strategic planning retreat participation analysis october 24, 2008

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Strategic Planning Retreat Participation Analysis October 24, 2008

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Page 1: Strategic Planning Retreat Participation Analysis October 24, 2008

Strategic Planning RetreatParticipation Analysis

October 24, 2008

Page 2: Strategic Planning Retreat Participation Analysis October 24, 2008

• Conduct Capacity Building Needs Assessment

• Facilitate \ Coordinate Quarterly Meeting workshops

• Quarterly Meeting administration

• Member of Executive Committee

Page 3: Strategic Planning Retreat Participation Analysis October 24, 2008

Membership Eligibility

• Must be a 501(C)(3) agency or governmental entity providing service to youth and/or families in the City of Gary

• Membership is renewable annually through a signed MOU

Page 4: Strategic Planning Retreat Participation Analysis October 24, 2008

Membership Requirements

• Complete a New Member Orientation Session

• Actively participate, minimum, in one of COFFY’s Coordination Network Committees

• Attend at least 80% of Coordination Network Meetings

• Attend at least one quarterly workshop and one semi-annual seminar

Page 5: Strategic Planning Retreat Participation Analysis October 24, 2008

Membership Requirements

• Take initiative to become knowledgeable of COFFY’s Mission and Goals

• Foster good will for COFFY by sharing resources and information pertinent to achievement of goals and objectives

Page 6: Strategic Planning Retreat Participation Analysis October 24, 2008

Membership Overview

• 18 Signed Group MOU• 33 Executed MOUs• 22 Completed Needs Assessments • 5 Established organizations• 52 Non - Members• 10 IYI one on one capacity building

Page 7: Strategic Planning Retreat Participation Analysis October 24, 2008

COFFY MOU Members

• Boys & Girls Club of NWI

• Calumet Council Boy Scouts of America

• Center for Regional Excellence/NPI

• City of Gary Homeownership Opportunity Network

• Community Anchors Program

Page 8: Strategic Planning Retreat Participation Analysis October 24, 2008

COFFY MOU MembersCont. • Community Partners/Dunebrook

• Continuum of Care

• Crisis Center, Inc.

• CRWorks, Inc.

• D.A.D.S.

Page 9: Strategic Planning Retreat Participation Analysis October 24, 2008

COFFY MOU MembersCont. • Drexel Foundation for Educational

Excellence, Inc

• Edgewater Systems for Balanced Living

• Gary Art Works

• Gary Community Improvement

• Gary Educational Development Foundation

Page 10: Strategic Planning Retreat Participation Analysis October 24, 2008

COFFY MOU MembersCont.

• Gary Literacy Coalition

• Gary Neighborhood Service, Inc. • Gary Parks Department

• Gary Police Department

• Golden Recognition, Inc.

• GRANTS, Inc.

Page 11: Strategic Planning Retreat Participation Analysis October 24, 2008

COFFY MOU MembersCont.

• Images of Hope, Inc.

• Legacy Foundation

• Live Up Art

• Metropolitan Oasis CDC

• Morning Bishop Theater

• Progressive Missionary Baptist Church

Page 12: Strategic Planning Retreat Participation Analysis October 24, 2008

COFFY MOU MembersCont.

• Salvation Army

• St. Jude House

• Tradewinds

• Triumphant Transitions

• Weed and Seed of Glen Park

• YWCA of NWI, Gary

Page 13: Strategic Planning Retreat Participation Analysis October 24, 2008

Needs Assessment

• Leadership Development

• Organizational Development

• Program Development

• Community Engagement

Page 14: Strategic Planning Retreat Participation Analysis October 24, 2008

Capacity Building Matrix

Leadership Development

Organizational Development

Program Development

Community Engagement

Established 1=GreatestNeed

2=MediumNeed

3=AverageNeed

4=LowestNeed

Needed Assistance

Ranking Scale

Needs Assessment

Established

1=Greatest Need

2=Medium Need

3=Average Need

4=Lowest Need

Page 15: Strategic Planning Retreat Participation Analysis October 24, 2008

Capacity Building Workshops

Strategic Planning

Capacity Building

Program Development

Human Resources

Page 16: Strategic Planning Retreat Participation Analysis October 24, 2008

Strategic Planning Workshop

November 19, 2007

Library Conference Center

Facilitator: Dr. Debbie Thomas

Total # in Attendance: 39

27: MOU

12: Non-MOU

Page 17: Strategic Planning Retreat Participation Analysis October 24, 2008

Capacity Building Workshop

February 25, 2008

Majestic Casino

Facilitator: Dr. Debbie Thomas

Total # in attendance: 29

19: MOU

10: Non-MOU

Page 18: Strategic Planning Retreat Participation Analysis October 24, 2008

Program Development Workshop

June 9, 2008 Lake Etta Banquet Hall

Facilitator: Diane Sandlin

Total # in Attendance: 1712: MOU

5: Non-MOU

Page 19: Strategic Planning Retreat Participation Analysis October 24, 2008

Human Resources Workshop

August 18, 2008

Hudson Campbell Recreation Center

Facilitator: Kevin Deary

Total # in attendance: 15

9: MOU

6: Non-MOU

Page 20: Strategic Planning Retreat Participation Analysis October 24, 2008

Qtrly Member Attendance

COFFY MOU Members Overall Attendance

1

100% Participation

75% Participation

50% Participation

25% Participation

0% Participation

Page 21: Strategic Planning Retreat Participation Analysis October 24, 2008

Needed Attendance Improvements

Workshop Attendance Decline

18-Aug-08, 15

9-Jun-08, 17

25-Feb-08, 29

19-Nov-07, 39

Page 22: Strategic Planning Retreat Participation Analysis October 24, 2008

Quarterly Member Attendance

100%100%

Boys and Girls Club of NWI

GRANTS, Inc.

Hillcrest Manor Selfology Institute, Inc.

Legacy Foundation

Page 23: Strategic Planning Retreat Participation Analysis October 24, 2008

Quarterly Member Attendance

75%75%

Community Partners

Center for Regional Excellence, NPI

Edgewater

Gary Neighborhood Services, Inc.

Gary Police Department

Images of Hope, Inc.

Tradewinds

Page 24: Strategic Planning Retreat Participation Analysis October 24, 2008

Quarterly Member Attendance

50%50%

City of Gary Homeownership Opportunity NetworkContinuum of CareCrisis Center, Inc.

D.A.D.S.Drexel Foundation for Educational Excellence, Inc.

Gary Community Improvement Gary Educational Development Foundation

Gary Literacy CoalitionSt. Jude House

YWCA

Page 25: Strategic Planning Retreat Participation Analysis October 24, 2008

Quarterly Member Attendance

25%25%Calumet Council/Boy Scouts of America

CRWorks, Inc.

Gary Art Works

Gary Parks Department

Live Up Art

Metropolitan Oasis CDC

Morning Bishop Theater

Progressive Missionary Baptist Church

Triumphant Transitions

Weed and Seed Glen Park

Page 26: Strategic Planning Retreat Participation Analysis October 24, 2008

Quarterly Member Attendance

0%0%Community Anchors Program

Golden Recognition, Inc.

Page 27: Strategic Planning Retreat Participation Analysis October 24, 2008

Group MOU’sBoys and Girls Clubs of Northwest IndianaCommunity Anchors ProgramEdgewater Systems for Balanced LivingD.A.D.SDrexel FoundationDunebrookGary Art WorksGary Community Improvement AssociationGary Educational Development FundGary Neighborhood ServicesGary Police Dept.GRANTS Inc.IU Northwest Center for Regional Excellence/Non-Profit InstituteProgressive Community ChurchSalvation Army Adult RehabilitationTriumphant Transitions, Inc.YWCA of NWI

Page 28: Strategic Planning Retreat Participation Analysis October 24, 2008

NON-MOU Member Attendance

50% or more50% or moreArc Bridges

City of Gary Youth Services Bureau

Gary Educational Development Foundation

Gary Community School Corporation Board

Gary Police Athletic League

Methodist Hospitals

Healthy Start

Youth Family Community Renewal

Page 29: Strategic Planning Retreat Participation Analysis October 24, 2008

Executive Committee

Governance and AdministrationPresident, Levon Whittaker1st Chair, Lincoln Ellis2nd Chair, Michael ScottTreasurer, Jerome FlaggSecretary, Cara Spicer

Marketing Sub-Committee

Page 30: Strategic Planning Retreat Participation Analysis October 24, 2008

Coordination Committee

Meets the 2nd Friday of Each Month Boys and Girls Club on 5th Avenue

8:30 a.m. – 10:00 a.m.

Breakfast is served

Page 31: Strategic Planning Retreat Participation Analysis October 24, 2008

Coordinating Committee Participation

80% or More

Boys and Girls Club of NWI - 100%Legacy Foundation - 100%Gary Neighborhood Services - 80%Gary Police Department - 80%

Page 32: Strategic Planning Retreat Participation Analysis October 24, 2008

Coordinating Committee Participation Cont.

Less than 80%Gary Community Improvement Association - 70%Gary Community School Corporation - 70%Gary Park and Recreation Dept - 60%Images of Hope - 60%Drexel Foundation - 40%Edgewater - 40%Gary Literacy Coalition - 40%GRANTS Inc./NPI - 40%YWCA - 40%

Page 33: Strategic Planning Retreat Participation Analysis October 24, 2008

Coordinating Committee Participation Cont.

Less than 40%Hillcrest Manor Selfology Institute - 30%Center for Workforce Innovations - 20%D.A.D.S - 20%IYI - 20%Methodist Hospitals - 20%Dunebrook - 10%Lake Area United Way - 10%Multiple Education Pathways - 10%Weed and Seed - 10%

Page 34: Strategic Planning Retreat Participation Analysis October 24, 2008

Coordination Networks

• Education: V. Hower, ChairA. Thompson, Co-Chair

• Health & Life Skills:

D. Dillard, ChairL. Wright, Co-Chair

• Sports, Fitness & Recreation: C. Jones, Chair

R. Joiner, Co-Chair

• Arts & Culture:C. Spicer, Chair B. Hill, Co-Chair

Page 35: Strategic Planning Retreat Participation Analysis October 24, 2008

The following slides broadly categorize the COFFY members into the four (4) Coordination Networks

based on their primary scope of services.

Page 36: Strategic Planning Retreat Participation Analysis October 24, 2008

Education

• CRWorks, Inc.• Gary Community Improvement• Gary Literacy Coalition• Gary Neighborhood Services• Images of Hope• Salvation Army• Tradewinds• Gary Community School Corporation• Drexel Foundation

Page 37: Strategic Planning Retreat Participation Analysis October 24, 2008

Health and Life Skills• Boys & Girls Club• Community Partners• Crisis Center, Inc• D.A.D.S• Edgewater Systems for Balanced Living• Gary Community Improvement• Gary Police Department• Methodist Hospital• Metropolitan Oasis• Salvation Army• St. Jude House• Triumphant Transitions

Page 38: Strategic Planning Retreat Participation Analysis October 24, 2008

Sports, Fitness & Recreation

• Boys & Girls Club

• Calumet Council/Boy Scouts of America

• Gary Parks Department

• YWCA of Gary

Page 39: Strategic Planning Retreat Participation Analysis October 24, 2008

Arts & Culture

• Gary Art Works

• Golden Recognition

• Legacy Foundation

• Live Up Art

• Morning Bishop Theater

Page 40: Strategic Planning Retreat Participation Analysis October 24, 2008

Other Services

• Community Anchors Program

• City of Gary Homeownership

• Gary Police Department

• Progressive Missionary Baptist Church

Page 41: Strategic Planning Retreat Participation Analysis October 24, 2008

Resources and Funders

Continuum of Care

Gary Educational Development Foundation

GRANTS Inc.

Indiana Youth Institute

IU Northwest Non-Profit Institute

Legacy Foundation

Page 42: Strategic Planning Retreat Participation Analysis October 24, 2008

Grant Opportunities• Kaboom – provides funding up to $50,000 for playground

equipment

Deadline: December 31, 2008

Website: http://foundationcenter.org/pnd/rfp/

• Love Your Veggies-provides (10) $15,000 grants for offering fresh fruits and vegetables through 2009-2010 school year.

Deadline: November 7, 2008

Website: http://loveyourveggiesgrants.org/apply.php

• Youth Garden Grants Program-For schools and community organizations with child-centered garden programs.

Deadline: Nov. 1, 2008 http://www.kidsgardening.com/ygg.asp

Page 43: Strategic Planning Retreat Participation Analysis October 24, 2008

Strategic Planning

Session

Facilitated by

Joe Ubben, Breakaway Performance Group

Page 44: Strategic Planning Retreat Participation Analysis October 24, 2008

Mission Statement

Our Mission:To maintain and strengthen the core network of community organizations that provide opportunities in the healthy development of families and youth which in turn leads to a more positive transformation of the City of Gary

Page 45: Strategic Planning Retreat Participation Analysis October 24, 2008

Proposed New Mission

To build an active network that strengthens community organizations which provide opportunities for the healthy development of families and youth in the City of Gary.

Page 46: Strategic Planning Retreat Participation Analysis October 24, 2008

Accomplishments

• Youth Violence Prevention Conference• Governance Structure• Website• Funding• Quarterly Community Meetings• 33 MOU executed toward network• New membership• 10 agencies received one on one technical

assistance regarding capacity building• Authored three significant grant applications• Created network of pro-active organizations

Page 47: Strategic Planning Retreat Participation Analysis October 24, 2008

Accomplishments

• Enhanced relationship between organizations• Provided workshops and training for community

members• Mentoring relations came from COFFY group• Revived COFY• Created Administrative Structure to enhance

performance• Assessed 22 agencies regarding capacity• Produced Youth Violence Prevention Video• Comprehensive line of communication• Developed COFFY logo

Page 48: Strategic Planning Retreat Participation Analysis October 24, 2008

Our Goals are Three-fold:

1. To address the needs of youth and families ensuring accessibility to quality services.

2. To strengthen organizations serving youth and families through collaboration.

3. To improve the quality of life in the City of Gary.

 

Page 49: Strategic Planning Retreat Participation Analysis October 24, 2008

SWOT

Strengths

Weaknesses

Opportunity

Threats

Page 50: Strategic Planning Retreat Participation Analysis October 24, 2008

Strengths• Vision• Strong Leadership• Strong active organizations• Brand Development• Programming• Planning• Diversity of membership• Strong commitment from some active

members• Lines of communication• Commitment to change and collaboration• IYI Support

Page 51: Strategic Planning Retreat Participation Analysis October 24, 2008

Weaknesses• Non active members• Inconsistency in administrative processes• Retention of organizations active

engagement• Lack of financial support• Lack of participation in Network Committees

among members• Lack of active outreach/recruitment of non

member organizations• Lack of ongoing administrative support• Lack of diverse topics to attract varied

members at Quarterly meetings

Page 52: Strategic Planning Retreat Participation Analysis October 24, 2008

Opportunities

• Funding for community needs• Membership growth• Membership involvement• Collaboration and participation• Information exchange• Promote community needs and concerns• Increase awareness of community services• Increase referrals among agencies• Build capacity • Improve family and/or community outcomes• Sharing of data among organizations• Adoption of new business models

Page 53: Strategic Planning Retreat Participation Analysis October 24, 2008

Threats• Economy• Tradition – business as usual• Political climate• Existing organizations may lose

current business• Lack of board development• Lack of capacity• Narrow mindedness –turf protection• Conflict of interest of agencies versus

interest of COFFY.

Page 54: Strategic Planning Retreat Participation Analysis October 24, 2008

Next Steps - 12 months

• Secure additional funding• Implement steps to achieve goals• Revisit membership requirements• Define goals for next 12 months• Develop and execute new MOUs• Improve participation of members• Solidify administrative structure• Increase membership• Clarify meeting attendance requirements monthly,

quarterly, etc.• Develop crisis response to help support member

organizations.• Strengthen communications to keep everyone in the

loop.