steering committee key topics month date year decisions ...€¦ · lane county commissioner's...

Steering Committee Key Topics

Month Date Year Decisions Discussion Topics Guests

Nov 2003

Discuss policy formulation further Dec 03, Jan 03,

prepare to present to Council Jan 03. Chris

Massingill can sit on SC as non-voting member until

Council approves policy so SC can apply it.

Conflict of Interest Policy, Chris Massingill’s work on sub-

watershed program.

Approved outline and elements as presented. Start

with one sub-watershed.

Conservation Strategy Proposal

All roles filled. Scott Duckett nominated as

alternate secretary but absent.

Officer Roles

Fall 2003

Maintain status quo which is to think of it as our

extended service area but not formally take

responsibility for it. Continue responding to project

and resident requests in that area.

Extending watershed council service area to mainstem

Will Bondioli, long-time member of council is now

serving as SWCD director. Dana met with District

Secretary (as close as they have to manager), and

Cindy has working agreement with Dave Downing

on project development (person first contacted, or

landowners’ preference, decides who will work on

any particular project. Rick Allison also is good

liaison between two groups. Continue to cooperate

on small grant team with them (our liaison is

Dennis Todd, Council member).

SWCD – Council Relations (local differences, history, current

status, statewide situation, political pressure, future potential

on projects and easements, relations, tax base, share

members, co-sponsor workshops

Jan 16 2004

Achieving higher quality Council Meetings

Cox Butte Culvert Project

Guidelines for Project Proposals

Increasing the scope of membership

SWCD Council Relations

Feb 12 2004

Treasurer's Report Conflict of Interest Policy Statement

County Commissioner's Presentation

Draft of Logo

Fair Booth

Groundwater Management Area

New grant rules proposed by OWEB

Mar 11 2004


Work Plan Priorities Amazon Headwater Issue

Conservation Strategy

Fair Booth

Grant Support Letter for Green Building

Lane County Riparian Work Permit Exemption

Member Involvement Program

Apr 8 2004

Accomplishments Model

Aerial spraying on forest lands

Developing and Tracking of Council Projects

Green Roof Letter of Support, LETTER APPROVED

AS CONCEPT SUPPORTED; Watershed Council

Proposal Support Policy - newly revamped,

APPROVED Grant Proposal Support Policy

Lane County Fair Booth

New Watershed Projects Map and Matrix

Rare Short Course for the community

June 6 2004

Accomplishments Model

Contract Review Projects and Monitoring

Council Self Evaluation

Funding/Resource Development workshop

Grant Proposal Support Policy

Letter to governor

Steering Committee Rotation

July 2004

Application for Americorps - Assistant, APPROVED Cox Butte project

DEQ Stormwater Committee

Katul property purchase

Reopening of Coyote Creek on Art Johnson project delayed

Reviewed Council Support Criteria and Checklist for council

support requests

Rural Basics class

Tri-County news article

website visits

Aug 12 2004

Annual Celebration Jared Rubin

DEQ applying the Willamette tmdl to the LTWC

Fair Booth

Jared Presentation - Total Maximum Daily Loads (TMDL)


APPROVED Dana as primary contact; Cindy as

secondary contact Metro Waterways Study

AGREED INSUFFICENT INFO AT THIS TIME to

provide Technical Advisory Team Member to

Veneta

Request from City of Veneta for Technical Advisory Team

Member

Search Committee

Oct 14 2004

Amazon Appreciation Day

Contract Review committees

Lane County Commissioner's Report

Materials for schools

Participation on Stormwater Development Standards Advisory

Committee

Search for new SC members

Support Letter Committee

Weed Management MOU

Nov 4 2004

Annual Meeting (debrief)

Chriss Massengill APPROVED AS VICE-CHAIR; Duane

Zetner APPROVED TO CONTINUE AS SECRETARY Board Officer roles

Partners Match Overview

Watershed Council Support Budget

Dec 9 2004

Applying the Willamette TMDL to the Long Tom Watershed

Opportunity from Dr. Jeff Snyder, OSU, for Rural Property

Habitat Plans

Request from City of Eugene for involvement in Eugene-

Springfield Metro Waterways Study

Request from Veneta for Technical Advisory Committee

member

Jan 13 2005

MOTION APPROVED to brief Council about review

of last subcommittee recommendations 501(c)3

Liability issues with large woody debris projects

Non-profit coaching by Sharon Gibson

Who monitors the website

Feb 10 2005

2003-05 Work Plan - review of accomplishments

Approve Coordinator work priorities for upcoming period


Further discussion on projects being developed for April grant

Lane County Commissioner's Presentation

Process and guidelines for receiving and responding to

comments

SOLV/Council Down by the Riverside event

Mar 10 2005

Dirk Edmunds gift

East Lane SWCD report

MOTION APPROVED to write letter to Army Corps

of Engineers during comment period regarding Fern

Ridge Reservoir and fish passage Fern Ridge update & fish passage

Lane/Benton County presentationLow Council Meeting attendance

OWEB grant interview

APPROVED restoration priorities Restoration priorities

Sub-watershed update

Arp 14 2005

Balanced Scorecard Method

Fern Ridge fish passage letter to Army Corps of Engineers

Grant discussion on SWCD - Will Bondioli

Self evaluation

May 5 2005

Annual Celebration

UO Business interns – Nick, Nick,

Katie and Lauren

Balanced Scorecard Presentation

MOTION APPROVED to send the Council

Development Matrix to the Council with

modifications as discussed, including bulleted

explanation of structures Council Development Matrix

Lane SWCD

Council Support grant proposal ranking and review

MOTION APPROVED - Rich Margerum as Vice-Chair

of Steering Committee Steering Vice-Chair vacancy and replacement

MOTION APPROVED to accept Element 1 of the

Work Plan Work Plan - Element 1

June 9 2005

Decided energy, time is not there to produce an

annual celebration. Needs can be filled by annual

meeting Annual Celebration Committee Chuck Kalnbach


Balanced Scorecard final presentation

UO Students – Lauren Chan, Katie

Howell, Nick Larson, Nick

Erickson

Brainstorm new SC candidates and form search committee

MOTION APPROVED to extend invitation to Sarah

Medeary, City of Eugene, to fill Scott Duckett’s

position on Steering in the interim until formal

search is conducted in August Farewell to Scott Duckett

MOTION APPROVED - Nancy Holzhauser for Council

rep on Small Grant Team

Nancy Holzhauser - approve for Long Tom Council rep on

Small Grant Team

Work Plan - Element 2 - Monitoring

July 14 2005

MOTIONAL APPROVED - Dana's contract Contract for Coordinator Services

Sharon Gibson, LBCC Business

Development Center

Creating and Sustaining Effective Committees - Sharon Gibson Thomas Price

MOTION APPROVED that Steering support the

findings of the Council Development Committee

and ask for the consensus of the Council to begin

forming a 501(c)3 and make the necessary changes

to the Charter in an expedient manner.

Council Development - Findings and Recommendations on

Organizational Structure

MOTION APPROVED - involvement of Technical

Team in decision making process New Technical Team members

MOTION APPROVED - 2 elements for Council Work

Plan Work Plan - Review Elements 3 and 4

Aug 11 2005

Kirsten Rudestam - participate in thesis research?

New Monitoring SC Liaison to Contract Review - Sarah

Medeary

Next steps after special Council meeting

Stroda Drop Structure and Fish Passage - Corps will not be

able to fund until 2006

Work Plan - review element 5

Sept 8 2005

Annual Meeting – discuss agenda, location, spirit, speakers,

decide awards, production roles and responsibilities

Request from Mark Wilkening, BLM, for 2-3 Steering members

to join BLM District Manager to discuss revisions to local

Resource Management Area Plans


Statewide Watershed Council Gathering Nov 3-4

Work Plan – Review Final Priorities for submission to OWEB

Oct 15

Nov 10 2005

Annual Meeting - debrief

Budget Presentation and Near-Term Resource Needs

Council meeting schedule approval

Results from Statewide Meeting of Watershed Councils

Steering Committee officers - Vice-Chair, Secretary, Treasurer

Topics for future SC meetings

Dec 8 2005

MOTIONA APPROVED - Cindy will draft a letter, Rich

will sign it, send to Westphall. Future landowner

agreements will be reviewed by attorney first. Landowner Agreements

MOTION APPROVED - Support Network proposal

pending further elaboration on concerns listed

Network of Oregon Watershed Councils - discuss merits of

idea

MOTION APPROVED - Recommendation that Janice

Mackey be retained as attorney Non-profit Working Group - attorney and process

Restoration Program policies - media contact for projects

Restoration Program policies - question of project holdback

MOTION APPROVED - general scope of work and

devolve decision on final to CRC unless we have

impasse on some issues

Work Plan for Cindy Thieman to implement Council's new

project grants

Jan 12 2006

MOTION APPROVED - Note that steps in Alternative

1 can be independent of each other. The letter in

step 4 can be sent now. Follow-up meeting is not

required. Cindy's memo

Conservation Strategy presentation

Non-profit Working Group

Feb 12 2006

Council Meeting outline and Steering Committee roles

Flooding in Cheshire and capacity in Long Tom River

New local grant awarded - Watershed Friendly Food Labeling

Financial Records Disclosure Policy


Fiscal Management Funds

Steps and Discussion Items for Incorporation

Steering Committee Roles

Mar 9 2006

MOTION APPROVED - agreement with amended

language to (the first) paragraph #5 at top of page

2: The Council will withhold the first $1,000 or 10%

of project, whichever is greater, for project

materials reimbursement… etc. as originally

written. Draft Landowner Agreement

Financial Records Disclosure Policy

Lower Long Tom River channel capacity and flooding

New Projects Contract

MOTION APPROVED - Given our existing structure

and our desire to be honest with our history, we

are electing to use a non-membership structure and

ask the Non Profit Working Group to draft the core

bylaws that address concerns raised here,

especially to give voting rights to watershed

stakeholders on board selection and changes to

bylaws Non-profit Development - Membership or Non-Membership

Poodle Creek - Westphall project

Apr 13 2006

Corey Johnson (NP volunteer)

Mike Hibbard

Shana Shweitzer (UO)

MOTION APPROVED - SC charges a sub-group (Dana

Erickson, Will Bondioli, Corey Johnson) to develop a

first draft of bylaws. The group will consult

interested parties (former members of the non-

profit working group) and bring a completed draft

to Steering for review and approval. Non-profit Development - Next decision points

MOTION APPROVED - SC supports the Watershed

Indicator Development process and will try to put

together a group of 6 – 10 people Request for Research Partnership

May 11 2006

Draft Bylaws - review Chris Massingill

Projects update

Review Steering Committee roles for upcomng Council

Meeting

June 11 2006


Annual Meeting - proposed date and location

Fiscal Bond

MOTION APPROVED - final bylaws Non-profit Development and Final Bylaws

Upcoming Council Meeting outline and Steering Committee

roles

Aug 8 2006

Annual Meeting Planning Neil Bjorkland, City of Eugene

MOTION PASSES to approve bylaws Approve Bylaws Paul Reed, East Lane SWCD

Current Planning Topics for Natural Resources in Eugene

MOTION PASSES - to approve letter of support Letter of support for Ridgeline planning

Outreach Program by city to educate about salmon recovery

Riparian Incentive Program

Search Committee - formation

Sept 14 2006

Annual Meeting - updates, sponsors, VIPs

OWEB conference and Network Annual Meeting

Restoration Projects for October grant deadline

Oct 12 2006

Annual Meeting - debrief all components Adele Freepons

Nov 9 2006

Annual Meeting debrief Ben Myers (Tri-County News)

OWEB Grant Jim Bruvold,

Josh Leitner (UO student and

incoming volunteer)

Proposed 2007 - 2009 Council Work Plan

Restoration Projects slideshow

Dec 14 2006

article in Tri-County and West Lane News

Council Support Grant

Willamette Ecosystem Marketplace

Nobles project slideshow

Non-profit incorporation timeline

QB workshop

SC profile introduction

Spencer Creek / Ridgeline Project

TMDL implementation in small sities

Jan 18 2007


Bringing fiscal management in house - QuickBooks software,

get CPA, will keep fiscal year

Sam Fox, graduate student at

University of Oregon,

Geography (Master’s Thesis

on Lower Willamette Valley

watershed councilsMOTION APPROVED to show our intent to

participate in environmental education facility

planning and process

Meeting space request in new Environmental Education

facility

Non-profit incorporation - attorney review resulted in change

to bylaws

Nobles project slideshow and how projects are currently

selected

Spencer Creek / Ridgeline Project

TMDL implementation in small sities

Willamette Ecosystem Marketplace

Feb 8 2007 Non-Profit Organizational Meeting

Conflict of Interest Policy

Determined Resolutions for each of the following

Corporate Actions: (see indented list in next

column)

Corporate Actions - Adopt a list of actions for organizational

meeting

bylaws

officers

fiscal year

expenditures

continuation of contracts and temporary personnel

depositing funds and signing checks

size of Board

determine terms of office and expiration of each

Director's term

regular Board meetings

Incorporated status

sign contracts on behalf of corporation

tax-exempt corporation obligations

conduct basic activities

establish Operations Committee

Conflict of Interest Policy

notice to Directors by electronic transmission

continue work of predecessor organization


Ratify initial committees: Non-profit Transition Team,

Technical Team, Contract Review Committees

MOTION: The incorporator, Will Bondioli,

appointed the following initial board of directors

(see minutes) Corporate Actions - Initial Board of Directors

Officer Elections

Officer Nominations

Mar 8 2007

Contacted Legislature

Lane County Commissioners presentations

GWMA Workshop

Non-Profit Incorporation - Employment

Non-Profit Incorporation - Fiscal Responsibility

Non-Profit Incorporation - Board Development

MOTION APPROVED to form Technical Team as a

non-Board committee Technical Team - Approve formation

TMDL coordination - draft scope of work

Volunteer turnout results

Apr 12 2007

Annual Meeting - begin brainstorming and planning

Lane County Commissioners presentations

Projects and Monitoring Contract Review Report

Sustaining the Council: Non-profit Incorporation

May 10 2007

Annual Meeting and Celebration - format, location, speakers,

etc.

MOTION PASSES to approve Jim, Corey and Tina as

designated board members to sign checks as per

financial policies and procedures approved today Board Check Signing

Ecosystem Marketplace

MOTION PASSES to approve Financial Policies and

Procedures Financial Policies and Procedures

MOTION PASSES to approve establishment of petty

cash account in house with maximum balance of

$200 in accordance with petty cash policy Petty cash - establish account in house


MOTION APPROVED to define our role as providing

technical information and voluntary work with

private landowners to further conservation but do

not consider ourselves partners or sponsors and do

not want to be listed that way. Ridgeline and Spencer Creek work progress

MOTION PASSES to approve Hiring Committee to

make offer of employment to Dana with base salary

range of $48-55K, health insurance up to $4800 and

maximum 10% retirement match, for a total of

around $60K.

Sustaining the Council: Non-profit Incorporation -

Employment and hiring

June 14 2007

Annual Meeting and Celebration - guests, ideas, theme,

venue, etc.

Ecosystem Marketplace

Form Search Committee

Partnership updates - Small Grant Team, Wetland Partnership

Research Findings – Sam Fox, University of Oregon MS

Candidate

Ridgeline and Spencer Creek

Sustaining the Council: Non-profit Transition progress

Upper Willamette Groundwater Management Area

Sept 13 2007

MOTION PASSES to approve list of awardees for

Annual Meeting. Annual Meeting and Celebration - planning update

MOTION APPROVED to authorize staff to write

letter to OWEB suggesting a contingency fund. Letter to OWEB to suggest contingency fund

MOTION PASSES to approve proposed approach of

using CREP Program as a cost-share option for

fencing-only projects. Policy Issue - Landowner Match Requirements

MOTION PASSES to appoint Dana Erickson to

Corporate Secretary.

Sustaining the Council: Non-Profit Transition progress - Need

a Corporate Secretary

Oct 4 2007

Annual Meeting and Celebration - RSVPs, ticket sales, and final

preparations

Grant Support Letter requested from City of Eugene

New Board members - incoming

Settlement Award on behalf of Clean Water Act lawsuit

Nov 4 2007


Annual Meeting and Celebration - debrief

Holly McRae (WREN

Environmental Education

Coordinator)

Board Roundtable Discussion - items of interest to particular

Board members Kevin Matthews (SC Neighbors)

MOTION APPROVED to close floor nominations;

MOTION APPROVED to accept the slate of

nominated candidates as Board officers for

2007/08. Election of 2007/2008 Board officers Pat Johnston (BLM)

Partner Presentation - Holly McRae presented on WREN's

programs and the progress on the new Environmental

Education facility

Jan 10 2008

Formation of budget or Financial Committee

Making comments on policy and land management issues -

(i.e. the WOPR)

MOTION PASSES to approve new bank accounts at

Umpqua Bank New bank accounts at Umpqua Bank

MOTION PASSES to nominate Kat Beal to serve on

Small Grant Team New OWEB Small Grant Team member

Feb 21 2008

MOTION APPROVED that LTWC cover 75% of

insurance premiums, in 2008, for those employees

choosing to be covered through our group policy.

Employees who opt out of coverage will receive a

lesser percentage as a monthly stipend in lieu of

insurance, the exact amount of which to be

determined by the Executive Director. Discussion of Insurance

Move that the Board establish a Personnel

Committee and authorize Chair Pendergrass to

appoint members (2/3 of Board members

necessary to form a quorum to authorize Board

Committees not present - sent to electronic vote) Discussion of forming a Personnel Committee

MOTION APPROVED that the Personnel Committee

will negotiate with the Executive Director to amend

her contract to reflect changes in retirement

benefit plans. Discussion of Retirement Contribution

New Treasurer needed

Mar 13 2008

Amazon Creek Initiative


Approve including officers on committee (Boulay

and Ingham) and renaming it Executive Officers

committee. (2/3 of Board members necessary to

form a quorum to authorize Board Committees not

present - sent to electronic vote) Committees

Correspondence Report: support letter for a grant submitted

by the University of Oregon, City of Eugene, & Lane Council of

Governments to research wetland restoration techniques

Fish Passage Barrier Assessment in the watershed

General Liability Insurance

Small Grant Team Liaison

Apr 17 2008

Application Letter to Bonneville Environmental Foundation

Deb Merchant and Katherine

Luscher, River Network

Community Connections and Fundraising Plan

MOTION APPROVED to ask staff to draft a letter of

support of drinking water protection task for the

Lane County Work Plan. Letter of Support to Lane County for drinking water protection

New grants - Council received 4 new grants in past month

worth almost $150,000

May 8 2008

Community Connections and Fundraising - map your

community connections

Invitation for MOC w/Benton County - Water Supply Analysis

Project

Restoration Grant Proposals - Small Grants

June 12 2008

Annual Meeting and Celebration

Bear Creek sub-watershed problem solving

Community Connections letters

Staff Transition and Fiscal Bond/Employee Dishonesty Report

July 12 2008

Annual Meeting and Celebration - agenda

MOTION PASSES to approve budget as presented,

and request quarterly updates that include an

explanation of variance 10% or higher. Budget draft for FY10

Sept 11 2008


MOTION PASSES to approve amendment to the

Employee Handbook to make July 4th an official

holiday Ammendment to Employee Handbook for July 4th holiday

Annual Meeting and Celebration - agenda and logistics

Council self evaluation

MOTION PASSES to approve purchase of LTWC

name plaque at Fern Ridge Library. Fern Ridge Library fundraiser

Fiscal Bond/Employee Dishonesty

Map your community connections

Model Watershed Application with BEF

New Board members and orientation

OWEB Conference scholarship opportunity

Regional Water Quality grant process

Restoration Technician hiring update

Small Grant Team Liaison

Oct 9 2008

Annual Celebration - debrief

Community Connections and fundraising letters

Council Self Evaluation

Local match for upcoming Council Support grant

Discuss Board officer roles in prepration to nominate and vote

in Nov

Model Watershed application update

Project in prep for Oct OWEB application

Roundtable on what has made Council successful

MOTION PASSES to to set current number of

directors to 12. Set new number of Board of Directors

Nov 13 2008 Roundtable Self Evaluation

Council self evaluation topics

Membership

Participation

Accountability

Decision Making

Meetings

Staff Management

Fiscal & Project Management

Watershed Planning & Projects

Citizen Involvement

Elect Board officers

Dec 11 2008

MOTION PASSES to approve Technical Team as a

non-Board committee Approve Technical Team as non-Board Committee


MOTION PASSES to revise the Employee Handbook

to reflect eight approved holidays

Authorize 8 holidays (change to be reflected in Employee

Handbook)

MOTION PASSES to approve change in account

signers, adding Brad Taylor, Tony Stroda, Patti Little

to Jim Pendergrass and Dana Erickson; removing

Tina Fenley and Corey Johnson. Authorize checking account signers

MOTION PASSES to increase staff credit card limit

to $5,000

Authorize increase of staff credit card limit to $5,000 per

authorized staff member, and $20K collective

MOTION PASSES to approve opening a 401k

retirement plan with eligibility and match per

employee handbook and offer letters or

employment contracts.

Authorize opening 401k to provide retirement plan to

employees

MOTION PASSES to approve Treasurer, Jim

Pendergrass, and Dana Erickson as signers for CD

and Money Market accounts. Authorize other account (CD/money market) signers

MOTION PASSES to calculate staff bonuses and

appoint Brad Taylor for final review

Authorize staff bonuses, to be calculated in light of total

compensation package using 2007 process. Appoint SC

member to approve final calculation

Council brochure being printed

Holiday Postcard & Donation Request – feedback and who

shall we send it to?

Identifying and recruiting two new Board members

Local match ideas for upcoming Council Support grant –

feedback on list

New donations (Atkinson, Weyerhaeuser) and other

Fundraising topics

Progress on Model Watershed application to Meyer Memorial

Trust - objectives in Coyote and Amazon Creeks

Project brochure draft - scope and in need of reviewers

Jan 8 2009 Quorum not present for decisions

Lane County personal property tax issue

Local Match ideas for upcoming Council Support grant

New publications - Council brochure, projects brochure, and

project profiles

Overview of Council Work Plan for next 2 years

Report on Holiday Postcard and donation request mailing

Report on interview with BEF and Meyer Memorial Trust

Report to Lane and Benton County Commissions


Scope Steering Committee topics for the year

Feb 12 2009

MOTION PASSES to approve resolution authorizing

the 401k plan Adopt resolution authorizing 401k plan

Feedback on Steering Committee topics

Legislative Testimony - "Restoration Economy - jobs, goods,

and services"

McFadden Restoration Project Slideshow

New publications – council brochure, project brochure,

project profiles

MOTION PASSES to review unrestricted money and

determine our ability to donate to Oregon Trout for

this event, inform board of decision Oregon Trout - donate to event?

Report to Lane and Benton County Commissions

Restoration and Involvement Issues – Pesticide use, Spring

Creek letter, Santa Clara Neighbors

Upcoming project proposals

We are finalists! Report on status and next steps w/ Meyer

Trust & BEF

Mar 12 2009

3-5 year Council goals

Adam Stebbins, Water Project

Coordinator, Benton County

Grant updates: ranking, receipts, applications

Guest Presentation: Benton County Water Analysis and

Demand Forecast, Phase 1; Adam Stebbins

MOTION PASSES to approve a $300 donation to the

Network of Watershed Councils

Request for Donations - Oregon Trout (approved) and

Network of Oregon Watershed Councils

Apr 9 2009

3-5 year goals: discuss proposed activities for 2009-2011:

priorities, concerns, ideas?

2009 schedule of Council Meetings, Annual Celebration

Debrief Benton County Water Supply presentation

Debrief Lane County Commissioners Joint Presentation -

Riparian Zone Working Group

Fish Barrier Inventory Project Update

Grant updates: ranking, receipts, applications

OSU Professor Emeritus Court Smith, wishes to nominate the

Council for the Science and Practice of Ecology and Society

Award (Ecology & Society Journal)


May 14 2009

Coyote, Bear and Ferguson Creeks – key habitats, reference

areas, landowner contacts

EWEB’s role in Lane County’s Riparian Zone Working Group

Fish Passage Assessment - outreach letter

Report: Benton County Commissioners Presentation, April 21

Scope Annual Celebration

Walkin' and Rollin' through the Wetlands LTWC booth

Jun 18 2009

3-5 Year goals: updated format

Annual Celebration – Sat., September 12 – establish

roles/leadership

MOTION PASSES to approve FY 2010 Budget for the

Council with the changes as discussed Budget - FY10

MOTION PASSES to change definition of full-time

employee hours from 32 to 30

Employee Handbook and Personnel Committee: full time

hours from 32 to 30

Nominating Committee - establish nominating committee and

timeline

RAC for 3 culvert replacements approved for ~ $200,000

July 23 2009

Annual Celebration site tour and decisions

Communicating with and educating people in the watershed

Fish Passage Inventory - outreach to landowners

New Board members for Oct 2009

Aug 13 2009

2009 Practice of Ecology and Society award from the journal

Ecology and Society

Annual Meeting and Celebration - agenda, roles, logistics,

outreach

Model Watershed Program update

MOTION PASSES to nominate Jason Hunton,

Deborah Saunders Evans, Chad Stroda, and Steve

Cole as incoming steering members for the next

rotation beginning after the annual meeting Nominating Committee: new Board members

MOTION PASSES to establish Ops Committee of 3

people to serve on an annual basis in support of

day to day activities Operations Committee

Personnel - E.D. review


MOTION PASSES to recommend amending the

Bylaws to extend Steering member terms and

flexibility of term to 4 years, seconded by J.

Pendergrass (item will go to Annual Celebration for

a vote) Proposed Steering Committee operations changes

MOTION PASSES to change meeting dates to 1st

Thursday of each month starting in Oct. 09;

MOTION PASSES to change meeting times to 5:30

p.m. starting in October Steering Committee Meeting time and date

Work Session with Lane County Commissioners

Oct 1 2009

Coyote Creek Outreach Project

Culvert Surveys

MOTION PASSES to not send a letter due to

insufficient information

Decision: Support letter request: Brownfield Assessments

Program, LCOG

MOTION PASSES to forward requests to the

Operations Committee, and appropriate Steering

Committee members based on expertise, at

Executive Director’s discretion

Decision on how to deal with support letter situations in the

future

Debrief Annual Meeting and Celebration

MOTION APPROVED to table event until next

meeting Elect new officers

New Grant: Education (OCF)

RAC application

Restoration Projects under development for OWEB

application

Review Nov and future Council meeting topics

Nov 5 2009

Board training topics survey results

Council Meetings - topics and locations for upcoming

meetings

Elect new officers

Landowner Participation in and Stewardship of Projects – Part

I

MOTION PASSES to approve the slate of nominated

officers Operations Committee Report - operations manager hiring

Personnel Committee Report - Dana's evaluation

Who we do business with - a case study

Jan 7 2010

Fish Tagging and Tracking project description

Landowner Stewardship Policy and Procedures - Part II


MOTION PASSES TO approve increase in PTO

contribution Personnel Committee - PTO rollover

MOTION PASSES to approve increase retirement

contribution to 8% from 7% to cover additional plan

fees

Personnel Committee - recommendation to raise retirement

match

Feb 4 2010

MOTION PASSES to approve accrued leave and PTO

subject to legal review Approved accrued leave and PTO carryover policies

MOTION PASSES to approve Landowner

Stewardship Policies & Procedures as presented Approve Landowner Stewardship Policy and Procedures

MOTION PASSES to approve two MOUs for Rivers

to Ridge Partnership and Upper Willamette Weed

Partnership, and to delegate the review of the

Wetland related MOU to Brad and Dana Approve Partnerships and MOUs

Board member role review and Board buddy

Committee tracking and committee profile

Org Chart, Committee Structure, and Board Member Role

Review

Project Presentation - Coyote Creek site visits

Small Grant Team

Mar 4 2010

BALLOT DECISION SHOW OF THUMBS that we don’t

want to check any boxes for sponsorship but

acknowledge that sending the form in will be seen

as endorsement by the campaign; DECISION: Check

boxes indicating LTWC will include flyers on

mailings, including an article in our newsletter, and

possibly providing info at outreach tables. Ballot Measure: Campaign for water, parks, and wildlife

Board Engagement

Board membership - Ric Ingham resignation

Fish Barrier Results - presentation and outline for upcoming

Council meeting

Apr 8 2010

Annual Meeting and Celebration - location, date, theme David Wade, RDC volunteer

Board membership - vacancy announcement & potential

candidates

Model Watershed MOU

Project Proposals for RAC and OWEB grants


Resource Development Committee - fundraising plan and

vision

May 8 2010

INFORMAL DECISION to have AM at Diamond

Woods Golf Course in Monroe Annual Meeting and Celebration

Operations Committee - Contracting Process & Project

Signage

Model Watershed - 10 year priorities and 1 year Work Plan

DECISION to hold June 3 SC mtg at the Inn at

Diamond Woods

Next Steering Meeting - decide if we should have at Diamond

Woods

Nominations Committee - will form in late May

June 3 2010

Annual Meeting & Celebration discussion at

Diamond Woods Golf Course

Annual Meeting and Celebration

Space/Room

Parking

Food, ticket price, and budget

Outreach

Sponsorship

Fundraising Event

Speakers

Agenda

Nominations Committee - potential new Board members

July 1 2010

MOTION to approve Council Work Plan and Budget

for fiscal year 11 approved unanimously Council Work Plan & Fiscal Year 11 Budget

Annual Meeting and Celebration - agenda, tasks, registration,

awards, gifts

Sept 2 2010

Budget reserve policy

Strategic Plan – Roundtable Discussion on Draft and Feedback

on Threats to Watershed Health

Nominations Committee update on priority candidates

MOTION TO APPROVE watershed awardees passes

unanimously Annual Meeting Watershed Awards for 2010

Feedback on draft Annual Report


Introduction to September 23 Self-Evaluation

Oct 7 2010

Personnel Committee: Executive Director Review

Resource Development Committee update

MOTION passes to send letter of support to

Bentony County for its Habitat Conservation Plan Letter of Support to Benton County Habitat Conservation Plan

Proposed projects for upcoming grant opportunities

Slideshow of new grant opportunites

MOTION passes to approve using reserve funds to

go forward with Heidt project proposal Using reserve funds to move forward with Heidt project

Nov 4 2010

Personnel Committee

MOTION BY J. HUNTON to approve slate of officer

nominations: Jim Pendergrass as Chair, Deborah

Saunders Evans as Vice Chair, Chad Stroda as Vice

Chair, Sue Kacskos as Treasurer, Dave Turner as

Secretary, and Dana Dedrick as Corporate Secretary

(contingent that Chad Stroda has an opportunity to

accept or decline his nomination). Motion includes

approval of check signers. Motion passes

unanimously. Nominate & elect Board officers and check signers

Watershed Learning Topic: Upper Poodle Creek culvert

replacement

Annual Meeting - Roundtable Feedback

Upcoming Council Meeting schedule

Jan 6 2011

Motion passes unanimously to approve new

Contracting & Procurement Policy, new

Whistleblower Policy, and updates to Financial

Policy & Procedures

Review policies: Contracting & Procurement, Financial Policy

& Procedures, Whistleblower

Committee Membership Roles

Strategic Plan Leadership Roles

Council Meeting calendar update

Council Support grant review

Feb 10 2011

Board training - RESTORATION PRIORITIES

Debrief nonprofit workshop

Budget v Actual report

Amazon Initiative


Projects/Work Plan: (slideshow): Riparian Planting &

Stewardship. Importance, last year's activities, next year.

Ways to get landowners more involved in plant

establishment/ lessons from maintenance. Plant orders for

2012-13.

Review how Landowner Stewardship Policy has been working

Mar 3 2011

Board Training - COUNCIL HISTORY/TIMELINE & MAJOR

ACCOMP.

RDC Committee report

PROJECTS - inside look Sogge project - slideshow and Atkinson

financial story

SC TOPICS CALENDAR - when do you want your Board

Retreat? Allow 2 mo beforehand for council member survey

and partner interviews.

Upcoming Forestry council meeting

Reporting to Lane & Benton County Commissioners - update

on process

Apr 7 2011

Proposed projects for April grant deadlines Shigeki Okada, LTWC intern

Debrief March Council mtg

Proposed letter to BLM on 10-year Landscape Plan

Max Nielsen-Pincus Presentation: Economic & Employment

Impacts of Forest & Watershed Restoration

Annual Meeting - Initial Decisions

May 5 2011

Annyal Meeting & Celebration

Model Watershed Monitoring presentation - Cindy

OWEB Council Support Grant results

Groundwater Management Advisory Panel

June 2 2011

MOTION TO APPROVE FY2011 QUARTER 3 BUDGET

VS. ACTUAL PASSES UNANIMOUSLY. Approve Quarter 3 Budget vs. Actual

Resource Development Committee update

Annual Meeting & CelebrationMOTION TO APPROVE Work Plan and FY’12

Budget as presented subject to amendments

passes unanimously. 2011-12 Work Plan & Budget

July 7 2011

Annual Meeting & Celebration Kristen Larson, LTWC intern


Amazon Pesticide Stewardship Partnership presentation by

Jason Schmidt

MOTION TO APPROVE COMMENT LETTER IN

SUPPORT OF THE BLM’S EFFORTS APPROVED

UNANIMOUSLY TO SCOPE HERBICIDE USE

GIVEN DISCUSSED AMENDMENTS. Comment letter regarding proposed BLM Vegetation EAMOTION TO APPROVE WEST EUGENE

WETLANDS RESOURCE MANAGEMENT PLAN

COMMENT LETTER by C. Stroda, seconded by J.

Hunton. Approved unanimously.

Comment letter regarding BLM West Eugene Wetlands

Management Plan

Aug 3 2011

Candidates - de facto nominations committee (this worked

great)

Budget v Actual report

other topics - check agenda

Sept 1 2011

ANNUAL MEETING - FINAL - dry run, roles, refine

presentations

P&L by job review

BOARD RETREAT option (or Mar 2012 w/ Sept 2012 self eval)

E&I Committee Report

ED Performance Review results

Sept 1 2011

Board Training- Welcome, notebooks, forms, etc

RDC Committee report

Annual Meeting debrief

ED performance review results if not done in Sept

DECISION: APPROVE BOARD OFFICER ROLES

Officer Roles &Committee Assignments (and need a new

liaison on Tech Team)

RESTORATION: Proposed projects

Jan 5 2012

Branding LTWC with David Funk David Funk of Bell & Funk

MOTION TO PARTICIPATE WITH DAN CALVERT ON

HIS RESEARCH TO UNDERSTAND THE SOCIAL

PROCESSES OF WATERSHED RESTORATION by D.

Saunders Evans, seconded by C. Stroda. Approved

unanimously.

Participate in Research with OSU grad student Dan Calvert

Feb 2 2012


Giving to Nonprofits - Facts, Philosophies and Practicies LTWC

can start using today Dolly Woolley & Ronnel Curry

Apr 5 2012

Cindy Thieman moving in August or September

Changing funding landscape in OWEB due to BPA mitigation

funds and land trusts

Technical Team Summit findings

Project Slideshow on winter tree planting

Update on Website & Logo

May 3 2011

Project Tour at Lomatium Prairie Restoration site at Erickson's

steering committee key topics month date year decisions ...€¦ · lane county commissioner's...

Documents