Status Report——Operation and Management

JIANG Xiaoming

21 October, 2013

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Contents

I. System of institution in CAS

II. IHEP management goal

III.IHEP operation and management

IV. Human Resource

V. Technical support

VI. Summary

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I. System of institutions in CAS • National research institutions

– Partially stable support for operation and research– Major part of projects through competition– Employment of staff: partially permanent, partially with

limited term.– Salary system: DIFFERENT with different standards in

different institutes, including three parts of incoming:• base salary, post allowance, and bonus

• Institutes are authorized to confer Master and Doctor degrees ： – Adjunct Professors of University of CAS

• Some social functions remained, management on

– retired staffs– medical expenses– sold apartments– etc. 3

II. Management Goal

• Goal

– to cater to the needs of scientific and technological innovations

– to reform and innovate management philosophy, system, mechanism and methods

– to optimize the resources in terms of manpower, finance, material, etc., to further improve the working efficiency,

– to promote producing valuable scientific achievements and realize IHEP’s strategic objective.

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Adjustment of IHEP organization

• Integration of research divisions and Adjustment of organization to fit the basic system and IHEP’s situation.

– From stable financial support on a very low level, transferred to the partial stable, partial competition of financial support. • Integration of resources:

– Experimental Physics Center, – Accelerator Center, – Multidisciplinary Research Center

– From a pure high energy physics research base transferring to a multi-disciplinary research base with several large facilities(local or remote site)

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Recent adjustment of IHEP organization• Center for Large Facility Management

– in October 2009, for effective and efficient management system for large construction projects.

• Department of Supporting Services

– in December 2011 to integrate the management of all the logistics, security, real estate, etc. in order to reduce overlapping functions and improve management efficiency.

• Nuclear Technology Application Research Center

– in April 2012, based on the high-tech R&D center and the group of nuclear imaging, serving as the platform for High-Tech transfer

• Dongguan Branch

– in February 2013, for the construction of CSNS in Dongguan, Guangdong, >2000km south.

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Management structure

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Research( 7 )

Administration( 10 )

Support( 3 )

Directors

1. Experimental Physics Center2. Particle Astrophysics Center3. Theoretical Physics Division4. Computing Center5. Accelerator Center6. Multidisciplinary Research Center7. Center for Nuclear Technology Applications

1. Director’s Office2. Department of Human Resources3. Department for Research & Planning4. Center for Large Facility Management5. Department of Financial Affairs6. Department of State-owned Assets7. Department of Postgraduate Education8. Office for Technology Transfer and Management 9. Department of Supporting Services10.Retired Staff Office

1. Utility Operation Division2. Library and Information Services Division3. Machine Shop

Dongguan Branch

Science Committee

Academic Degree

Committee

IHEPStaff

Congress

The Executive Meeting of IHEP• The highest decision-making platform. Once every two weeks, and

Meeting Minutes are formed

• The attendances: director, associate directors, and the director of the BEPC National Laboratory, with the director assistants as nonvoting attendances.

– Arrangements from CAS are conveyed and implemented; – Important affairs in/of IHEP,

• important regulations and reform measures, institutional setting-up and readjustment,

• scientific research planning and technology development• personnel affairs, including appointment and removal of

personnel, • funding budget and final accounting of revenue and

expenditure, • and etc 8

Science committee • The Science Committee reports to the director——the review and

advisory panel for the implementation of the director’s academic leadership.

– Making suggestions regarding disciplinary development directions, approaches and research directions, proposing long-term planning for scientific and technological development of IHEP.

– Reviewing and evaluating the research projects, talents recruitment, and annual performances of research as requested by the director.

– Organizing diversified academic activities to promote academic exchanges with foreign countries and China’s research institutions.

• Members are appointed by the Executive Meeting of IHEP.

• In 2012, IHEP set up the new Science Committee of 16 members and the Academic Advisory Board consisting of 6 academicians, to improve the deliberation and decision-making efficiency.

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Forum on IHEP Development StrategyAnnually held., and attended by most of the senior research staffs and heads of management divisions.

Extensive discussions on IHEP future development strategy.

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In 2013’s forum, the following

6 special talks were presented

and discussed.1. JUNO neutrino experiment ；2. BESIII physics and post-BEPCII ；3. LHAASO development;4. BAPS development ；5 Multidisciplinary research;6. International assessment 。

• The main contents of the Congress 2013

– IHEP work Report– IHEP Report on Fund and

Finance– Report on the work of IHEP

Staff Congress

– Discussions

The IHEP Staff Congress • The Congress was held annually. About 200 representatives (about

1/10) voted from all the IHEP staffs for each 5 years period. • Through the congress, the staff representatives participate in the

decision-making, management and supervision.

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高能所 2013 年工作会暨七届五次职工代表大会

• IHEP is gradually improving the management mechanism, the management efficiency and the management level. By

– building an effective and integrated management structure according to their functionalities,

– consulting the advanced management concepts and mature practices of large-scale world-class research laboratories

– taking into considerations of the actual situation of the institute

• As a pilot for comprehensive reform in CAS, IHEP set up a study group in 2008 to make in-depth studies of the management system and mechanism of institutes with large scientific facilities.

– It played a guiding role in improving the management mechanism and management in CAS.

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III. Management & Operation

III-2. Management Related to the Administration

• Renewed all the rules and regulations in 2012.

– Out of about 200 documents, 142 were claimed to be still valid. They are re-published together with 52 new documents, in a booklet called “Collection of IHEP’s Rules and Regulations”.

• Exploration and reforms in personnel management system

– Professional position system and human resources management system according to IHEP characteristics

– Personnel and group assessment mechanism, incentive mechanism

– Systematic way to recruit and manage the talent personnel, and the personnel for the construction and operation of large scientific facilities in remote sites.

• All the IHEP’s management processes, and documents, including assets and materials, are carried out through the ARP (Academia Resource Planning) software. 13

III-2. Management of Scientific Research Project

• Department for Research & Planning

– IHEP Strategic planning and implementation– Scientific funding management– Scientific project management– Research result management and reward – Scientific base & platform construction– International cooperation planning and management– Academic activities management– Confidentiality and quality system management– Science popularization and communication – Intellectual property management– Space program office

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III-2. Management of Scientific Research Project

• Deployment and implementation of research projects

– Institute supported projects• Research centers concise projects according to the

development (1-3-5) plan• Reviewed by Science Committee• Organized, monitored, and evaluated by the Department for

Research & Planning– Free –exploring research projects

• Regulations on cost accounting to assure the completion of projects.

• Regulations on the quality assurance, the laboratory security, the intellectual property protection, and the patent application and management to solidify the achievements.

• “matrix method” for the fully utilization the existing manpower 15

III-2. Management of Construction Project

• In the course of constructing BEPC and BEPCII, IHEP has accumulated rich experiences in project management.

• The Large Facilities Management Center was established in October 2009 by merging the FIVE project offices for BEPCII, DayaBay, CSNS, ADS, and LHAASO.

– Planning & scheduling– Technical coordination– Quality management– Funding management – procurement and contract– Engineering biding– Engineering archives– External collaboration

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III-3. Scientific Output and Assessment

• For different kinds of researches and projects, different scientific outputs are required.

– For basic researches——innovative ideas, mainly based on papers published in world-class journals and their citations.

– For the construction of large facilities——whether these facilities meet the scientific or technical specifications, are completed according to the schedule and within the budget.

– For the transfer of scientific achievements into products——their actual applications.

• Various committees are organized to review the performance of every research division, administrative office and personnel.

– Results are used for bonus at the end of the year, for promotion, and for reference in many occasions.

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III-4. Resources Allocation • The office for Scientific Research & Planning is responsible for making

an integrated plan for the allocation of funding resources, according to

– IHEP development plan– suggestions from Science Committee, – instructions of Executive Committee

• Special support for promising interdisciplinary subjects, the growing subjects, and even new scientific fields.

– Nano safety research has now developed a promising direction with possible major breakthroughs, which was firstly supported with the IHEP pocket money ．

• Strong supports are given to the development of key technologies which may have decisive influence on IHEP’s development. – Superconducting accelerator technology– Detector technology – Platforms for multidisciplinary researches

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Human Resource • Employees and graduate students.

• The Human Resources Division supports the overall institute

– Develop and implement HR programs, processes, and policies – Enable the institute to attract, recruit, develop, compensate,

and reward highly qualified human resource. • The mission is to recruit and retain the best workforce in areas of

particle physics and astrophysics, accelerator physics and technologies, synchrotron, neutron and nuclear radiation technologies and applications,

• Special supports for young employees

– Xie Jialin Fundation: to support young staffs to carry out researches based on themselves’ ideas. About 10 projects/year.

– Fund for Young Talents: to support young talents in Housing subsidy 19

1348 permanent staffs 77 temporary

employees 1095 scientists and

engineers 48 attracted recently

from abroad

Manpower - employees

High-level talents at IHEP (Partial)

Categories Number of talents

Academician (CAS/CAE) 9

National High-Level Talent Special Support Plan

2

Thousand-Talent Program (National)

5

Hundred-Talent Program (CAS) 46

Outstanding Youth Fund(NSF) 18

Chief Scientist for 973 projects(MOST)

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Talents recruited from abroad

DepartmentNumber

Thousand-Talent

Program (National)

Hundred-Talent

Program (CAS)

Doctor

Experimental Physics Center 23 2 15 23Particle Astrophysics Center 14 3 8 14Theoretical Physics Division 13 　 8 13

Accelerator Center 7 　 3 6Computer Center 　 　 　 　

Multidisciplinary Research Center 25 　 14 25

Center for Nuclear Technology Applications 5 　 1 5

Total 87 5 49 86

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Categories Goals and Steps Number

Top talent

To fostering and bringing up advanced talents and strategic scientists with great impact in the international scientific filed; 3-4

To bringing up an innovative talent team in science and technology; 4-5To introduce Leading Talents or talents of Key Skills with millions funded for each person; 10-15

Talent

Thousand-Talent Program 10-15

Hundred-Talent Program and Introduction of Foreign-Talent Scheme 20-30

Associate professors and professors 80-100

Post-doctoral 45 post-doctoral at present, the goal number to reach in the year of 2015 100

Management talent

To allocate special funds to support the management talent to study for MBATo allocate special funds to support the management talent to study for DBATo allocate special funds to support management talent for short-term overseas training;To allocate special funds to support management talent for long-term foreign language training, etc.

Technical-supporting

talent

To set-up position of “Chief Technician” and “Distinguished Technician”;

To provide assistants for senior technicians; To attract staff with bachelor degree or above to be technicians; To raise technicians’ remuneration;

 

Young creative talent

To enhance the importing the Thousand Youths-Talent; To establish the Star of IHEP plan; To select PhD and post-doctoral students at IHEP to stay as faculties; To offer the Foundation of Competent Young-talent to the winner of the Special or Excellence Award of CAS President, and to the author of National Excellent Dissertation (NEDD); To setup the deputy team leader for the research team, 35-year old or below is applicable;

 

Highly Skilled Human Resource Plan

Primary Discipline Discipline Field

NaturalScience

Physics

Theoretical PhysicsParticle Physics and Nuclear PhysicsCondensed Matter PhysicsOptics

ChemistryInorganic ChemistryBiological Inorganic Chemistry

EngineeringNuclear Science and Technology Nuclear Technology and Applications

Computer Science and Technology Computer Applied Technology

Graduate Education : Discipline & Field

Discipline Field

EngineeringMechanical Engineering, Materials Engineering, Power Engineering, Computer Technology, Chemistry Engineering, Electronics and Communication Engineering, Nuclear Energy and Nuclear Technology Engineering

Academic Postgraduate Training Bases(Master/Doctor) : 8

Professional Postgraduate Training Bases(Master) : 7

Distribution of Fields

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Major PhD Mentors Master Mentors Students

Theoretical Physics 14 9 34

Particle Physics and Nuclear

Physics53 66 176

Condensed Matter Physics 10 12 49

Optics 1 2 9

Nuclear Technology and

Applications25 43 90

Computer Applied Technology 4 10 26

Inorganic Chemistry 2 8 11

Biological Inorganic

Chemistry12 8 17

Total 121 158 412

Efforts to attract better students

Joint training of undergraduates with eight famous universities.

Host college students' summer camp

Encourage undergraduates to experience and to cultivate their interests in researches in IHEP

Outstanding scientists visit universities and give lectures

Divisions of Technical Support

• Computing services

• Library and information services

• Conventional utilities

• Machine Shop

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Computing and Information Platform • 24x7x365 services to scientific and administrative activities.

– 1500 computer nodes and servers. – Several mass storage systems of 3 Petabytes disk space and a

tape library of 5 Petabytes. – The campus network with a 10Gbps IPv4 and IPv6 dual-stack link. – Dedicated high bandwidth links to other large HEP and cosmic

ray experiments sites such as Daya Bay, Dongguan and Yanbajing • WLCG Tier-2 grid site ATLAS and CMS experiments of LHC

– 1000 CPU cores and 640 Terabytes of disk space. – A 2.5 Gbps network link to Europe and a 1 Gbps network link to

the US – More than 10 million CPU hours are provided and millions of

computing jobs are processed every year for ATLAS and CMS experiments.

• R&D on network technology, information security, high performance computing and mass storage systems

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Computing platform• Independently developed (home-made) high

performance computing platform

October 23 ， 2013 29

~10000 CPU cores5PB tape library

IaaS/PaaS/SaaS>4PB disk space

Literature Information • Literature service

– >100 online databases Including ISI wok, INSPEC,ESI,TDA, and Elsevier, APS/AIP,

Springer, IOP, ACS, RSC, Wiley, etc. Three-level support from NSTL (47),NSL (38), and IHEP (17).

– maintaining web-scale search systems among ~100 CAS research institutes

– >700 million items of digital resources– >130,000 volumes of print resources

• Publication of two STM Journals

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IHEP Scientific Output Evaluation-Reports

Utility Operation Division

Responsible for the design, installation, commissioning, operation and maintenance of the conventional facilities and utilities, including:

– Process cooling water system• Central Refrigerating station with refrigerating capacity as 6300 kW,• The total flow rate is about 1200 T/hr

– Electric power distribution system• Two independent 110kV feeds from power grid station• Rated capacity of transformer ： 20*2 MW (110kV/10kV) • Two voltage regulators (10*2 MW ) for BEPCII• The present maximum electric load is about 11 MVA

– De-ionized water system • flow rate as 3 T/hr

– Compressed air– Special HVAC

The installation and maintenance of the devices and equipment for large science projects – Installation of BEPCII

• dismantlement of the BEPC• completed the installation of the equipment of BEPCII :

– Linac, double storage rings, the Beijing spectrometer, etc.

– Design and installation of conventional facilities of CSNS – 10MV injector for ADS– Feasibility study of conventional facilities of LHASSO

Utility Operation Division

Machine Shop • Design, fabrication and measurement of

accelerator components

– Magnets, accelerating structures and SLED, and waveguides

• More than 500 sets of processing machine with13,360m2 building areas,

• ISO 9000 quality assurance.

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PROCEDURE FACILITIES

COMPONENTS

FABRICATION

Precision Lathe CM6150

Precision Lathe CQM6132

Precision Lathe

NC Milling UWF721H

Coordinate Boring Machine

Hydrogen Oven

Normal Lathe

Boring Machine

Grinding Machine

EDM Machine

Drilling Machine

Press Machine

Shears Machine

Rolling Machine

Bending Machine

Winding Machine

Electrical Oven

• Played important role during the construction of BEPC, and BEPCII upgrading projects.

• In past five years, the Machine Shop has produced devices for the following institutes and projects:

– 120 magnets (3 types) for PEFP, KAERI, Korea, 2008-2009 – 520 magnet coils, 25 dipoles, and 120 sets waveguide for PLSII, PAL,

Korea, 2009-2010 – 87 quadruples and sextuples for NSLSII, BNL, USA, 2010-2012 – 90 magnets (3 types), wiggler and QPU for HLS, Hefei, China, 2011-2012 – All magnets, accelerating structures, waveguides and so on for the 100

MeV/100 kW Linear accelerator (turnkey) of ADS, KIPT– DTL, 48 quadruples (4 types, AC magnet), 24 dipoles (AC magnet) and so

on for CSNS, Dongguan, China, 2012-)

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Dipole Magnets

Septum Magnet

Quadrupole Coils

Manpower in administration and support divisions

Position Senior Middle Junior Technician/Worker Total

Administration 31 90 42 　 163

Support 20 57 35 133 245

Total 51 147 77 133 408

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Degree NumberPhD 12Master 73Bachelor 37Others 41Total 163

Major NumberEconomics 20Laws 10Education 2Literature 15History 1Science 27Engineering 33Management 52Other 3Total 163

Quality of manpower in administration divisions has been continuously improved.

Summary• The management of IHEP has overseen the expansions of programs that

produced world class scientific results; this is a testimony for the success of the management and the operation at IHEP

• The organization system at IHEP is continuously improved for more efficient management according to the basic institutional system in CAS and the sustained developments of IHEP.

• The human resource management system, related policies and plan satisfy the requirements for construction and operation of large facility, for researches of high energy physics, and as well as of multidiscipline research fields.

• Efforts on graduate students educations make it possible to attract better students from the top universities, and to help students get into the research activities easily and effectively.

• Funds for researches and projects are increased very rapidly in recent years. Systemic regulations and rules have been formulated to guarantee the efficient usage of funds. Special supports are oriented to key technologies and research fields.

• Technical support divisions provide high quality and efficient services in the development process.

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Thanks!

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