveralls. Shorts, cut-offs, etc. are not acceptable. All contract employees shall wear safety shoes as part of the approved attire. The contractor shall supply the required employee attire at no additional cost to the Authority.

C. The contractor’s employees shall at all times while on the job site, whether on or off duty, conduct themselves in a professional, orderly and safe manner. Rudeness, fighting, being under the influence of alcohol and/or drugs or bringing and/or consuming alcohol and/or drugs, gambling, soliciting, stealing, taking pictures or bringing cameras or other photographic devices anywhere on Authority property (unless fulfilling the requirements of this contract), and any immoral or otherwise undesirable conduct shall not be permitted on the job site and shall result in immediate and permanent removal from the job site of any employee engaging in such conduct.

D. The contractor agrees to transfer promptly from the Airport any employee that the Authority advises is not satisfactory and to replace such personnel with an employee satisfactory to the Authority; but in no event shall the Authority be responsible for monitoring or assessing the suitability of any employee or agent of the contractor.


Section V-2

04 WORK AREA PROTECTION

The contractor shall, at all times, secure the work area (i.e., barricades, barriers, etc.) to ensure the safety of the public, airport employees, and/or airport facilities.

05 WORK HOURS

All work shall be performed between the hours of 10 PM and 5 AM. All scheduled nightly work shall be completed in a timely manner to ensure the equipment is available for airline use by 5 AM each morning. Thecontractor shall confirm with the affected airline prior to performing nightly work that this schedule is acceptable to them. In the event the contractor is unable to return the equipment to service at 5 AM for the airline’s use, the contractor shall provide for manual and/or mechanical movement of bags until the bag belt is made operational at no additional cost to the Authority.

06 PROJECT DURATION

The contractor shall complete the work within 180 days after notice to proceed is issued.

07 PUNCH LIST

The COTR and/or his representative shalll perform inspections of all work performed under this contract. Results of these inspections shall constitute the contract Punch List. The contractor shall correct all punch list items daily as directed by the COTR. Final payment shall only be made after all items on the punch list have been corrected to the satisfaction of the COTR.

08 REPLACEMENT PARTS

Unless otherwise specified, all materials, parts, supplies or equipment provided by the contractor shall be new, unused in any regard, and of most current design. Rebuilt, remanufactured, seconds, or flawed items shall not be utilized. The contractor shall provide and install original equipment manufacturer parts only.

09 CONVEYOR BELT SPEEDS

The contractor shall measure and document the existing conveyor belt speeds on each section of conveyor on which motor gearboxes are being replaced, as well as immediate adjacent belt speeds, prior to commencement of work. After completion of work, the contractor shall ensure belt speeds are correct and consistent with the belt speeds prior to the work. The contractor shall document these speeds (prior and after) on the daily report.

10 CONVEYOR BELT TRACKING

The contractor shall ensure all conveyor belting is tracking properly at the completion of work daily.

11 PARTS SALVAGE RIGHTS

The Authority may, at its discretion, retain any replaced parts removed by the contractor from the conveyance systems. All other parts, materials, trash etc. shall be disposed of by the contractor no later than one week after completion of the contractor’s work.


Section V-3

12 CONTRACTOR CHECK-IN/CHECK-OUT PROCEDURE

The contractor shall, immediately upon arriving to the job site; check-in with the Authority’s Work Control Desk (417-8572) and immediately prior to their departure from the job site shall checkout with the Authority’s Work Control Desk. During callback check-in the contractor shall inform the Work Control Desk as to the purpose of the visit. During callback checkout the contractor shall apprise the Work Control Desk of the status of the unit(s) of which they responded. There shall be no exceptions to this requirement.

13 COMMUNICATION AND COORDINATION

A. The contractor shall maintain an effective communication and coordination policy with the Authority utilizing email, telephones, faxes, pagers, cameras etc. to ensure the Authority is kept abreast of current equipment status, planned outages, vandalism etc. for the term of the contract.

B. The contractor shall provide a dispatch desk with a single point of contact 24 hours a day, 365 days of the year for all 24-hour service call back requests. The dispatch desk shall be responsible to log and forward basic information about calls including party calling, caller’s contact information, accurate technical description of the problem or request, extent of the outage if a portion of the system is down, equipment and location involved, and any other relevant technical portions of the activity log entry for the call.

C. The contractor shall identify and provide the COTR with a list of names and telephone numbers of its key personnel who shall be responsible for fulfilling all the requirements of this Statement of Work. Contractor’s Key Personnel List shall be provided to the COTR fifteen (15) days prior to the contract start date and shall be updated when changes are made.

D. The contractor shall cooperate in all respects with the Airlines and the Authority and/or their representatives. Scheduled tasks shall be coordinated with and scheduled around the requirements of the user airline’s operation.

E. Initial communication and coordination between Airlines and contractor shall be initiated by the COTR. It is mandatory that subsequent communication and coordination, between the contractor and Airlines bag belt maintenance shift supervisor, be originated prior to performance of work, during performance of work, and after performance of work.

14 ONSITE PARKING SPACE

A. Visitor parking space will be provided for contractor management at no charge to attend meetings, conferences and conduct contract related business at the East Building and Authority Corporate Office Building. Visitor pass for this space shall be obtained from the receptionist desk.

B. Visitor parking space will be provided for contractor’s service vehicles at no charge to perform scheduled maintenance and emergency call backs at the North and South Loading Docks. Visitor pass for these spaces shall be obtained from the Dock Master or Airport Operations.

15 SECURITY BADGING

Contractor shall be responsible for, at no additional cost to the Authority, ensuring that all contract employees obtain an airport security badge no later than five (5) days after contract start date. Airport security badges shall be visibly displayed by all contract employees at all times while on the job site. The contractor shall provide the COTR with a copy of all contract personnel security badges no later than ten (10) days after contract start date.


Section V-4

16 CONTRACTOR PROVIDED RESOURCES

A. The contractor shall provide all safety equipment/devices, personal protective equipment and clothing as required for its workers.

B. Two-way messaging pagers and Cellular telephones shall be provided to all contract employees. Pager numbers, pager e-mail addresses and cell phone numbers shall be provided to the COTR.

C. The contractor shall provide and utilize on the job site a digital camera with date and time stamp capabilities to document all work performed under this contract.

D. The contractor shall purchase all parts and/or materials.

17 AUTHORITY PROVIDED RESOURCES

To facilitate fulfilling the requirements of this Statement of Work, the Authority will allow the contractor to use the Maintained Systems’ O&M manuals. The contractor shall utilize these manuals only for work being performed at the job site. The manuals shall be returned to the Authority at the end of the contract period in the condition which they were received.

18 QUALITY CONTROL PROGRAM

The contractor shall implement an effective quality control program. This program shall ensure the contractor fulfills all the requirements of this Statement of Work. The contractor’s proposed quality control program shall be provided by the contractor to the Authority no later than ten (10) days after contract start date.

19 AUTHORITY’S QUALITY ASSURANCE SURVEILLANCE PROGRAM (QASP)

A. All services rendered under this contract are subject to Authority inspections, both during and after completion of work. The Authority’s QASP is NOT a substitute for adequate and consistent quality control by the contractor.

B. The Authority has the right, at all times, to inspect services performed, contractor’s workmanship and materials furnished/utilized in the performance of such services to the extent practicable. The Authority shall perform inspections, as it deems necessary, throughout the term of the contract. However, inspections and/or walk-through shall be conducted in a manner that will not unduly interrupt/delay the contractor’s work.

C. The Authority has the right to arrange for a third party to conduct a condition assessment on the maintained equipment, to identify and analyze equipment failures.

D. If any of the services do not conform to contract requirements, the Authority may require the contractor to perform the services again in conformity with contract requirements, at no increase in contract amount.

E. If, after having been directed by the Authority to correct a quality deficiency, the contractor fails to promptly perform the services again or fails to take the necessary action to ensure future performance is in conformity with contract requirements, the Authority may:

1. Perform the services (by contract or otherwise) and charge the contractor any cost incurred by the Authority directly related to the performance of such service.


Section V-5

2. Terminate the contract for default.

20 ACCIDENTS

The contractor shall be responsible for promptly notifying the Airport Police and the COTR of all accidents arising from the performance of this contract involving bodily injury to workers, building occupants, visitors, or other persons. The COTR will provide the necessary information concerning whom to contact and the specific form of the follow-up written notice.

21 DELIVERY OF SUPPLIES

The contractor shall schedule its own supply deliveries. The contractor shall arrange to have deliveries made during loading dock hours. The loading dock hours are 5:00 AM to 2:00 PM M-F.

22 SECURITY REQUIREMENTS

A. The contractor shall secure and safeguard all keys, key cards, and any other entry devices and codes provided by the Authority. The contractor shall maintain a record of the key numbers issued to its employees. These prohibitions and requirements shall also be applicable to all individuals with regard to access, removal, and/or possession of any information, confidential data, materials, supplies, or equipment. The contractor shall not duplicate and shall not allow any such issued items to be duplicated or removed from the job site. All keys and other entry devices used by the contractor’s employees in the performance of the work shall be returned to the Authority when the contract expires.

B. The contractor shall immediately report to the Authority all keys and/or security badges issued to it by the Authority that are lost or stolen.

C. The contractor shall ensure that, under no circumstances any of its employees shall enter an area not authorized for access by the contractor.

D. Contractor employees shall be subject to, and shall at all times, conform with any and all rules, regulations, policies, and procedures pertaining to security at the airport. Any violations of the rules, regulations, policies, and procedures may be cause for immediate termination.

E. The contractor shall be responsible for, at its own expense, compliance with the requirements and procedures to obtain approval of any motor vehicle to operate in the Air Operations Area (AOA).

23 SAFETY

A. All contract employees shall comply with all applicable OSHA and Authority rules and practices, including directives issued by the Airport Manager, Airport Operations, MWAA Police and Fire Departments, Federal Aviation Administration, and Authority Divisions while on the job site.

B. The contractor shall provide and ensure that all personnel at the work site wear the safety devices/apparel described below as required.

� Approved back support and protective devices � Eye protection in compliance with ANSIZ87.1. -1968. � Hearing Protection � Safety Shoes � Hard hats


Section V-6

� Reflective vests � Other safety devices/apparel as conditions warrant

C. The Authority reserves the right to inspect all areas for safety violations at its discretion, direct the contractor to make immediate improvement of necessary conditions and/or procedures, and/or stop the work if other hazards are deemed to exist.

D. In the event that the Authority should elect to stop work because of any type of existing safety hazards after the contractor has been notified and provided ample time to correct, the contractor shall bear all costs for eliminating the hazard(s) and shall not be granted compensation for the work stoppage. The contractor shall pay all additional expenses.

E. Aisles, passageways, alleyways, entrances, exits or right-of-ways to fire protection equipment must be kept unobstructed at all times.

F. The contractor shall be responsible for initiating, maintaining and supervising all safety precautions and programs in connection with the performance of the contract. The contractor shall take all necessary precautions for safety of, and shall provide reasonable protection to prevent damage, injury or loss to persons, properties, equipment and vehicles.

G. Damage caused by the contractor to any properties shall be repaired and have any needed replacements made to the satisfaction of the Authority at the expense of the contractor. The Authority, at its sole direction, may elect to repair or replace the damaged property, and deduct such costs from monies due the contractor.

H. The contractor shall, within ten (10) days of contract award, submit its own detailed safety and protection plan/program that shall comply with all safety, environmental protection, property protection and health provisions of the contract.

I. Prior to use of any products or materials, the contractor shall provide the following submittals for review and approval by the COTR.

1. Manufacturer’s product data and literature 2. Manufacturer’s installation recommendations 3. Samples, if required by the COTR 4. Material Safety Data Sheets (MSDS)

24 FIRE PREVENTION AND PROTECTION

A. Fire prevention and protection at Authority facilities property is essential. The Authority shall provide limited fire prevention equipment within the facilities. The availability of fire protection equipment provided by the Authority shall not limit the contractor’s responsibility or liability for maintaining a reliable fire prevention and protection program for its employees and the property serviced.

B. The contractor shall be knowledgeable of and provide adequate and appropriate training for all employees in the proper method of reporting a fire. All pertinent information regarding fire-reporting procedures may be obtained from the COTR.

25 SMOKE FREE ENVIRONMENT

The Authority’s facilities are smoke free. The contractor and its employees shall adhere to the rules and regulations in regard to this facilities maintenance of a smoke free environment.


Section V-7

26 LOST AND FOUND PROPERTY

The contractor shall turn in to the Authority Police Department all property found on the property immediately, any violations or disregard of the rules, regulations and/or policies may be cause for immediate termination. The contractor shall notify COTR in the Daily Morning Report of Lost and Found Property.

27 FIELD ALTERATIONS

Field conditions may vary and require the contractor to alter existing structures/conditions to accommodate new motor/gearbox assemblies. Prior to any field alterations the contractor shall demonstrate to the COTR the necessity and scope of proposed alterations. After COTR approval of proposed alterations, the contractor shall perform the approved alterations at no additional cost to the authority.


Section VI-1

SECTION VI - SPECIAL REQUIREMENTS

01 PERMITS AND RESPONSIBILITIES

A. The contractor shall, without additional expense to the Authority, be responsible for obtaining all necessary licenses and permits, including permits required by MA-38 (2004 Building Codes Manual, construction permit, (Para 1.3.2.3) The contractor shall also be responsible for all damages to persons or property that occur as a result of the contractor’s negligence and shall take proper safety and health precautions to protect the work, the workers, the public and the property of others. In addition, the contractor shall be responsible for all materials delivered and work performed until completion and acceptance of the entire work.

B. The contractor shall comply with all applicable revisions, additions, changes and/or upgrades to any Federal, state, and municipal laws, codes, and regulations which are in effect on the date of contract and which affect the performance of the work. The contractor shall also obtain and pay the costs of any royalties and licenses for any patented or copyrighted items used in the performance of the work.

C. It shall be the responsibility of the contractor to promptly notify the COTR if an official in charge of compliance with the Occupational Safety and Health Act visits the work site.

02 REGULATION REQUIREMENTS

A. The contractor shall comply with all applicable Federal, state, local, Authority and the Airports regulatory, code and procedural requirements. This shall include but not be limited to the contractor complying with the following Authority requirements:

1. The Authority’s: � Construction Safety Manual � Orders and Instructions � Design Manual

2. The Airport’s: � Advisories � Orders and Instructions � Security, Traffic and Parking Requirements � Safety Procedures including Lockout/Tagout, Confined Space Entry, Hazardous

Materials, Material Safety Data Sheets etc.

B. The contractor shall report all incidents and accidents immediately to the Authority in accordance with Federal and State laws and regulations and Authority Orders and Regulations.

03 ASBESTOS CONTAINING MATERIALS/LEAD BASED PAINT

A. Most facilities at the Airports except for current CDP construction were constructed prior to 1981. Therefore, these facilities should be presumed to have both Asbestos Containing Materials (ACM) and paint containing lead in their construction.

B. Prior to undertaking any activities that could disturb these materials the Contractor shall obtain prior written approval from the Authority to proceed with such activities.


Section VI-2

04 HAZARDOUS/CARCINOGENIC MATERIALS

A. The contractor shall not bring, produce, use, or store on the job site any hazardous or carcinogenic products without prior written approval by the Authority. All hazardous and/or carcinogenic waste transported or generated on-site at the Airport by the contractor must be properly disposed off the Airport site by the contractor as required by law and at no additional cost to the Authority.

B. The contractor shall provide the Authority with complete, legible copies of all regulatory notices, violations, citations, etc. received by the contractor that pertain directly or indirectly to the fulfillment of this Statement of Work.

05 VOC REQUIREMENT

The contractor shall use on the job site only chemicals and cleaning products that do not exceed the national Volatile Organic Chemical (VOC) limitations rule(s) published by the U.S. Environmental Protection Agency (EPA).

06 HAZARDOUS WASTE

A. The contractor shall initiate a Hazardous Waste Management training program for its employees and subcontractors on the proper disposal of hazardous materials. Contractor shall ensure employees are aware that the domestic drains, and storm drains shall not be used to dispose of gasoline, paint, thinners, oils, solvents, concentrated cleaning agents and other toxic material.

B. The contractor is responsible for collecting, accumulating, recycling, and/or off site disposal of its hazardous and toxic waste off the Airport in compliance with Federal, state and local laws governing hazardous waste storage and disposal.

C. The contractor shall provide the Contracting Officer and the COTR with documentation of hazardous materials or wastes that are accumulated, handled, generated, or disposed of by the Contractor’s operations. The documentation shall demonstrate the adequacy of the handling and disposal operations used by the contractor and will demonstrate that the contractor activities will not result in contamination of Airport property. The Authority shall provide this documentation upon request during periodic environmental inspections of the contractor’s premises. The Authority shall be copied on all correspondence with regulatory agencies concerning the contractor’s compliance with environmental regulations.

D. If the contractor generates hazardous waste in an amount that makes it subject to state and EPA hazardous waste requirements, the contractor shall apply for a Hazardous Waste Generator Identification Number. Hazardous waste shall be shipped off the Airport using the contractor’s Hazardous Waste Generator Identification Number documented on a complete and properly signed Uniform Hazardous Waste Manifest. The contractor shall be required to submit an Annual Hazardous Waste Report to the State of Virginia Department of Environmental Quality.

E. The contractor shall be responsible for developing a Resource and Conservation Act Contingent (RCRA) Plan if the amount of hazardous waste generated places it into a category that requires a plan.

F. The contractor shall be responsible for notification and reporting required under SARA, Title III regulations.

G. The contractor shall, at start of Contract, implement a written hazardous waste spill contingent plan listing materials used, spill prevention procedures, containment equipment and procedures to be used


Section VI-3

in the event of spill, personnel protective equipment requirements, notification procedures, in accordance with the Resource Conservation and Recovery Act (RCRA) and the Occupational Safety and Health Administration (OSHA) regulations.

H. In the event of the spill, the contractor shall notify the airport fire department (703) 417-8250. The contractor shall be responsible for all cleanups, site remediation and disposal costs including hazardous waste response teams that may be required at the site. All procedures shall be in accordance with applicable Federal, state and local environmental and OSHA regulations. The contractor shall remove all hazardous waste materials from the Airport at the end of each workday. Hazardous materials that are temporarily stored at the job site shall be placed in containment devices that are capable of containing 110 percent of the volume of the substance in the event of a spill.


Section VII-1

SECTION VII - DELIVERABLES

The Contractor shall be required to submit the following deliverables to the Authority’s COTR for this Contract.

01 FIFTEEN (15) DAYS PRIOR TO CONTRACT START DATE

A. NAMES AND CONTACT NUMBERS OF ALL KEY PERSONNEL

B. 24 HOUR DISPATCH DESK PHONE NUMBER

02 TEN (10) DAYS AFTER CONTRACT AWARD DATE

A. SECURITY BADGING DOCUMENTATION

B. QUALITY CONTROL PROGRAM

C. SAFETY AND PROTECTION PLAN

03 DAILY

A. WORK REPORTS

04 AS REQUIRED

A. MSDS UPDATES

B. ACCIDENT REPORTS

C. PRODUCT DATA, LITERATURE, SAMPLES

05 TEN (10) DAYS AFTER THE FINAL UNIT REPLACEMENT

A. FINAL REPORT


Section VIII-1

SECTION VIII - METHOD OF PAYMENT

A lump sum payment will be made to the contractor for all work completed to the satisfaction of the COTR. The contractor shall invoice the Authority at the end of the calendar month during which the work was completed in accordance with the provisions contained in Section VII Contract Provisions; 04 Payments.


Section IX-1

SECTION IX - APPENDICES


Appendices

APPENDIX A

SITE PLAN


Appendices

APPENDIX B

BHS DRAWINGS


Appendices

APPENDIX C

EQUIPMENT INVENTORY

Baggage�Handleing�Gearbox�and�Motor�Replacement�2012

Belt Section Sumitomo Gearbox Number HP FPM Ratio Shaft Diameter Electrical Charactistics SEW Number Base to Center Scheduled ReplacedTC-2.28 GHYMS1AA3095-B-B-N 1 165 230/460VAC,60HZTC-2.29 GHYMS2A3105-B-B-B 2 W/BRAKE 165 230/460VAC,60HZTC-3.1 GHYMS3A31011-B-B-N 3 90 230/460VAC,60HZTC-3.10 GHYMS3A31011-B-B-N 3 90 230/460VAC,60HZTC-3.18 GHYMS1AA3095-B-B-N 1 165 230/460VAC,60HZTC-3.19 GHYMS1AA3095-B-B-B 1 W/ BRAKE 170 230/460VAC,60HZTC-3.2 GHYMS3A31011-B-B-N 3 90 230/460VAC,60HZTC-3.20 GHYMS1AA3095-B-B-B 1 W/ BRAKE 170 230/460VAC,60HZTC-3.21 GHYMS1AA3095-B-B-B 1 W/ BRAKE 170 230/460VAC,60HZTC-3.3 GHYMS2A3105-B-B-B 2 W/ BRAKE 165 1-7/16" 230/460VAC,60HZTC-3.4 GHYMS2A3105-B-B-N 2 165 1-7/16" 230/460VAC,60HZTC-3.5 RHYMF3-50 3 190 230/460VAC,60HZTC-4.1 GHYMS3A31011-B-B-N 3 90 230/460VAC,60HZTC-4.11 GHYMS1AA3095-B-B-N 1 195 22.05 1-7/16" 230/460VAC,60HZTC-4.13 GHYMS5B3115-B-B-N 5 165 230/460VAC,60HZTC-4.15 GHYMS5B3115-B-B-N 5 165 230/460VAC,60HZTC-4.19 GHYMS2A3105-B-B-B 2 W/BRAKE 165 230/460VAC,60HZTC-4.5 RHYMF3-50 3 190 230/460VAC,60HZTC-4.6 GHYMS3A31011-B-B-B 3 W/ BRAKE 220 18.29 1-7/16" 230/460VAC,60HZTC-4.7 GHYMS3A31011-B-B-B 3 W/ BRAKE 220 18.29 1-7/16" 230/460VAC,60HZTC-4.9 RHYMF1.5-50 1.5 190 22.66 1-7/16" 230/460VAC,60HZTC-6.1 GHYMS3A31011-B-B-N 3 90 230/460VAC,60HZTC-6.10 GHYMS5B3115-B-B-N 5 220 230/460VAC,60HZTC-6.11 RHYMF1.5-50 1.5 190 22.66 1-7/16" 230/460VAC,60HZTC-6.12 GHYMS1AA3095-B-B-N 1 195 22.05 1-7/16" 230/460VAC,60HZTC-6.13 RHYMF1.5-50 1.5 190 22.66 1-7/16" 230/460VAC,60HZTC-6.14 GHYMS2A3105-B-B-N 2 220 18.29 1-7/16" 230/460VAC,60HZTC-6.15 GHYMS2A3105-B-B-B 2 W/ BRAKE 220 230/460VAC,60HZTC-6.16 RHYMF1.5-50 1.5 190 22.66 1-7/16" 230/460VAC,60HZTC-6.17 RHYMF1.5-50 1.5 190 22.66 1-7/16" 230/460VAC,60HZTC-6.18 GHYMS2A3105-B-B-N 2 220 18.29 1-7/16" 230/460VAC,60HZTC-6.19 RHYMF1.5-50 1.5 190 22.66 1-7/16" 230/460VAC,60HZTC-6.2 GHYMS3A31011-B-B-N 3 90 230/460VAC,60HZTC-6.20 GHYMS2A3105-B-B-N 2 220 18.29 1-7/16" 230/460VAC,60HZTC-6.23 GHYMS5B3115-B-B-N 5 220 230/460VAC,60HZTC-6.3 GHYMS2A3105-B-B-B 2 W/ BRAKE 120 230/460VAC,60HZTC-6.35 GHYMS1AA3095-B-B-B 1 W/BRAKE 170 230/460VAC,60HZTC-6.36 GHYMS1AA3095-B-B-B 1 W/BRAKE 170 230/460VAC,60HZTC-6.38 GHYMS1AA3095-B-B-B 1 W/BRAKE 170 230/460VAC,60HZTC-6.6 RHYMF1.5-50 1.5 190 22.66 1-7/16" 230/460VAC,60HZTC-6.7 GHYMS2A3105-B-B-N 2 220 18.29 1-7/16" 230/460VAC,60HZTC-6.8 RHYMF1.5-50 1.5 190 22.66 1-7/16" 230/460VAC,60HZTC-6.9 GHYMS5B3115-B-B-N 5 220 230/460VAC,60HZ


Appendices

APPENDIX D

FINAL REPORT SAMPLE PAGES

statement of work for baggage handling system … · airport - ronald reagan washington national...

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