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Strategic Onboarding Strengthening Institutional Culture through Engagement-Focused Employee Onboarding

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Page 1: Strategic Onboarding Strengthening Institutional Culture through Engagement-Focused Employee Onboarding

Strategic Onboarding Strengthening Institutional Culture

through Engagement-Focused Employee Onboarding

Page 2: Strategic Onboarding Strengthening Institutional Culture through Engagement-Focused Employee Onboarding

Speakers

Wendy Middlebrook – Director Of Human Resources, PeopleAdmin

Brett Tearney – Product Manager, PeopleAdmin

ModeratorTommy Siragusa – Marketing Manager, PeopleAdmin

Wendy will discuss the onboarding challenges she has experienced in her decade-plus history in talent management and how automation can improve upon this crucial piece of the staffing process.

Brett has more than ten years experience building talent management systems, including recruiting, onboarding and performance management applications.Brett will outline what strategic onboarding looks like and explain the benefits of having an automated onboarding solution and how it can improve the employee engagement process.

Page 3: Strategic Onboarding Strengthening Institutional Culture through Engagement-Focused Employee Onboarding

In this webcast, we will cover:

• What is onboarding?• Onboarding vs. orientation• Stages of onboarding• Cost of lacking strategic employee

engagement• Manual onboarding - A Personal Account• PeopleAdmin integrated onboarding

solution• Benefits of an automated onboarding

solution• Q&A

Page 4: Strategic Onboarding Strengthening Institutional Culture through Engagement-Focused Employee Onboarding

Submitting Questions

1. Use the Q&A Panel to ask questions

2. Type-in your question3. Select to direct it to “host and

panelists”

• Submitted questions will be answered at the end of the webcast

• If your question does not get answered, we will reach out to you individually

Page 5: Strategic Onboarding Strengthening Institutional Culture through Engagement-Focused Employee Onboarding

Onboarding• The process of meeting new employees’ immediate

needs.• The first and best opportunity to turn new hires into

productive, happy and successful employees.

Industry experts define Onboarding as:•The process of acquiring, accommodating, assimilating, and accelerating new team members…(Simpson 2009).

•Provides a framework…to maximize employee productivity, engagement, and retention (Lavigna 2009).•…starts with the first contact of a potential new hire - building and establishing engagement earlier in the employment stage and continuing after the traditional orientation program ends (Moretti 2004).

•…formation of a mutually satisfying relationship between the company and the new hire (Friedman 2006).

Page 6: Strategic Onboarding Strengthening Institutional Culture through Engagement-Focused Employee Onboarding

Onboarding vs. Orientation

Page 7: Strategic Onboarding Strengthening Institutional Culture through Engagement-Focused Employee Onboarding

Stages of OnboardingThe first day is just the beginning

• Organizational readiness: IT, Facilities, Security, and Payroll• Expedite transactional activities: paperwork completion and

provisioning• Facilitate employee preparations: documentation, video tours, photo

directory• Coordinate first-day schedule

• Acknowledgement of success

• Smooth transition to performance management

• Cultural introduction: goals, mission, and vision• Constant employee engagement: create connections• Set clear expectations

• Establish transition coach and mentor relationships

• Provide regular opportunities to ask questions• Initiate training and development• Ensure resource availability

• Give room for improvement and error

• Provide regular feedback• Create Professional Development

Plan

Page 8: Strategic Onboarding Strengthening Institutional Culture through Engagement-Focused Employee Onboarding

Recent Research:

•Only 30% of employees engaged

•80% of turnover attributed to onboarding

•Disengagement seen during first day

•Nearly 1/3 job searching within 6 months

•More than 30% of new hires exit before 2 years

•50% five-year attrition rates common

•Turnover costs at least 30%-50% of first year pay

The Cost of lacking Strategic Process

Sources:Gallup poll

Curry, Lynne. 2010. Getting the right employees: Multi-staged hiring process recommended. Alaska Business Monthly 26, no. 6: 34-35. Business Source Complete, EBSCOhost (accessed August 3, 2010).

Hyland, Lars. 2010. Welcome aboard. Training Journal. May. 37-40. www.trainingjournal.com

Stein, Mark, and Lilith Christiansen. 2010. Successful onboarding: Strategies to unlock hidden value within your organization. New York: McGraw-Hill.

Page 9: Strategic Onboarding Strengthening Institutional Culture through Engagement-Focused Employee Onboarding

Manual Onboarding – A Personal Account

● Higher operational costs

● Inefficient & time consuming

● No checks & balances

● No reminders to complete tasks

● Susceptible to start-date barriers

● Vulnerable to user errors

● No accountability

HELP!

Where?

Page 10: Strategic Onboarding Strengthening Institutional Culture through Engagement-Focused Employee Onboarding

Integrated OnboardingPart of the PeopleAdmin

Select Suite

• Features:• Flexible task setup

facilitating tactical and strategic activities

• Tailor individual events to specific new hire situations

• Electronically deliver and complete documents

• Centrally monitor broad task distribution network

• Handle dependent tasks

• Notify of delinquencies

• Identify bottlenecks

• Ensure process compliance

Page 11: Strategic Onboarding Strengthening Institutional Culture through Engagement-Focused Employee Onboarding

Benefits of Automated Onboarding

Page 12: Strategic Onboarding Strengthening Institutional Culture through Engagement-Focused Employee Onboarding

Q&A

Page 13: Strategic Onboarding Strengthening Institutional Culture through Engagement-Focused Employee Onboarding

Thank You!

Page 14: Strategic Onboarding Strengthening Institutional Culture through Engagement-Focused Employee Onboarding

iPod Shuffle Drawing!

Page 15: Strategic Onboarding Strengthening Institutional Culture through Engagement-Focused Employee Onboarding

Additional InformationPlease

contact:

Mark Didlake

Ty Landry

[email protected]

[email protected]

Request a live demo! Visit www.peopleadmin.com