strategic collections management

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CC-BY-NC | Created by: Nick Poole, CEO, Collections Trust | Sponsored by: Te Paerengi | www.collectionstrust.org.uk Strategic Presentation by Collections Trust CEO Nick Poole setting out a vision for a strategic approach to Collections Management in museums. Further info at http://www.collectionstrust.org.uk Online at: http://www.slideshare.com COLLECTIONS MANAGEMENT by Nick Poole Please feel free to use this presentation and its content as you see fit. Please credit the author, and ensure that where it is distributed, you share the same requirements with other people.

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Presentation on the Collections Trust's new framework for Strategic Collections Management, which will drive the development of standards over the next 3 years.

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Page 1: Strategic collections management

CC-BY-NC | Created by: Nick Poole, CEO, Collections Trust | Sponsored by: Te Paerengi | www.collectionstrust.org.uk

Strategic

Presentation by Collections Trust CEO Nick Poole setting out a vision for a strategic approach to Collections Management in museums.

Further info at http://www.collectionstrust.org.uk

Online at: http://www.slideshare.com

COLLECTIONS MANAGEMENT

by Nick

Poole

Please feel free to use this presentation and its content as you see fit.

Please credit the author, and ensure that where it is distributed, you share the same requirements with other people.

Page 2: Strategic collections management

CC-BY-NC | Created by: Nick Poole, CEO, Collections Trust | Sponsored by: Te Paerengi | www.collectionstrust.org.uk

Introducing COLLECTIONS TRUST

We are a UK-based organisation responsible for supporting museums, archives and libraries to deliver richer, more sustainable experiences for users through professional Collections Management.

Our work is driven by Article 27 of the Declaration of Human Rights:

“Everyone has the right freely to participate in the cultural life of the community, to enjoy the arts and to share in scientific advancement and its benefits”

We are 20 people, based mainly in London. Funded by the UK Government, the European Commission and commercial income.

Page 3: Strategic collections management

CC-BY-NC | Created by: Nick Poole, CEO, Collections Trust | Sponsored by: Te Paerengi | www.collectionstrust.org.uk

The role of STANDARDS1. Improving efficiency

2. Supporting business continuity

3. Promoting customer retention

4. Supporting staff development

5. Providing a basis for innovation

6. Keeping control of inventory

7. Increasing market presence

8. Improving the business

9. Managing risk

10. Creating competitive advantage

Standards can make a positive contribution to the economic, environmental and strategic sustainability of your museum.

The key is to focus on standards, not standardisation – to enable people to develop professional practices that are proportionate to their users, Collections and financial circumstances.

“...standards not

standardisation”

Page 4: Strategic collections management

CC-BY-NC | Created by: Nick Poole, CEO, Collections Trust | Sponsored by: Te Paerengi | www.collectionstrust.org.uk

Setting out THE CHALLENGE1. Enabling people to exercise their right to culture

2. Ensuring that knowledge is managed and used as an asset

3. Supporting collaboration and shared services

4. Delivering long-term strategic development

5. Minimising the environmental costs of culture

6. Promoting greater mobility and use of Collections

7. Embracing the Digital opportunity

8. Developing sustainable approaches to risk

9. Balancing costs and improving efficiency

10. Being flexible and responding to change

“The right to Culture

Page 5: Strategic collections management

CC-BY-NC | Created by: Nick Poole, CEO, Collections Trust | Sponsored by: Te Paerengi | www.collectionstrust.org.uk

The new UK STANDARDS

ACCREDITATION

Museum Accreditation in the UK covers 2,500 museums and ensures a basic level of compliance with minimum standards

BSI PAS 197

Collections Trust/ British Standards Code of Practice defining strategic Collections Management in museums, archives and libraries

BSI PAS 198

New Collections Trust/ British Standards Code of Practice for sustainable Environmental Management in museums, archives and libraries

SPECTRUM 4.0

Promoting efficient, accountable Collections and information management through improved management processes

Page 6: Strategic collections management

CC-BY-NC | Created by: Nick Poole, CEO, Collections Trust | Sponsored by: Te Paerengi | www.collectionstrust.org.uk

Strategic COLLECTIONS FRAMEWORKFunders

Page 7: Strategic collections management

CC-BY-NC | Created by: Nick Poole, CEO, Collections Trust | Sponsored by: Te Paerengi | www.collectionstrust.org.uk

Strategic COLLECTIONS FRAMEWORKFunders User needs

Page 8: Strategic collections management

CC-BY-NC | Created by: Nick Poole, CEO, Collections Trust | Sponsored by: Te Paerengi | www.collectionstrust.org.uk

Strategic COLLECTIONS FRAMEWORKFunders User needs Government

Page 9: Strategic collections management

CC-BY-NC | Created by: Nick Poole, CEO, Collections Trust | Sponsored by: Te Paerengi | www.collectionstrust.org.uk

Strategic COLLECTIONS FRAMEWORKFunders User needs Government Drivers

Page 10: Strategic collections management

CC-BY-NC | Created by: Nick Poole, CEO, Collections Trust | Sponsored by: Te Paerengi | www.collectionstrust.org.uk

Strategic COLLECTIONS FRAMEWORKFunders User needs Government

Organisational Mission & Purpose

Page 11: Strategic collections management

CC-BY-NC | Created by: Nick Poole, CEO, Collections Trust | Sponsored by: Te Paerengi | www.collectionstrust.org.uk

Strategic COLLECTIONS FRAMEWORKFunders User needs Government

Organisational Mission & Purpose Strategy

Page 12: Strategic collections management

CC-BY-NC | Created by: Nick Poole, CEO, Collections Trust | Sponsored by: Te Paerengi | www.collectionstrust.org.uk

Strategic COLLECTIONS FRAMEWORKFunders User needs Government

Organisational Mission & Purpose

Collections Management Policy

Page 13: Strategic collections management

CC-BY-NC | Created by: Nick Poole, CEO, Collections Trust | Sponsored by: Te Paerengi | www.collectionstrust.org.uk

Strategic COLLECTIONS FRAMEWORKFunders User needs Government

Organisational Mission & Purpose

Collections Management Policy Policy

Page 14: Strategic collections management

CC-BY-NC | Created by: Nick Poole, CEO, Collections Trust | Sponsored by: Te Paerengi | www.collectionstrust.org.uk

Strategic COLLECTIONS FRAMEWORKFunders User needs Government

Organisational Mission & Purpose

Collections Management Policy

Care

Page 15: Strategic collections management

CC-BY-NC | Created by: Nick Poole, CEO, Collections Trust | Sponsored by: Te Paerengi | www.collectionstrust.org.uk

Strategic COLLECTIONS FRAMEWORKFunders User needs Government

Organisational Mission & Purpose

Collections Management Policy

UseCare

Page 16: Strategic collections management

CC-BY-NC | Created by: Nick Poole, CEO, Collections Trust | Sponsored by: Te Paerengi | www.collectionstrust.org.uk

Strategic COLLECTIONS FRAMEWORKFunders User needs Government

Organisational Mission & Purpose

Collections Management Policy

Use KnowledgeCare

Page 17: Strategic collections management

CC-BY-NC | Created by: Nick Poole, CEO, Collections Trust | Sponsored by: Te Paerengi | www.collectionstrust.org.uk

Strategic COLLECTIONS FRAMEWORKFunders User needs Government

Organisational Mission & Purpose

Collections Management Policy

Use KnowledgeCare Development

Page 18: Strategic collections management

CC-BY-NC | Created by: Nick Poole, CEO, Collections Trust | Sponsored by: Te Paerengi | www.collectionstrust.org.uk

Strategic COLLECTIONS FRAMEWORKFunders User needs Government

Organisational Mission & Purpose

Collections Management Policy

Use KnowledgeCare Development Practice

Page 19: Strategic collections management

CC-BY-NC | Created by: Nick Poole, CEO, Collections Trust | Sponsored by: Te Paerengi | www.collectionstrust.org.uk

Strategic COLLECTIONS FRAMEWORKFunders User needs Government

Organisational Mission & Purpose

Collections Management Policy

Use KnowledgeCare Development

Page 20: Strategic collections management

CC-BY-NC | Created by: Nick Poole, CEO, Collections Trust | Sponsored by: Te Paerengi | www.collectionstrust.org.uk

Strategic COLLECTIONS FRAMEWORKFunders User needs Government

Organisational Mission & Purpose

Collections Management Policy

Use KnowledgeCare Development

People

Page 21: Strategic collections management

CC-BY-NC | Created by: Nick Poole, CEO, Collections Trust | Sponsored by: Te Paerengi | www.collectionstrust.org.uk

Strategic COLLECTIONS FRAMEWORKFunders User needs Government

Organisational Mission & Purpose

Collections Management Policy

Use KnowledgeCare Development

ProceduresPeople

Page 22: Strategic collections management

CC-BY-NC | Created by: Nick Poole, CEO, Collections Trust | Sponsored by: Te Paerengi | www.collectionstrust.org.uk

Strategic COLLECTIONS FRAMEWORKFunders User needs Government

Organisational Mission & Purpose

Collections Management Policy

Use KnowledgeCare Development

Procedures SystemsPeople

Page 23: Strategic collections management

CC-BY-NC | Created by: Nick Poole, CEO, Collections Trust | Sponsored by: Te Paerengi | www.collectionstrust.org.uk

Strategic COLLECTIONS FRAMEWORKFunders User needs Government

Organisational Mission & Purpose

Collections Management Policy

Use KnowledgeCare Development

Procedures SystemsPeople Information

Page 24: Strategic collections management

CC-BY-NC | Created by: Nick Poole, CEO, Collections Trust | Sponsored by: Te Paerengi | www.collectionstrust.org.uk

Strategic COLLECTIONS FRAMEWORKFunders User needs Government

Organisational Mission & Purpose

Collections Management Policy

Use KnowledgeCare Development

Procedures SystemsPeople Information Tools

Page 25: Strategic collections management

CC-BY-NC | Created by: Nick Poole, CEO, Collections Trust | Sponsored by: Te Paerengi | www.collectionstrust.org.uk

Strategic COLLECTIONS FRAMEWORKFunders User needs Government

Organisational Mission & Purpose

Collections Management Policy

Use KnowledgeCare Development

Procedures SystemsPeople Information

Page 26: Strategic collections management

CC-BY-NC | Created by: Nick Poole, CEO, Collections Trust | Sponsored by: Te Paerengi | www.collectionstrust.org.uk

Strategic COLLECTIONS FRAMEWORKFunders User needs Government

Organisational Mission & Purpose

Collections Management Policy

Use KnowledgeCare Development

Procedures SystemsPeople Information

Improvement & Evaluation

Page 27: Strategic collections management

CC-BY-NC | Created by: Nick Poole, CEO, Collections Trust | Sponsored by: Te Paerengi | www.collectionstrust.org.uk

Strategic COLLECTIONS FRAMEWORKFunders User needs Government

Organisational Mission & Purpose

Collections Management Policy

Use KnowledgeCare Development

Procedures SystemsPeople Information

Improvement & Evaluation

Service Delivery

Page 28: Strategic collections management

CC-BY-NC | Created by: Nick Poole, CEO, Collections Trust | Sponsored by: Te Paerengi | www.collectionstrust.org.uk

Strategic COLLECTIONS FRAMEWORKFunders User needs Government

Organisational Mission & Purpose

Collections Management Policy

Use KnowledgeCare Development

Procedures SystemsPeople Information

Improvement & Evaluation

Service Delivery

Offline/in-gallery

Page 29: Strategic collections management

CC-BY-NC | Created by: Nick Poole, CEO, Collections Trust | Sponsored by: Te Paerengi | www.collectionstrust.org.uk

Strategic COLLECTIONS FRAMEWORKFunders User needs Government

Organisational Mission & Purpose

Collections Management Policy

Use KnowledgeCare Development

Procedures SystemsPeople Information

Improvement & Evaluation

Service Delivery

Offline/in-gallery Online

Page 30: Strategic collections management

CC-BY-NC | Created by: Nick Poole, CEO, Collections Trust | Sponsored by: Te Paerengi | www.collectionstrust.org.uk

Strategic COLLECTIONS FRAMEWORKFunders User needs Government

Organisational Mission & Purpose

Collections Management Policy

Use KnowledgeCare Development

Procedures SystemsPeople Information

Improvement & Evaluation

Service Delivery

Offline/in-gallery Online Channels

Page 31: Strategic collections management

CC-BY-NC | Created by: Nick Poole, CEO, Collections Trust | Sponsored by: Te Paerengi | www.collectionstrust.org.uk

Strategic COLLECTIONS FRAMEWORKFunders User needs Government

Organisational Mission & Purpose

Collections Management Policy

Use KnowledgeCare Development

Procedures SystemsPeople Information

Improvement & Evaluation

Service Delivery

Offline/in-gallery Online

Rich, meaningful, lasting user experiences

Page 32: Strategic collections management

CC-BY-NC | Created by: Nick Poole, CEO, Collections Trust | Sponsored by: Te Paerengi | www.collectionstrust.org.uk

Rolling out THE MODEL

Embedding a standards framework across a professional community requires long-term support.

We provide a support infrastructure, which includes:

• Providing ‘simple’ expressions of standards

• Providing guidance material

• Publishing online case studies and exemplars

• Supporting professional networks

• Providing teaching & learning materials

• Ongoing, long-term advocacy & evidence

• Provision of support to strategic & funding agencies

• Partnership with software vendors

Preparing the ground – creating a supporting ecosystem for standards activity:

Politicians

Agencies

Support staff

Formal networks

Informal networks

Museum staff

Page 33: Strategic collections management

CC-BY-NC | Created by: Nick Poole, CEO, Collections Trust | Sponsored by: Te Paerengi | www.collectionstrust.org.uk

The future CHALLENGES

1. The sector is evolving rapidly, and standards have to evolve to keep pace.

2. The tension between ‘perpetual beta’ and stability

3. Overcoming organisational ‘silos’

4. Simplifying loans and promoting far greater use of stored material

5. Integrating digitisation and other workflows into core Collections Management

6. Providing evidence of the financial Return on Investment for Collections

“Collections Management is good for business”

Page 34: Strategic collections management

CC-BY-NC | Created by: Nick Poole, CEO, Collections Trust | Sponsored by: Te Paerengi | www.collectionstrust.org.uk

Keep IN TOUCH!

The Collections Trust works with professional communities all over the world to promote and advance professional Collections Management

http://www.collectionstrust.org.uk

http://www.collectionslink.org.uk

http://openculture.collectionstrustblogs.org.uk

http://www.culturalpropertyadvice.gov.uk

We want to learn from your community!

Nick PooleCEOCollections Trust