STOCK HOLDING STOCKHOLDING OF INDIA LTD. Regd. Office : 301, Centre Point, Dr. BabasahebAmbedkar Road,

Parel, Mumbai 400 012.

Sr.No. Description

1 e-Tender no. SHCIL/ADMIN/CARTRIDGES/07/2017

2 Subject Contract for supply of HP toners/cartridges, Brother toners / drummers & Canon cartridges for use at all Stockholding offices located in Mumbai, Thane and Navi Mumbai

3 Last date and time for submission of online technical bid / prequalification criteria and financial bid

14th July,2017, 11.00 a.m.

4 Date and time for opening of Technical bid/Prequalification criteria and Financial bid

14th July,2017, 12.00 p.m.

5 Department Administration

6 Contact Details (022)61779059 / 61779036

7 Tender documents available on site

www.shcil.com

INDEX

SR. NO. CONTENTS

1 e-Tender Notice(Annexure-A)

2 Eligibility Criteria(Annexure- B)

3 Scope of work and General Terms & Conditions (Annexure-C)

4 List of locations (Annexure-D)

5 Instruction of Online Bid submission(Annexure-E)

6 Proforma for Technical Bid / Prequalification

Criteria(Annexure-F)

7 Proforma of Financial Bid with List of toners

/cartridges/drummers(Annexure-G)

8 Tender Acceptance Letter (Annexure-H)

Annexure -A

e—TENDER NOTICE

Stock Holding Corporation Of India Ltd. Regd Office : 301, Centre Point, Dr. B.Ambedkar Road, Parel, Mumbai-400 012

CIN : U67190MH1986GOI040506

e-TENDER NOTICE e-Tenders are invited by Stock Holding Corporation of India Limited in two bid system(i.e.

Part – I:Technical Bid / Prequalification Criteria and Part II: Financial Bid) for

supply of HP toners/cartridges, Brother toners/drummers & Canon cartridges from reputed

and experienced dealers / suppliers / Associated Channel Partners based in Mumbai/Navi

Mumbai/Thane for a period of one year.

The tender documents can be downloaded from our website :www.shcil.com from 4th

July,2017 to 14th July,2017 up to 11.00a.m.

Interested parties should submit EMD in the form of demand draft drawn in favour of “Stock

Holding Corporation of India Ltd.” and submit at 301, Centre Point, Dr. Babasaheb

Ambedkar Road, Parel, Mumbai-400012 latest by 11th July,2017at 01.00p.m. Tenders are to

be submitted only online through e-Procurement portal

https://stockholding.auctiontiger.net. Tenders sent by any other mode will not be accepted.

Further, Corrigendum / Addendum with regard to this advertisement, if any, shall be

uploaded on our website www.shcil.com“.

SHCIL reserves the right to accept or reject any or all other applications without assigning

any reason.

For queries contact : (022)61779059/61779036 between 11.00a.m.to 04.00p.m.

Minimum requirement for e-Tendering:

1. Computer / Laptop (Notebook) with internet connection of minimum 256 kbps speed

2. Operating system - Windows XP Service pack -3 / VISTA/ Windows 7 or above

3. Digital certificate - Class II or III, Singing + Encryption. (Organizational certificate if bidder

is participating on behalf of company.)

Annexure-B

ELIGIBILITY CRITERIA

1. The Bidder should be a reputed, experienced & authorised supplier for the

last three financial years and is required to upload latest valid

authorization certificate issued by Hewlett Packard / Brother / Canon

(OEM).

2. The Bidder should have its place of business in Mumbai / Navi Mumbai/

Thane.

3. The Bidder should be an established entity of repute and having a

minimumturnover of Rs. 1 Crore per annum for the last three financial

years.

4. The Bidder should have at least three existing reputed clients preferably

Govt. entities / Banks.

5. The bidder shall also be able to supply toners / cartridges / drummers of

HP, Brother & Canon(as mentioned in Annexure – G) to all branch offices

in & around Mumbai (list of offices is mentioned in Annexure -D).

6. The bidder should not have been put in the negative list by any public

sector bank/ govt. organisation, for breach of applicable laws or violation

of regulatory prescription or breach of agreement.

7. The Bidder should upload documentary evidence in support of fulfilling

eligibility criteria including performance certificate from clients.

8. The necessary power of attorney / Letter of Authority, authorizing the

bidder to act on behalf of the bidding organization should be uploaded

along with other documents forTechnical bid/ Prequalification criteria.

9. The bidder may visit the office at Centre Point and thoroughly understand

the nature and scope of work and be familiar with the supply of cartridges

/ toners /drummers before quoting.

10. The bidder shall strictly conform the terms & conditions of the tender.

11. The bidder shall abide by all the guidelines issued by Stockholding from

time to time.

Annexure - C

SCOPE OF WORK AND GENERAL TERMS &CONDITIONS

Validity of Contract - Contract shall remain valid for a period of one

year. However, the contract may be extended subsequently, on

mutual consent, for a further period of two years, one year at a time

as may be decided by the competent authority, after review of

performance / provided the vendor, agrees to supply the

cartridges/toners/drummers with the same rates.

Validity of Offer – The offer should be valid for 30 days from the

date of bidding.

Earnest Money Deposit & Security Deposit–

The bidder shall deposit an amount of Rs. 50,000/- by means of

a demand draft in favour of ‘STOCK HOLDING CORPORATION OF

INDIA LIMITED”, payable at Mumbai as Earnest Money Deposit

(EMD).

The said Earnest Money Deposit will not bear any interest and the

earnest money of unsuccessful bidder(s)will be returned without

any interest within 30 days after finalisation of the contract.

EMD will be converted into interest free Security Deposit on

award of the contract to the successful bidder and shall not bear

any interest and will be refunded aftercompletion of the contract

subject to deduction of dues, if any.

Non receipt of earnest money will make the bidder disqualified

and that bids will not be considered.

No bidding firm will be allowed to withdraw its bids after meeting

the technical bid / prequalification criteria. If any bidder intends

to withdraw after meeting the technical bids / prequalification

criteria, its EMD will be forfeited.

If it is subsequently established for found that the bidding firm

has given any false information or has suppressed facts or

manipulated / forged the documents, etc., the EMD or the

Security Deposit, as the case may be, will be forfeited.

Payment terms –

The payment will be made only against invoices and delivery

challan duly stamped & signed by the user department of

Stockholding after it is ensured that the items/quantity/quality of

items supplied are to be entire satisfaction of this office. The bill

shall be submitted at the end of every month to Administration

Department at Centre Point Office.

Price / rate–

The bidders have to quote for all the items mentioned in the

financial bid.

The bid shall be unconditional and any conditional/incomplete bid

shall not be accepted.

The prices quoted in the bid should be exclusive of taxes.

No separate charges shall be paid for delivery of goods.

No escalation in rates or extra charges on any account shall be

permitted during the contract period.

No advance shall be paid.

Rate submitted by the bidder should not be higher than the rates

at which the cartridges/toners/drummers items are being

supplied by it to other govt. Ministries/Departments. If

subsequently it is found that the firm has supplied

cartridges/toners/drummers at higher rates to StockHolding, the

excess amount shall be recovered from the Security Deposit

and/or from the pending bills of the firm alongwith a penalty of

Rs.1000/- on firm on such occasion and shall be doubled on

subsequent occasions. The firm should also supply

cartridges/toners/drummers on bulk orders at short notice.

Quality –

The firm must not make any compromise on quality. Only original

make toners/cartridges are to be supplied. In case it is found that

the quality is inferior vis-a- vis the specifications, the contract is likely

to be cancelled and the Security Deposit will be forfeited, which can

extend to blacklisting of the firm also.

The bidder should be able to provide the name and mobile

number of the person, who can be contacted at any time, even

beyond office hours. This person should be capable of taking

orders and arrange for supply of the desired items, even at short

notice.

The StockHolding will have the authority to select more than one

firm for award of contract.

The written offer issued to the successful bidder shall have to be

accepted by the bidder in writing within 3 working days from the

date of issue of the offer. Failure to accept the offer within this

period will result in forfeiture of the EMD and cancellation of the

award.

The order will be placed as & when required by the StockHolding

and the delivery will be as per order and will be made within 2

days from the date of order.

In case the delivery is not made within the stipulated period and

as per the quality of the items as per prescribed in the financial

bid, Stockholding reserves the right to cancel/reject entire/part

order/delivery. Any defective supplies will be replaced by the

bidder within 2 days from the date of receipt from Stockholding.

If cartridges/toners/drummers are not received in time, no

relaxation in time will be permitted and order for supply of

cartridges/toners/drummers will be given to another supplier at

the risk and cost of the supplier.

StockHolding shall be sole authority to cancel/amend any order,

as per requirement and also to place order for supply of items

beyond office hours/holidays/place of supply for which, no

additional payment shall be made.

In case of failure / delays in supply fully or partially, StockHolding

is at liberty to procure the items through other sources at its sole

discretion and the difference in cost, if any, will be recoverable

from the bidder.

The Successful bidder shall not be entitled to terminate the

contract during the term of the contract. StockHolding shall be

terminating the contract by 30 days prior notice in writing. In

case of failure to provide the acceptable level of services,

Stockholding reserves the right to forfeit the amount deposited as

security deposit.

In the event of failure on the part of bidder to supply

cartridges/toners/drummers as prescribed by Stockholding at any

point of time during the period of contact,Stockholding reserves

the right to terminate the contract immediately at its sole

discretion.

The contract shall be subject to the Indian law and the jurisdiction

of the courts located in Mumbai. All disputes relating to this

delivery / quality / price of the cartridges/toners/drummers

supplied there under or otherwise arising there from between the

bidder and StockHolding shall be resolved through mutual

discussion and subject to the same, the court or competent

jurisdiction situated within the limits of the City of Mumbai shall

have jurisdiction.

If any, penal proceedings are initiated against the successful

bidder during the period of contract, the same shall be informed

to StockHolding immediately.

Successful bidder will promptly and in a timely manner remit to

the government all applicable taxes and levies, etc. and furnish

proof thereof as and when requisitioned by StockHolding.

The successful bidder will have to execute an Integrity pact with

StockHolding. The format of the same is available on the website

of StockHolding.

Stockholding interpretation regarding RFP / e-Tender shall be final

and binding on the bidder.

Stockholding reserves the right to ask for any further details for

arriving at a decision. Stockholding may at its sole discretion

permit the bidder to rectify small & inadvertent errors & omissions

done by the bidder during the bidding process.

Stockholding reserves the right to accept or reject any or all other

applications without assigning any reason.

Stockholding also reserves the right to re-issue / recommence the

entire bid process without the bidders having the right to object.

Any decision of Stockholding in this regard shall be final,

conclusive and binding on the bidders.

The interested bidder has to submit the tenders through e-

procurement portal as notified on StockHolding’s website.

All entries in thebidding / tender form should be legible andfilled

clearly. If the space provided for furnishing information is

insufficient, a separate sheet/attachment duly signed by the

authorised signatory may be scanned and uploaded.

Financial bids of any firms will be accepted only after the technical

stage.

The Technical bids / prequalification criteria and Financial bid shall

be submitted and opened online on the scheduled date and time

i.e.14th July,2017 at 12.00p.m. The financial bids of only those

bidders will be opened, who qualify in the technical bid.

Annexure –D

List of locations

MUMBAI (Andheri) 022

SHOP No.4 , PARISIAN APARTMENTS, V.P ROAD , NEXT TO ZOROASTRIAN CO-OP BANK, OFF S.V.ROAD, ANDHERI (WEST), MUMBAI - 400 058

26230910 26230912

26230909(Fax)

MUMBAI (Borivali) 022

SHOP NO.10, GROUND FLOOR, MADHUMILAN CHS, MANGAL KUNJ, SV ROAD, BORIVALI (W), MUMBAI - 400 092

28332104 / 28332085 28334067 (Fax)

MUMBAI (Chembur) 022

1ST FLOOR, RAMESH NIWAS, PLOT NO-60/A ROAD NO-20, NEAR SBI, OPP CORAL CLASSIC CHEMBUR EAST, MUMBAI - 400 071

25288358 / 25290439 25290542

MUMBAI (Dadar) 022

GROUND FLOOR, 169/C , NEELKANTH NIWAS, DR. AMBEDKAR ROAD, DADAR TT, NEAR METRO SHOWROOM, MUMBAI 400 014

24151706 24151722

24151707 (Fax)

MUMBAI (Dombivali) 0251

OFFICE NO 6, FIRST FLOOR SHRI SUYASH CHS,NEAR MADHUBAN TALKIES DOMBIVALI EAST, THANE - 421 201

2861195/96/97

MUMBAI (Fort) 022

12/14, UTI BUILDING, BANK STREET, CROSS LANE, NEAR OLD CUSTOM HOUSE, FORT, MUMBAI - 400 023

22622677 22675960 / 61

22622756 (Fax)

MUMBAI (Ghatkopar) 022

VISHWA CHS, GR. FLOOR, JUNCTION OF RB MEHTA ROAD & HINGWALA LANE, GHATKOPAR (EAST), MUMBAI - 400 077

21020790 / 21021795 21021800

21023822 (Telefax)

MUMBAI (Goregaon) 022

G-2, UNIQUE TOWERS, GR. FLOOR, BEHIND PATEL AUTO, SV ROAD, GOREGAON (WEST), MUMBAI - 400 062

28787336 / 41 28787338

MUMBAI (Kalyan) 0251

GALA NO 110, VASANT VIHAR COMPLEX CHANDULAL JOSHI COMPOUND OPP KALYAN STATION, KALYAN WEST, THANE - 421 301

0251 - 2315421/22/24

MUMBAI (Mahalaxmi) 022

REWA APARTMENT, B WING, GR. FLOOR, BEHIND BANK OF INDIA, OPP. CADBURY HOUSE, BHULABHAI DESAI ROAD, MAHALAXMI, MUMBAI - 400 026

23538225 / 23526220, 23538221

MUMBAI (Mahape) 022

SHCIL HOUSE, PLOT NO. P-51, T.T.C. INDUSTRIAL AREA, MIDC, MAHAPE, NAVI MUMBAI- 400 710

61778100 /01/ 02/ 03/ 04/ 05/ 06/ 07/ 08/ 09

MUMBAI (Mulund) 022

SHOP NO.2, KOTESHWAR APTS, RHB ROAD, NEAR ICICI BANK, MULUND WEST, MUMBAI - 400 080

25907618/25907617 25620703/25676339

MUMBAI (Nariman Point) 022

RAHEJA CHAMBERS, OFFICE NUMBER 15, GROUND FLOOR, NARIMAN POINT, MUMBAI - 400 021

22844247/22852977 22818624 (Fax)

MUMBAI (Parel) 022

301, CENTRE POINT, DR. BABASAHEB AMBEDKAR ROAD, PAREL, MUMBAI - 400 012

61779400 /01 / 02/ 03/ 04/05/06/07/08/09

61779058(Fax)

MUMBAI (Parel Branch) 022

SHOP NO 8, BAY SIDE ARCADE, DR. BABASAHEB AMBEDKAR ROAD, OPP BHARATMATA CINEMA, PAREL, MUMBAI - 400 012

24115313 / 24125313/ 24707289

MUMBAI (Thane) 022

SHOP NO.5, LAXMI NIWAS CHS, VISHNU NAGAR OPP. THANE BHARAT SAHAKARI BANK, NAUPADA, THANE WEST – 400 602

25453790 / 91 25453802

MUMBAI (Vashi) 022

BLOCK NO.2, GROUND FLOOR, TYPE C-1, BUILDING NO.12, SECTOR – 2, NEAR ABHYUDAYA BANK, OPP. SHANTI CENTRE, VASHI, NAVI MUMBAI - 400 703

27821105 to 27821108

MUMBAI (Vikhroli) 022

25 HAZARI BAUG, GROUND FLOOR, STATION ROAD, VIKHROLI WEST, MUMBAI - 400 083

25778466 / 25779282

MUMBAI (Vileparle) 022

104, SHYAM KAMAL, A - WING, 1ST FLOOR, OPP. VILE PARLE STATION (EAST), MUMBAI - 400 057

26161101 /26105363 26184143

26161108 (Fax)

Annexure-E

Procedure for submission of Technical Bid and Financial Bid

The StockHolding shall finalize the tender through Online E-Tender and necessary arrangement has been made with e-Procurement Technologies Limited, who shall be the authorized service provider for the same. Computerized E-Tender shall be conducted by the StockHolding, on https://stockholding.auctiontiger.net, while the Bidders shall be providing their tender response(s) from their own offices/ place of their choice. The Bidders are advised to ensure that necessary internet connectivity and other equipment are in place to participate in the E-Tender successfully and the bidders shall be solely responsible in the event of failure for any reason whatsoever. e-Procurement Technologies Limited shall arrange to train the bidders and shall also explain the rules related to the E-Tender. The bidders are required to fill their Tender response in online forms available on domain https://stockholding.auctiontiger.net and shall provide their acceptance to the terms and conditions herein made available on the said domain. After the end of the E-Tender due time, the StockHolding shall evaluate the bids submitted by bidders and will decide upon the successful bidder. StockHolding shall not be bound to accept the lowest or any bid and also reserves the right to reject any bid without assigning any reason whatsoever. The decision of StockHolding in this regard shall be final, conclusive and binding on the bidders. The bidders have to quote for all the products i.e. item-wise. Bidders will be ranked on the basis of total / aggregate amount quoted for all the items put together. StockHolding shall be at liberty to postpone/ cancel the process / tender at any time, before declaring the successful bidder, without assigning any reason. You are required to submit your acceptance to the terms / conditions / modality given above while participating in the E-Tender The Bidder shall not involve himself or any of his representatives in Price manipulation of any kind directly or indirectly by communicating with other bidders. StockHolding reserves the right to seek any clarification / additional documents, if required. Further, to extend the date of Tender.

Annexure - F

PROFORMA FOR TECHNICAL BID/ PREQUALIFICATION CRITERIA

Sr.

No.

Particulars Document to be uploaded

1 Name & address of the Proprietary concern / Company

/ Partnership Firm and documents in support thereof.

To be uploaded

2 Correspondence Address

3 Registered Address

4 Name, address, telephone number & e-mail of the

proprietor

5 Name, address, telephone number & e-mail of the

contact person

6 Whether EMD of Rs.50,000/- submitted in the

prescribed form

Copy of EMD scanned and

uploaded

7 Annual Turnover for last 3 financial Years (with proof)

( 201-15, 2015-16, 2016-17)

CA’s certificate / last 3 years

balance sheet / profit & loss

A/c) to be uploaded

8 Experience in Services Copies of tender/work award

letter

9 Copy of latest valid authorisation certificate issued by

HP/Brother/Canon

To be uploaded

10 Copy of Income Tax return and PAN Number (with

proof

To be uploaded

11 Copy / proof of VAT account no./ Service Tax no. /

GST no.

To be uploaded

12 Self certificate to the effect that it has not been

blacklisted by any PSUs/Banks/Central

Ministry/Department, etc.

To be uploaded

13 List of clients

14 List of any civil or criminal proceeding or penalty

imposed due to non-completion or violation of relevant

Law/Rule/ regulatory bye-laws.

15 Bank Details Cancelled cheque to be

uploaded

16 Tender Acceptance Letter To be uploaded

Annexure –G

FINANCIAL BID

We have gone through the details of the e-tender, obtained necessary clarifications

to understand the total scope of work after having discussions with StockHolding’s

officials and e-Tender service provider. We hereby agree to give our electronic offer

to the entire satisfaction of SHCIL, in response to the tender for supply of HP

toners/cartridges, Brother toners/drummers & Canon cartridges.

The bidded rates are confirmed exclusive of all taxes but inclusive of delivery

charges, packing, courier charges, etc. and no request for other charges would be

made by the bidder entertained by StockHolding. Further, StockHolding reserves

the right to change (increase / decrease) the quantity of items to be procured or to

place the purchase order for the selected items only i.e. some of the items may be

omitted from procurement in entirety.

Sr.No. Particulars Approximately Quantity

(A)

Rate per unit (Rs.) (B)

Total(Rs.) AXB

1 CE278 276

2 CE505X 102

3 CC388 218

4 Q2612(double pack) 37

5 Q5945A 18

6 Q5945A 10

7 CF280A 23

8 Brother Toner-2130 43

9 Brother Drum-2125 19

10 Q6511XC 4

11 Canon 328 Black 10

12 CF228A 5

13 Q2612 7

14 CE505AC 5

15 Q7553X 2

16 Canon PG-810 16

17 Canon CL741 colour 12

18 Canon PG 47 Black 33

19 678 colour 28

20 Q7553A 2

21 Canon PG 57 Colour 15

22 803 Black 14

23 Canon CL-811 6

24 803 Colour 9

25 678 Black 14

26 Canon PG740 Black 6

27 685 Black 7

28 Canon 746 XL colour 1

29 703Black 2

30 685 cyan 3

31 685 Magenta 3

32 685 Yellow 3

33 Canon 745 Black XL 1

34 703 Colour 1

35 Cartridge 901 black 1

36 Cartridge 901 - colour 1

37 Cartridge 901(XL) black 1

38 Q2727A Black 1

39 Q2728A Colour 1

40 HP officejet - black (18) 1

41 HP officejet - pink (18) 1

42 HP officejet - blue (18) 1

43 HP officejet - yellow (18)

1

44 950 XL Black 1

45 951 XL magenta 1

46 951 XL cyan 1

47 951 XL yellow 1

48 Brother Toner-2025 1

49 Brother Drum-2025 1

50 Canon PG-88 black 1

51 Canon CL-98 colcour 1

52 Canon 745 Black 1

Grand Total

Annexure –F

Tender Acceptance Letter

(To be given on Company Letter Head)

Date :

To,

___________________

_________________

_________________

Sub : Acceptance of Terms & Conditions of Tender

Tender Reference No. :________________________

Name of Tender / Work :

____________________________________________________________

____________________________________________________________

____________________________________________________________

Dear Sir,

1. I/We, have downloaded/obtained the tender document(s) for the

above mentioned ‘Tender/Work’ from web site(s) namely:

_______________________________________________________

_______________________________________________________

As per your advertisement, given in the above mentioned website(s).

2. I/We hereby certify that I/We have read the entire terms and

conditions of the tender documents from Page No. ___to___(including

all documents like annexure(s), schedule(s), etc.) which form part of

the contract agreement and I/We shall abide hereby by the

terms/conditions/clauses contained therein.

3. The corrigendum(s) issued from time to time by your

department/organisation too have also been taken into consideration,

while submitting this acceptance letter.

4. I/We hereby unconditionally accept the tender conditions of above

mentioned tender document(s)/ corrigendum(s) in its totality /

entirety.

5. I/We do hereby declare that our Firm has not been blacklisted

/debarred by any Govt. Department / Public sector undertaking.

6. I/We certify that all information furnished by the our Firm is true &

correct and in the event that the information is found to be incorrect

/untrue or found violated, then your department / organisation shall

without giving any notice or reason therefore or summarily reject the

bid or terminate the contract, without prejudice to any other rights or

remedy including the forfeiture of the full said earnest money deposit

absolutely.

Yours faithfully,

(Signature of the Bidder, with Office Seal)

Signature of Accepting officer Signature of Bidder