step 1 step 2 my ncbi (my bibliography)...2015/08/21 · •go to manage my bibliography to view...

*

Step 1—eRA Commons

Step 2—My NCBI (My Bibliography)

Step 3—SciENcv

HELP Obstetrics & Gynecology 1 4/24/2015

Obstetrics & Gynecology 2 4/24/2015

Step 1:

Update your eRA Commons—Log in

eRA Commons log-in page

Log in here.

• Click here if you have forgotten your password. • eRACommons will send your temporary password

by email. • The temporary password is only good for 48 hours. • You may need to reset if your password is more

than 180 days old.

Use this link

https://public.era.nih.gov/commons/public/login



4/24/2015 Obstetrics & Gynecology 3

Step 1:

Update your eRA Commons—Update Profile

Go to Personal Profile on menu bar.

• Select profile. • You may have access to more than 1 profile if

someone else has delegated you. • You may delegate someone through the

“Admin” tab if you would like.


Step 1:

Update your eRA Commons—Name & ID

• Use the View button to look at your information.

• If you find any errors, click Edit button and correct.

CLICK


Step 1:

Update your eRA Commons—Employment

• 3 years of employment information is mandatory.

• Enter fellowships as jobs. • Green checkmark shows if you meet the

3-year requirement.




Step 1:

Update your eRA Commons—Education

• Enter all post-high school degrees earned or in progress.

• “Completed” date must have month and year. If you aren’t sure of the month, make your best guess.

• Enter medical residency if applicable. • Fellowships go in employment section. • These entries determine Early-stage Investigator

status.



Now you can move to Step 2.

CLICK


Step 2:

My Bibliography—Log in & Link to eCommons

• Open PubMed directly or via Moody Medical Library.

• You can also go directly into NCBI, but entering via PubMed is the quickest route.

CLICK


Step 2:


• From PubMed, go to Sign in to NCBI.


Step 2:


• Log in with your eRA Commons user name and password.

• This process will link your My Bibliography to your eCommons account.

• You can avoid an extra registration step, too.

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If you log in via another method, you can link your NCBI

to your eRA Commons by clicking on your name from

the My Bibliography page.

Step 2:


Then go to Change under the Linked Accounts section and

find “NIH & eRA Commons” in the drop-down menu.


Step 2:


Click My NCBI to get to your My Bibliography.

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You will be returned to the PubMed home page, but you can tell you are logged in if your name appears at the top of the page.

• To start a bibliography, pull in

citations from PubMed.

• Many names are common, so sort

through the results to find ones which

match those on the faculty’s CV.


Step 2:

My Bibliography—Populate the Database

CLICK


Step 2:


• To narrow down results, search using last name and initials with only a

space between (ex: Clark SM).

• For common names, try adding an affiliation (ex: Clark SM, University of

Texas)

You can now review the generated

results and check the boxes for

articles written by the faculty.


Step 2:


Watch out for “wrong” hits.

Check

Check

Check

Don’t Check!

1 Once the faculty's articles are selected,

click on the “Send to” arrow and choose

where you want these sent.

Since we are building a bibliography, you will

click in the box “My Bibliography” then click on

the bar “Add to My Bibliography.”


Step 2:


CLIC

K

• Now it is time to compare the PubMed search

results with the faculty’s CV.

• Go to Manage My Bibliography to view the list

pulled in from PubMed.


Step 2:


• Note that you can also

access your My Bibliography

here.

• After your My Bibliography

is populated, you will go to

SciENcv to populate your

biosketch information.

• Click on “Select All” then “View.”

• Print your results to easily compare with

the CV.

• Comparing the two will help you identify

items missing from your database and

the CV.


Step 2:


Clark SM, Makhlouf M, Hankins GD, Anderson GD, Saade GR, Longo M. The effect of the postnatal environment on altered fetal programming of adult vascular function in mice that lack endothelial nitric oxide synthase. Am J Obstet Gynecol 2007 Apr;196(4);354.e1-7. Clark SM, Ghulmiyyah L, Hankins GD. Antenatal antecedents and the impact of obstetric care in the etiology of cerebral palsy. Clin Obstet Gynecol 2008 Dec;51(4):775-86. Gasco J, Rangel-Castilla L, Clark S, et al. Hemorrhagic stroke with intraventricular extension in the setting of posterior reversible encephalopathy syndrome (PRES): case report. Neurocirugia (Astur) 2009;20:57-61. Haas, DM, Hebert MF, Soldin OP, Flockhart DA, Madadi P, Nocon JJ, Chambers CD, Hankins GD, Clark S, Wisner KL, Li, L, Renbarger JL, Leraman LA. Pharmacotherapy and Pregnancy: Highlights from the Second International Conference for Individualized Pharmacotherapy in Pregnancy. Special Report. Clin Trans Sci 2009 Dec;2(6): etc…

Print out the “See All” results and compare side by side with CV

PubMed Search Results that pulled in

to My Bibliography


Faculty CV entries

Clark SM, Makhlouf M, Hankins GD, Anderson

GD, Saade GR, Longo M. The effect of the

postnatal environment on altered fetal

programming of adult vascular function in

mice that lack endothelial nitric oxide

synthase. Am J Obstet Gynecol 2007

Apr;196(4);354.e1-7.

Full Title Search

Clark SM, Makhlouf M, Hankins GD,

Anderson GD, Saade GR, Longo M. The

effect of the postnatal environment on

altered fetal programming of adult vascular

function in mice that lack endothelial nitric

oxide synthase. Am J Obstet Gynecol 2007

Apr;196(4);354.e1-7.

Author Order Search







Apr;196(4);354.e1-7.

Partial Title Search







Apr;196(4);354.e1-7.

Partial Title Search

The highlighted areas in each box are examples of different

ways to search.


If you find missing citations, you can go back to PubMed and

search in different ways to locate the missing items.

Caution: sometimes the results will show “1 citation found” (1)

plus a list of other results (2).

• Do not assume “1 citation found” will

send only 1 citation to the database.

• It is important to check the specific

citation(s) you want to send to My

Bibliography.

• If you do not check any citation, every

citation will be sent to your database,

including articles written by other

authors.

1

2


Step 2:



Step 2:


• If some of your citations

are not indexed by

PubMed, you may enter

them manually.

• Note that you can add a

variety of types of

citations—besides journal

articles—manually.

Now you can move to Step 3.


Step 3:

SciENcv—Populate the Database & Create Biosketches

From your My NCBI page,

go to Manage SciENcv.

CLICK

Once you have compared My

Bibliography with the CV and

completed all edits, you may

begin creating the SciENcv.


Step 3:


You have 3 options for creating

a new profile in SciENcv:

1. From scratch

2. From an external source* *Preferred method—this is the example we show.

3. From an existing profile 1 2 3

Create a new profile

(profile = biosketch)

Name your

biosketch

Type is NEW

Input from eRA

Commons

After you have created your

first biosketch, you can

create subsequent ones using

option 3, create from an

existing profile.

Add Honors here.

Add Other Experiences and

Professional Memberships.

Add Personal Statement and

supporting citations here.

• All required information

can be cut and pasted

from the existing CV.

• Keyboard shortcuts

make this task easier!


Step 3:


Add Contributions to

Science here.

• Education and positions

should populate from

your eCommons

personal profile.

• If it doesn’t, you can

add manually.

Copy

Paste


Step 3:


To add a Personal Statement, click

“create one” and type your statement in

the box.

“Add one” to add up to 4 citations to

support your personal statement.


Step 3:


To add Contributions to Science,

click on “edit section.”

Then add a text description and

choose up to 4 publications as

support.


Step 3:


To add Research Support, click

on “edit awards.”

See the next slide for details

about adding research

support—this component of

SciENcv is a little strange.

4/24/2015 Obstetrics & Gynecology 28 4/24/2015 Obstetrics & Gynecology 28

Step 3:


This is silly, but every year for every NIH

grant will show up in the list. Choose only

the latest year for each award. Example: K23 HD059916-01 K23 HD059916-02 K23 HD059916-03 K23 HD059916-04 K23 HD059916-05 —choose this one. It is

the latest.

Check the current

and completed

(within the last 3

years) NIH awards

you want to show on

this biosketch.

• Non-NIH grants will need to be entered

manually on the User tab.

• If you are a role other than PI on a

grant, you will need to enter that grant

manually on the User tab.

4/24/2015 Obstetrics & Gynecology 29 4/24/2015 Obstetrics & Gynecology 29 4/24/2015 Obstetrics & Gynecology 29

Step 3:


• To generate your biosketch, scroll back to the

top of the SciENcv page and choose to download

in Word.

• The page format in SciENcv is not perfected yet,

so we suggest downloading in Word so odd page

formatting can be corrected.

• After formatting in Word, save as a PDF to attach

to grant applications. Congratulations! You are

finished. You will find HELP

resources on the next few

slides.


HELP

How to delegate someone else to help you

From your My NCBI page,

click your name.

• Add a delegate and then enter the delegate’s email address.

• The delegate must respond to your email.

From: [email protected] [mailto:[email protected]]

Sent: Tuesday, March 31, 2015 3:22 PM To: Doe, Jane M. Cc: Smith, Tricia S. Subject: eRA Commons Notification of Authentication Credentials and New eRA Account *** This is an automated notification - Please do not reply to this message. *** Jane Doe, An eRA account has been created for you on Mar 31, 2015 by Tricia Smith. Your account details are: - Account holder: Jane M. Doe - Username: JMDOE - Organization: UNIVERSITY OF TEXAS MEDICAL BR GALVESTON - System(s): Commons - Role(s): PI/UNIVERSITY OF TEXAS MEDICAL BR GALVESTON;

Shortly, you will be receiving another email containing your password.

A second email will follow with the faculty’s temporary password.


HELP

How to have an eCommons user name set up

Some faculty will not have an account yet; however, Ob/Gyn faculty can

obtain one through Tricia Smith in Sponsored Programs at extension x69415

or [email protected] She will set up the user account, and NIH will send

an email to the faculty member. See example below.

mailto:[email protected]







HELP

How to reset your eRA Commons password

• If you have an existing eRA Commons account but do not remember your password, you can request a new one by emailing https://iForgotMyPassword.NIH.gov

• You will receive an email with a temporary password that is only good for 48 hours.

• Sign in with your temporary password, reset it to a permanent password, and write your password down someplace safe.

• Your eRA Commons passwords expire every 180 days.

https://iforgotmypassword.nih.gov/


HELP Writing Workshop for Contributions to Science

Presented by Dorothy Lewis, PhD

Professor, Internal Medicine, Infectious Diseases

UT Health Houston

May 8, 2015

10:30–noon

Rebecca Sealy, 1.104/1.106

May 20, 2015

10:00–11:30

Research Bldg. 6, 1.206 Auditorium

(note—if you are on any June grant, this is too late)

To register: https://my.utmb.edu/PStraining/

https://my.utmb.edu/PStraining/

https://my.utmb.edu/PStraining/


HELP Links to help with various systems

Link to NIH Biosketch Frequently Asked Questions: http://grants.nih.gov/grants/policy/faq_biosketches.htm#4499

My NCBI help: http://www.ncbi.nlm.nih.gov/books/NBK3843/

SciENcv help:

http://www.ncbi.nlm.nih.gov/books/NBK154494/

https://www.youtube.com/watch?v=PRWy-3GXhtU&feature=youtu.be

My Bibliography help:


eRA Commons help:

http://era.nih.gov/erahelp/commons/

http://grants.nih.gov/grants/policy/faq_biosketches.htm#4499







http://era.nih.gov/erahelp/commons/


Prepared by Colleen Casey and the Publication, Grant, and Media Support office for faculty and staff of the

Department of Obstetrics & Gynecology The University of Texas Medical Branch at Galveston

step 1 step 2 my ncbi (my bibliography)...2015/08/21 · •go to manage my bibliography to view...

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