1. SharePoint Content Lifecycle Management Ryan Tacy AvePoint

2. 2010 AvePoint, Inc. All rights reserved. No part of this may be reproduced, stored in a retrieval system, or transmitted in any form or by any means, without the prior written consent of AvePoint, Inc. Content Lifecycle Management 2 Organization Workflow Creation Repository Versioning Publishing Archives Sites Work- flow Office Doc Library Version Publishing Site Record Center SharePoint 3. 2010 AvePoint, Inc. All rights reserved. No part of this may be reproduced, stored in a retrieval system, or transmitted in any form or by any means, without the prior written consent of AvePoint, Inc. Agenda Content Organization & Storage Storage Optimization Content Access Archiving 4. Content Organization & Storage 5. 2010 AvePoint, Inc. All rights reserved. No part of this may be reproduced, stored in a retrieval system, or transmitted in any form or by any means, without the prior written consent of AvePoint, Inc. Information Architecture Accountability of published content using workflows or approvals Managing search scopes, security trimming, federation Isolate intranet content from extranets Testing for consistency and performance Training your site/content owners and end users http://technet.microsoft.com/en-us/library/cc262873.aspx#section2 Determine the business goals What will your site structure and taxonomy look like? Standardize branding with templates and master pages Other considerations Source: Governance Resource Centre on Microsoft TechNet 6. 2010 AvePoint, Inc. All rights reserved. No part of this may be reproduced, stored in a retrieval system, or transmitted in any form or by any means, without the prior written consent of AvePoint, Inc. Storage in a Content Repository Increase in % of inactive data over time 0 1 2 3 4 Active Data Total Data 7. 2010 AvePoint, Inc. All rights reserved. No part of this may be reproduced, stored in a retrieval system, or transmitted in any form or by any means, without the prior written consent of AvePoint, Inc. Planning for SharePoint Storage Recycle bin Versioning Search and index information Growth Good rule of thumb for initial planning is: 3.5 x file system 8. 2010 AvePoint, Inc. All rights reserved. No part of this may be reproduced, stored in a retrieval system, or transmitted in any form or by any means, without the prior written consent of AvePoint, Inc. Basic Storage Management Methods Set site quotas and alerts! 10 GB quota, 8 GB alert is my favorite Monitor growth trends Sites: Slow over time or large jump in size? Overall content DB size Split Content DBs if they get too big 9. 2010 AvePoint, Inc. All rights reserved. No part of this may be reproduced, stored in a retrieval system, or transmitted in any form or by any means, without the prior written consent of AvePoint, Inc. Optimal Content DB Sizing Keep them small Backup & Recovery Operations(