statewide communication interoperability plan (scip ...€¦ · workshop: day one participant...
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Provided ByEmergency Communications
Division (ECD)
Virginia ■ April 9-10, 2019
Statewide Communication Interoperability Plan (SCIP)
Workshop: Day One
Participant sign-in sheet (please spell out acronyms) Bathrooms Emergency exists Meeting materials Food Basic ground rules:
Please turn cell phones and other devices to vibrate One voice at a time Focus on recommended actions Silence implies consensus Follow the time guidelines Take breaks as you need them
Logistics
Tom Crabbs, Statewide Interoperability Coordinator (SWIC)
Marty McLain, East Sector Supervisor, Emergency Communications Division (ECD)
Arlene Torres, Federal SCIP Lead, ECD
Scott Wiggins, Facilitator 1, ECD Support
Kate Lyons, Facilitator 2, ECD Support
Introductions
Who is in the room? Name
Organization
Job function
Participate on SIEC or any Committees
Introductions
Agenda Day One(Breaks planned for between modules)
9:00 Welcome, Introductions, Ground rules
9:10 SCIP Process
9:15 2013 SCIP Overview/Mission and Vision Statement Discussion
10:00 Governance: Discussion and Goals Development
11:00 Standard Operating Procedures: Discussion and Goals Development
12:00 Lunch
1:00 Technology: Discussion and Goals Development
2:30 Training/Exercises: Discussion and Goals Development
4:00 Usage: Discussion and Goals Development
5:30 Goals Round Up/Mission and Vision Statement Review
7:00 No Host Dinner- Location TBD
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SCIP Process
Changes in the communications landscape require a holistic approach to strategic emergency communications planning.
SCIP Program Outlook
Includes all technologies (LMR, NG911, Broadband, Alerts and Warnings)
Focused engagements to meet states’ needs
Longer-term support with strategic planning and implementation
Aligns to NECP and the Emergency Communications Ecosystem
Incorporates NGA Policy Academy Recommendations
Emergency Communications Ecosystem
Reporting, & Requests for Assistance
Public Information Exchange
Incident Response and Coordination
Governmental Agencies(Federal, State, Local, Tribal, Territorial)
Public, NGOs, Private Sector
Governmental Agencies(Federal, State, Local, Tribal, Territorial)
Public, NGOs, Private Sector
Notifications,Alerts & Warnings
Interoperable Communications Capabilities
Interoperability Continuum
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2013 SCIP Overview and Survey Results
Survey Results
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Mission and Vision Statement Discussion
Purpose: Describes what you do.
A successful mission statement is Distinctive, Descriptive,Believable, Actionable, and Measurable
Mission
Updated Mission:
Purpose: What you aspire to; should inspire. Produced from shared understanding of direction and intent. Serves as a center point in times of change.
A successful vision statement outlines lofty but achievable emergency communications goals supported by internal and external stakeholders
Vision
Updated Vision:
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Governance: Discussion and Goals Development
Purpose: To clearly articulate the Statewide goals and objectives for delivering the vision Goals build on the vision and
mission by defining and prioritizing the broad direction in response to identified priorities and gaps Objectives build on goals by
identifying an actionable and measurable way of achieving them What do you want to put your
resources (time, effort, funds) towards in the few years?
Defining Goals and Objectives
Governance
Goal Objective Owner Completion Date
We will restart promptly at 11:00 am
Break
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Standard Operating Procedures: Discussion and Goals Development
Standard Operating Procedures
Goal Objective Owner Completion Date
LMR PS Broadband 9-1-1 Alerts & Warnings Cybersecurity
We will restart promptly at 1:00 pm
Lunch
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Technology: Discussion and Goals Development
Technology
Goal Objective Owner Completion Date
LMR PS Broadband 9-1-1 Alerts & Warnings Cybersecurity
We will restart promptly at 2:30 pm
Break
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Training & Exercise: Discussion and Goals Development
Training & Exercises
Goal Objective Owner Completion Date
LMR PS Broadband 9-1-1 Alerts & Warnings Cybersecurity
We will restart promptly at 4:00 pm
Break
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Usage: Discussion and Goals Development
Usage
Goal Objective Owner Completion Date
LMR PS Broadband 9-1-1 Alerts & Warnings Cybersecurity
We will restart promptly at 5:30 pm
Break
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Goals Round Up/Mission and Vision Statement Review
Completed earlier: Governance
SOPs
Technology (LMR, BB, NG9-1-1, AWS)
Training & Exercise
Usage
Is there anything we missed?
Defining Goals and Objectives
Purpose: What you aspire to. Produced from shared understanding of direction and intent. Serves as a center point in times of change.
A successful vision statement outlines lofty but achievable emergency communications goals supported by internal and external stakeholders
Vision
Updated Vision:
Purpose: Describes what you do.
A successful mission statement is Distinctive, Descriptive,Believable, Actionable, and Measurable
Mission
Updated Mission:
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Wrap Up
Agenda Day Two
8:30 Review and Refine Goals
10:00 SCIP Formatting
11:00 Final Issues
12:00 Workshop Complete
SCIP General Email
Contact Information
CISA/ECD
https://www.dhs.gov/CISA
Marty McLain (202) 294-3789
Arlene Torres(703) 705-6375
NCSWIC/SAFECOM
https://www.dhs.gov/safecom/NCSWIC
7:00 pm
Location TBD
No Host Dinner
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Division (ECD)
Virginia ■ April 9-10, 2019
Statewide Communication Interoperability Plan (SCIP)
Workshop: Day Two
Agenda Day Two
8:30 Review and Refine Goals
10:00 SCIP Formatting
11:00 Final Issues
12:00 Workshop Complete
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Review and Refine Goals
Goal Objective Owner Completion Date
Governance
Goal Objective Owner Completion Date
SOPs
Goal Objective Owner Completion Date
Technology
Goal Objective Owner Completion Date
Training & Exercise
Goal Objective Owner Completion Date
Usage
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SCIP Formatting
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Final Issues
Implementation Plan
ECD will deliver a customized draft SCIP document with an updated vision and mission, as well as strategic goals and objectives based on the results of this workshop.
What is your approval process for the SCIP?
How often will the SCIP be reviewed and revised?
Evaluation/Progress Management
ECD will work with Virginia over the next 2-3 years to implement the SCIP through relevant TAs and other efforts as needed.
Next Steps
Thank you for participating in this SCIP Workshop!
We value your input. Please submit a feedback form so we can continue to improve the SCIP process.
Wrap Up
SCIP General Email
Contact Information
CISA/ECD
https://www.dhs.gov/CISA
Marty McLain (202) 294-3789
Arlene Torres(703) 705-6375
NCSWIC/SAFECOM
https://www.dhs.gov/safecom/NCSWIC
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Back Up Slides