step by step bruface_2015

of 4 – September 2014

Step-‐by-‐Step roadmap for incoming students August 26th 2015

Before reading this document you should be duly registered in one of the Bruface Master programs.

Please note that as an international student, you register for master year 1 at the 'Université Libre de Bruxelles', hereafter named 'ULB' and for master year 2 at the 'Vrije Universiteit Brussel' or 'VUB'.

Step 1: Before your arrival please organize following important practical aspects:

! A health insurance valid in Belgium is strongly advised when enrolling at the ULB. EU nationals can use their European Health Insurance card. Otherwise you should arrange coverage shortly after arrival in Belgium.

! Start looking for a temporary lodging where you can stay a few days after your arrival. If possible also start taking steps to arrange for a more permanent accommodation for the entire period of study at the VUB. On-‐campus accommodation at the ULB lodgings is limited so in general students have to find a room from a private landlord. Detailed housing information can be found in the following website :

http://www.ulb.ac.be/logements/english.html

! As soon as you found accommodation you must register at the municipality hall at your earliest convenience.

! You will need some money for housing guarantees. Please prepare the required funding before departure.

! Prepare enough (typically 4) ID photographs and certified copies of all your official documents. You will need this for administrative purposes.

! It is important that you arrive on time. Classes start the 14th of September. Getting settled also takes time!

! For more information on all of the above items, contact [email protected].


Step 2: Feel@home

A welcome event for all ULB international students takes place Friday September 11th. The location is : ULB, Avenue Franklin Roosevelt 50 Building U, door A, level 4, room UA4.118 ‘Salle des Professeurs’

A special session is organized for the English speaking students. Be there at 11:00 AM ! In addition, Orientation Days welcome all new international students at VUB on the September 19th starting at 1:45 PM. See https://my.vub.ac.be/en/orientation-‐international-‐arrivals for more information and registration See included maps to find the both locations.

Step 3: Enrolling as a master student at the ULB (first year)

Make sure the tuition fee is paid before September 30th at the latest. Payment instructions should have reached you. If not contact [email protected].

Step 4: Enrolling as a Guest student at the VUB

You will automatically be registered at VUB as a guest student (free of charge) after registration at ULB, in order to access all of the VUB facilities (restaurant, sport facilities, library, etc). No action is required from your side. Your ULB student card is valid at all premises of the VUB.

Step 5: Student ID card and certificates

Unless you specified an address in Belgium, your student card and other documents are waiting for you at the ULB registration office, Building S, level 4, Avenue Jeanne (see ULB map below). Opening hours are Monday to Friday 9:30AM – 4PM.

Step 6: Activating your e-‐mail account You will get a network ID and e-‐mail account upon registration. You must activate these on any computer access to internet starting the day after you received your student ID card. The pin code to create your ULB e-‐mail address and network identity (NetID – user name and password) is mentioned on your student card next to your passport photo.


The activation occurs online at the following address: https://idsapp.ulb.ac.be/pam/pamsignup.php?language=uk Within 24 hours after completion of this procedure, your network identity and e-‐mail address will be available.

Step 7: Consulting your Timetable First semester timetables are available on the following links : At VUB : http://splus.cumulus.vub.ac.be:1183/1onevenjr/studsetIR_IR_onevenjr.html Make following selections : 1 M ENGINEERING xxxx Week 1-‐14 8-‐18u Sorry, some fields are not yet translated in English but it is easily readable. See included maps to find the locations. Consult these regularly because changes are frequent !! At ULB : The same information is available on the ULB website, but only one week before the start of the year and only in French http://gehol.ulb.ac.be/gehol/

Step 8 Enjoy your study at BRUFACE, enjoy Brussels, enjoy Belgium. We wish you good luck!

Further questions? Mail to [email protected] or see www.bruface.eu.

step by step bruface_2015

Documents